# Instrumentl Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Instrumentl the right Grant Management solution for you? Explore 185 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/233384/Instrumentl/reviews --- Instrumentl 5 (185) [View alternatives](https://www.capterra.com/p/233384/Instrumentl/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated July 14th, 2026 # Reviews of Instrumentl Ease of use 4.9 Customer Service 5.0 ## Pros and Cons in Reviews NB Niki B Director of PhilanthropyPerforming Arts, 11 - 50 employeesUsed the software for: Less than 6 months. “It centralizes our funder searches, document storage, and deadline tracking so our team can stay on the same page in one place.“ January 23, 2026 CS Caroline S Dual Director, Advocacy and Grants ManagementHospital & Health Care, 201 - 500 employeesUsed the software for: Less than 6 months. “some limitations such as currently no interface with our accounting software.“ June 10, 2026 DB David B Grants and Development ManagerHealth, Wellness and Fitness, 51 - 200 employeesUsed the software for: More than 2 years. “I've relied on Instrumentl.com for the last 5 years to help boost overall grant funding for a wide variety of nonprofit missions including arts & culture, basic needs, environmental, food security, and Native American services. While I've primarily served Utah nonprofits, Instrumentl.com has helped support my small business in which I provide grant support in Colorado, California, and New York.“ November 14, 2025 CG Cole G Director of Special Projects and GrantsHealth, Wellness and Fitness, 201 - 500 employeesUsed the software for: 6-12 months. “I wish I could refine my matches a bit more to more accurately reflect my projects (this could be user error).“ October 6, 2025 Paul D Senior Grant WriterHospital & Health Care, 51 - 200 employeesUsed the software for: 1-2 years. “Game-changer for grant writers -- If you’re looking for a grant discovery platform that evolves with you, and integrates beautifully with next-generation tools like ChatGPT & Instrumentl is the gold standard.“ July 28, 2025 Callie S Owner, Grant WriterFund-Raising, Self-employedUsed the software for: 6-12 months. “I wish my core users weren’t able to see each other’s projects. “ February 3, 2026 Shana W Director of Development OperationsNon-Profit Organization Management, 51 - 200 employeesUsed the software for: 6-12 months. “I love how forward thinking the system is - clearly they are using AI for research and development and are mining a ton of material that is out there but isn't so easy to find (at least not with the time I have to dedicate to research!) But behind that is a team of really awesome, competent people focused on providing incredible 1:1 service to their customers.“ February 16, 2026 KB Kelly B Prospect Research StrategistEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “You can abandon it but it will still show. If you delete it, then it won't show any other grant information for that project.“ February 10, 2025 ## Showing most helpful reviews Showing 1-25 of 185 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Shana W. Director of Development Operations Non-Profit Organization Management Used the software for: 6-12 months ### "Give Your Grants Program a Boost" February 16, 2026 5.0 I love how forward thinking the system is - clearly they are using AI for research and development and are mining a ton of material that is out there but isn't so easy to find (at least not with the time I have to dedicate to research!) But behind that is a team of really awesome, competent people focused on providing incredible 1:1 service to their customers. Pros The system is easy to learn - well thought out, it's clear that they built a program for grants managers and thought through various pain points, like managing deadlines and reporting. It is the first software I've used that has integrated so well with Raiser's Edge which is awesome, because now i'm not having to manage my portfolio in two separate systems. Cons That I waited so long to buy it. It's an investment for sure, but one new funder more than pays for your annual subscription. Alternatives considered [Zeffy](https://www.capterra.com/p/220131/Zeffy/) Reason for choosing Instrumentl It stood out from the crowd immediately. The amazing customer service took it to the next level. Switched from [Candid](https://www.capterra.com/p/237107/Candid/) I felt we'd outgrown the basic version but that the premium and ultra did not get me all of the benefits that Instrumentl. Review Source Response from Instrumentl March 6, 2026 Hi Shana, Thank you so much for taking the time to share such thoughtful feedback! Our team spends a lot of time thinking through the real challenges grant managers face, like keeping track of deadlines, reporting requirements, and juggling multiple systems. So it’s incredibly rewarding to hear that those efforts are making your work easier :) I’m especially glad to hear that the integration with Raiser's Edge NXT has been helpful for you. We know how valuable it is to avoid managing the same information across multiple platforms, so hearing that this has simplified your workflow is wonderful. And truly, thank you for your kind words about our team. Providing thoughtful, responsive support and building real relationships with our customers is something we care deeply about!  