# Google Keep Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is Google Keep the right Note-Taking solution for you? Explore 244 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/233847/Google-Keep/reviews

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Google Keep

4.7 (244)

[View alternatives](https://www.capterra.com/p/233847/Google-Keep/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Reviews of Google Keep

Ease of use

4.9

Customer Service

4.4

## Pros and Cons in Reviews

EB

Erika B

Massage TherapistAlternative Medicine, Self-employedUsed the software for: 1-2 years.

“It's great for my own task management too, I really like the features it has that allow me to paste pictures, color code my notes, and that it's quick and easy to navigate and find the specific note I want to add to.“

October 17, 2025

Ahmed A

Marketing OfficerComputer & Network Security, 1,001 - 5,000 employeesUsed the software for: More than 2 years.

“The app is perfect for quick notes, but it lacks advanced formatting options and the ability to organize large, complex projects that require a deep hierarchical structure.“

February 12, 2026

EB

Erika B

Massage TherapistAlternative Medicine, Self-employedUsed the software for: 1-2 years.

“Google Keep is my "go-to" for quick notes, brainstorming, random things I want to remember to check on, grocery lists, basically anything "informal" that I need to jot down, especially on the go.“

October 17, 2025

OM

Oliver M

JournalistMedia Production, Self-employedUsed the software for: More than 2 years.

“It is too compartmented with boxes and a lack of design tools that allow for individual choice of tools, missing out on handwritten items and designs.“

August 29, 2024

PM

Pyae Win M

IT StaffEducation Management, 501 - 1,000 employeesUsed the software for: More than 2 years.

“It is very simple, clean UI and can take easily, can support cross platform, can create labels and can reminder my task.“

May 7, 2025

JM

Josh M

TeacherEducation Management, 501 - 1,000 employeesUsed the software for: More than 2 years.

“Notes can be rearranged, sorted, and filtered, but that doesn't change the fact that the dashboard can look and feel like an overcrowded bulletin board with messy sticky notes all over it.“

May 20, 2024

AM

Advaldo M

DirectorAutomotive, 51 - 200 employeesUsed the software for: 1-2 years.

“Google keep like any other google app is a user friendly app, you can make easely to do's list, you can organize notes and the greatest thing is that you can tag someone who needs to see your notes in real time, if you have an internet connection.“

July 24, 2024

DS

David S

Customer Service RepresentativeHealth, Wellness and Fitness, 11 - 50 employeesUsed the software for: More than 2 years.

“Indeed, the app doesn't offer many formatting options or advanced features like folder organization (because Obsidian was designed from the ground up for Markdown).“

February 21, 2025

## Showing most helpful reviews

Showing 1-25 of 244 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Mahmudul islam S.  
Civil engineer  
Civil Engineering  
Used the software for: 2+ years

### "Life saver, easy to keep record of any activity "

October 5, 2024

5.0

Google keep cheapest way to record activities and make to do list. I can track progress by ticking in the box. For editing purpose i can change backgrounds also. Multiple devices login is very smooth, i can use my pixel phone and pc together or separate but result of real time sync is still same.

Pros

For taking Note and making To do list, Google keep is very Easy well known solution. Which is free and comes with google ecosystem. Means i can easily use it and integrate with other google services for free. Sharing also very easy here. When i need to take notes of any activity, simply i go in keep and write it. Real time synchronization is top notch,I can check from any devices from anyWhere.

Cons

Right now it free, so i Don't have any complain about it. But they can introduce some more custom modifications in files.

Switched from

[Any.do](https://www.capterra.com/p/173614/Any-do/)

Price of course, i Don't think i need to pay for same kind of services in any.do

Review Source

KR

Kalvin R.  
Vehicle Hire Manager  
Automotive  
Used the software for: 2+ years

### "Google Keep"

April 24, 2025

5.0

Google Keep offers the best experience for keeping notes and checklists. Integrates with other Google products seamless and is easy to use.

Pros

It integrates very nice with Gmail and Google Calendar. Adding contributors to notes and checklists is very important for as it offers a better workflow for the whole team. Also the labeling system work very good for me, helping in organizing everything.

Cons

Google Keep is missing the import and export option, it would be a very nice addition.

Switched from

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)

Google Keep feels more modern and it integrates with Google products that I already use.

Review Source

VR

Verified Reviewer  
Vice President  
Financial Services  
Used the software for: 2+ years

### "Fast, free and simple. Keep is ideal for quick note taking."

March 20, 2026

5.0

Pros

Fast and super easy to use, with nearly no learning curve. Set reminders on the fly and link them to locations or times for alerts. Available for free, there is no barrier to entry with this app. Colour code your notes for fast access and navigation.

