--- title: "Wowflow Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Wowflow Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/230281/Wowflow/" page_type: "product" language: "en" --- # Wowflow Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Wowflow ## What is Wowflow? Cut maintenance admin time by up to 50% and ensure reliable, real-time documentation - with Wowflow, the intuitive, collaborative maintenance software built for facility management and service teams. More than 100 organizations - including Sony, Heineken, and United Nations - have trusted Wowflow to streamline: ✅ Incident & maintenance reporting (via QR code, email, app, etc.) ✅ Work order & ticket management (with app-free access for external service providers) ✅ Maintenance planning (e.g., annual calendar) ✅ Inspections & checklists (mobile app with offline functionality) ✅ Asset & key management (even without an existing inventory list) ✅ Reports & dashboards (one-click PDF generation) Simplify your operations and gain real-time visibility into tasks, assets, and team progress - with a tool your team will actually use. Start your free 14-day trial - no credit card needed. ## What is Wowflow used for? [Facility Management](https://www.capterra.com/facility-management-software/)[Maintenance Management](https://www.capterra.com/maintenance-management-software/)[Building Maintenance](https://www.capterra.com/building-maintenance-software/) Top alternative Featured Overall rating Based on 22 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price €99.9 Per User, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Wowflow?[Manage this product listing](https://www.g2.com/products/wowflow-gmbh/claim_requests/new?auto=true) ## Wowflow Overview Updated August 2026 AI summary Wowflow supports small and midsize businesses needing maintenance management, scheduling, and work order coordination across multiple locations. Its clear, intuitive interface and mobile access help teams manage tasks, assets, and service requests efficiently, while features like calendar management, preventive maintenance, real-time notifications, and user permissions offer flexibility for facility operations. Deployment is cloud-based and available on web and mobile devices. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Wowflow 4.9 (22) VS. [4.8 (1,064)](https://www.capterra.com/p/179296/GetMaintainx/reviews/) Starting Price €99.9 Per User, Per Year Starting Price $25 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (22) Ease Of Use 4.8 (1,064) Value For Money 4.7 (20) Value For Money 4.7 (982) Customer Service 5.0 (21) Customer Service 4.8 (1,002) ## Wowflow alternatives [4.8 (757)](https://www.capterra.com/p/162600/Limble-CMMS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (426)](https://www.capterra.com/p/130563/FMX/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (355)](https://www.capterra.com/p/141080/iAuditor/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.6 (85)](https://www.capterra.com/p/191385/AkitaBox/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/230281/Wowflow/alternatives/) ## FAQs about Wowflow Overview ### Which roles and teams benefit most from Wowflow? Wowflow is most used by operations managers, facilities teams, and business leaders such as CEOs, managing directors, and COOs. These roles use it to coordinate maintenance, manage service requests, standardize operational workflows, and improve visibility across properties, vendors, and administrative tasks without relying on fragmented communication. Answer based on 21 reviews Overview ### What company size and industries is Wowflow built for? Wowflow is for facility management and service teams, with 90% of reviewers from small businesses and Real Estate the top industry at 24%. It also serves Facilities Services and Retail, each at 14%, supporting teams maintaining commercial buildings, public institutions, industrial sites, offices, stores, warehouses, and schools. Answer based on 21 reviews Features and Usability ### What are the key features of Wowflow? Wowflow offers work order management, task management, maintenance scheduling, and preventive maintenance for facility operations. It also includes asset tracking, inspection management, incident management, and service request management, along with activity dashboards, reporting and analytics, access controls/permissions, mobile access, and third-party integrations. Getting Started and Support ### What training and onboarding options does