Thank you again for sharing your experience and for the important work you’re doing. We’re really grateful to be a part of your journey and look forward to continuing to support you along the way! JB Julia B. Manager of Grants and Capacity Non-Profit Organization Management Used the software for: 2+ years ### "We love Instrumentl!! Best customer service ever!" June 10, 2026 5.0 I have been with Instrumentl for over 7 years and have been continually impressed with the product, the ease of the user interface, the plethora of features they offer (which keeps growing!), and the friendliness and responsiveness of their staff. Pros Instrumentl's customer service is stellar! They are very responsive and often take suggestions forward to their development team. Cons It can be a bit expensive; however, the value of the product is worth it if you can afford it. We have made it a priority in our budget. Alternatives considered [Blackbaud Grantmaking](https://www.capterra.com/p/242266/Blackbaud-Grantmaking/)[Grant Lifecycle Manager](https://www.capterra.com/p/122147/Grant-Lifecycle-Manager/) Reason for choosing Instrumentl Customer service, user-friendly interface, and ease of use. Review Source Response from Instrumentl June 12, 2026 Hi Julia, Seven years! That genuinely means so much to us. Thank you for growing with us and for taking the time to share this. It's been a pleasure having you as part of the Instrumentl community, and reviews like yours are a great reminder of why we care so much about getting the details right: the interface, the features, the support experience. We'll keep working to make it worth your budget line. Thanks again for the kind words and for sticking with us all this time! MR Marcia R. Project Manager Individual & Family Services Used the software for: Less than 6 months ### "Well Worth the Investment" March 3, 2023 4.0 Pros We've discovered grants we would never have found without Instrumentl. The ease of reviewing digitized 990s makes this product well worth the investment. The time we save with Instrumentl has already offset our investment in the subscription. Customer support is excellent. I never wait more than 24 hours for a response. Cons The app is complex because of its rich features. It took us a few weeks to learn how to use it effectively. The tutorials are helpful, but they are only accessible once you subscribe. My best advice for trial users is don't pick too many areas of focus when setting up your projects. Review Source Response from Instrumentl April 3, 2023 Marcia, thanks for the kind words! It's incredible to hear about the new funders you have found using Instrumentl. I'm glad those 990 insights are saving you research time. :) We appreciate your recommendation to trial users! I am sending your feedback on to the rest of the team now. Thanks again for taking the time to write this review! ~Rebecca JS Jennifer S. Grant Strategist Non-Profit Organization Management Used the software for: 6-12 months ### "Instrumentl: A Valuable Investment for Grant Writers" May 13, 2026 5.0 I found grant opportunities I did not know existed. I also found the more traditional private, foundation and public grant opportunities but with time sensitive updates which are difficult to tract. The deadline reminders that are posted at the beginning of each week are incredibly helpful to keep my grant calendars up to date. I did not have to independently search each grant on my calendar as the updates were emailed to me. Instrumentl is able to create a sense of community which is difficult to find as an independent contract grant writer. I do not feel alone in my search for successful grant opportunities. Pros The features area easy to use especially for grant projects for specialized populations in rural areas. I found opportunities that I had never seen before and many of the traditional opportunities with updates and time sensitive information that is difficult to track. Cons As an independent contract grant writer, the price is a bit high but the value makes it a worthwhile investment. The quality of prospect research is so good I will include part of the cost in my future independent grant writer contracts. I am happy to demonstrate Instrumentl's value with my clients through cost sharing. Switched from [Candid](https://www.capterra.com/p/237107/Candid/) Too complicated for the price and the prospect research was not specific enough for small rural underserved populations, the major focus of my grant research. Review Source Response from Instrumentl May 25, 2026 Hi Jennifer, thank you so much for this incredibly thoughtful review! We're thrilled that Instrumentl has been such a valuable tool for your rural population work and that you're uncovering opportunities you hadn't seen before. Hearing that the deadline reminders and weekly updates are keeping your grant calendar on track is exactly the kind of impact we're aiming for. We also really appreciate your transparency about the pricing. It genuinely means a lot that you see enough value to build it into your future contracts and share it with your clients. That kind of trust is something we don't take lightly, and we'll absolutely keep working to make sure it's worth every penny. We're so glad you're part of the Instrumentl community! MP Maurice P. President Non-Profit Organization Management Used the software for: 2+ years ### "The Smartest Approach to Managing the Entire Grant Management Process" June 19, 2026 5.0 Extremely positive. I greatly appreciate the caliber of the support team at Instrumentl. Their knowledge of the tool set and responsiveness could not be better. Pros Our nonprofit organization has been making use of Instrumentl since December, 2023. What we found most helpful: - Excellent ROI - In our first year of utilizing, we uncovered a number of foundations that prior to Instrumentl went unnoticed. In our first year, the return on investment for Instrumentl was over 500% Cons It took a bit of time to become fully knowledgeable about utilizing the core functionality of Instrumentl. Switched from [Candid](https://www.capterra.com/p/237107/Candid/) The other platforms were not near as robust as Instrumentl with respect to their functionality. Review Source Response from