Cons

Unlike other note taking apps there is very minimal formatting on Keep and no folders or organisational structure you may have come to expect

Review Source

Steve M.  
VP of Product  
Consumer Electronics  
Used the software for: 2+ years

### "What a strange little product--but I use it every day"

January 1, 2022

3.0

Keep really doesn't know what it wants to be -- a to do list, a stick notes app, or a web clipper to compete with Evernote, or what? All I know is that it's pervasive across all my devices and installed on my Pixel phones, so it's super handy and the default when I need to get something out of my head, so despite all these short-comings, I still use it and will "keep" using it (haha, sorry for the pun).

Pros

Keep is dead simple. Write a note, maybe make it a list or add a picture. No learning curve, no saving, no files or folders. You can add colors or labels if you like, but what I love most is the powerful search built in that instantly brings up one of my hundreds of notes, even archived ones. I do use the colors as well with a pretty deep system of categories, but I ran out of colors for new categories a long time ago because of the limited number of choices.

Cons

Keep drives me crazy. New features are very rare. You can't even do rich text formatting! Lists are totally inflexible other than simple indentation for a pseudo subtask motif.

Review Source

Ahmed A.  
Marketing Officer  
Computer & Network Security  
Used the software for: 2+ years

### "The Ultimate Companion for Quick Ideas and Unmatched Simplicity"

February 12, 2026

5.0

A fantastic and seamless experience thanks to the app's incredible speed in syncing voice and text notes between mobile and desktop, making it the perfect tool for capturing ideas the moment they arise.

Pros

The beauty of the app lies in its absolute simplicity and the speed of capturing fleeting thoughts, along with the seamless, completely free synchronization across all devices without any complexity.

Cons

The app is perfect for quick notes, but it lacks advanced formatting options and the ability to organize large, complex projects that require a deep hierarchical structure.

Review Source

SH

Suhail H.  
QA Member  
Apparel & Fashion  
Used the software for: 2+ years

### "Very much handy note taking tool for my work."

April 6, 2025

5.0

It has helped me really streamline my workflow at Suho Garmindo by allowing me to log defects and ideas quickly while testing, keeping them all in one easy-to-find location.

Pros

I love how Google Keep syncs across my devices or google account instantly, meaning I can take some testing notes on the go and have access to them later.

Cons

I don’t like that the organization options are limited. Thank God for tagging and color-coding, but it can feel cluttered when I’m tracking multiple QA tasks.

Switched from

[Notion](https://www.capterra.com/p/186596/Notion/)

I found it very much handy. That's why I choose it over Notion.

Review Source

RB

Rian B.  
Technical Support Specialist  
Information Technology and Services  
Used the software for: 1-2 years

### "Easy solution for quick notes on the go."

April 13, 2025

5.0

It’s helped me capture common fixes and be able to share it quickly with my team, minimizing repeat questions during busy support shifts.

Pros

I love how Google Keep enables me to quickly write troubleshooting steps or ticket information, and I can color-code notes to sort them by urgency or customer.

Cons

The search does a poor job finding much older notes if they’re not properly tagged, which slows me down when I’m looking for old solutions.

Switched from

[Google Drive](https://www.capterra.com/p/161425/Drive/)

It's much more easier to use then Google Drive.

Review Source

YF

Yailet F.  
Director  
Education Management  
Used the software for: 2+ years

### "Google Keep - Keeps it organized"

March 20, 2025

5.0

Excellent! I use it daily to organize all my tasks

Pros

Easy to do list You can have several ones at the same time. You can prioritize a list You can color code

Cons

It doesn't have a notification or alert feature

Switched from

[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)

I Found google keep to be easier to use and simpler

Review Source

CS

Claire S.  
Computer Science Teacher  
Education Management  
Used the software for: 2+ years

### "Keep on Keepin' On!"

April 7, 2026

5.0

Keep has helped me to store and organize links, reminders, photos, and lots of other information over the years.

Pros

I love that I can save various types of information in Google Keep. It's convenient because I can use it on multiple devices, and it all syncs together.

Cons

It is difficult to find something that I do not like about Google Keep. It is helpful in keeping me organized, and has features that I like. I would say it's not the flashiest or fanciest app, but it does the basics.

Review Source

RN

Ramón N.  
Office Manager  
Computer Software  
Used the software for: 6-12 months

### "Simple and Reliable Note-Taking in the Cloud"

March 9, 2026

5.0

Very positive. It’s easy to use, quick for capturing ideas, and the automatic cloud sync makes it reliable. The simple organization tools and clean interface make managing notes convenient and stress-free.

Pros

The combination of simple organization tools, automatic saving, and secure cloud storage, which makes managing notes fast, safe, and accessible from anywhere.

Cons

It doesn’t support folders or advanced formatting, so when you are managing many notes, it can becomes messy.

