--- title: "Reflex RoomManager Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Reflex RoomManager Software - reviews, pricing plans, popular comparisons to other Meeting Room Booking System products and more." source_url: "https://www.capterra.com/p/229261/Reflex-RoomManager/" page_type: "product" language: "en" --- # Reflex RoomManager Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 8, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) Reflex RoomManager ## What is Reflex RoomManager? Reflex RoomManager makes meeting room scheduling effortless by integrating directly with the tools your teams already use—Outlook, Microsoft Teams, and Google Calendar. Book rooms in seconds, check availability at a glance via digital room displays, and manage reservations without switching platforms. The Microsoft Teams App puts booking right into your daily workflow, making coordination smoother than ever. With ISO 27001 certification and full GDPR compliance, Reflex RoomManager ensures secure data practices across all levels. Designed for busy workplaces, it simplifies room usage, reduces scheduling friction, and brings visibility to every meeting space. ## What is Reflex RoomManager used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €95 Usage Based, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Reflex RoomManager?[Manage this product listing](https://www.g2.com/products/reflex-hold-a-meeting/claim_requests/new?auto=true) ## Reflex RoomManager Overview Updated September 2026 AI summary Reflex RoomManager enables businesses of all sizes to manage meeting room bookings efficiently across single or multiple locations. Supporting online booking, real-time room availability, and utilization reporting, it also offers optional features such as digital signage, visitor management, and payment processing. The software is accessible via cloud, SaaS, web, as well as Mac and Windows platforms. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Reflex RoomManager 0.0 VS. [### Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (90)](https://www.capterra.com/p/241184/Archie/reviews/) Starting Price €95 Usage Based, Per Year Starting Price $159 Usage Based, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.9 (90) Value For Money 0.0 (0) Value For Money 4.8 (86) Customer Service 0.0 (0) Customer Service 4.9 (86) ## Reflex RoomManager alternatives [Clearooms](https://www.capterra.com/p/203753/Clearooms/) [4.7 (232)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/203753/Clearooms/) [Meeting4Display](https://www.capterra.com/p/186014/Meeting4Display/) [4.8 (20)](https://www.capterra.com/p/186014/Meeting4Display/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/186014/Meeting4Display/) [Tactic](https://www.capterra.com/p/239741/Tactic/) [4.7 (78)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/239741/Tactic/) [yoffix](https://www.capterra.com/p/230069/yoffix/) [4.8 (86)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/230069/yoffix/) ## FAQs about Reflex RoomManager Overview ### What company size and specific industries is Reflex RoomManager built for? Reflex RoomManager is designed for medium to large organizations that need meeting room coordination, especially teams led by facility managers, office administrators, and IT staff. It fits workplaces where room scheduling and space management are important, including corporate offices and other organizations with active internal meeting operations. Features and Usability ### What are the key features of Reflex RoomManager? Reflex RoomManager offers booking management, room booking, and reservations management for facility scheduling and internal meetings. It also includes availability management, room availability schedule, calendar management, calendar sync, and automated scheduling. Additional features include alerts/notifications, email reminders, reporting & statistics, usage tracking/analytics, and Microsoft Outlook integration. Pricing ### How much does it cost and what fees or limitations are included? Reflex RoomManager starts at €95 per year, with usage-based pricing tied to the number of rooms. The subscription model includes floor plans, Google Workspace integration, hardware, Microsoft 365 app support, Microsoft 365 integration, and a room booking portal. A free trial is available. Integrations ### Which third-party tools and platforms does Reflex RoomManager integrate with? Reflex RoomManager integrates with Google Calendar, Google Workspace, Microsoft 365, Microsoft Outlook, Microsoft Teams, and TOPdesk. These integrations cover calendar, productivity, messaging, and service desk workflows, giving teams connections to the main platforms used for scheduling and workplace coordination. Getting Started and Support ### What training and onboarding options does Reflex RoomManager offer? Reflex RoomManager provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided setup, webinars cover scheduled instruction, and documentation and videos give teams written and visual reference materials for learning features and reviewing steps. Getting Started and Support ### What customer support options does Reflex RoomManager offer? Reflex RoomManager provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and 24/7 Live Rep support. No reviewer feedback is available to describe response times, helpfulness, or common support frustrations, so only the listed support channels can be confirmed. ## Features AI summary Based on 940 Meeting Room Booking System reviews Not all Meeting Room Booking System products cover every feature buyers care about most. Here is what reviewers highlight as essential when choosing a solution: - **Booking Management** (**53%** of reviewers rated this feature as critical) - **Online Booking** (**49%**) - **Resource Management** (**70%**) Reflex RoomManager includes **Booking Management** and **Online Booking**, giving teams a clear way to reserve spaces and handle room requests through a digital booking process. However, it lacks **Resource Management**. Instead, it offers other important capabilities that reviewers also value, including **Facility Scheduling** (**60%**), **User Management** (**47%**), and **Single Sign On** (**46%**). These features help businesses coordinate shared spaces, control user access, and simplify login workflows, allowing teams to manage workplace bookings with less manual effort. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Automated Scheduling Automatically create schedules based on business needs or employee availability and qualifications Availability Indicator Indication whether a resource is available or protected from allocation Availability Management Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Reflex RoomManager 38 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Event Calendar: A list of events with their respective dates - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Internal Meetings: For use in meetings within the company - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Multi-Location: Manage and support multiple locations - Online Booking: Book meetings and appointments through a website or digital platform - Payment Processing: Accept, record, and reconcile financial transactions - Real-Time Data: Receive data and information in real time - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Visitor Management: Allow organizations to streamline the check-in process for visitors. --- Get Advice We can help you find the software with the features you need. ## Pricing Free Trial [View pricing plan details](https://www.capterra.com/p/229261/Reflex-RoomManager/pricing/) Reflex RoomManager €95.00 Usage Based,Per Year It includes: - Room booking portal - Microsoft 365 integration - Google Workspace integration - Microsoft 365 App - Floor plans - Hardware - Software ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ TOPdesk](https://www.capterra.com/p/127562/TOPdesk/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.