Instrumentl June 29, 2026 Hi Maurice! Thank you so much for taking the time to share your experience. A 500% ROI in your first year is remarkable, and we're so glad Instrumentl helped you uncover foundations that had previously slipped through the cracks. That's exactly what we're here for. We appreciate your patience through the initial learning curve as well. Getting fully up to speed on a new platform takes time, and we're always working to make that onboarding experience smoother. Please don't hesitate to reach out to our support team at anytime, we're always happy to help. Thank you for choosing Instrumentl, and for the kind words about our support team. We're proud to work with organizations like yours and look forward to continuing to support your grant work! MC Monica C. Director of Grant Strategy Higher Education Used the software for: 2+ years ### "Instrumentl is legit my favorite platform" June 18, 2026 5.0 I accidently stumbled across Instrumentl when looking for free trainings for my interns (which they do have). After trying it out, I used every persuasive skill I had to convince my supervisor to get it! It has saved me SO MUCH time researching, prospecting, and tracking grants! Pros To start: as someone who has worked in grants for 20 years, this is, by far, my favorite platform. From grant prospecting to tracking, Instrumentl has it all. The user interface is very easy to use, and searching for what you need is a breeze! And if you can't figure something out, their customer service is amazing. They also have loads of free trainings and articles about various grant topics. It works great for those with multiple people on your team as well. I honestly cannot say enough about the platform. I geek out about it! Cons For small shops,. the price can be a bit daunting. BUT -- it will pay for itself over time with how much $$ you save with your time searching and building a pipeline. Switched from [Candid](https://www.capterra.com/p/237107/Candid/) At my last job, we had FoundationSearch, which I didn't care for...so we switched to Candid, which I knew from a previous role. After trying Instrumentl, I stated "This is like Candid, but on steroids!" Review Source Response from Instrumentl June 29, 2026 Hi Monica! Thank you so much for this review, it genuinely means a lot to our team! Hearing that Instrumentl has become your favorite platform after 20 years in grants is about the highest compliment we could receive. We're so glad it's been worth the investment for your team, that's what we love to hear! Thanks for being such a champion for Instrumentl. We're thrilled to have you with us! CS Caroline S. Dual Director, Advocacy and Grants Management Hospital & Health Care Used the software for: Less than 6 months ### "Catching Up to Current Grants Management Practices is Simple with Instrumentl" June 10, 2026 5.0 From learning about the product from a company rep to implimentation and staff training, the Instrumentl team has been there, approachable, and easy to work with. We have had suggestions and questions from the start and they've listened, followed-up and followed through. As the only person in our 250+ staff organization who's roles specifically includes grants management, a system like this is vital to success. I've been able to narrow the time it takes for management, research, submission, and reporting by more than half. The cost of the system has already been covered through additional grants found and won through the Instrumentl system. Pros There is so much to like, but I think the usability of the system is what sold us. Adding in our organizational data was easy, training staff to use the system quick, and understanding and utilizing the features daily a no-brainer. We have for so many years relied on disconnected and antiquated processes for grants management and frankly, couldn't continue on that path. Insturmentl helped us get caught up so seamlessly and has worked through all of the questions, barriers, and bumps along the way. Cons some limitations such as currently no interface with our accounting software. There are some features we'd love to see, but also know that improvements to the system as always on-going, including adding more accounting software and productivity platforms everyday. Alternatives considered [Sage Intacct](https://www.capterra.com/p/76/Intacct/)[Good Grants](https://www.capterra.com/p/206672/Good-Grants/) Reason for choosing Instrumentl We looked at a ton of systems but only a few really met the full spectrum of needs. We needed research, writing, tracking, reporting, management, and budget pieces and so few grantee systems are out there. Most were for grantors. Switched from [GEMS Grant Easy Management Software](https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/) Instrumentl was far more intiutive in design. It also included grants research and writing support. Uploading documents and information was much easier with Instrumentl. Review Source Response from Instrumentl June 12, 2026 Hi Caroline, Thank you so much for this review and for sharing details about your experience. It really means a lot to our team! Cutting grants management time by more than half as a team of one supporting a 250+ person organization is no small thing. That's exactly the kind of impact we're building towards, and we're so glad Instrumentl has been a reliable partner through that transition. The accounting software integration is great feedback. It's something the team is actively working to expand. Really appreciate your patience there, and your confidence that we'll get there. Thanks again for trusting us with something so central to your work. We don't take that lightly! SH Sarah H. Development Operations and Grants Manager Performing Arts Used the software for: 6-12 months ### "Save Time & Raise More Funds with Instrumentl" June 9, 2026 5.0 Instrumentl has helped my grant writing tremendously at my organization. With their tools I was able to find several new funders for my organization (some becoming repeat contributors) as well as gain more insight into some of our current funders. With the 990 analysis they provided, I learned that a funder we thought only would support one of our education programs often funded operating support. With that new found knowledge, I applied for operating support and we got the full amount we asked for! The 990 analysis Instrumentl does is what sets them a part from other grant search databases. It has saved me so much time being able to fine tune my applications as well as save me from pursuing potential funders who did not align with my organization's mission and goals. Within my first year subscribing to Instrumentl, I received $41,500 in grant funding from new funders. That more than paid for the annual subscription! I tell everyone I know who works in grants that Instrumentl is amazing and so worth the price! Pros I love the 990 analysis that Instrumentl does for you. It saves me so much time I would have spent researching whether a foundation is a good alignment with my organization. Being able to see a summary of who a foundation supports, at what level, and percentage of new vs. repeat grantees is so valuable! Cons I wish I could search more easily among type of grantee. I can see a summary of the Arts & Culture grantees a funder gives to, but I would love to be able to search by that genre in addition to state/year that we currently can search. Alternatives considered [GRANTSEEKER](https://www.capterra.com/p/10011350/GRANTSEEKER/)[Candid](https://www.capterra.com/p/237107/Candid/) Reason for choosing Instrumentl The 990 analysis was so useful to me during the free trial and the other products didn't have as robust information as Instrumentl had. Review Source Response from Instrumentl June 12, 2026 Hi Sarah, Wow, thank you so much for this review and congratulations on $41,500 in new grant funding in your first year! That's the kind of outcome we work hard to make possible, so hearing it laid out like that is truly exciting for our whole team. The 990 analysis is one of our favorite things about Instrumentl too, and your example of discovering a funder's openness to operating support (and getting the full ask!) is exactly the kind of insight it's built to surface. Really glad it paid off. Your feedback on searching by grantee type is a great one. Being able to filter by something like Arts & Culture alongside state and year would make that data even more actionable. I've passed it along to our team. Thank you for telling everyone you know. It means the world to us! SB Stephan B. Grant Writer Hospital & Health Care Used the software for: 1-2 years ### "The best of the best" May 22, 2026 5.0 Best grant writing and management tool I had so far. The AI interface for customer support is accurate and loads quickly, I get my answers in the time I need to be a proficient grant writer. Pros Instrumentl keeps info up to date. Other grant writing tools do not. The dashboard is user friendly. Deadline emails are handy to stay up to task. Cons There should be a project module where i can upload documents about a certain company for whom i write a grant without having to go through the questionnaire. Review Source Response from Instrumentl June 12, 2026 Hey Stephan, Thank you so much for taking the time to leave this review, it genuinely means a lot to us! We're really glad Instrumentl has been a reliable part of your grant writing workflow. Keeping data up to date is something our content team works hard on, so it's great to hear that's making a difference for you day-to-day. Your feedback about a project document module is really valuable. Being able to upload org-specific materials without going through the full questionnaire each time makes a lot of sense, especially for consultants juggling multiple clients. I've passed this along to our team. Thanks again for the kind words and for being part of the Instrumentl community! CN Cort N. Program Director Non-Profit Organization Management Used the software for: 1-2 years ### "Hope Clubhouse Instrumentl Review" July 8, 2026 5.0 Over a +++++++ We love the platform and all that it offers in searching for and applying for applicable grants, along with ability to track all grant details and tasks to complete. Greatly appreciated. Pros Value for cost of annual subscription - pays for itself many times over Customer support, features, search functionality Cons Still find it difficult to narrow searches for our specific need areas - subject, geographic, etc Review Source CL Cindy L. Specialist, Grants and Government Relations Hospital & Health Care Used the software for: Less than 6 months ### "Exceeded all of my expectations!" March 5, 2025 5.0 Staff were super supportive during my initial inquiries about becoming a customer, then through the onboarding experience. Exceeded all of my expectations! Pros I attended free subject matter webinars for a year. Our previous platform wasn't meeting our organizational needs, and then I also attended webinars specific to Instrumentl's platform demonstrating how to use, integrate, and implement. I was so impressed that I convinced my organization to make the switch! I've discovered so many new funding opportunities, love that I can easily access 990s, and even peer institutions! I love the email reminders, notices of new matches, and the ease of using the platform. Cons I haven't found a downside. So far, it is exceeding my expectations. Reason for choosing Instrumentl I had a one year free trial of the product. While it is a good product, I was more drawn to Instrumentl after a 2-week trial period. Switched