Wowflow offer? Wowflow provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided training, while documentation and videos offer self-paced reference materials for learning features and reviewing setup steps as needed. Answer based on 3 reviews Getting Started and Support ### What customer support options does Wowflow offer? Wowflow provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Users report that support issues are usually resolved quickly, and direct access to the support team makes getting help straightforward when problems do come up. Answer based on 1 reviews ## Features AI summary Based on 16,930 Scheduling reviews Capterra reviewers highlight these as the features buyers care about most when choosing scheduling software: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Wowflow includes **Calendar Management**, which helps teams keep appointments, availability, and schedules organized in one place. However, it does not offer **Real-time Scheduling** or **Booking Management**. Instead, it provides **Mobile Access** (**56%**), a feature reviewers also rate highly, giving teams a way to view and manage schedules on the go. This can help businesses stay responsive and keep daily scheduling work moving across locations and devices. Calendar Management 4.8 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Mobile Access 4.5 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Preventive Maintenance 4.7 (11) 90.91% of 11 reviewers that rated this feature as important or highly important Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements Real-Time Data 5.0 (8) 87.50% of 8 reviewers that rated this feature as important or highly important Receive data and information in real time Work Order Management 4.9 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Creating, assign, and track jobs and/or tasks for work orders Task Management 5.0 (6) 100.00% of 6 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Wowflow 80 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Tracking: Monitor the usage of assets, such as equipment, tools, software, etc., throughout their lifecycle - Assignment Management: Assign issues and tasks based on availability or required skills - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Barcode/Ticket Scanning: Scan barcodes to ensure accurate pricing and label tracking - Barcoding/RFID: Identify and track items using barcode tags or RFID (radio-frequency identification) tags - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Checklists: An itemized to do list that can be edited as tasks are completed - Client Management: Manage contact details and communication with clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commercial Properties: Designed to serve commercial properties - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Signature: Digitally sign online documents - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Maintenance: Manage procedures that ensure organizational equipment remains in working condition - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Equipment Tracking: Track the location of specific equipment at all times - Facility Asset Management: Manage and track high-value assets including office equipment, furniture & more - Facility Management: Manage the maintenance of building facilities - File Storage: Store and access documents, forms, and photos in one centralized place - For Janitorial Services: For janitorial management, platforms, services, etc. - For Schools: Designed to be used by kindergarten, primary, middle, and senior secondary schools. - GPS: System to support the positioning, navigation, and timing (PNT) measurements of an object or individual - Historical Reporting: Information, data and reports that are being tracked over time - Incident Management: Manage and track all disruptions and incidents - Inspection Management: Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards - Job Management: Manage and track all job information and associated tasks - Job Tracking: Track and visualize the status of an ongoing job and the time spent on tasks or projects - Key & Lock Management: Establish procedures for monitoring locations of keys - Location Tracking: Identify the physical location of an individual, asset, device, etc. - Maintenance Management: Manage, maintain and track the performance of assets and equipment - Maintenance Planning: Schedule and assign maintenance work orders to engineers or technicians from within the system. Work