--- title: "Akiflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Akiflow the right Productivity solution for you? Explore 106 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/232035/Akiflow/reviews/" page_type: "reviews" language: "en" --- Akiflow 4.7 (106) [View alternatives](https://www.capterra.com/p/232035/Akiflow/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 4th, 2026 # Reviews of Akiflow Ease of use 4.6 Customer Service 4.9 ## Pros and Cons in Reviews AM ALEKSANDRA M ceoE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “It is the perfect tool for anyone suffering from "tab overload" who wants to take back control of their time. Despite a few missing features, the workflow and the support team make it a top-tier choice.“ March 27, 2026 AM ALEKSANDRA M ceoE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “Custom Video Call Links: The video call integration feels a bit rigid.“ March 27, 2026 AO Alexa O AdministratorOnline Media, Self-employedUsed the software for: I used a free trial. “I really enjoy the help with scheduling, seamless sync with other calendars, and reminders that even come to my watch!“ October 10, 2025 SA Sarah A Firm Administrator and HR DirectorLaw Practice, 11 - 50 employeesUsed the software for: I used a free trial. “I find it a little challenging to see if my updates have posted and have lost some information from exiting a task too soon.“ October 8, 2025 Austin M Self EmployedMusic, Self-employedUsed the software for: 1-2 years. “It integrates with everything in my workflow so that I know all of my tasks are going to be in one place when I need them.“ October 1, 2025 RS Rebecca S Head of ProductionBroadcast Media, 11 - 50 employeesUsed the software for: I used a free trial. “I think there's a danger of "over organising" and I spend so much time organising my tasks that I don't actually do them!“ October 2, 2025 TJ Thoban J Executive Creative ProducerMedia Production, 2 - 10 employeesUsed the software for: I used a free trial. “sensitive content hidden\] was my Akiflow Onboarding Specialist - she was very helpful, with lots of informative & tips, And especially patient with all my questions, providing expert advice/guidance.“ October 2, 2025 AM ALEKSANDRA M ceoE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “While the app is excellent, there are two specific features I am missing:“ March 27, 2026 ## Showing most helpful reviews Showing 1-25 of 106 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Austin M. Self Employed Music Used the software for: 1-2 years ### "Great Application" October 1, 2025 5.0 Akiflow is my second brain in-terms of managing my time. I don't know how to function without it. It integrates with everything in my workflow so that I know all of my tasks are going to be in one place when I need them. Pros Their Customer support team is fantastic - quick to respond, and always extremely helpful. The unified inbox, and general task management structure are extremely helpful Cons Every so often, tasks from integrated sources will schedule themselves for weird times. The price is a little high. Alternatives considered [Morgen](https://www.capterra.com/p/10016370/Morgen/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow Just overall better product for me right now in my life. Switched from [Sunsama](https://www.capterra.com/p/145616/Sunsama/) Universal inbox was vital to my workflow. Review Source AM ALEKSANDRA M. ceo E-Learning Used the software for: Less than 6 months ### "Super reccomended" March 27, 2026 5.0 The user experience is fluid and the interface is incredibly clean. It is the perfect tool for anyone suffering from "tab overload" who wants to take back control of their time. Despite a few missing features, the workflow and the support team make it a top-tier choice. Pros Akiflow has radically changed the way I manage my day. The ability to consolidate tasks from multiple platforms into a single calendar view is unparalleled. A special shout-out goes to Cecile from the support team: her assistance was fast, extremely friendly, and genuinely helpful. It’s rare to find such attentive and human-centric support in a SaaS product. Cons While the app is excellent, there are two specific features I am missing: Event Templates: It’s currently missing the ability to create templates for events, which would significantly speed up the creation of recurring but non-identical appointments. Custom Video Call Links: The video call integration feels a bit rigid. I would love the ability to natively set personal links from other communication apps instead of being limited to the default Meet or Teams options. Alternatives considered [Fantastical](https://www.capterra.com/p/210207/Fantastical/)[Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Akiflow Akiflow stood out because of its beautiful and clean interface. It’s incredibly easy to use and intuitive from day one. Most importantly, its