from [Metabase](https://www.capterra.com/p/176651/Metabase/) The former product I used, FoundationSearch, is not listed. The question is forcing an incorrect response. FoundationSearch by Metasoft did not meet my needs for management or even prospecting. It was also expensive. Review Source Response from Instrumentl March 10, 2025 Hey Cindy :) Your words jump off the page to me--I can feel the excitement and relief you must feel in being able to discover several new funding opportunities and peer institutions. I know what it's like going from one platform that didn't quite meet my needs (and was expensive) then discovering an alternative that just straight-up delivered (and saved me money). We want to be that for you and all nonprofits looking for funding. Any feedback that comes to mind along your journey we are stoked to hear! Your experience is not only what care about when building our features, but also what we depend on to make it better. Anyways, I send my utmost gratitude on behalf of our whole team here for your review. May you continue to discover great-fit grants and win them to fund the awesome work you do! Warmly, Nate TH Teresa H. CEO Non-Profit Organization Management Used the software for: 1-2 years ### "Like Hiring a Trained Rockstar Assistant!" November 23, 2024 5.0 Instrumentl has been such a great investment for our team! The data is reliable and it saves so much time and headache. I've been able to quickly look up foundation info while on a client call and provide them with valuable details on the spot. Plus, everyone on the Instrumentl team is completely amazing to work with! Pros Instrumentl has such robust features, tons of data that is easy to access, and is always scouring the opportunities to stay up to date with foundations. Cons Not much! It would be nice if we could customize the spreadsheet exports a bit more. Alternatives considered [Candid](https://www.capterra.com/p/237107/Candid/) Reason for choosing Instrumentl I didn't want to go downtown to the library every time I need to research, and for the pro license expense the platform didn't seem as intuitive. Review Source Response from Instrumentl December 16, 2024 Teresa, thank you so much for your kind words! We're so glad you & your team are getting the most out of our platform & support :) On behalf of the entire team here at Instrumentl: Happy Holidays! ~Sindhu DB David B. Grants and Development Manager Health, Wellness and Fitness Used the software for: 2+ years ### "An Effective Grant Researching Tool with Endless ROI" November 14, 2025 5.0 I've relied on Instrumentl.com for the last 5 years to help boost overall grant funding for a wide variety of nonprofit missions including arts & culture, basic needs, environmental, food security, and Native American services. While I've primarily served Utah nonprofits, Instrumentl.com has helped support my small business in which I provide grant support in Colorado, California, and New York. Pros I like how in-depth I'm able to research a funder before I even attempt an outreach, allowing me to best utilize my time and resources to ensure that I am making the most of all grant/stewardship opportunities. Because of Instrumentl, I've been able to impress donors with an in-depth knowledge of their funding priorities, history of giving, and preferred geographic range. I also enjoy the "Funder Matches" section because it helps spot many local opportunities that may not seem obvious at first glance. While many funders have direct websites, grant portals, and deadlines - Funder Matches helps to locate family foundations that often require more personal engagement. Cons All of the nonprofits I've worked at/collaborate with already have their own internal system for following and tracking grants, in which I've actually never had to use any of the grant management tools on Instrumentl. I'm sure it's a great management tool, but we've always tried to maintain our grants on an organizational Drive rather than 3rd party software. Review Source Response from Instrumentl December 15, 2025 Hello David, Than you for leaving this review. It's amazing to hear you've been with us now for 5 years, and you've continued to derive value from our platform to boost your consultant business with nonprofit clients in several states around the US! It's wonderful that you have impressed funders with in-depth knowledge gleaned from our database. I especially love reading about how the Funder Matches have been so impactful on your prospecting. Thanks for your perspective with clients who have their own unique grants tracking systems. I can see how our Tracker may seem unnecessary when your clients prefer their own internal system. There's precedent for nonprofit clients adopting Instrumentl and adding consultants like yourself as freelancer user, but I know this isn't always feasible with client preferences. We're committed to helping you make the most out of our platform regardless of your clients' tracking system! Thanks again, David :) We're here for you if anything comes up! VR Verified Reviewer Senior Grant Writer Hospital & Health Care Used the software for: 1-2 years ### "Senior Grant Writer " July 28, 2025 5.0 "Instrumentl + ChatGPT = smarter, faster grants. Game-changer for grant writers -- If you’re looking for a grant discovery platform that evolves with you, and integrates beautifully with next-generation tools like ChatGPT & Instrumentl is the gold standard. It's not just a search tool; it’s a strategic partner for organizations serious about growth, funding diversification, and impact. Pros Instrumentl allow me to learn skills: search functionality, tracking and document management. By pairing Instrumentl’s filtered, funder-aligned search tools with ChatGPT's drafting capabilities, I’ve been able to accelerate