# Microsoft Access Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft Access the right Database solution for you? Explore 207 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/233275/Microsoft-Access/reviews --- Microsoft Access 4.4 (207) [View alternatives](https://www.capterra.com/p/233275/Microsoft-Access/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Microsoft Access Ease of use 4.0 Customer Service 3.9 ## Pros and Cons in Reviews AM Antoine M AuditBanking, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “It is strong for combining tables, queries, forms, and reports in one desktop tool.“ April 30, 2026 RS RICARDO S Sales RepresentativeComputer Software, 2 - 10 employeesUsed the software for: More than 2 years. “You cannot create executables, this forces you to have MS Access installed on the PC where you want to run your application.“ March 6, 2025 AB Aaron B Manufacturing EngineerAutomotive, 10,001+ employeesUsed the software for: 1-2 years. “Access has been a power full tool do handle and take care of my large data bases tasks, and its potential for automatization“ July 11, 2025 Chuck K Software EngineerInformation Services, Self-employedUsed the software for: More than 2 years. “Its performance starts lagging when your database starts getting somewhat large.“ August 21, 2025 SK Sheila K AdminConstruction, 11 - 50 employeesUsed the software for: 1-2 years. “My overall experience with Microsoft Access was a very good experience dealing with customers databases.“ May 15, 2026 EM Ezra M OwnerLuxury Goods & Jewelry, 2 - 10 employeesUsed the software for: More than 2 years. “It sometimes has trouble importing files from other databases not created with Access giving you a mess to clean up.“ August 28, 2024 Chuck K Software EngineerInformation Services, Self-employedUsed the software for: More than 2 years. “Overall it is a great tool if you are starting with a small dataset. “ August 21, 2025 KD Kevin D BrokerTransportation/Trucking/Railroad, 51 - 200 employeesUsed the software for: 1-2 years. “Sometimes its a bit difficult to know why an item is ending up in paste-errors.“ January 20, 2025 ## Showing most helpful reviews Showing 1-25 of 207 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Chuck K. Software Engineer Information Services Used the software for: 2+ years ### "Great tool for smaller databases." August 21, 2025 4.0 Overall it is a great tool if you are starting with a small dataset. Also, because of the integrated forms, it is easy to provide this in a central location to do structured data collection from multiple people. Pros Access is simple to use and made setting up relatively small databases quick and easy. Having integrated forms also made it easy to move the database around as needed. Cons Its performance starts lagging when your database starts getting somewhat large. I also sometimes had struggles getting other tools to connect to it. Alternatives considered [Microsoft SQL Server](https://www.capterra.com/p/1417/SQL-Server/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Microsoft Access We needed more power than spreadsheets could provide but given we were working with smaller datasets, SQL Server was overkill as well as more work to set up. Review Source AM Antoine M. Audit Banking Used the software for: 6-12 months ### "Excellent for quick internal databases, but limited at scale" April 30, 2026 4.0 Pros What I liked most about Microsoft Access is how quickly you can build practical internal tools without heavy development. In practice, databases for portfolio tracking, client registers, audit follow-up, inventory logs, or workflow forms can be created relatively fast. It is strong for combining tables, queries, forms, and reports in one desktop tool. Cons What I liked least about Microsoft Access is scalability. Once data volumes grow, many users need simultaneous access, or governance requirements become stricter, the tool reaches limits. It can also become fragile if poorly designed with many linked objects and VBA dependencies. Review Source KC Kayla C. Executive Director Non-Profit Organization Management Used the software for: 1-2 years ### "Access is ok for low level needs" October 30, 2023 1.0 I did not love our overall experience with Microsoft, I was most happy when we no longer had to use it. Pros It was very intuitive to use and like other microsoft products. Cons The inability to put multiple donations in and have them show when we pulled reports. Reason for choosing Microsoft Access I do not believe that the staff at the time looked for anything else. they went with access because it was free to us. Switched from [Website Toolbox](https://www.capterra.com/p/158889/Website-Toolbox/) It was a decision made prior to my coming to work here. Review Source SK Sheila K. Admin Construction Used the software for: 1-2 years ### "Microsoft Access review" May 15, 2026 5.0 My overall experience with Microsoft Access was a very good experience dealing with customers databases. Pros Microsoft Access made it easy for me to add in clients as well as search for clients in any field I needed to. Cons Creating the the files I found to be more on the difficult side I wasn't as much involved in that part but I'm sure I could learn it. Review Source AB Aaron B. Manufacturing Engineer Automotive Used the software for: 1-2 years ### "ACCESS review" July 11, 2025 5.0 The hole experience is very good with access, in my case I use it to handle welding data for several hundreds of robots in a body shop. I use access for this data handling and it is easier to do this task in access than in any other software, for instance excel. And also make depth and complicated link within information easier. Pros I think microsoft access has a lot more pottential than all people realized, it was a very good tool to handle and manage large data bases. Many people do not know this product exist and that is a shame, at the same time most people do not actually handle such a large data base so that excel does not meet their needs. Access has been a power full tool do handle and take care of my large data bases tasks, and its potential for automatization Cons At this time with this software in specific, I actually have not find any problem or complain about access it, works well for data storage and data handling, and it is compatible with