integration capabilities are superior, allowing me to consolidate all my tasks into one place seamlessly. Review Source MM Mary M. Accountant Accounting Used the software for: Less than 6 months ### "Terrible Customer Service " May 28, 2025 1.0 I would never recommend Akiflow to anyone as their team don't have the customers best interest at heart. I felt unsupported by the company and have only had bad interactions with team members - when I've been able to get a hold of them, which is extremely difficult. Pros Nothing. Only bad experience with the product and team. I have nothing positive to say about the company. Cons Terrible customer service. Difficult to get a hold of any team member and lacks support for customers. Review Source CW Clement W. Data Scientist Computer Software Used the software for: I used a free trial ### "Great first impressions, looking forward to more features and quality of life improvements" October 3, 2025 4.0 it's great, i used it for only a few days but i already feel like a lot more organized. i would suggest adding the following features: - add location to tasks and slots - allow slack integration with less permissions (e.g. only integrating dms) - summary statistics on specific recurring events (e.g. summary to see how many times i went to the gym last month) - integrate functionality to map iphone's action button to the akiflow's voice chat - add a functionality to take an event from calendar A and block the same time window in calendar B with a click of a button - add time of day + day of week combination setting to change the default event visibility to a specific calendar (e.g. all events marked visible by default from 9am to 5pm on weekdays, and invisible by default otherwise to my work calendar) - bundle tasks to events if they share the same time slot - automatically change the content of an event on calendar if i switch back and forth between different visibility settings/ content of the event. Pros i like the fact that i can integrate more than 1 google calendars and more than 1 note taking tools into the app. the visibility setting for events is also great. I also had a very good experience in the free onboarding call with Ms Peache Torren, who was infinitely patient with my barrage of questions. Thanks Peache! Cons sometimes it's confusing to know which event/ task is visible to which calendar. it especially doesn't help when projects also have similar colors to the colors of the calendar. it would be great if the ui/ux can be improved so i can tell easily. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[Things](https://www.capterra.com/p/119096/Things/) way more convenient to have all my google calendars and tools in the same place than to juggle between all of them. Review Source VR Verified Reviewer Contracts and Commercial Coordinator Construction Used the software for: Less than 6 months ### "Best organization tool I have found" September 29, 2025 4.0 I enjoy how I can reorganzie and drap and move around tasks and events. I also like how quick and responsive the customer support is. Pros I love the that it combines my calendars work and personal and allows for timeblocking and task stacking in blocked times. It also allows me to go as zoomed in or out as I want. Cons It takes sometime to set up and transfer from whaterer you current methods are. Also takes some orientation to use. I am still not sure how to use it to its full potential, it is not inuitive. But once you overcome the learning curve, it will be a extremely essential tool Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Toodledo](https://www.capterra.com/p/180631/Toodledo/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) I had to use more than 1 of them to manage my tasks and schedule things. I had so many places where I scheduled things that I missed things. Review Source SA Sarah A. Firm Administrator and HR Director Law Practice Used the software for: I used a free trial ### "Akiflow notes 10/8/2025" October 8, 2025 4.0 I really like Akiflow. I've been looking for a way to centralize my tasks from the various platforms I use, into one place. I wanted something that could give me mindfulness when planning but also be able to handle the multiple roles that I juggle at work and home. I find the visuals calming and pretty intuitive. Pros I like the user-friendly interface and find the set up visually appealing. I love how it connects with the platforms I use heavily and allows me to centralize my task management in an efficient way. And being able to talk details to Aki is great. Cons I've been using subtasks heavily in Microsoft To Do and would love to see that functionality here. I'd also like a "save" button when I'm updating a task. I find it a little challenging to see if my updates have posted and have lost some information from exiting a task too soon. Alternatives considered [Amazing Marvin](https://www.capterra.com/p/238806/Amazing-Marvin/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow It had my "must" items in the most mindful interface. And the customer service from John and Peache has been fantastic! Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Slack](https://www.capterra.com/p/135003/Slack/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) I like the Akiflow platform, and visuals, far better. Review Source AP Akshay P. Partner Environmental Services Used the software for: I used a free trial ### "Smart, intuitive and productivity booster" October 2, 2025 5.0 Overall experience is good. Onboarding call with \[sensitive content hidden\] was really helpful. She gave some amazing productivity tips during the short call. I'll be exploring this more before I proceed for subscription. Pros It has an easy flowing and intuitive interface. The timeblocking features are amazing and the way work gets visualized is also user friendly. Integration of multiple calendars, and initiating meeting requests from within Akiflow - that saves a lot of effort. Cons Nothing much. Exploring the tool right now. 1 thing that could help - a collaborative team calendar to be able to visualize work getting done and available time slots. Switched from [Blue](https://www.capterra.com/p/125028/Blue-Surveys/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) difficulty in merging multiple calendars, timeboxing and aligning tasks Review Source VR Verified Reviewer C-suite Information Technology and Services Used the software for: I used a free trial ### "Akiflow -- first two weeks" October 14, 2025 4.0 So far, I am satisfied because it works relatively well as a single source of truth. There is much that can be improved in terms of defining tasks, and I would like to have more capabilities for the integrations with Slack and similar tools (for example pushing new tasks from Akiflow directly). Pros I started using Akiflow to have a single source of truth for my various apps. I needed a place where all tasks come together, giving me an overview of what is still on my to-do list. Akiflow has a sleek user interface, and I like that it elevates tasks (instead of the calendar kanban view). I also like the integration with WhatsApp for ease of adding new tasks. The AI tool works relatively well. Cons I would like better clarity around the difference between tasks, events, blockers in the calendar. It gets confusing, and the app does not handle it well. Also, depending on how you define tasks, they get visible (or not) in the main calendar, which means that you will only rely on the main inobx, making most of the other features less valuable. The integrations with Slack and Clickup are okay (only one-way), and they can get confusing (new tasks appear when you flag messages in Slack, for instance). It is definitely an expensive tool, and I don't think the price is justified. Review Source JD Jaykishan D. Project Coordinator Information Technology and Services Used the software for: I used a free trial ### "Most Flexible Task Management and Planning app I have found so far." October 3, 2025 5.0 Overall experience is good, \[sensitive content hidden\] and other team members are helpful. The product is good and there is a integration for almost everything. They have native apps on all the platforms. Akiflow really helped me in getting organised better. Pros I really liked how you can integrate all your accounts , Multiple Teams, Slack, Calenders, Clickup and Jira. Being a Project coordinator this really helped me. Besides their support team really helped me getting everything integrated fast. Especially \[sensitive content hidden\], He helped me a lot during onboarding. Cons The one feature that i would believe will be nice to have is to attach documents and media files with a task. Review Source SB Sarah B. Director of Operations E-Learning Used the software for: I used a free trial ### "A software I'm actually using!" January 14, 2026 5.0 So far I'm LOVING Akiflow - it's helping me organize and actually complete my brain dump of things that I need to get done, personally and professionally. Pros The onboarding process with the representative assigned to me, \[sensitive content hidden\], was wonderful! Super easy, she answered all the questions I had and then showed me some other things I wasn't aware the software could do. Cons They're not SOCII compliant which means, unfortunately, I'm unable to integrate some of my clients' calendars. Review Source AV Aman V. Software Engineer Financial Services Used the software for: 2+ years ### "One of the finest desktop app I've ever used." July 31, 2024 5.0 One of the finest calendar and todo apps I've ever used. Pros The ability to integrate tasks and calendars, ease of use, ability to block time, and the use of keyboard shortcuts. Cons Taking too long to create a native linear integration. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) I have multiple gsuite accounts and I was generally restrained to the viewing them individually as I didn't want to import calendar in any one of those accounts. Review Source AP Ali P. Consultant / Coach Professional Training & Coaching Used the software for: 6-12 months ### "Great for seeing a realistic view of my day!" March 22, 2022 5.0 It’s really helped me to plan better, stay focused, and see the progress I have made. Pros Akiflow allows me to see my meetings and plan my tasks with estimated durations around those meetings and my lunch and breaks. I can plan a more realistic day which leaves me feeling more accomplished at the end of the day. Cons Patiently waiting for more 2-way sync integrations with other project management tools. The inability (at this time) to integrate with Outlook calendar accounts. Switched from [Amazing Marvin](https://www.capterra.com/p/238806/Amazing-Marvin/) Amazing Marvin was too glitchy. I offered a lot of customization but I simply didn’t need all of it. I liked the simplicity of Akiflow. Review Source TJ Thoban J. Executive Creative Producer Media Production Used the software for: I used a free trial ### "Akiflow = 5 Stars!" October 2, 2025 5.0 \[sensitive content hidden\] was my Akiflow Onboarding Specialist - she was very helpful, with lots of informative & tips, And especially patient with all my questions, providing expert advice/guidance. Pros I like the functionality across all my Calendars, Tasks, and the way Akiflow is allowing me to streamline & better manage my time, across my life & work. Akiflow is going to have a positive impact to my life! Cons I'm in the early stage of using Akiflow - for now, i'm happy with the app, and have no issues or flags to report. Review Source AO Alexa O. Administrator Online Media Used the software for: I used a free trial ### "Love Akiflow!" October 10, 2025 5.0 I really enjoy the help with scheduling, seamless sync with other calendars, and reminders that even come to my watch! Pros I enjoy the ease of scheduling reoccurring tasks for the months ahead, the color coding for tasks and how it helps tie my schedule together in my brain. Cons There is a need for manual adjustment in time slots instead of the syste. Being able to calculate and auto input the time values. Review Source GB Gianmarco B. Sales Manager Information Technology and Services Used the software for: 2+ years ### "Easy to use and has everything I need" July 24, 2024 5.0 Pros It took the stress off for me. I know all my tasks from all my tools are there, and I can easily plan them on my calendar. Many "extra" features are nice like time slots, stats and the share availability (it's like calendly, but integrated with all my calendars) Cons The mobile app was not the best until a couple of months ago, but it has been working well for some time now, and when I asked, they told me they were ready to release it to the stores. Review Source JB Josh B. Not applicable Media Production Used the software for: 1-2 years ### "Love Akiflow!" August 18, 2024 5.0 Great - customer service team is amazing - Jason is awesome so friendly and helpful always! Pros Flexibility to move tasks around Projects and tags The colour scheme and design Cons Often experience crashes Hard to jump to a random date in the future - much easier experience in Apple calendar. I use Apple calendar when I’m trying to schedule something in the future and that’s frustrating Switched from [iCloud](https://www.capterra.com/p/204717/iCloud/) I was using reminders and it was too clunky Review Source GF Gavin F. Developer Information Technology and Services Used the software for: Less than 6 months ### "I can't imagine not using Akiflow!" June 29, 2022 5.0 Overall I've seen a substantial increase in the free time I have because I'm far better able to plan everything. Akiflow also keeps me on track by reminding me when things are about to start, and how much time is remaining on existing tasks. I can see that further use will definitely enable me to start taking on more projects because time is being well spent and better managed. Pros I've only been using Akiflow for a few weeks but already it's transformed how I work. The best feature for me has to be the integration with all the other tools I use daily and how simple Akiflow makes scheduling everything in one central place. I use Notion for reading, Todoist for personal and business GTD-style task management and ClickUP for managing customer projects. Akiflow integrates with all of them so I can stay on top of my reading (critical as a developer to be able to stay on top emerging tech), schedule and complete tasks in Todoist and see what time is left to work on customer projects. Being able to plan everything from everywhere has been the always been the gold standard. Now I can! Plus almost every screen and every action can be accessed with a shortcut. I think I might be in love. Cons The only thing I think that needs work is the calendar view. I've