--- title: "Citavi Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Citavi Software - reviews, pricing plans, popular comparisons to other Knowledge Management products and more." source_url: "https://www.capterra.com/p/231999/Citavi/" page_type: "product" language: "en" --- # Citavi Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Citavi ## What is Citavi? Citavi is the only all-in-one scholarly note taking and reference management application. Search, organize, collaborate, take notes, write and manage citations all within one platform. ## What is Citavi used for? [Knowledge Management](https://www.capterra.com/knowledge-management-software/)[Content Management](https://www.capterra.com/content-management-software/)[Content Collaboration](https://www.capterra.com/content-collaboration-software/) Top alternative Featured Overall rating Based on 43 user reviews Reviews sentiment Positive 81% Neutral 7% Negative 12% Starting price $519 Per User, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Citavi?[Manage this product listing](https://www.g2.com/products/citavi/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Citavi 4.3 (43) VS. [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $519 Per User, Per Year Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 3.8 (43) Ease Of Use 4.7 (5,453) Value For Money 4.0 (35) Value For Money 4.5 (3,384) Customer Service 4.4 (38) Customer Service 4.6 (3,264) ## Citavi alternatives [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) [4.4 (5,469)](https://www.capterra.com/p/1167/SharePoint/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/1167/SharePoint/) [Confluence](https://www.capterra.com/p/136446/Confluence/) [4.5 (3,720)](https://www.capterra.com/p/136446/Confluence/reviews/) Starting price $5.42 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/136446/Confluence/) Highest Rated [Notion](https://www.capterra.com/p/186596/Notion/) [4.7 (2,825)](https://www.capterra.com/p/186596/Notion/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/186596/Notion/) [View all alternatives](https://www.capterra.com/p/231999/Citavi/alternatives/) ## FAQs about Citavi Overview ### Which roles and teams benefit most from Citavi? Citavi is most used by students, doctoral researchers, professors, and academic teaching teams who need to collect sources, organize references, and structure papers, dissertations, and course materials. Legal, medical, and consulting professionals also benefit from managing research-heavy documentation, citations, and knowledge workflows with greater accuracy and efficiency. Answer based on 43 reviews Overview ### What company size and specific industries is Citavi built for? Citavi is designed for organizations and individuals involved in collaborative research and note taking. It fits small teams through larger enterprises across research-focused sectors, academic institutions, and any industry that needs shared research management and organized note taking. Features and Usability ### What are the key features of Citavi? Citavi offers document management and content management with metadata management, document classification, and full-text search. It includes collaboration tools such as commenting/notes, chat/messaging, file sharing, and real-time editing, plus task management, task planning, and task scheduling. Additional features include access controls/permissions, single sign-on, reporting & statistics, and data import/export. Integrations ### Which third-party tools and platforms does Citavi integrate with? Citavi integrates with Microsoft Word, ABBYY FineReader PDF, and NVivo. Microsoft Word is the primary connection for inserting citations and references, while ABBYY FineReader PDF supports OCR workflows and NVivo helps import bibliographic documents for analysis. Citavi also offers browser capture through its browser picker. Answer based on 7 reviews Getting Started and Support ### What training and onboarding options does Citavi offer? Citavi provides webinars, documentation, and videos to help teams get started. Webinars offer live or scheduled guidance, documentation gives written reference material for setup and feature lookups, and videos support self-paced learning through visual demonstrations of key tasks. Answer based on 2 reviews Getting Started and Support ### What customer support options does Citavi offer? Citavi offers email/help desk, FAQ/forum, and a knowledge base for customer support. Users often describe the support team as responsive and helpful, with replies sometimes arriving within 24 hours. Some also note practical guidance during setup and issue resolution, though a few want faster follow-up. Answer based on 8 reviews Ease of use ### Is Citavi easy to use for research and citations? Citavi feels manageable for core citation and reference tasks, but the broader feature set adds a learning curve. Graduate researchers, academics, and literature-heavy users often like the organized interface and Word integration, while beginners may find menus, citation style editing, browser tools, and some web functions less intuitive or occasionally buggy. Answer based on 16 reviews ## Features AI summary Based on 4,729 Knowledge Management reviews Capterra data shows that buyers of knowledge management software rank the following features as their top priorities: - **Knowledge Base Management** (**50%** of reviewers rated this feature as critical) - **Content Management** (**50%**) - **Document Management** (**48%**) Citavi supports all three of the features reviewers rate most highly: **Knowledge Base Management**, **Content Management**, and **Document Management**. Together, these capabilities help businesses organize information in a central system, manage content more effectively, and keep important documents easy to store, find, and maintain, allowing teams to work with more consistency and better access to shared knowledge. Content Management 4.0 (10) 80.00% of 10 reviewers that rated this feature as important or highly important Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Document Management 4.2 (6) 100.00% of 6 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Full Text Search 4.3 (8) 75.00% of 8 reviewers that rated this feature as important or highly important Search for specific words or phrases within a document or database Access Controls/Permissions 4.