narrative development, synthesize funder priorities, and customize applications with greater precision. This AI-enhanced approach has enabled me to move from research to proposal in a fraction of the time—without compromising quality. Cons Nothing. I just wish there wasn’t a minimum character requirement for my response to complete this question. Review Source Response from Instrumentl August 15, 2025 Hello there, Thank you so much for writing this review of your experience with Instrumentl! It's so cool to hear that you're growing professionally from your usage of our product features, such as our Apply Advisor AI tool. Our mission is to be a force-multiplier for nonprofits, so knowing you are able to work so much faster is amazing news for our team! I hope Capterra reads your 'Cons' remark about not wanting a minimum character requirement ha! In all seriousness, if any "cons" or areas of growth for our team come to mind, please let us know. We LOVE feedback and want to continue to improve our platform informed by what our customers want. We're cheering for you to win those grants you're finding and writing on our platform! Thanks again :) CS Christiann S. Grant Developer Education Management Used the software for: 2+ years ### "Why I love Instrumentl" March 17, 2025 5.0 I have worked with Instrumentl at three different organizations now - each of them used Instrumentl with different focuses. Instrumentl has been a game changer for all three. What I'm trying to say is that if you research, write, manage or otherwise interact with grants of any type, Instrumentl is going to be a tool that you want to invest in. Pros I love Instrumentl's vast database of opportunities! It makes grant research so much easier and accurate. I also very much appreciate the custom fields ability - it allows our organization to better track success. I also love the ability to project manage, through the tasks and ownership assignments is key! Lastly, and most importantly - the customer service is top of the line. If I ever have a question or suggestion to make the product better for our organization, the staff at Instrumentl are thoughtful, open, knowledgeable and responsive! Thanks to the staff also for the trainings you all provide! Cons Hmmm...I honestly can't think of anything I don't like! Review Source Response from Instrumentl March 21, 2025 Hi Christiann! Wow - so cool to read about all the features on the Pro Plan that have been "instrumental" to your work with the past three organizations (pun intended!). Your creative use of our custom fields feature to fit your org's needs is exemplary. Collaboration within grants teams is something we really want to promote and simplify. While I know we still have lots of product improvements on the roadmap, it's comforting to know that it's been so impactful for your team :) Your words about our team here mean so much. We try to be helpful however we can - you all are the true superheroes! A big thanks to you for taking the time to leave this review. Best, Nate KS Kristen S. Manager of Youth Programs Non-Profit Organization Management Used the software for: Less than 6 months ### "Ease of Use and Collaboration" October 24, 2025 5.0 Pros We have brought a new grant writer on to our team and Instrumentl has been a game changer in the way we approach tasks and management of grant funding. We have been able to upload old documents to this new system to ensure we meet our timelines. Cons I have enjoyed our onboarding calls and have learned so much about all of the new features that Intrumentl provides that we were not aware of. I would say that overall, I would appreciate more communication around new tools being released or a notification of new tools. Review Source Response from Instrumentl December 15, 2025 Hi Kristen, We appreciate you so much for taking the time to leave us a review. It's "music to our ears" seeing that you've been able to better approach tasks and grant management, meet your deadlines, and upload your historic documents so all is in one place. Thanks for sharing your interest in more proactive communication around new tools and features launched on our platform. I will be sure our internal team sees this feedback! If more ideas, questions or comments arise, just send them our way ;) EB Elisabeth B. Executive Director Non-Profit Organization Management Used the software for: 1-2 years ### "Instrumentl is key to our grant writing and research" March 4, 2025 5.0 The platform is intuitive, extensive, and the customer service is phenomenal. The extras you provide with webinars and email updates are invaluable. Pros It streamlines the work I have to do in researching, tracking, and cultivating relationships with foundations and grant makers. Cons We are gratefully grandfathered into a yearly fee that is less than $1000 and if it were to be higher we might not be able to use the platform. Review Source Response from Instrumentl March 10, 2025 Hello Elisabeth! Wow, thank you for these kind words of affirmation for our customer service. It's meaningul for us to read that you find the platform to be intuitive and extensive -- out Product team will love to know this! We strive to streamline work and just make your life easier when looking for grants and all the subsequent grant lifecycle stages. Thank you for your honest feedback around pricing - we know the nonprofit space is not the most lucrative when compared to, say, the private sector, and each organization has it's own financial constraints to operate under. Our team is very thoughtful around our pricing and plans, and we update it to be in alignment with our product improvements as well as the industry at large. Ultimately we want to work with each of you to make sure you're getting the value you pay for. I'm relieved to hear that's been the