--- title: "Reflex Workplaces Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Reflex Workplaces Software - reviews, pricing plans, popular comparisons to other Desk Booking products and more." source_url: "https://www.capterra.com/p/229260/Reflex-Workplaces/" page_type: "product" language: "en" --- # Reflex Workplaces Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) Reflex Workplaces ## What is Reflex Workplaces? Reflex Workplaces is a workspace reservation software that simplifies booking desks, offices, and meeting rooms via its mobile app and web interface. With intuitive 2D and 3D floor plans, employees can visually select and reserve spaces, avoiding the hassle of searching for availability. The software provides analytics on workspace occupancy, helping organizations optimize office layouts and space usage. Seamlessly integrating with Microsoft 365 and Google Workspace, users can book desks directly from familiar tools without extra logins. Reflex Workplaces also supports reservations for parking spaces, shared bicycles, and meeting rooms. Its reporting features offer insights into usage patterns, including occupancy rates and no-shows, creating an efficient solution for hybrid work challenges. ## What is Reflex Workplaces used for? [Space Management](https://www.capterra.com/space-management-software/)[Desk Booking](https://www.capterra.com/desk-booking-software/) Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €15 Per User, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Reflex Workplaces?[Manage this product listing](https://www.g2.com/products/reflex-workplaces/claim_requests/new?auto=true) ## Reflex Workplaces Overview Updated September 2026 AI summary Reflex Workplaces provides cloud-based space management for organizations of all sizes, supporting workspace reservation, facility scheduling, and occupancy management across offices and retail locations. With features such as calendar management, real-time updates, floor plans, usage analytics, and third-party integrations, it enables teams to coordinate bookings, optimize space usage, and manage multi-location environments efficiently. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Reflex Workplaces 0.0 VS. [### Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (90)](https://www.capterra.com/p/241184/Archie/reviews/) Starting Price €15 Per User, Per Year Starting Price $159 Usage Based, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.9 (90) Value For Money 0.0 (0) Value For Money 4.8 (86) Customer Service 0.0 (0) Customer Service 4.9 (86) ## Reflex Workplaces alternatives [Clearooms](https://www.capterra.com/p/203753/Clearooms/) [4.7 (232)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/203753/Clearooms/) [Nibol](https://www.capterra.com/p/10002401/Nibol/) [4.7 (85)](https://www.capterra.com/p/10002401/Nibol/reviews/) Starting price $1.15 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10002401/Nibol/) [Tactic](https://www.capterra.com/p/239741/Tactic/) [4.7 (78)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/239741/Tactic/) Highest Rated [Tidaro](https://www.capterra.com/p/253988/Parkanizer/) [4.8 (116)](https://www.capterra.com/p/253988/Parkanizer/reviews/) Starting price $1.18 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/253988/Parkanizer/) ## FAQs about Reflex Workplaces Overview ### What company size and specific industries is Reflex Workplaces built for? Reflex Workplaces is designed for medium to large organizations using hybrid or activity-based working models, especially teams led by HR managers, facility teams, and IT administrators. It fits companies that need support for workplace planning, space use, and employee coordination across flexible office environments. Features and Usability ### What are the key features of Reflex Workplaces? Reflex Workplaces offers facility scheduling, room booking, and space reservation for offices and retail locations, plus occupancy management and usage tracking analytics. It also includes floor plans and maps, calendar management, maintenance scheduling, alerts and notifications, access controls and permissions, customizable reports, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? Reflex Workplaces starts at €15 per user per year on a subscription model based on the number of users. A free trial is available. The plan includes a desk booking portal, floor plans, Microsoft 365 App, and QR Code booking. Integrations ### Which third-party tools and platforms does Reflex Workplaces integrate with? Reflex Workplaces integrates with 6 third-party tools for calendar, productivity, and communication workflows: Google Calendar, Google Workspace, Microsoft 365, Microsoft Outlook, Microsoft Teams, and TOPdesk. These integrations cover scheduling, document collaboration, email, messaging, and service desk connections. Getting Started and Support ### What training and onboarding options does Reflex Workplaces offer? Reflex Workplaces provides in person training, live online sessions, webinars, documentation, and videos. These formats support guided setup, group learning, self-paced reference, and recorded instruction for teams that need help getting started with the product. Getting Started and Support ### What customer support options does Reflex Workplaces offer? Reflex Workplaces offers email/help desk, FAQ/forum, knowledge base, and phone support. These channels give users several ways to find answers or contact support, but no reviewer feedback is available here to describe response times, helpfulness, or common frustrations with the support experience. ## Features AI summary Based on 732 Desk Booking reviews Capterra data shows that buyers of space management software rank the following features as their top priorities: - **Space Reservation** (**58%** of reviewers rated this feature as critical) - **Real-Time Data** (**43%**) - **Calendar Management** (**49%**) Reflex Workplaces supports all three of the features reviewers rate most important: **Space Reservation**, **Real-Time Data**, and **Calendar Management**. Together, these capabilities help businesses coordinate workspace bookings, keep occupancy and availability information current, and manage schedules more efficiently, allowing teams to make better use of office space and plan with greater confidence. Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Calendar Management Track and manage schedules and meetings via an integrated calendar Customizable Branding Add customized logos and colors to align with company branding Reflex Workplaces 24 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Email Management: Manage, store and organize emails within the system or via third-party apps - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Retail: For Retail Stores - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Real-Time Data: Receive data and information in real time - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Space Reservation: Manage the reservation of workspaces - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data --- Get Advice We can help you find the software with the features you need. ## Pricing Free Trial [View pricing plan details](https://www.capterra.com/p/229260/Reflex-Workplaces/pricing/) Reflex Workplaces €15.00 Per User,Per Year It includes: - Desk booking portal - Microsoft 365 App - Floor plans - QR Code booking ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ TOPdesk](https://www.capterra.com/p/127562/TOPdesk/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.