Review Source

QV

Quynh V.  
Senior Marketing Specialist  
E-Learning  
Used the software for: 1-2 years

### "Your digital notepad that integrates with the Google Suite - so everything is all in one"

September 18, 2023

5.0

It's been good. The fact that it syncs with your Google account is good because you can retrieve it from anywhere once logged in. It has a nice UI but it definitely has some work in terms of managing the notes.

Pros

I like the fact that it has a nice interface. It's customisable too for different colours and it looks like little blocks on your dashboard.

Cons

I think there's needs to be some sort of structural feature introduced. At the moment, all the blocks are scattered everywhere and looks a little messy. It needs some folder or structural feature to organise the notes.

Switched from

[Microsoft OneNote](https://www.capterra.com/p/227211/Microsoft-OneNote/)

I needed something that would sync with my Google Suite products.

Review Source

Cushi M.  
Cushi Ming  
E-Learning  
Used the software for: 2+ years

### "An Everyday Companion for Note Taking and More"

September 30, 2022

5.0

Google Keep helps me to stay organized with lists, especially to-do lists. This is essential for the way that I run my business. I take down everything that needs to be done in google keep, utilize the checkbox features which allows you to slide items up and down in order in a list. That allows me to prioritize the items on my list. After prioritizing my list, I can schedule each item as an appointment in my google calendar.

Pros

What I like most about Google Keep is its ease of use. When using Keep it is very easy to catch onto how to use it. The UI puts everything front and center, making it easy to find the most used features in every scenario. I also love that Keep is available anywhere I have an internet connection. The app is on my phone, my iPad and my laptop.

Cons

What I like least about Google Keep is that it does not file notes into folders. Generally, folders can help create a cleaner UI , where as having every note show up on the main screen of the app can feel cluttered and overwhelming at times.

Alternatives considered

[Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)

Reason for choosing Google Keep

Keep was the simplest to use and is very specifically useful in the way that I use it.

Switched from

[Any.do](https://www.capterra.com/p/173614/Any-do/)

AnyDo introduced pricing for it's best features and I didn't find it useful enough to pay so I sought a free option and I prefer something within the Google eco system.

Review Source

PWM

Pyae Win M.  
IT Staff  
Education Management  
Used the software for: 2+ years

### "Google Keep is Easily Quick Taking Note"

May 7, 2025

4.0

Pros

I used to take note for my daily life. Note taking is essential for me. When it comes to use note taking app. I choose and use Google keep note. It is very simple, clean UI and can take easily, can support cross platform, can create labels and can reminder my task.

Cons

There is nothing least about Google Keep. I can arrange note with beautiful backgroud color. I like very much Google Keep.

Review Source

TH

Tamer H.  
Finance Assistant  
Hospital & Health Care  
Used the software for: 2+ years

### "It has helped me note down everything."

November 17, 2024

5.0

Google Keep is the app that simplified my brain and improved my productivity. My notepad is the device that always comes with me to catch random thoughts when they arise, little notes for myself and my never ending list of things to do.

Pros

Google Keep is a digital notepad that works best for capturing ideas, simple to-dos, and reminders in the moment. It is simple, allows to color-code during-note text and sync everything between my devices. It is like a sticky note for every thought, always accessible.

Cons

It is great for taking quick notes, but it lacks advanced features you may find in more fully-featured note-taking apps such as rich text formatting or detailed organization options.

Review Source

AW

Adrian W.  
Fleet Operative  
Automotive  
Used the software for: 1-2 years

### "Google Keep"

November 10, 2024

5.0

A comprehensive note and tasks keeping app easy to use. Being a cloud based app I know even if I lost my device all the data is safe and easy to access.

Pros

The feature I like the most is the labeling, is easy to organize tasks and notes with labels and share them with specific colleagues. Google Keep is easy to use and access from web or mobile apps as well, synchronization between the devices and collaborators is almost instant witch is a big thing when it comes to teams. For both tasks and checklist you can add reminders witch is a great thing from my point of view.

Cons

It would be nice to be able to import and export.

Review Source

JJ

Jaroslav J.  
Service technician  
Automotive  
Used the software for: 2+ years

### "Good way to store project ideas or shopping list."

October 30, 2024

4.0

I used Google Keep for a long time and it is simple enough to not drown you under a lot of things to do or to change. The simplicity makes it ideal tool for everyday use.

Pros

Easy to use and store important data, ideas or family shopping list.

Cons

The lack of functions for cooperation with other users.

Review Source

MA

Maria A.  
Marketing Director  
Marketing and Advertising  
Used the software for: 2+ years

### "An easy way to organise youtself"

November 5, 2024

5.0

I usually use ir to organise my tasks when they are too much. Ir helps me like a notebook and also to have difrent notes For every kind of taks

Pros

It’s an easy software to have reminders as well as quick notes.

