# Akiflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Akiflow the right Productivity solution for you? Explore 106 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/232035/Akiflow/reviews/ --- Akiflow 4.7 (106) [View alternatives](https://www.capterra.com/p/232035/Akiflow/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 20th, 2026 # Reviews of Akiflow Ease of use 4.6 Customer Service 4.9 ## Pros and Cons in Reviews AM ALEKSANDRA M ceoE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “It is the perfect tool for anyone suffering from "tab overload" who wants to take back control of their time. Despite a few missing features, the workflow and the support team make it a top-tier choice.“ March 27, 2026 AM ALEKSANDRA M ceoE-Learning, 2 - 10 employeesUsed the software for: Less than 6 months. “Custom Video Call Links: The video call integration feels a bit rigid.“ March 27, 2026 AO Alexa O AdministratorOnline Media, Self-employedUsed the software for: I used a free trial. “I really enjoy the help with scheduling, seamless sync with other calendars, and reminders that even come to my watch!“ October 10, 2025 SA Sarah A Firm Administrator and HR DirectorLaw Practice, 11 - 50 employeesUsed the software for: I used a free trial. “I find it a little challenging to see if my updates have posted and have lost some information from exiting a task too soon.“ October 8, 2025 Adam D Company DirectorE-Learning, 2 - 10 employeesUsed the software for: 6-12 months. “Among the many new-generation calendar/task management hybrids, Akiflow strikes the best balance between providing tools to granularise calendar events and tasks while not being prescriptive about the system it prefers users to adopt.“ July 23, 2024 OS Owais S Executive DirectorEducation Management, 11 - 50 employeesUsed the software for: More than 2 years. “complete disappointment there is no time component to deadlines for tasks; a fundamental feature Akiflow (AF); AF is missing an industry standard for some of reason“ April 27, 2026 MV Marcello V Data EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “The integrations with email and slack is brilliant, I can quickly set a reminder/flag an email and it pops up as a Task in my Akiflow inbox.“ July 24, 2024 RS Rebecca S Head of ProductionBroadcast Media, 11 - 50 employeesUsed the software for: I used a free trial. “I think there's a danger of "over organising" and I spend so much time organising my tasks that I don't actually do them!“ October 2, 2025 ## Showing most helpful reviews Showing 1-25 of 106 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Austin M. Self Employed Music Used the software for: 1-2 years ### "Great Application" October 1, 2025 5.0 Akiflow is my second brain in-terms of managing my time. I don't know how to function without it. It integrates with everything in my workflow so that I know all of my tasks are going to be in one place when I need them. Pros Their Customer support team is fantastic - quick to respond, and always extremely helpful. The unified inbox, and general task management structure are extremely helpful Cons Every so often, tasks from integrated sources will schedule themselves for weird times. The price is a little high. Alternatives considered [Morgen](https://www.capterra.com/p/10016370/Morgen/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow Just overall better product for me right now in my life. Switched from [Sunsama](https://www.capterra.com/p/145616/Sunsama/) Universal inbox was vital to my workflow. Review Source AM ALEKSANDRA M. ceo E-Learning Used the software for: Less than 6 months ### "Super reccomended" March 27, 2026 5.0 The user experience is fluid and the interface is incredibly clean. It is the perfect tool for anyone suffering from "tab overload" who wants to take back control of their time. Despite a few missing features, the workflow and the support team make it a top-tier choice. Pros Akiflow has radically changed the way I manage my day. The ability to consolidate tasks from multiple platforms into a single calendar view is unparalleled. A special shout-out goes to Cecile from the support team: her assistance was fast, extremely friendly, and genuinely helpful. It’s rare to find such attentive and human-centric support in a SaaS product. Cons While the app is excellent, there are two specific features I am missing: Event Templates: It’s currently missing the ability to create templates for events, which would significantly speed up the creation of recurring but non-identical appointments. Custom Video Call Links: The video call integration feels a bit rigid. I would love the ability to natively set personal links from other communication apps instead of being limited to the default Meet or Teams options. Alternatives considered [Fantastical](https://www.capterra.com/p/210207/Fantastical/)[Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Akiflow Akiflow stood out because of its beautiful and clean interface. It’s incredibly easy to use and intuitive from day one. Most importantly, its integration capabilities are superior, allowing me to consolidate all my tasks into one place seamlessly. Review Source MM Mary M. Accountant Accounting Used the software for: Less than 6 months ### "Terrible Customer Service " May 28, 2025 1.0 I would never recommend Akiflow to anyone as their