--- title: "VatPay Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about VatPay Software - reviews, pricing plans, popular comparisons to other Time Tracking products and more." source_url: "https://www.capterra.com/p/230293/VatPay/" page_type: "product" language: "en" --- # VatPay Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) VatPay ## What is VatPay? VatPay is the best All-in-One Project Management, Time Tracking, Accounts Receivable and Accounts Payable Software for B2B Small and Midsized Enterprises. Bring your entire team to the cloud and collaborate on Projects. VatPay will help you plan and execute your projects. You and your team will be able to track your time and convert actual work into Invoices. VatPay will help you pay your independent contractors for approved timesheets. Unload your receipts & manage your expenses in one place. ## What is VatPay used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Recurring Billing](https://www.capterra.com/recurring-billing-software/)[Time Tracking](https://www.capterra.com/time-tracking-software/) Top alternative Featured Overall rating Based on 3 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $10 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for VatPay?[Manage this product listing](https://www.g2.com/products/vatpay/claim_requests/new?auto=true) ## VatPay Overview Updated September 2026 AI summary VatPay offers small and midsize businesses cloud-based tools for billing, invoicing, project management, and time tracking. The platform supports invoice customization, recurring billing, mobile payments, tax calculation, and third-party integrations. Additional features include API access, customizable branding, and multi-currency support, making it adaptable for organizations managing diverse billing processes across various devices and operating systems. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### VatPay 3.7 (3) VS. [4.2 (1,331)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting Price $10 Flat Rate, Per Month Starting Price $31.1 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 3.7 (3) Ease Of Use 4.0 (1,319) Value For Money 3.7 (3) Value For Money 4.1 (1,194) Customer Service 3.7 (3) Customer Service 3.9 (1,183) ## VatPay alternatives [4.2 (2,073)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars Highest Rated [4.7 (689)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting price $36.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (178)](https://www.capterra.com/p/225762/Accelo/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [BQE CORE Suite](https://www.capterra.com/p/141096/BQE-Software/) [4.5 (793)](https://www.capterra.com/p/141096/BQE-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/141096/BQE-Software/) ## FAQs about VatPay Overview ### What company size and specific industries is VatPay built for? VatPay is designed for small and midsized B2B businesses, including freelancers, photographers, digital agencies, consulting firms, legal practices, information technology companies, insurance and banking providers, transportation businesses, and manufacturers. Features and Usability ### What are the key features of VatPay? VatPay offers billing and invoicing tools, including invoice creation, recurring invoicing, customizable invoices, and billing portals. It also includes payment processing with ACH payment processing, credit card processing, online payments, and refund management, plus accounting integration, time and expense tracking, reporting, and workflow management. Pricing ### How much does it cost and what fees or limitations are included? VatPay starts at $10 per month for the LITE plan for solopreneurs. It includes one team member, up to 5 clients, unlimited invoices and estimates, recurring invoices, time and expense tracking, multi-currency support, and payment acceptance via credit cards and PayPal. A free trial is available. Integrations ### Which third-party tools and platforms does VatPay integrate with? VatPay integrates with Gmail and Microsoft 365 for email, PayPal, Stripe, and authorize.net for payments, Xero for accounting, and Zapier for broader app connections. These integrations cover communication, billing, bookkeeping, and workflow automation across seven third-party platforms. Getting Started and Support ### What training and onboarding options does VatPay offer? VatPay provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided instruction, webinars cover scheduled group learning, documentation offers written reference material, and videos provide visual guidance for reviewing product steps and features. Getting Started and Support ### What customer support options does VatPay offer? VatPay provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. No reviewer feedback on support experience is available here, so customer sentiment about response speed, helpfulness, or frustration with support cannot be summarized. ## Features AI summary Based on 16,388 Time Tracking reviews Capterra data shows that buyers of billing and invoicing software rank the following features as their top priorities: - **Invoice Processing** (**53%** of reviewers rated this feature as critical) - **Invoice Creation** (**55%**) - **Quotes/Estimates** (**55%**) VatPay supports all three of the features reviewers value most: **Invoice Processing**, **Invoice Creation**, and **Quotes/Estimates**. With coverage across these core areas, the product helps businesses create invoices quickly, manage billing tasks more efficiently, and prepare accurate quotes before work begins, allowing teams to handle the full invoicing cycle with greater speed and consistency. Accounting Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Accounting Integration Integrate with a third-party accounting system ACH Payment Processing Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems API Application programming interface that allows for integration with other systems/databases VatPay 56 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - ACH Payment Processing: Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - API: Application programming interface that allows for integration with other systems/databases - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Billing Portal: Gateway through which end users can view past bills and pay current invoices - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Contingency Billing: Business model where clients pay their lawyer a fee only if the case is won/settled successfully - Credit Card Processing: Accept and process credit card transactions - Customer Accounts: Record customer information, purchase history, and other notes - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Invoices: Invoices that can be tailored according to company's branding, payment terms and personalized information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Document Storage: Store and organize documents in a centralized system - Electronic Payments: Electronically collect payments for goods or services - Email Reminders: Reminders sent via email - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Hourly Billing: Business model that charges based on the amount of time spent on an hourly basis - Invoice Creation: Create invoices from scratch or have recurring invoices - Invoice History: Store and view prior invoices for each account/client - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Mobile Payments: Clients can submit payments via mobile devices - Multi-Currency: Manage and handle various international currencies - Multi-Period Recurring Billing: Set rebilling periods, charging customers one rate annually or semi-annually, then a