orders can be prioritized according to a series of predetermined factors in order to streamline operations. - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Mobile Access: Access software remotely via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Location: Manage and support multiple locations - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Online Time Clock: Track/log the amount of time employees worked per job using a timer - Planning: Leverages data from budgeting and forecasting processes to help corporations understand their reality and make decisions accordingly. - Preventive Maintenance: Minimizes equipment failures and optimizes asset reliability through scheduled inspections, repairs, and replacements - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Repair Tracking: Allows service businesses to track ongoing repairs - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Service History: Track work performed and resources used for past customers, sites, or assets - Service Request Management: Assign, track and manage customers' service requests such as service enquiry, feedback/complaints and more - Status: Monitor the status of multiple types of assets. - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Task Scheduling: Track and manage the scheduling of tasks - Technician Management: Oversee technicians and track their assigned work orders - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Tracking: Track shipments from warehouse to the destination, including drop shipments and multilocation shipping. - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Work Order Management: Creating, assign, and track jobs and/or tasks for work orders - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.8 (22) 4.8 Based on 22 reviews ## Pricing Value for money 4.7 (20) Free Trial Manager / Admin €99.90 Per User,Per Year Value for money 4.7 (20) 4.7 Based on 20 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (21) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (21) 5.0 Based on 21 reviews ## User reviews Overall rating 4.9 Based on 22 reviews Filter by rating 5(20) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AL Alexandra L. Quality Manager Leisure, Travel & Tourism ### "Tolles Produkt und hervorragende Beratung" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 10, 2026 Wir haben uns Wowflow im Zuge unserer Suche nach einer passenden Lösung genauer angesehen und wurden dabei von Drazen wirklich super beraten. Er hat sich viel Zeit genommen, unsere Anforderungen zu verstehen, und uns sehr verständlich gezeigt, wie Wowflow in der Praxis eingesetzt werden kann. Das Produkt selbst hat auf uns einen sehr guten und durchdachten Eindruck gemacht. Auch wenn wir uns letztendlich gegen eine Einführung entschieden haben, war der gesamte Austausch sehr professionell und angenehm. Pros Die einfache und übersichtliche Lösung für Aufgaben, Wartungen und die Zusammenarbeit mit verschiedenen Beteiligten. Besonders gut gefällt mir, dass viele Abläufe, die sonst über Excel, E-Mail oder andere Kanäle laufen, zentral gebündelt werden können. Das Produkt ist durchdacht und macht gerade bei mehreren Standorten absolut Sinn. Cons Wir haben uns letztendlich aus internen Gründen gegen eine Einführung entschieden. Das lag aber nicht am Produkt selbst oder an der Beratung. Daher kann ich hier auch keinen konkreten Nachteil nennen. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SB Stefanie B. Projektleitung Leisure, Travel & Tourism ### "paxisnahe Software, toller Support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 22, 2026 Da wir neben dem Ticketsystem einige weitere Anwendungsbereiche benötigen, die nur mit einer vollständigen FM-Lösung abgedeckt werden können, blieb es bei uns beim Testbetrieb. Die Betreuung beim Testbetrieb war hervorragend. \[sensibler Inhalt ausgeblendet\] stand uns für alle Fragen zur Verfügung und hat sich viel Zeit genommen. Er hat mit uns die Vor- und Nachteile von Wowflow für unseren Anwendungsfall detailliert besprochen und uns neutral beraten. Das war sehr angenehm. Pros Die Software ist sehr paxisnah und anwenderfreundlich und kann zügig im Unternehmen etabliert werden. Insbesondere die Anforderungen an ein Ticketsystem werden vollumfänglich erfüllt. Cons Leider ist das Programm nicht zu einer vollständigen FM-Software ausbaubar. Ansonsten gibt es keine Kritikpunkte. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MK Margit K. Verwaltung Facilities Services ### "Benutzerfreundliche Plattform mit engagiertem Support-Team" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 14, 2026 Unsere allgemeine Erfahrung mit Wowflow ist sehr positiv. Die Plattform ist übersichtlich gestaltet, modern aufgebaut und einfach zu bedienen, wodurch sich neue Funktionen schnell verstehen und effizient im Arbeitsalltag nutzen lassen. Besonders hilfreich ist die klare Struktur, die eine schnelle Orientierung ermöglicht und Arbeitsprozesse vereinfacht. Auch die Zusammenarbeit mit dem engagierten Wowflow-Team erleben wir als sehr angenehm – Anliegen werden ernst genommen, Feedback wird aufgenommen und die Kommunikation erfolgt zuverlässig und lösungsorientiert. Trotz gelegentlich längerer Ladezeiten überwiegen für uns klar die Vorteile der Plattform. Pros Am besten gefällt mir an Wowflow die übersichtliche Gestaltung, das moderne Design und die einfache intuitive Bedienung. Besonders hervorzuheben ist außerdem die Zusammenarbeit mit dem engagierten Wowflow-Team. Cons Teilweise kommt es zu längeren Ladezeiten, was bei der Verarbeitung der großen Datenmengen unseres Unternehmens nachvollziehbar ist. Dennoch sehen wir hier noch Potenzial für weitere Optimierungen und Verbesserungen. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Barbara W. Centermanager Real Estate ### "Anwenderfreundliche, einfache, durchdachte Software für Facility Management " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 13, 2026 Wowflow ist bei uns ein zentrales Werkzeug für Ticketerfassung und -bearbeitung, Baukoordination, Wartungs- und Anlagenmanagement sowie Reporting. Rund 10 interne Nutzer und etwa 25 externe Partnerfirmen arbeiten derzeit mit dem System. Durch den Einsatz von Wowflow haben sich Transparenz, interne Kommunikation sowie die Nachvollziehbarkeit von Wartungen und Maßnahmen im Centerbetrieb deutlich verbessert. Offene Aufgaben, laufende Tickets sowie anstehende Wartungen sind jederzeit übersichtlich nachvollziehbar. Dadurch wurde auch die rechtliche Absicherung des Betriebs durch dokumentierte Wartungen und Fristenkontrollen gestärkt. Die Ticketerfassung – intern wie auch durch Shops und Mieter via QR-Code – funktioniert sehr gut. Auch die Baukoordination ist praxisnah und übersichtlich abbildbar. Die App ist benutzerfreundlich und auch für nicht technische Nutzer schnell erlernbar. Eine strukturierte Einschulung hat die Akzeptanz und Qualität der Nutzung zusätzlich verbessert. Die Zusammenarbeit mit externen Dienstleistern wurde durch bessere Zuteilung, Dokumentation und Kontrolle der Leistungen optimiert. Bewertung der Module: • Ticketerfassung intern: sehr gut • Ticketerfassung Shops/Mieter: sehr gut • Baukoordination: sehr gut • Wartungsmanagement: gut mit Einschränkungen • Anlagenmanagement: gut • Reporting & Auswertungen: verbesserungsfähig Pros Das Beste an Wowflow ist die deutlich verbesserte Transparenz und Nachvollziehbarkeit im laufenden Centerbetrieb – von offenen Tickets bis hin zu Wartungen und Maßnahmen. Besonders positiv hervorgehoben werden außerdem die einfache Ticketerfassung, die praxisnahe Baukoordination sowie die erhöhte rechtliche Absicherung durch strukturierte Dokumentation und Fristenkontrolle. Cons Erweiterte Reporting Möglichkeiten mehr Filter und Kombinationsmöglichkeiten individuell nutzbare Auswertungen direkt aus dem System Switched from [GeroPro](https://www.capterra.com/p/95943/GeroPro/) Kosten / Bediener Begeisterung / Anwenderfreundlichkeit Alternatives considered [GeroPro](https://www.capterra.com/p/95943/GeroPro/) Reasons for choosing Wowflow Wowflow erfüllt im ALEX Krems seit Jahren zuverlässig die zentralen Anforderungen eines modernen CAFM Systems und unterstützt den täglichen Centerbetrieb durch strukturierte Prozesse, verbesserte Transparenz und höhere Rechtssicherheit. Einzelne Bereiche, insbesondere das Reporting sowie wirtschaftliche Auswertungen, bieten aus Anwendersicht noch Entwicklungspotenzial, dennoch ist Wowflow aus dem operativen Betrieb nicht mehr wegzudenken und stellt technisch ein klares Must Have dar. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JC Julian C. Freelancer Facilities Services ### "Klares Design, wachsendes Potenzial" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 12, 2026 Das System wird kontinuierlich weiterentwickelt. Nutzer erhalten regelmäßig Einblicke in zukünftige Visionen und Funktionen. Zudem punktet Wowflow mit einem sehr reaktionsschnellen und zuverlässigen Support-Service. Pros Wowflow überzeugt durch sein klares, grafisch reduziertes Design , die App zeigt dem Nutzer nur das Wesentliche und hält die Benutzeroberfläche bewusst einfach und übersichtlich. Cons Bei großen Datenmengen zeigt Wowflow deutliche Schwächen in der Performance , die App reagiert spürbar langsamer und das Arbeiten wird dadurch weniger flüssig und komfortabel. Switched from [Dynamics 365](https://www.capterra.com/p/157279/Dynamics-365/) ich habe in Vergangenheit bei einem anderem Betrieb dies intensiv genutzt Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SP Stefan P. GF Real Estate ### "Strukturierte Wartungs- und Ticketübersicht für Bürogebäude " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 16, 2026 Wowflow bietet einen einfachen, pragmatischen und sehr schnellen Überblick über fällige Wartungsarbeiten in unseren Gebäuden und hilft uns unsere sonstigen Tätigkeiten an einer zentralen Stelle im Überblick zu behalten. Eindämmung der Mail und SMS Sinnflut ! Pros Unkomplizierte und rasche Implementation. Sehr hohe Akzeptanz bei Mitarbeitern und externen Partnern! Cons Hätten gerne ein Raumbelegungstool abgebildet, so müssen wir hier mit einer weiteren Software arbeiten. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HS Heiko S. Instandhaltung Industrial Automation ### "Instandhaltungssoftware" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 14, 2025 Als Anwender kann ich mit sehr wenig Initialaufwand die Software nutzen. Gute Unterstützung durch Wowflow Pros Die Software ist Intuitiv bedienbar, nicht überladen und sehr praxisorientiert. Pragmatisch gut und man kommt schnell zurecht. Cons Es wäre praktisch wenn das Handling von Bildern und Text noch besser zusammen funktionieren würde (ähnlich Whatsapp Chat) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JO Juan O. Operations Manager Real Estate ### "The ultimate tool you actually need for building maintenance" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 8, 2025 We were looking for a simple building maintenance tool with a good mobile app, email integration, and support for working with service providers. We’re really glad we found Wowflow. Pros The tool is super intuitive – our team picked it up right away without much explanation. The email integration makes it easy to coordinate with service companies, which saves us a lot of time and hassle. Cons Honestly, I don’t have much to complain about. On the rare occasion I had an issue, I was able to reach their support team directly and get it resolved quickly. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. LS Leonard S. Inhaber Retail ### "Erleichtert die Instandhaltung unserer Filialen" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 18, 2025 Mit Wowflow organisieren wir die Instandhaltung unserer Filialen deutlich einfacher und effizienter. Pros Wowflow entlastet uns spürbar im Facility Management. Die Wartung in unseren Filialen lässt sich damit deutlich einfacher und übersichtlicher koordinieren. Cons Bislang ist mir an Wowflow nichts Negatives aufgefallen – alles funktioniert zuverlässig und reibungslos. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RG Robin G. Operations Manager Retail ### "Simplifies maintenance across our stores" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 16, 2025 Handling maintenance in our stores has become much simpler and more efficient, making our daily operations run far more smoothly. Pros Wowflow takes a lot of the workload off our shoulders when it comes to facility management. Coordinating maintenance tasks across different locations is now much more straightforward. Our store managers no longer have to deal with every small repair themselves and can focus more on their core responsibilities. Cons Our experience has been great overall, with no major issues. Everything works smoothly, a few small details might be polished further in the future. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. BA Brendon A. Geschäftsführer Commercial Real Estate ### "Mehrsprachigkeit war für uns entscheidend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 17, 2025 Einige unserer Mitarbeiter hatten wegen Sprachbarrieren Schwierigkeiten. Wir mussten Aufgaben immer über Google Translate übersetzen. Mit Wowflow läuft das jetzt endlich alles an einem Ort. Pros Die App ist in der Muttersprache der Mitarbeiter nutzbar, und die automatische Übersetzung macht vieles einfacher. Zwei Leute sind geblieben, weil die Kommunikation endlich funktioniert. Cons Schade, dass Kommentare in den Tickets noch nicht automatisch übersetzt werden. Aber das Wowflow-Team war offen für Feedback und arbeitet schon an einer Lösung. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KK Kambis K. Managing Director Government Administration ### "Intuitive, time-saving, and ideal for growing teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 17, 2025 It’s the perfect solution if you’re looking to streamline maintenance and facility processes without overcomplicating your tools. Highly recommended for small and mid-sized teams who value efficiency, clarity, and ease of use. Pros We have been using Wowflow to manage our facility and maintenance workflows and it has been an absolute game-changer. ✅ Extremely user-friendly: Our technicians and team members were up and running in no time, without needing extensive training. ✅ Mobile-first and fast: Reporting issues, tracking progress, and sharing updates happens in real-time even directly on-site. ✅ Clear documentation & accountability: No more lost emails or unclear task ownership. Everyone sees exactly what needs to be done, by when, and by whom. ✅ Strong support & onboarding: The Wowflow team really listens and adapts support is fast, helpful, and human. Cons Limited integrations with third-party tools (e.g., ERP systems or external calendars), but improving. Reporting features could be a bit more customisable for larger teams needing detailed analytics. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FK Florian K. Executive Partner, Admin Environmental Services ### "Keep it simple, less is more! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 16, 2025 Lavoriamo da più di 2 anni con questo tool e abbiamo trovato una soluzione efficace, semplice da usare e velocemente da implementare. Ideale per gestire situazioni che non necessitano un software complesso CAFM Pros Mi ha convinto soprattutto la semplicità e i workflows molto logici. Così anche i tempi di implementazione sono corti e ben calcolabili Cons UI design può essere migliorato, più dal punto di vista estetico che funzionale. Fanno comunque regolarmente diverse migliorie Alternatives considered [Planon](https://www.capterra.com/p/70410/Planon/) [Archibus](https://www.capterra.com/p/228338/ARCHIBUS/) Reasons for choosing Wowflow Relazione prestazione / prezzo, semplicità di implementare Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CE Christoph E. CEO Hospitality ### "Wowflow in Tourism" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 July 11, 2025 Pros The implementation is super easy and wowflow is easy to handle. Great solution to improve internal processes . Cons Getting external partner to use it frequently was the biggest challenge as we‘re cooperating with many stakeholder. Switched from [Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) We needed Microsoft for other tasks as well and it covered our needs Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GW Georg W. Operations Manager Facilities Services ### "PDF-Berichte mit einem Klick ist ein Gamechanger" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 9, 2025 Bevor wir Wowflow genutzt haben, lief bei uns alles über Excel-Listen und E-Mails. Mit 15 bis 20 Mitarbeitern und rund 200 Objekten war das aber irgendwann kaum noch zu überblicken. Aufgaben wurden vergessen oder doppelt erledigt – das war echt nervig. Wir haben lange nach einer Software gesucht, die wirklich für Hausbetreuung und Facility Management gemacht ist. Wowflow war tatsächlich die erste Lösung, die uns da überzeugt hat. Pros Für uns ist die PDF-Berichtsfunktion echt ein Gamechanger. Immer mehr Hausverwaltungen verlangen heute eine saubere und nachvollziehbare Dokumentation. Mit Wowflow erstellen wir komplette Berichte für ganze Liegenschaften mit nur einem Klick – inklusive Bilder und Auftragsstatus. Das spart enorm viel Zeit und Aufwand bei der Nachweisdokumentation und macht unsere Leistungen für die Kunden deutlich transparenter. Cons Anfangs war unser Team etwas skeptisch, ob die Einführung eines neuen Tools wirklich nötig ist und ob alles reibungslos läuft. Auch ich selbst war unsicher. Besonders einige langjährige Kolleginnen im Büro hatten Vorbehalte gegenüber der Umstellung. Zum Glück hat sich das schnell gelegt, als wir gemerkt haben, wie einfach die Bedienung ist und wie sehr sich die Fehlerquote reduziert hat. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MB Michael B. CEO Pharmaceuticals ### "Ticketing und Outlook-Kalender in einem Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 26, 2025 Wir haben früher alles über ein Ticketing-Tool und den Outlook-Kalender organisiert. Das war auf Dauer viel zu zeitaufwendig. Mit Wowflow läuft jetzt alles in einem Tool. Pros Viele manuelle Schritte entfallen. Wartungsaufgaben aktualisieren sich automatisch, E-Mails müssen wir nicht mehr extra ins System kopieren und wir bekommen rechtzeitig Erinnerungen. Cons Zum Start haben wir Wowflow eine Woche parallel zum alten Ticketsystem genutzt. Das war kurz mehr Aufwand, aber dann lief alles so gut, dass wir das alte System schnell abschalten konnten. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GH Giovanni H. Facility Management Real Estate ### "Reklamationen nehmen ab!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 4, 2025 Pros Reklamationen können konstruktiver bearbeitet werden. Der AG hat durchgehend Zugriff auf alle Daten. Die Kommunikation ist beschleunigt. Cons Keine Möglichkeit der Angebotserstellung, Vertragsmanagement und Fakturierung etc. in der Anwendung... Switched from [Hausmanager 2.0](https://www.capterra.com/p/211028/hausmanager/) Bedienbarkeit der Managementebene und wenig intuitive bedineung Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HA Hesham A. Managing Director Automotive ### "An state of the art tool for the industry" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 26, 2021 Well working tool Pros It's great that every employee can use Wowflow without training, as it is always a challenge to train employees. All inspections and issues are now stored in one place, which is very useful for insurance claims and fleet management. Cons One function is currently missing: asset tracking. The software works fine, but I hope the asset feature will be introduced soon. Reasons for choosing Wowflow We implemented Wowflow in another business unit and found that it works for fleet maintenance as well. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. MZ Mateo Z. COO Retail ### "Hilft, den Einkaufsbereich in einem guten Zustand zu halten" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 26, 2021 Sehr intuitives Tool, das den versprochenen Nutzen erfüllt Pros Es ist für uns wichtig sicherzustellen, dass der Einkaufsbereich bestmöglich gewartet und alle Probleme bzw. Schäden so schnell wie möglich behoben werden. Wowflow hat uns geholfen, die Reaktionszeit erheblich zu verkürzen und die Anlage in einem besseren Zustand zu halten. Cons Im Moment gibt es keine großen Nachteile Reasons for choosing Wowflow Andere Tools waren für unsere Teamgröße zu teuer, um sie zu implementieren Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. AC Alexander C. Operations Manager Entertainment ### "Das einfache und hilfreiche Tool, das wir gesucht haben." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 25, 2021 Gute & solide Software mit Funktionen, die unser Team tatsächlich verwenden kann. Pros Ein sehr einfaches Tool mit Funktionen, die wir wirklich brauchen. Anfangs waren wir ziemlich skeptisch, da Software-Implementierungen immer eine Herausforderung darstellen, aber nach der ersten Woche war unser Team eingeschult und hörte fast auf E-Mails oder WhatsApp zu verwenden. Cons Es gibt keine Möglichkeit die Software kostenlos zu testen bevor man sie kauft. Reasons for choosing Wowflow Andere Tools waren entweder zu komplex oder sie hatten zu viele Funktionen, die wir zwar bezahlt, aber nicht benutzt haben. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. MK Monika K. Sachbearbeiterin und Buchhaltung Real Estate ### "Einfaches Kommunikations-Programm für die Hausverwaltung" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 13, 2021 App, die den Alltag unserer Hausverwaltung erleichtert. Pros Als Hausverwaltung haben wir nach einem Programm gesucht, dass die Kommunikation mit den Servicedienstleistern in den Immobilien erleichtert. Da hilft uns Wowflow zu 100%. Wir Sachbearbeiter wissen jetzt, wann welche Aufträge erledigt sind, ob die Glühbirne schon gewechselt wurde, ob das zerbrochene Fenster repariert wurde etc. Cons Es gibt keine Kundenberater, die direkt in Vorarlberg sind. Wir kommunizieren immer per Telefon und Video-Call. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. AP Alexandre P. Co-funder Commercial Real Estate ### "Very practicale" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 7, 2021 Pros Easy interface, after sells service is great. Easy to reach the team Cons It would be great to be be able to reach after sells service late evening Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.