team don't have the customers best interest at heart. I felt unsupported by the company and have only had bad interactions with team members - when I've been able to get a hold of them, which is extremely difficult. Pros Nothing. Only bad experience with the product and team. I have nothing positive to say about the company. Cons Terrible customer service. Difficult to get a hold of any team member and lacks support for customers. Review Source CW Clement W. Data Scientist Computer Software Used the software for: I used a free trial ### "Great first impressions, looking forward to more features and quality of life improvements" October 3, 2025 4.0 it's great, i used it for only a few days but i already feel like a lot more organized. i would suggest adding the following features: - add location to tasks and slots - allow slack integration with less permissions (e.g. only integrating dms) - summary statistics on specific recurring events (e.g. summary to see how many times i went to the gym last month) - integrate functionality to map iphone's action button to the akiflow's voice chat - add a functionality to take an event from calendar A and block the same time window in calendar B with a click of a button - add time of day + day of week combination setting to change the default event visibility to a specific calendar (e.g. all events marked visible by default from 9am to 5pm on weekdays, and invisible by default otherwise to my work calendar) - bundle tasks to events if they share the same time slot - automatically change the content of an event on calendar if i switch back and forth between different visibility settings/ content of the event. Pros i like the fact that i can integrate more than 1 google calendars and more than 1 note taking tools into the app. the visibility setting for events is also great. I also had a very good experience in the free onboarding call with Ms Peache Torren, who was infinitely patient with my barrage of questions. Thanks Peache! Cons sometimes it's confusing to know which event/ task is visible to which calendar. it especially doesn't help when projects also have similar colors to the colors of the calendar. it would be great if the ui/ux can be improved so i can tell easily. Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[Things](https://www.capterra.com/p/119096/Things/) way more convenient to have all my google calendars and tools in the same place than to juggle between all of them. Review Source VR Verified Reviewer Contracts and Commercial Coordinator Construction Used the software for: Less than 6 months ### "Best organization tool I have found" September 29, 2025 4.0 I enjoy how I can reorganzie and drap and move around tasks and events. I also like how quick and responsive the customer support is. Pros I love the that it combines my calendars work and personal and allows for timeblocking and task stacking in blocked times. It also allows me to go as zoomed in or out as I want. Cons It takes sometime to set up and transfer from whaterer you current methods are. Also takes some orientation to use. I am still not sure how to use it to its full potential, it is not inuitive. But once you overcome the learning curve, it will be a extremely essential tool Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Toodledo](https://www.capterra.com/p/180631/Toodledo/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) I had to use more than 1 of them to manage my tasks and schedule things. I had so many places where I scheduled things that I missed things. Review Source SA Sarah A. Firm Administrator and HR Director Law Practice Used the software for: I used a free trial ### "Akiflow notes 10/8/2025" October 8, 2025 4.0 I really like Akiflow. I've been looking for a way to centralize my tasks from the various platforms I use, into one place. I wanted something that could give me mindfulness when planning but also be able to handle the multiple roles that I juggle at work and home. I find the visuals calming and pretty intuitive. Pros I like the user-friendly interface and find the set up visually appealing. I love how it connects with the platforms I use heavily and allows me to centralize my task management in an efficient way. And being able to talk details to Aki is great. Cons I've been using subtasks heavily in Microsoft To Do and would love to see that functionality here. I'd also like a "save" button when I'm updating a task. I find it a little challenging to see if my updates have posted and have lost some information from exiting a task too soon. Alternatives considered [Amazing Marvin](https://www.capterra.com/p/238806/Amazing-Marvin/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow It had my "must" items in the most mindful interface. And the customer service from John and Peache has been fantastic! Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[Slack](https://www.capterra.com/p/135003/Slack/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) I like the Akiflow platform, and visuals, far better. Review Source AP Akshay P. Partner Environmental Services Used the software for: I used a free trial ### "Smart, intuitive and productivity booster" October 2, 2025 5.0 Overall experience is good. Onboarding call with \[sensitive content hidden\] was really helpful. She gave some amazing productivity tips during the short call. I'll be exploring this more before I proceed for subscription. Pros It has an easy flowing and intuitive interface. The timeblocking features are amazing and the way work gets visualized is also user friendly. Integration of multiple calendars, and initiating meeting requests from within Akiflow - that saves a lot of effort. Cons Nothing much. Exploring the tool right now. 1 thing that could help - a collaborative team calendar to be able to visualize work getting done and available time slots. Switched from [Blue](https://www.capterra.com/p/125028/Blue-Surveys/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) difficulty in merging multiple calendars, timeboxing and aligning tasks Review Source MH Matthew H. Senior Enterprise Account Executive Computer Software Used the software for: Less than 6 months ### "The absolute King of time/task management" October 30, 2024 5.0 I've had it only a short time but I can already feel the anxiety leaving my body Pros Hard to know where to start! It solves every problem I've ever had related to task/time management - absolutely incredible. Cons I can't think of anything right now :) I'll try to find something haha Alternatives considered [Motion](https://www.capterra.com/p/214264/Motion/) Reason for choosing Akiflow Was the most complete in terms of what I personally needed Review Source VR Verified Reviewer Marketer Marketing and Advertising Used the software for: 1-2 years ### "My favorite productivity tool" July 29, 2024 5.0 Love it. Just keep improving and I there won't be any reason for me to switch. Pros The connections with Slack and Notion, and how it has become my go-to place for tasks and calendar. Cons Slack tasks are saved by marking them as "later", which is neat. But when I'm done with the task in Akiflow it doesn't automatically sync with Slack, as it does with Notion. Also, it's a bit annoying that the Mac app updates and restarts multiple times a day. Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Notion](https://www.capterra.com/p/186596/Notion/) They weren't good and simple enough. Clickup was too slow, Notion is great and I still use it for notes, databases etc, but it's not as easy to use as Akiflow. Review Source JD Jaykishan D. Project Coordinator Information Technology and Services Used the software for: I used a free trial ### "Most Flexible Task Management and Planning app I have found so far." October 3, 2025 5.0 Overall experience is good, \[sensitive content hidden\] and other team members are helpful. The product is good and there is a integration for almost everything. They have native apps on all the platforms. Akiflow really helped me in getting organised better. Pros I really liked how you can integrate all your accounts , Multiple Teams, Slack, Calenders, Clickup and Jira. Being a Project coordinator this really helped me. Besides their support team really helped me getting everything integrated fast. Especially \[sensitive content hidden\], He helped me a lot during onboarding. Cons The one feature that i would believe will be nice to have is to attach documents and media files with a task. Review Source HD Hardik D. Founder Design Used the software for: 6-12 months ### "Finally found the Smooth "Flow" I always Looking for but..." July 23, 2024 5.0 Pros Oh, I absolutely love the ability to integrate with so many applications and so snappily, so quickly. Also, the overall approach is that you cannot move a task to make it accidentally get lost unless it's planned for some day or date. (Basically, a task stays in your inbox unless you plan it) Cons What I least like about akiflow is that it's starting to focus on cool AI stuff instead of nailing the basics like the ability for custom reminders or the whole can of worm features people have been requesting on the canny page; I think Akiflow is really, really good at what it does, and it should try to nail the primary first and then approach towards AI Stuff, I know it's the new cool trend and all, but personally, I have more appreciated if did the fundamentals more better instead of jumping to the latest shiny stuff. Alternatives considered [Motion](https://www.capterra.com/p/214264/Motion/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow I got a student discount and PPP as I am an Indian student, so I basically got it for a very, very cheap price. (Loved it!) Switched from [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[TickTick](https://www.capterra.com/p/170641/TickTick/)[Morgen](https://www.capterra.com/p/10016370/Morgen/) Akiflow is snappier, has a cleaner UI, and has a better UX. Also, customer service on the Slack channel is really good. The team on Slack is really responsive and takes and considers every feedback. Review Source MN Matthew N. Customer Data Platform Consultant Information Technology and Services Used the software for: 1-2 years ### "Akiflow, the light at the end of the productivity tool hunt tunnel" September 4, 2023 5.0 My experience so far has been very positive, not only does the tool do as promised and feels like it is continuous development (new features), the community and support are great. It is not just a tool, but a way of working. Pros It does what it promised. Easy ways to create tasks and add meta data, and blocking time in your agenda to complete these tasks. Cons There still is no Apple Calendar integration. I would also like to add notes/documents to Akiflow. Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Notion](https://www.capterra.com/p/186596/Notion/) Reason for choosing Akiflow Akiflow focuses on topics I find important and let's me work together with other companies as an independent contractor with various different solutions. Switched from [Sunsama](https://www.capterra.com/p/145616/Sunsama/) Akiflows pace in building itself as a formidable productivity solution is amazing. Sunsama felt dormant, which is not a bad thing, but I was missing some features that Akiflow was able to push into production. Review Source JH Jenn H. Freelancer Design Used the software for: Less than 6 months ### "A solution I wish I found sooner!" June 9, 2022 5.0 So far I've had a great experience with Akiflow. The passion from the development team is really evident and I am blown away by the dedication to listening to users. Pros I love how fast and sleek the design of this application is. Too many task management systems are clunky and require a lot of time dedicated to maintaining them. I haven't found this with Akiflow and it is really simple to replan when the unexpected happens. Cons I am desperate for iOS apps to allow me to use Akiflow when I'm on the go or simply not at my desk. Being able to capture things that pop into my head is really important and I'm currently using Apple Reminders for this, but would really like to capture all of this in the one system. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Things](https://www.capterra.com/p/119096/Things/) Things 3 has a beautiful interface but is missing the crucial part for me of scheduling tasks. ClickUp is really feature-rich but it is slow which can be frustrating. Review Source SV Samuel V. Motion Designer Animation Used the software for: 6-12 months ### "The best productivity app I've found" June 9, 2022 5.0 Pros Akiflow goes beyond the todo list + calendar combo. With his constant updates, it's a product is always evolving in comparation of the slow grown and innovation of other apps. And with his philosophy of how productivity works, aims to be one of the best productivity apps on the market. Cons Akiflow is missing very few things, but if I had to mention one, it would be its integration with Office 365. Alternatives considered [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/)[Sunsama](https://www.capterra.com/p/145616/Sunsama/) Reason for choosing Akiflow Is the most fast, agile, full of features app of all of them. Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Tick tick felt so sluggish. Akiflow is definitely a total upgrade. Review Source AML Ana Marija L. Principal Product Designer Computer Software Used the software for: 6-12 months ### "Great product for ease of mind and stress reduction" September 4, 2023 5.0 Pros I love how Akiflow gives me peace of mind everytime I feel overwhelmed with life and responsibilities. Having the ability to dump things on lists, and organise them as visual boxes on the calendar always helps me feel like there is time for everything and all is gonna be ok. I tried almost every tool there is on the market, and can't really tell what it is about Akiflow I keep coming back, but the truth is that for me, no other tool comes even close. I do miss the native Apple Calendar integration, which is why I keep looking at other products, but other than that, Akiflow is becoming a tool I can't live without. Cons As mentioned, I miss the native Apple calendar integration, as well a more stable mobile app. I believe all will come with time. Review Source BK Bret K. CEO Executive Office Used the software for: 2+ years ### "Great product" July 26, 2024 5.0 Pros It's efficient. Decent iOS widget. Works across phone and mac seemlessly. Reliable. Great support. Best integrations and simple gmail integration. Cons The features are a bit basic on some level, but make up for it by working. I've used lots of other products that are more full featured, but their flaws and bugs make them more challenging and unreliable. Review Source AP Anastasios P. Data Science Manager Higher Education Used the software for: 1-2 years ### "One of the best time-blocking digital planner and calendar" January 29, 2024 5.0 Overall, my favourite time-blocking and planning tool! I use it throughout the day for my planning and time-blocking activities. Great functionalities and seamless integration with Google Calendar, ClickUp, and ToDoist. Pros In my opinion, Akiflow is the best app for time-blocking and planning. It has a very user-friendly interface, easy to setup, easy to integrate with other applications such as Google Calendar, ClickUp, etc, and has all the functionalities you need for planning, time-blocking and scheduling tasks. Cons There are some minor issues from time to time when moving tasks by dragging them, however, it is easily fixed by just refreshing your page. Also, switching from an event to a task once you schedule it is not straightforward. Alternatives considered [Sunsama](https://www.capterra.com/p/145616/Sunsama/) Review Source IH Itai H. VP Product Internet Used the software for: 2+ years ### "Best time blocking and task scheduling software" September 4, 2023 5.0 Love the project and heavenly invested in it, Can't wait for the upcoming support for