--- title: "PayCaptain Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PayCaptain Software - reviews, pricing plans, popular comparisons to other Payroll products and more." source_url: "https://www.capterra.com/p/231203/PayCaptain/" page_type: "product" language: "en" --- # PayCaptain Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 4, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PayCaptain ## What is PayCaptain? PayCaptain - the most helpful payroll software on the planet. World's First B Corp Payroll Solution. PayCaptain uses the latest tech to provide a complete Payroll and Financial Wellness Solution for innovative companies that understand the importance of good financial wellbeing in their workforce. It's our mission to put people in control of the money they earn by empowering them to manage their money in the best possible way, reducing the negative effects of financial stress in the workplace. ## What is PayCaptain used for? [Payroll](https://www.capterra.com/payroll-software/) Top alternative Featured Overall rating Based on 10 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £150 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PayCaptain?[Manage this product listing](https://www.g2.com/products/paycaptain/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PayCaptain 5.0 (10) VS. [4.9 (4,312)](https://www.capterra.com/p/205015/Deel/reviews/) Starting Price £150 Per User, Per Month Starting Price $5 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 5.0 (10) Ease Of Use 4.8 (4,312) Value For Money 5.0 (10) Value For Money 4.7 (3,960) Customer Service 5.0 (10) Customer Service 4.7 (4,061) ## PayCaptain alternatives Highest Rated [4.9 (4,881)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.3 (1,933)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.8 (3,966)](https://www.capterra.com/p/116050/Patriot-Software/reviews/) Starting price $17.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (4,225)](https://www.capterra.com/p/131882/Gusto/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/231203/PayCaptain/alternatives/) ## FAQs about PayCaptain Overview ### Which roles and teams benefit most from PayCaptain? PayCaptain benefits finance leaders, HR teams, and operations executives who need accurate payroll, employee pay visibility, and smoother workforce administration. Finance managers and heads of finance use it to reduce payroll errors and improve control, while people and operations leaders streamline employee support, compliance processes, and day-to-day pay-related workflows. Answer based on 10 reviews Overview ### What company size and industries is PayCaptain built for? PayCaptain is built primarily for small businesses, which account for 90% of reviewers, with strongest use in Computer Software and Hospitality at 30% each. It also serves midsize businesses, representing 10% of reviewers, and has some presence in Financial Services at 10%, mainly for payroll. Answer based on 10 reviews Features and Usability ### What are the key features of PayCaptain? PayCaptain offers payroll management, bill payment, and payroll reporting, plus compensation management and tax compliance tools. It also includes time tracking, attendance management, and timesheet management, along with employee self service, employee portal, document management, customizable reports, approval process control, and third-party integrations. Integrations ### Which third-party tools and platforms does PayCaptain integrate with? PayCaptain integrates with Rotaready Evo, Sage People, and Zapier. The catalog highlights workforce scheduling and HR connections through Rotaready Evo and Sage People, plus broader app connectivity through Zapier. Answer based on 1 reviews Getting Started and Support ### What training and onboarding options does PayCaptain offer? PayCaptain provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided learning, webinars cover product topics in a group setting, and documentation and videos offer self-paced reference materials for reviewing features and setup steps. Getting Started and Support ### What customer support options does PayCaptain offer? PayCaptain provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. These channels give users multiple ways to get help, with self-service articles and direct contact options for questions or account issues. ## Features AI summary Based on 18,203 Payroll reviews Capterra data shows that buyers of payroll software rank the following features as their top priorities: - **Payroll Management** (**59%** of reviewers rated this feature as critical) - **Direct Deposit** (**58%**) - **Payroll Reporting** (**51%**) PayCaptain supports **Payroll Management** and **Payroll Reporting**, so businesses can run payroll accurately and track payroll data for better oversight. However, it does not offer **Direct Deposit**. Instead, it provides **Tax Compliance** (**58%**), which is another high-priority capability for payroll buyers. Together, these features help businesses stay on top of pay runs, maintain clear reporting, and manage tax obligations more effectively, giving teams better control over payroll operations. Payroll Management 5.0 (9) 55.56% of 9 reviewers that rated this feature as important or highly important Manage employee salary processes, data, taxes, and records administration efficiently Payroll Reporting 4.9 (9) 44.44% of 9 reviewers that rated this feature as important or highly important View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more Tax Compliance 5.0 (8) 25.00% of 8 reviewers that rated this feature as important or highly important Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors Self Service Portal 5.0 (8) 37.50% of 8 reviewers that rated this feature as important or highly important Online portal through which end users can access the system, manage tasks, or obtain information Benefits Management 5.0 (7) 28.57% of 7 reviewers that rated this feature as important or highly important Record employee's benefit plans and selections throughout career progression Time Tracking 5.0 (6) 33.33% of 6 reviewers that rated this feature as important or highly important Measure and track time including hours worked and paid time off (PTO) PayCaptain 28 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Benefits Management: Record employee's benefit plans and selections throughout career progression - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Compensation Management: Manages compensation such as salary, bonus, and benefits processes, aligning with policies - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Document Management: Store, manage, and track all electronic documents in a centralized location - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Onboarding: Process of familiarizing new employees with the company, their position, and responsibilities - Employee Profiles: Centralized storage for employee data, records, and performance metrics - Employee Self Service: Gateway through which employees can access the system - Payroll Management: Manage employee salary processes, data, taxes, and records administration efficiently - Payroll Outsourcing: Delegate payroll processing to third party vendors - Payroll Reporting: View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Tax Compliance: Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Timesheet Management: Track the amount of time spent on a job or task - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 5.0 (10) 5.0 Based on 10 reviews ## Pricing Value for money 5.0 (10) Basic £150.00 Per User,Per Month Value for money 5.0 (10) 5.0 Based on 10 reviews ## Integrations [ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Rotaready Evo](https://www.capterra.com/p/150252/Rotaready/)[ Sage People](https://www.capterra.com/p/132329/Sage-Business-Cloud-People/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (10) 5.0 Based on 10 reviews ## User reviews Overall rating 5.0 Based on 10 reviews Filter by rating 5(10) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent JB James B. Head of Finance Hospitality ### "A great payroll solution " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 25, 2023 Excellent. Highly recommend Pros Seamless transition and great support tram Cons N/a nothing to report. A great solution for us at ballie Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AN Anonymous User Head of Operations Computer Software ### "Great customer service and app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 22, 2022 Fantastic. Pros Good app that's accessible by employees; but really impressed at the end of the day by the customer service from the operations and payroll managers (Thanks \[SENSITIVE CONTENT\]!) Cons Probably could use a UX improvement in terms of how it looks but it's not really an issue; all the matters is that it works well and it does! Doesn't yet sync with Xero - though it does allow you to download journal entries; looking forward to it directly sync with Xero (when will it come?) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. GH Graham H. Operations Manager Hospitality ### "Professional, Personable, Proactive " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 27, 2022 Other than the software and portal being fantastic, the real star of the show is the customer service, which in my case has been the payroll manager, Val. Extremely experienced, personable and approachable, and has gone above an beyond our expectations to make what can be a tedious payroll process, into an easy to manage few hours a month. Pros The software is extremely intuitive and user friendly from both an admin and end employee perspective. Cons Nothing so far, everything has been a breeze! Switched from [Harri](https://www.capterra.com/p/154168/TeamLive/) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CW Chantal W. Co-Founder Computer Software ### "Worth it!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 8, 2022 Excellent. Pros All app/web-based so I can run payroll at my fingertips from my mobile. It's all visual and is easy for our employees to use too. The built-in features of on-demand pay and digital wallets help with the financial well-being of our people. Cons Opportunity to automate some communication away from email to make the experience even better Reasons for choosing PayCaptain Built-in features and user experience for our people Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AW Abigail W. HR Business Partner Food Production ### "Beat Food Group Review " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 13, 2022 Pros The integration process was simple and straightforward. Cons The only feature we feel is missing is the accessibility to past employees P45's. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AK Anna K. Operations Director Hospitality ### "Pay Captain" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 4, 2022 We’ve recently started using Pay Captain as our payroll and wellbeing provider. We are so happy with their service. I couldn't speak more highly of their support team, any of our payroll instructions are quickly, professionally and patiently resolved. It really has revolutionised how we do our payroll. One of the best decisions we’ve made as a growing company! Keep doing what you do best! Pros The product is extremely easy to use from both an admin and employee perspective. Any questions or queries are picked up and assisted with straight away. Val is an amazing help, but the whole team have been fantastic with any questions that we've thrown at them (and we throw a lot of questions). Cons Nothing, I'd highly recommend the move to Pay Captain. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RG Riccardo G. COO Financial Services ### "PayCaptain review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 31, 2022 I loved the experience so far. Pros Financial wellbeing + paysplips finally make sense. Cons Some reports in the dashboard can be improved but they are already of a high quality. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor April 1, 2022 Thanks Ric - we love working with you too! SW Stuart W. CEO Computer Software ### "PayCaptain review by a very satisfied customer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 30, 2022 Absolutely brilliant. The team at PayCaptain are as good as the product. Pros For me, it is the ease of use. I love how PayCaptain takes all of the complication away from managing our payroll. Be in no doubt, PayCaptain makes light work of handling all the complexities of payroll. The app interface is modern, simple and engaging. Cons I'm honestly struggling to come up with anything I don't like about the software. I think an early problem for me was that it wasn't easy to download 'paper' payslips in PDF format but I understand that is all possible now. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor April 1, 2022 Thank you Stuart; your feedback is really appreciated. :-) RB Rose B. Finance Manager Wholesale ### "Great payroll partnership " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2022 Paycaptain is exactly what we needed when moving to outsourcing our payroll. The transition was so smooth and every employee felt confident with the app and additional benefits they will now receive (advance pay, donation options etc). Paycaptain catered to all our needs and more and is such a relief to have our payroll with them. Pros The app is very easy to use for me as the administrator and as an employee user. I can ask questions or change information quickly and easily. Added benefits are being used by our employees and these were benefits we didn’t offer before so PayCaptain has allowed us to improve our employee experience Cons Sometimes employees wouldn’t use the app so would be good to have email notifications of new payslips. Switched from [Sage 50cloud Payroll](https://www.capterra.com/p/233316/Sage-50cloud-Payroll/) We wanted to now outsource our payroll and paycaptain had much more benefits for our employees. They also share similar ethics and values Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor April 1, 2022 Thank you Rose - I really appreciate you taking the time to do this review for us. The email payslip notification feature is available to use, I'll send you a note about this. Thanks again for your support and we really love working with you. :-) AM Anne Marie S. Head of People Food & Beverages ### "We love working with PayCaptain! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 21, 2022 I have loved every min of working with the PayCaptain team. They are really professional, helpful and efficient in everything they do. \[SENSITIVE CONTENT\] and his excellent team go out of their way to support us and work in ways that suit us. Their level of customer service makes working with them so easy. I also would highly recommend the PayCaptain product as its helped us to transform the way we process our pay. The access to the app is a huge benefit for our team! Pros Flexibility and customer service of the team, ease of use, benefit for my team, reporting facilities. Cons We are happy so far so nothing has come up yet! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 1, 2022 Thank you Anne Marie. We also love working with you and your team. Payroll shouldn't be painful and we are so pleased you are enjoying the PayCaptain experience! /SB [View all Reviews](https://www.capterra.com/p/231203/PayCaptain/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.