better rate afterward, as a subscriber benefit - Multiple Payment Options: Process payments via multiple modes directly through the application - Online Invoicing: Create, send, and view electronic invoices - Payment Processing: Accept, record, and reconcile financial transactions - PCI Compliance: Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS) - Project Billing: Business model that bills clients an amount based on the project/task/job performed - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Projections: Estimate or forecast of a future scenario based on the study of present trends - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Recurring Invoicing: Generate recurring invoices - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Refund Management: Oversee the process of issuing refunds - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Subscription Management: Process of managing customer subscription lifecycle for a recurring service or a product - Task Management: Create, manage and track all task activities and progression - Tax Calculation: Calculate tax and make deductions on gross income from sources like wages, investments or self-employment - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Timesheet Management: Track the amount of time spent on a job or task - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 3.7 (3) 3.7 Based on 3 reviews ## Pricing Value for money 3.7 (3) Free Trial [View pricing plan details](https://www.capterra.com/p/230293/VatPay/pricing/) LITE $10.00 Flat Rate,Per Month It includes: - • 1 Team Member (User) - • Invoice up to 5 Clients - • Unlimited Invoices - • Unlimited Estimates - • Unlimited Projects - • Unlimited Timesheets - • Manage & Collaborate on Projects - • Accept Credit Cards & PayPal - • Upload and Manage Receipts - • Track Time & Expenses - • Send Recurring Invoices - • Multi-Currency Support - • Setup Multiple Businesses - • Record Manual Payments Value for money 3.7 (3) 3.7 Based on 3 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ authorize.net](https://www.capterra.com/p/221412/authorizenet/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.7 (3) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.7 (3) 3.7 Based on 3 reviews ## User reviews Overall rating 3.7 Based on 3 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(1) Mentioned topic Sorted by most recent TL Taiye L. Founder & CTO Security and Investigations ### "Excellent all-in-one software for small and medium-sized business project management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 3, 2023 This is a perfect solution for small and mid-sized enterprises looking for end-to-end project billing software that enhance collaboration. Most project management and time tracking software will have A/R. We sampled a lot of applications and VatPay is the only software we found that allows you to pay your independent contractors while collaborating with them on projects. Pros VatPay not only has very effective tools for team collaboration like projects and time tracking, but also has great reporting tools as well. The platform also has built-in billing and invoicing tools. This is the first end-to-end platform for managing your projects, converting billable hours into invoices and paying your independent contractors all in one spot. The application is highly intuitive and very user friendly and I strongly recommend it to all SMEs. Cons The project billing part of the application is good. It would be nice to have a scheduling system to book appointments with clients and capture them as part of the project artifacts. Switched from [ExpensAble](https://www.capterra.com/p/130715/ExpensAble/) ExpensAble was too expensive and not fit for purpose. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DK Danny K. Owner Accounting ### "Not so good..." 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 July 28, 2022 It was glitchy, it didn't function correctly, it would undo transactions or settings I put into place, I couldn't connect the app to their own payment processor (WePay by Chase) and they had a difficult time doing so as well. When I finally decided to go a different direction out of frustration with trying to get their program to work, I requested a refund. Guess what, they have a 30 day refund policy and I was a couple of days too late requesting the refund, never mind the fact that I spent 30+ days of my time trying to get their crappy software to function as advertised, that's irrelevant, they won't give me a penny back. Pros It seemed like it was was going to be a comprehensive solution...it was just window dressing. Cons 1) didn't function correctly 2) undid my settings 3) the system overwrote random categories every time I tried to edit one 4) glitchy 5) had difficult time connecting the payment processor that they recommended 6) after wasting 30+ days of my time trying to get it to work they wouldn't give me a refund. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 19, 2022 We will like to start by thanking you for your review. But we think your assessment of our Software is based on anger after we refused to issue a refund outside of our refund policy window. You were kindly informed that you've passed the refund window of 30 days money back guarantee and we were willing to work with you and give you a discount. But since you were only interested in the cash, you decided to channel your frustration online by tarnishing our online reputation. Unfortunately, you were out of the refund policy period and that's why we didn't issue a refund. Our Support team contacted you on several occasions to find out what's wrong with the software but you didn't acknowledge any problem with the application at the time. All you wanted was your money. GetApp has to take action and take down this review because non of the the things you said is true. Your review is based out of frustration of not getting your money back after our refund window. RL Rudy L. CEO Marketing and Advertising ### "Best Payment gateway & invoice solution for small businesses & freelancer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 24, 2021 I was already happy to grab this software in the first place. But during the meeting with \[SENSITIVE CONTENT\], all the case scenarios I submit to him, he showed me how to solve these: for example how to make a business proposal using "estimate" feature, or how to copy/paste the link of an invoice into the browser so the client can process a purchase using credit card or Stripe or PayPal & much more... There's even new features like project management that we didn't even have enough time to talk about, but I will play around to discover it. And if I'm stuck \[SENSITIVE CONTENT\] told me to reach out to him for help or feed back. To wrap this up: go grab your Vatpay subscription, this software tool is intuitive; simple of use; nice UI & UX; very versatile & complete as a Swiss knife, you won't regret it ! From an Happy customer. I can't publish screenshot from some interesting features but go to see yourself on their website: https://www.vatpay.com Pros I just had a zoom meeting with \[SENSITIVE CONTENT\] &, oh boy, it was scheduled for a 30 minutes meeting but it last 1 hour: he took his time to show me all the features I didn't knew about. Cons There's no negative comment to say about this because, they ask for feedback, in order to correct potential issues, and their adding new features according to what customer tell them Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 8, 2021 Thanks Rudy for the review. We appreciate you spreading the word about VatPay. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.