microsoft apps and others. Review Source Parsa G. AI Data and Insight Analyst Information Technology and Services Used the software for: 6-12 months ### "User-Friendly Database Management with Scalability Limitations" August 28, 2025 4.0 I would rate Microsoft Access as a robust and versatile database management tool, suitable for small to medium-sized projects. Pros Its user-friendly interface and integration with other Microsoft Office products make database management and reporting accessible for non-technical users. Cons Limited scalability and performance issues arise with larger datasets, making it less suitable for extensive database projects. Review Source KD Kevin D. Broker Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Evergreen - Access" January 20, 2025 5.0 Positive with an improvement in office workflow Pros Access is a full-fledged database program will all of the necessary features Cons Sometimes its a bit difficult to know why an item is ending up in paste-errors. Review Source CB Caitlyn B. Office Administration Construction Used the software for: 2+ years ### "I have always been a fan of Access" February 19, 2025 5.0 Pros I love the functionality of it. We used it to make a database for our customers. It worked really well! Highly recommend for anyone looking to create a database. Cons It was no longer supported and so we lost our database and had to switch to an online provider. Review Source RS RICARDO S. Sales Representative Computer Software Used the software for: 2+ years ### "Flexible and powerful." March 6, 2025 5.0 It has been my preferred developing platform for years. Pros It is super easy to develop any kind of application using VBA. Cons You cannot create executables, this forces you to have MS Access installed on the PC where you want to run your application. Review Source ES Emily S. Treasurer Non-Profit Organization Management Used the software for: 2+ years ### "Thank goodness for Microsoft Acces" November 29, 2024 5.0 I've had more than 30 years of using it for various business practices. It's the right tool for the job in so many cases. Pros Microsoft Access has been around for more than 30 years for a reason. It's useful and I couldn't do my work without it. Cons It's usable, but complex. Thankful for lots of YouTube videos to help teach me lots of cool solutions for best practices with using Microsoft Access. Review Source TW Tonji W. Sales Consumer Goods Used the software for: 2+ years ### "Access the list and the report " January 19, 2025 4.0 Working with Access can be as small as creating a table listed with names, address, and telephone number to as big as analyzing report information in a big company. Pros It stores, creates reports and tables. It uses tables to store data and you can share the created reports. Cons Limited at working with other databases it has some restrictions. Review Source EM Ezra M. Owner Luxury Goods & Jewelry Used the software for: 2+ years ### "Creates Databases with Ease" August 28, 2024 5.0 This is by far the hest software for creating databases ive ever used. It helps create databases for medical data entry that companies still use 20 years later. Pros I love how easy it is to create databases for companies with this software. The graphics are awsome and it gives you all the settings and options on a easy to use platform. Cons It sometimes has trouble importing files from other databases not created with Access giving you a mess to clean up. Review Source MT Marek T. CEO Financial Services Used the software for: 2+ years ### "Microsoft Access Review" April 27, 2023 5.0 My overall experience with Microsoft Access was positive. I found the app to be an essential tool for my company. I appreciated its ability to handle large amounts of data and create custom databases, as well as its powerful querying and reporting tools. Pros What I liked most about Microsoft Access was its ability to handle large amounts of data and create custom databases. The app's intuitive interface and range of templates made it easy to create and manage data, while its powerful querying and reporting tools allowed for in-depth analysis. Additionally, I appreciated the app's integration with other Microsoft Office products, such as Excel and PowerPoint. Cons One thing that I liked least about Microsoft Access was its limited compatibility with non-Windows platforms. While the app was widely used on Windows machines, it could be challenging to access and edit databases on other operating systems. Additionally, the app's steep learning curve and complexity could be overwhelming for users with limited experience in database management. Review Source VR Verified Reviewer business operative assistent Information Technology and Services Used the software for: 2+ years ### "Streamline Data Management and Boost Productivity with Microsoft Access" May 30, 2023 4.0 Microsoft Access is a widely used desktop database management system that offers a range of features for creating, managing, and analyzing data Pros User-friendly interface, Versatility:, Access offers a wide range of functionalities, allow to create and manage small to medium-sized databases Cons Security concerns: Although Access provides security features, it may not offer the same level of security as dedicated enterprise database management systems. Access databases may be more susceptible to security vulnerabilities if not properly secured and maintained. Review Source VR Verified Reviewer Brand Ambassador Mental Health Care Used the software for: 6-12 months ### "Perfect for Running Reports and Data Analysis" May 19, 2022 4.0 I can create quality reports monthly, and I can analyze a lot of data using it. It's helped me with all my clients' projects. Microsoft users should definitely consider this product. Pros It will save you time when creating a system that will only get used on one computer, enabling you to create reports in an easily accessible format. Reports and various forms are available, linked to a programming code using programming languages, and complex arithmetic operations executed using code stored in the application. Also, adding tables and linking them together is very easy. Cons Large amounts of data tend to cause the software to operate slower and it can't be purchased separately. Review Source MH Mark H. Operational Excellence Automotive