the Microsoft 365 calendar Pros Allows me to bring in all my tasks and schedule them on my calendar, With ease and productivity in mind. Cons Lack of Microsoft365 calendar integration Switched from [Calendly](https://www.capterra.com/p/148036/Calendly/)[Motion](https://www.capterra.com/p/214264/Motion/)[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) What platform to control everything Review Source BS Beth S. OBM Management Consulting Used the software for: Less than 6 months ### "Akiflow pulls everything together" August 1, 2024 5.0 I have been very happy with Akiflow for planning my day and seeing all my tasks in one place. Pros Akiflow pulls everything together to see the full picture of your day. Instead of checking in multiple project management tools for tasks, it puts them in one spot and checks them off in the pm tool when you're done. Keeps me from having to be in multiple tools throughout the day. Cons Would like AI scheduling for tasks to plan out my day. Review Source FR Fiona R. Graduate Student Primary/Secondary Education Used the software for: Less than 6 months ### "Akiflow - a graduate student’s perspective" September 15, 2022 4.0 Akiflow is helping me organize my tasks and optimize my day! As a person with severe ADD and a brain injury, I have very specific needs for software interface, and this software is definitely ideal for me! Pros I really enjoy the desktop version of this software and decided to try the mobile version. I love the keyboard shortcut options for tasks, and the fact that they are customizable is perfect. Cons I wish there were more options to customize the display, as well as the ability to integrate apple-related software. Review Source Guillaume L. Operations Computer Software Used the software for: 1-2 years ### "Greatest product of its category" September 15, 2022 5.0 I'm user of Akiflow since mid 21. So far I really loved and enjoyed the product. It's among the best experience I had with a software. Everything it's great and suits my habits Pros I love how easy to centralize your tasks from all your sources (mail, slack, notion, etc.) and to dispatch them on a calendar view. I love the reminder before tasks and meetings. I can manage my schedule with a glimpse of an eye. Terrific! Cons No cons encountered yet. I think they definitely know their users Review Source Anton E. Chief Strategy Officer Computer Software Used the software for: 6-12 months ### "Great productivity tool to keep your day efficient" September 16, 2022 5.0 Pros I love that Akiflow keeps me centered and makes me plan my day ahead so that I'm efficient and productive. Cons Akiflow is great, I don't have any major complaints but they could add exciting team collaboration features and mobile apps for iOS and iPadOS, but I'm sure that's in the works. Review Source Marwan M. Visual Designer Information Technology and Services Used the software for: 6-12 months ### "Akiflow is Amazing!" April 7, 2022 5.0 Using Akiflow for all my day-to-day task management has been a game changer for me. it helped me speed up my workflow and be more productive, there's no learning curve. It's just so easy to use right out of the bat that you can be productive in minutes. Pros \- it's easy to use. - the ability to drag and drop tasks into the calendar. - quickly creating and capturing tasks anywhere using the command bar. - having All My tasks and calendars in the same place. - the simplistic look and aesthetic. Cons Waiting for fo the mobile app . . . Review Source JM Joe M. Sr Director, Community & Customer Education Warehousing Used the software for: 6-12 months ### "The Ultimate Time Management tools" September 15, 2022 4.0 Very positive. I think they are the best bang for the buck at the moment. Susama is better at surfacing tasks and weekly planning, but there is no command bar to easily enter one-off tasks. Motion manages and plans tasks automatically much better, but comes in at twice the cost and is also only in browser. Pros Two things I love the most: 1) The command bar - A quick shortcut will instantly pop-up a dialogue to enter a task. Perfect for capturing small tasks coming out of meetings. By far the best tool I've used that made task entry so easy! 2) The google calendar sync - I love being able to block of times dedicated to certain tasks. It allows me to prioritize my day and protect myself from 'meeting' bloat. Cons You can bring in tools like asana, clickup, notion and then bring those tasks into your calendar. If you have large project plans, I found that sorting through these tasks can be burdensome. Yes, there are ways to filter, but still would need some refinement. Review Source OF Oleh F. CTO Computer Software Used the software for: 6-12 months ### "Oleh Ferents's Review" September 4, 2023 4.0 I solve the problem of getting work done and forgetting important tasks during the day/week.Akiflow helps me to be productive and plan my tasks - it is what I was looking for. Pros I like that Akiflow has a lot of integrations (I hope the list will grow), "Share Availability" functionality and time-blocking feature. Cons It would be cool to be able to view statistics on past tasks, how much time was invested, how much was actually spent.Also, I want to have a separate type of task, something like habits. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.