case with you :) If any more feedback comes to mind, let me know! Ciao, Nate LF Lisa F. Operations and Communications Coordinator Non-Profit Organization Management Used the software for: 1-2 years ### "Instrumentl is the best grant management platform for any organization!!" February 13, 2025 5.0 It has been a game-changer for our organization! We feel it is the best management tool online. This platform is easy to navigate, organize, and track all our grants. It also saves us time in searching for grants on our own. Pros Instrumentl is very helpful in searching for grants that are a good fit for our organization and offers more opportunities than we were aware of. Cons A few times it can be overwhelming with all the reminders of the deadlines. Review Source Response from Instrumentl February 21, 2025 Hello Lisa :) It's such a delight reading about how our platform has not only saved you time but helped you find even more funding opportunities than you had hoped for! The weekly Deadline Digest emails are meant to help, so if you find them overwhelming, feel free to edit your notification settings to quiet the "noise". Thank you for sharing about your experience on our platform - it means a lot! ~Nate Emily L. Board Member Environmental Services Used the software for: 2+ years ### "A wonderful tool for all grant writers" December 26, 2024 5.0 I have used instrumentl for the last several years and speak volumes of their service to other organizations that I'm on the board of. It is a leader in the industry and a powerhouse for grant writing. Pros This is a great resource for any Grant Writer, up-to-date opportunities, state of the art technology, and dedicated customer service. Cons They don't currently have a package for consultants. Review Source Response from Instrumentl February 21, 2025 Hi Emily, Thank you so much for sharing about your experience with Instrumentl! So happy to hear you find our technology user-friendly, opportunities up-to-date, and helpful customer support. I am pumped to share with you that we actually do have Consultant Plans! You can find them on our Pricing page (https://www.instrumentl.com/pricing). Feel free to reach out to our team at hello@instrumentl.com for help accesssing this plan type :) Again, I really appreciate you taking the time to review us and the years of you've been with us! ~Nate KB Katelyn B. Director of Volunteer and Program Operations Financial Services Used the software for: 6-12 months ### "We are grateful for Instrumentl! " January 6, 2025 5.0 Overall, I think the reporting features are great, the research features are great, the usability is high and it has been an incredible upgrade to our fundraising process. I would definitely recommend to others. Pros As a new/temporary development person here, I greatly appreciate that Intstrumentl does a HUGE amount of the grant research for you in finding things that would be a potential fit for your organization. It is also nice that multiple people can contribute to different grant processes and anyone with an account can check the system for details and updates so the process isn't siloed. Cons When you make different projects that you are researching for, it will recommend some of the same grants for different categories. If you have certain members applying for a certain category, it can lead to duplicated efforts. However, if you are communicating properly it hasn't actually become an issue yet where we double submit a grant. Review Source Response from Instrumentl February 21, 2025 Hi Katelyn! Thanks for taking the time to share about your experience using our platform - it means a lot to our team and hopefully others who come across your review. It's "music to our ears" knowing the Project<>Funding Opportunity/Funder Matching has made life easier for you. I find it gratifying knowing that our platform has made collaboration easy for your team. Great callout regarding funding opportunities matches to two or more projects on an account. We do flag each of those in the Matches view with a green banner: '<3 Saved | \[X number of projects\]' where you can hover over it to see the names of the projects. That being said, you bring up a good point about not wanting to duplicate efforts. I will pass feedback this along to our Product team, thank you! We're all ears if you more feedback comes to mind :) ~Nate AS A'Jay S. Director of Grants Non-Profit Organization Management Used the software for: Less than 6 months ### "Best New Team Member" November 14, 2024 5.0 I am thrilled our organization chose to invest in this program. We've seen a return on our investment and look forward to continuing our relationship. Pros I love the thoroughness with which each opportunity is researched. So much time was being spent looking for specific information for our niched organization on a weekly basis and now we are able to focus on actually writing proposals. I also like the ability to organize my work on the platform provided. Having everything in one place--AND being able to keep accurate notes, track progress of grant activities and reports conveniently is a win for our development team! Cons There are so many amazing opportunities presented to me every few days, I can hardly keep up. That's actually a good problem to have in the grant world 🙂. Review Source Response from Instrumentl November 21, 2024 Hi A'Jay, Thank you so much for sharing your experience using Instrumentl! We're so glad to hear you're saving valuable time and streamlining your grants process -- that's the goal :) Amazing to hear you've already received an ROI with us as well! Thanks again for using Instrumentl for all your grants needs -- feel free to reach out to us anytime! ~Sindhu VR Verified Reviewer Grant Consultant Fund-Raising Used the software for: Less than 6 months ### "Instrumentl is a No-Brainer Business Builder" August 21, 2024 5.0 A bit intimidated at first, but with the use and ease of the tutorials and workshops, onboarding and getting acclimated went really smoothly. I am still interested in more classes to deepen my workability with the platform, but overall I rarely run into an issue. Pros I love that everything in my grant landscape is in one home. Every client, every application (finished and upcoming), every funder. In addition, it is a fantastic project management tool. I can create tasks, upload the calendar, and set my notifications to my liking. Cons Honestly, the price. As a solo entrepreneur, it's a bit steep. I'm beginning on the venture of building my business and Instrumental, I believe, is instrumental to my success, but it is hard to justify the cost for only a handful of clients. Review Source Response from Instrumentl November 18, 2024 Hey there, I just wanted to remind you how much we appreciate you sharing your Instrumentl journey with us! happy to hear Instrumentl's been a wonderful grant management tool for you to manage your clients' needs :) FYI: We're expanding our selection weekly customer events, grant workshops, and other live trainings! We want to ensure all customers, whether new to the platform or a longtime user, can continue to learn at all levels :) As always, don't hesitate to reach out to our support team anytime -- we'd always love to hear from you! ~Sindhu KS Katherine S. Grant Writer Public Policy Used the software for: Less than 6 months ### "The grant tracker that everyone needs" August 13, 2024 5.0 Overall, my experience has been great. Every time I reach out to the support team they respond quickly and with solutions. I had a couple meetings right off with\[sensitive content hidden\] to help make sure I was using Instrumentl to the best of my ability and that was super helpful. Pros Instrumentl allows you to seamlessly track your current grants AND prospects in one place, with room for report deadlines, application deadlines, and color-coded statuses! Cons Getting set up takes a bit of time, but it's worth it to get it off the ground. Review Source Response from Instrumentl October 21, 2024 Katherine, Thanks so much for sharing your perspective! Sounds like the initial investment in platform knowledge paid off well :) Glad to hear you've been receiving the support you deserve. ~Sindhu ES Erin S. Grants and Experiential Design Specialist Non-Profit Organization Management Used the software for: 1-2 years ### "High favorable opinion on Instrumentl" November 17, 2023 5.0 It has been a very positive experience. The trainings and workshops provided bring an extra layer of value for the subscription and have helped me in my grant writing professional development. Pros I love being able to look up a foundation I just learned about to check out their funding priorities, giving level, requirements and deadlines. I recommend the platform to anyone looking to break into a grant writing career as well as to organizations who need a grant finding and management platform. Cons For me its just an extra tracking document to update as I am required to track other organizational documents for internal use. Just a little extra work on my part. Review Source Response from Instrumentl November 21, 2023 Erin -- I'm so glad that you like the funder 990 pages and being able to find information on their grants and giving! We'll be in touch to understand how we can better support you to reduce the duplication of work for tracking. It's good to have you onboard! ~Tracie TW Travis W. Grant Writer Non-Profit Organization Management Used the software for: 6-12 months ### "Instrumentl - An Essential Tool for Established and Growing Nonprofits" March 26, 2024 5.0 Pros I have been incredibly impressed with the Instrumentl product and the Instrumentl team. From day one, the service team was attentive and flexible. They actively sought and implemented feedback for product improvements and customization to meet our organization's needs. Aside from the phenomenal customer service, the product is fantastic. By utilizing Instrumentl, our organization was able to streamline and consolidate tools and resources in the development space while optimizing our team's efficiency. The features that have been most helpful have been the grant tracking and the grant research. Instrumentl has kept us on track with deadlines and has made it simple to find strong-fit matches on grant funding opportunities. Instrumentl is a great product at a reasonable price. I would recommend Instrumentl to any nonprofit that is looking to invest in its development team and looking to take the next step to elevate in their grants space. Cons Overall, Instrumentl is a great product. One area where the product is lacking is in the post-grant reporting features. This wasn't imperative for our organization but having features built out to support metrics and reporting for grants have have been won would be a nice upgrade. When discussing this with the Instrumentl team, they said they were already working on such features and hope to release a beta soon. We are very excited to see these features implemented to further enhance an already great platform. Review Source Response from Instrumentl May 2, 2024 Hi Travis -- I'm so glad that you've found that Instrumentl was able to streamline and increase your team's efficiency when both organizing and prospecting for grants! Additional thanks for shouting out our team - they'll be thrilled to hear they've helped you utilize Instrumentl to its fullest :) We are definitely excited for all the work we're doing for post-grant efforts and I'll be sure to mention this to our product team. It's so awesome to have you with us! ~Eric Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.