Used the software for: 2+ years ### "Premier consumer database" June 27, 2024 4.0 Absolutely critical to our business and very powerful. Pros Great functionality in helping us create databases as well as workflows with permissions. Can perform and monitor most business functions. Cons Overall user interface is challenging at times and is not a very intuitive learn. Review Source SS Scott S. CFO Veterinary Used the software for: 2+ years ### "Your choices are limtied" August 10, 2023 5.0 Access does it's job well for being a self contained DB program. There are "free" alternatives, that are good for using with access, but when starting from scratch I would still push for Access first. Pros Access is Industry standard for in-house database and finance management in my opinion. Cons Since Microsoft has gone 360/cloud, you seem to get a lot less value for the money. Previously a version of access or office could last you several years with updates, hence Microsoft's promise to update for life once you purchase a product - now you just can't purchase a product anymore, you have to "subscribe" Reason for choosing Microsoft Access Industry standard Review Source MM Michael M. Partner Retail Used the software for: 2+ years ### "Basic But Solid Data Management" September 8, 2022 5.0 I use Access and Excel daily to keep 20,000+ inventory items up to date for my e-commerce site. I cannot imagine working without Access. Pros My favorite thing about Access is that it works well with Excel, and I like to transfer my tables from Access to Excel so I can do data manipulation on them and then return them to Access. Of course there's more risk in operating in this manner but it also enables me to do things that would be difficult or impossible with Access alone. Cons There's limits on field sizes when moving back and forth between Excel and Access that are frustrating and seem to me to be unnecessary with our modern, higher powered computers. Review Source RB Ratulovszky B. Web Developer Computer Software Used the software for: 6-12 months ### "Very useful, very efficient" August 30, 2022 4.0 In general, this software will be of great benefit to all users. Mostly easy to handle, clean and efficient. I can only recommend! Pros Very clean and mostly easy to use, very efficient for users. Cons Often, the software is not yet completely clear or has an old design, which raises errors and questions for the user. Review Source AD Aldrin D. Mr Architecture & Planning Used the software for: Less than 6 months ### "Perfect for Data management file for small to medium type of organization" April 12, 2023 5.0 As a newbie learner apps a like tools developer , this apps is for you. Its convenient to use. It needs no enough knowledge in VBA language to develop a simple data system but its compulsory to know programming to have an appealing one. For an office to have a nice office documentation, this is recommended. Pros I like MS office access because its easy to use specially if someone is using a developed system developed by some users for easy functionality. Its good for office documents and reporting. It can handle large data files. For small developers using this software, easy to use and convenient. Not needing more vba knowledge to creates a simple system, Easy to create tables, query, forms and reports. Buttons are ready made. You just need to follow proper clicking of commands to get the right function. More convenient that MS Excel. Cons If not properly setup in a network can affects its full functionality due to overloading of users. It may stop on working and need to restart the software again. It crashes sometimes if not properly handled. Review Source VR Verified Reviewer systems administrator Computer Software Used the software for: 2+ years ### "Best office suite " June 30, 2022 5.0 Pros Microsoft Access is very user-friendly for my business it makes it easy for me and simple to use Cons No anomaly detected, everything is perfect Review Source VR Verified Reviewer freelancing E-Learning Used the software for: I used a free trial ### "free the workforce" December 1, 2023 5.0 Pros the software has been better for me especially when I can use it in building data analysis features and the security in the software is great. also, the great thing I love is the fact that there is automation and macros in the system which makes work much easier. Cons The thing I do not like is the limited web application development where I can not be able to build or develop apps. also the file size limitation of 2 GB Review Source AS Aria S. Design Consultant Publishing Used the software for: 2+ years ### "Best For Small Office To Enterprise" February 26, 2022 5.0 This tool is very helpful for me, specially for organizing files without the need of very high programming skills. Beginner to expert can use this tool in a very easy way to learn. Pros Database management functions make it easier for people, even beginner, to work with this software. There's no need for advanced qualifications to use this tool for everyday life. Cons Data synchronization sometimes takes longer than it needs to be Review Source Mphare T. developer Computer Software Used the software for: 1-2 years ### "A great database management software" August 1, 2022 4.0 It still remains decent and other features it has are also very handy Pros It's user interface makes it easy to user and manage databases, easy to make reports Cons Although it is one of highly recommended tools It is just not ideal for team use Review Source JB John B. Business Owner Photography Used the software for: 2+ years ### "Microsoft Access - complicated but powerful" October 12, 2022 4.0 I have used Access for multiple applications over my career in IT. It is a powerful tool that you can customize to your needs, if you have the knowledge of the tool. Pros The ability to create a relational data base with multiple tables to provide a professional database application that can be customized to your business needs. Cons Much too complicated for an average user. Knowledge of relational database is really needed to use it effectively. Switched from [Claris FileMaker](https://www.capterra.com/p/162784/FileMaker/)[dBASE Plus](https://www.capterra.com/p/80138/dBASE-Plus/) Standardized with Microsoft products. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.