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Commenting/Notes 3.9 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view Collaboration Tools 4.0 (6) 50.00% of 6 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Citavi 29 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Chat/Messaging: Communicate using direct chat or messages within the system - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Content Publishing Options: Facilitates online authoring and publishing of the content - Data Import/Export: Import and export data to and from software applications - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Full Text Search: Search for specific words or phrases within a document or database - Metadata Management: Collect and maintain structured information that describes data or content - Multi-Language: Manage and support multiple languages - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Real Time Editing: Preview and make real-time changes in the web content - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Scheduling: Track and manage the scheduling of tasks - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks --- Get Advice We can help you find the software with the features you need. Features 4.2 (43) 4.2 Based on 43 reviews ## Pricing Value for money 4.0 (35) Free Trial Basic $519.00 Per User,Per Year Value for money 4.0 (35) 4.0 Based on 35 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (38) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (38) 4.4 Based on 38 reviews ## User reviews Overall rating 4.3 Based on 43 reviews Filter by rating 5(31) 4(4) 3(3) 2(0) 1(5) Mentioned topic Sorted by most recent JO Julius O. Industrial Engineer Research ### "Bad tool for citing" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 2/10 April 4, 2026 Pros It's free through my university. The colour theme they use is okay. The name itself is not offensive. Cons It's not working as it's supposed to. It's extremly slow as a browser extension(loading times of 3min+ are the norm not the expection) and currently in chrome it's not working at all. And it is the complete opposite of intuitive. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User CEO Fine Art ### "Citavi 7 leider mit wirklich schlechter Kompatibilität zu Word" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 4/10 November 26, 2025 Insgesamt bietet Citavi alles, was ein Studentenherz von einem vernünftigen, inhaltlich verlässlichen Zitierprogramm wünscht - auch für eine enorm große Literaturverwaltung. Alle Versionen vor Citavi 7 hatten mich überzeugt - diese leider (noch) nicht. Pros Ich beurteile die Version 7.1.0.1 im Vergleich zur Version 6.20: Das neue Design ist anfänglich zwar gewöhnungsbedürftig, aber durch die recht intuitive Handhabung eine absolute Verbesserung. Cons Mit der Umstellung auf Version 7 wurde die Kompatibilität mit Windows (über 365) leider um ein Vielfaches schlechter! Trotz größerem Prozessor und deutlich mehr RAM als bei meinem vorherigen Rechner, stürzt Citavi immer wieder ab oder (schlimmer noch!) lässt Windows einfrieren. Erneutes Installieren oder auch "reparieren" führt zu keinen Verbesserungen, sodass sich die neue Version als echter Zeitfresser entpuppt. Dabei ist es völlig gleich, ob das Projekt in der Cloud oder auf dem Rechner gespeichert ist, das Resultat ist immer dasselbe. Derzeit bereue ich das Update vorgenommen zu haben und hoffe auf enorme Verbesserungen durch weitere Versionen. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SR Sher R. Doktorand Higher Education ### "Citavi Web: Absolut unzuverlässig und nervenaufreibend" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 May 10, 2025 Ich beziehe mich auf meine Erfahrungen mit Citavi Web: die Lizenz kostet sehr viel Geld und die Webseite sollte dementsprechend einwandfrei funktionieren. Mehr als die Hälfte der Nutzungszeit stehen aber wesentliche Funktionen nicht zur Verfügung und es gibt ständig irgendwelche Bugs. Es ist natürlich, dass bei derart komplexen Programm wie Citavi Web Fehler unvermeidbar sind. Was mich aber enorm stört und verärgert ist die Häufigkeit und die Dauer, in der diese Fehler und Bugs auftreten! Mehr als die Hälfte der Zeit sind irgendwelche Funktionen eingeschränkt oder nicht verfügbar. Ein anständiges, wissenschaftliches Arbeit ist so nicht möglich! Mal funktioniert die Suchfunktion nicht, mal verschwinden Dokumente (die man zuvor aufwendig und zeitintensiv bearbeitet, markiert und kategorisiert hat), mal können Dokumente für mehrere Tage einfach nicht geöffnet werden, mal können Texte nicht markiert werden. Von der Nutzung von Citavi Web kann ich nur abraten. Für Mac-Nutzer gibt es bessere Alternativen auf die ich nun auch zurückgreife. Pros Die Nutzeroberfläche ist ziemlich gut und die Auswahl an Möglichkeiten, seine Literatur zu organisieren, ist groß und gut durchdacht. Cons Die Webseite ist absolut unzuverlässig. Man schlägt sich die meiste Zeit mit Bugs und sonstigen Fehlern rum. Zum eigentlichen Arbeiten kommt man selten. Man verliert unglaublich viel Zeit damit, gewünschte Dokumente zu finden, zu öffnen und anständig zu bearbeiten/zu lesen. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KB Karen B. Student Research ### "Does not function as expected - promise refunds they do not honour" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 October 4, 2023 Terrible. I have contacted them three times and they have promised finance will contact me about a refund. They don't and no refund is forthcoming. Pros The sales pitch is great. The technical support do come back to you even if it is to say hey that is how our product works sorry about that. Cons It does not do what you need it too. It is very cumbersome and has bizarre quirksYou need to spend a lot of time watching videos and working it out to learn how to do things that should be pretty easy to do. They promise refunds but do not honour them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RC Raul C. Director Sports ### "Mal servicio " 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 May 2, 2023 Dejó de funcionarme y tardaron 7 días en resolverme el problema. Solicité una factura con el nº de IVA y me han ignorado en tres ocasiones. Nada recomendable. Pros Citavi era antes un programa asequible y con buen servicio técnico. Cons Hace un años se incorporo al grupo Lumivero y su precio se duplicó y el servicio técnico se volvió extremadamente lento. Es un programa obsoleto Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JV Johannes V. Sachbearbeiter Steuerbüro Law Practice ### "Super Literaturverwaltung" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 December 16, 2022 Pros Das beste an der Software ist der Import von neuen Dokumenten per Drag‘n‘Drop. Dabei werden direkt ein Großteil der Stammdaten eingepflanzt (automatisch). Cons Anfangs benötigt man aufgrund der vielfältigen Funktionen eine gewisse Einarbeitungszeit und das ein oder andere Tutorial. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User PhD Writing and Editing ### "Good software for reference management" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 December 10, 2022 Pros The category function, where you can categorize your literature sources, meaning divide your literature sources per topic. You can take notes or extract portion of a document and label it as direct or indirect citation Cons It's free of charge until 100 references. This is few for a normal project/manuscript or for a thesis Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HE Helmut E. Jurist Government Administration ### "Langer Citavi Nutzer" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 4, 2022 Teamarbeit in kurzer Zeit, gemeinsame Stellungnahmen und Gutachten schreiben. Pros Das Produkt ist insgesamt gut bis sehr gut! Die vielen Zitierstile könnten noch etwas ausgebaut werden.Meistens steht man unter Zeitdruck und in früheren Jahren brauchte ich dabei auch Hilfe, diese kam sehr prompt. Die Picker-Funktion ist gut. Bitte aber darauf achten, es nicht zu überfrachten. Wichtiger als alle möglichen Zusatzfeatures sind Stabilität, Einfachheit und Sicherheit! Cons Bitte nicht noch mehr überfrachten. Die Chatfunktionen und anderes mehr bieten auch andere Services. Man braucht in den meisten Fällen keinen Mercedes, der alles bietet, sondern wichtig sollen weiterhin Stabilität, Einfachheit und Durchschaubarkeit auch für nicht IT-Experten sein. Reasons for choosing Citavi War von Anfang an überzeugt Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Lorenzo S. Psicólogo Civic & Social Organization ### "El mejor gestor de citas bibliográficas y referencias del mercado." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 6, 2022 Lo he utilizado desde hace aproximadamente 5 años, desde su versión 5 hasta la más reciente, sumamente útil para crear mis "bibliotecas" digitales y realizar de forma organizada mis lecturas. Pros Permite gestionar una gran cantidad de material bibliográfico, así como su captura mediante la extensión del explorador web, y su facilidad de manejo mediante el Plug-in de Citavi en Word, haciendo posible añadir citas textuales y sus respectivas referencias de manera sencilla en nuestros escritos, lo cual posibilita que los procesos de lectura y escritura vayan de la mano en todo momento. Cons El único aspecto negativo se debe a que no cuenta con un plug-in para software libre de procesamiento de textos, como lo es OpenOffice. Switched from [EndNote](https://www.capterra.com/p/234808/EndNote/) Hice el cambio debido a que Citavi me permite exportar citas textuales junto al formato de referencia bibliográfica que deseemos utilizar a Word, así como, su sencilla sincronización con un proyecto que estemos trabajando, lo cual permite actualizar tanto el formato de referencia (APA, Chicago, etc.) como la versión del mismo. Alternatives considered [EndNote](https://www.capterra.com/p/234808/EndNote/) Reasons for choosing Citavi Precio y la posibilidad de poderlo utilizar en diferentes equipos propios de trabajo (computadoras) con una misma licencia. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Juristin Legal Services ### "Völlig unbrauchbar " 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 April 16, 2022 Pros Habe Citavi6 versucht zu nutzen im Rahmen einer Campuslizenz. Das funktionierte gar nicht und ist so kompliziert, dass ich es aufgegeben habe nach mehreren Tagen. Ich konnte das Programm gerade mal runterladen, weiter bin ich nicht gekommen, da das Programm mich dann mit der Campuslizenz nicht zugelassen hat. Schade, weil ich das Ganze gerne nutzen wollte. Ein neues Projekt konnte ich auch nicht anlegen, warum, weiß ich nicht. Würde niemanden empfehlen, Citavi6 zu kaufen. Cons Siehe oben sehr schlecht. ......................... Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/231999/Citavi/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Microsoft SharePoint vs Citavi](https://www.capterra.com/compare/1167-231999/SharePoint-vs-Citavi) [Confluence vs Citavi](https://www.capterra.com/compare/136446-231999/Confluence-vs-Citavi)