already discussed this with the Akiflow team and there's plans to add a zoom feature to the calendar so that tasks which don't take up much time won't appear as small on the calendar. Review Source FR Fiona R. Graduate Student Primary/Secondary Education Used the software for: Less than 6 months ### "Akiflow - a graduate student’s perspective" September 15, 2022 4.0 Akiflow is helping me organize my tasks and optimize my day! As a person with severe ADD and a brain injury, I have very specific needs for software interface, and this software is definitely ideal for me! Pros I really enjoy the desktop version of this software and decided to try the mobile version. I love the keyboard shortcut options for tasks, and the fact that they are customizable is perfect. Cons I wish there were more options to customize the display, as well as the ability to integrate apple-related software. Review Source BK Bret K. CEO Executive Office Used the software for: 2+ years ### "Great product" July 26, 2024 5.0 Pros It's efficient. Decent iOS widget. Works across phone and mac seemlessly. Reliable. Great support. Best integrations and simple gmail integration. Cons The features are a bit basic on some level, but make up for it by working. I've used lots of other products that are more full featured, but their flaws and bugs make them more challenging and unreliable. Review Source KT Kevin T. Chief Technology Officer E-Learning Used the software for: 6-12 months ### "Akiflow set me up for Success" July 23, 2024 5.0 Akiflow is an amazing solution that cuts across task management, calendar management and project management. It has robust integrations making it versatile and easy to use. Pros \- The ease of scheduling tasks and getting notifications when my meetings and activities are about to start. - The ritual feature especially Shutdown helps me review my day and what I was able to achieve. - Seamless integration with Gmail, Trello and Todoist helps me avoid context switching. - The discounted pricing makes it affordable especially for personal use. Cons \- It can be considered pricey for an organization to implement across the board compared to alternatives. - Sometimes the Mobile app doesn't load for certain devices requiring the use of the Web App which is less intuitive. Review Source Paul S. Data Analyst Information Technology and Services Used the software for: 6-12 months ### "Great Task Management and Productivity Tool!" July 26, 2024 5.0 Really love using Akiflow, it's now an essential part of my workday! Pros Really easy to create tasks, categorise them into projects, and plan my day and week. Cons I haven't yet found a way to meaningfully use Tags, perhaps I need to look at the tutorial videos again. Review Source Matthew T. CMO Internet Used the software for: Less than 6 months ### "Best task amanagement nd time-blocking app out there" March 24, 2022 5.0 I try every new productivity tool I can get my hands on. Most involve lots of tradeoffs and force me to evaluate the switching cost. Akiflow integrates with all of my existing tools (no switching cost) and the app is really well thought out. It's boosted my productivity meaningfully. Pros Brings in tasks from many tools and helps you manage them against your calendar. The UI is very slick and they really emphasize keyboard shortcuts and fast workflows. Cons Doesn't have a mobile app (but coming soon I hear) Review Source HM Hiroyoshi M. Developer Information Technology and Services Used the software for: 1-2 years ### "Easy to see, easy to manage" July 23, 2024 5.0 Pros Easy to see multiple calendars in multiple accounts/services. Easy to manage tasks in multiple services. Cons It's a little expensive if you purchase monthly. Reason for choosing Akiflow Had more features than others especially Slack bookmark sync. Review Source OF Oleh F. CTO Computer Software Used the software for: 6-12 months ### "Oleh Ferents's Review" September 4, 2023 4.0 I solve the problem of getting work done and forgetting important tasks during the day/week.Akiflow helps me to be productive and plan my tasks - it is what I was looking for. Pros I like that Akiflow has a lot of integrations (I hope the list will grow), "Share Availability" functionality and time-blocking feature. Cons It would be cool to be able to view statistics on past tasks, how much time was invested, how much was actually spent.Also, I want to have a separate type of task, something like habits. Review Source John P. Software Engineer Computer Software Used the software for: 6-12 months ### "Helps you be more productive" June 10, 2022 5.0 One of the best productivity apps I have used. Has everything in one place. Pros Daily planning is a great way to start the day to see what you need to get done. Also the tracking of daily goals is really helpful as well. Cons The lack of a mobile app, but they are working on this! Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.