Cons

I think it’s a fine software so I dont think there is anything I dont line

Review Source

PG

Peter G.  
Manager  
Construction  
Used the software for: 2+ years

### "Keep your notes with Google Keep"

September 22, 2024

5.0

Google Keep is a perfect tool for teams to manage tasks, notes and reminders. It has a good labeling features that can make sorting and assigning tasks more easily. It also has checkboxe notes for differents small tasks and also audio notes.

Pros

I can say that Google Keep is the ultimate note taking app, the interface is easy to use and intuitive. It is available as a web app and smartphone apps aswell. It synconize between the devices immediatly and the fact that you can add users as collaborators to notes makes a useful tool for every team.

Cons

The downside of Google Keep is that is unable to import and export the notes notes.

Review Source

RR

Rick R.  
Director  
Computer Software  
Used the software for: Less than 6 months

### "Google Keep is my favorite organizing app"

October 27, 2024

5.0

I've been using it daily for about 4 months now, and its my favorite app. My Keep is accessible on both Windows and mobile, and its my go-to for organizing my ideas

Pros

So easy to use as a to-do list, ideas database, a place to save great articles and images and other things that are important to me. The integration with Docs makes it easy to transfer my Keep notes to a document for additional editing. Also it's completely free

Cons

No formatting options for bold/italic/font/font size.

Review Source

SR

Sadekur R.  
Software Developer  
Information Technology and Services  
Used the software for: 2+ years

### "Note down anything instantly and autosave on cloud"

August 6, 2024

5.0

I really like how easy it is to use Google Keep for quick, on-the-go stuff. It's great for work stuff and simple lists, like what to get from the grocery store. There it sits on my phone or computer, so no hassle.

Pros

The best thing about Google Keep is that it's very easy to use and just right for quick notes. I can use it from my phone and computer, which is great. Plus, with the labels, it keeps me organized when my brain looks like a mess.

Cons

I don't love the fact that Google Keep doesn't have folders, and everything is kinda thrown into one big pile, making it very hard to keep things organized. I wish to be able to put them in folders so it looks neater.

Review Source

GM

Genevieve M.  
Owner  
Education Management  
Used the software for: 2+ years

### "Google Keep Review"

October 1, 2024

4.0

Pros

Easy to add different types of notes and colour code them

Cons

It’s difficult to organise the notes if you have a lot of them and find the right one

Review Source

AM

Advaldo M.  
Director  
Automotive  
Used the software for: 1-2 years

### "Google Keep"

July 24, 2024

5.0

Pros

Google keep like any other google app is a user friendly app, you can make easely to do's list, you can organize notes and the greatest thing is that you can tag someone who needs to see your notes in real time, if you have an internet connection.

Cons

When you have a lot of notes it gets difficult to find them, you are not able to set an order of those and it can seem a little bit messier.

Review Source

VR

Verified Reviewer  
IT Manager  
Food & Beverages  
Used the software for: 2+ years

### "Very easy for short notes/ tasks"

May 7, 2024

5.0

It is a very nice Google feature. I find it very attractive to keep short notes/ tasks handy (either on my web browser or my mobile phone). It's a nice tool for corporate scenarios, but also for more basic/ home-based ones such as shopping list/ etc.

Pros

Awesome when it comes to keeping easy track of notes/ tasks. It's just very simple to have a specific tab in the browser for G-Keep and go there anytime to add notes. The different Tags are also great for organizing the note types. Very convenient as well to assign tasks/ notes to people and/ or collaborate. The synced mobile app is also very nice and easy to utilize (btw, great voice-recognition feature for on-the-go voice-based notes creation).

Cons

Not very convenient if you need to document large stuff/ extensive notes.

Review Source

JM

Jhonjerlyn M.  
CEO  
Real Estate  
Used the software for: 1-2 years

### "A fairly realiable system for taking notes and storing them over a long period of time.."

July 4, 2022

4.0

I must admit that our general experience has been positive despite the negative things that I have mentioned previously, there are still things to improve within Google Keep as what I mentioned previously, the design of the notes has to be improved, so that the notes have a much more attractive and more colorful background, in addition, the transfer system of these notes has to be improved to facilitate sending them to specific people. Our general expxerience has been positive because day by day this platform helps us to takes notes within the company, we can write anythin in these notes and store them for later, in addition, we can add reminders to these notes to access them in an hour or specific date. I'm pleased with the general functionality of Google Keep, it is a fairly easy software to use and it connects immediately with my Google account, so there is no need to create any additional account in order to use the software.

Pros

The first thing that I like about Google Keep is that it allows me to make a much more complete note-taking, because this application allows me to insert images or videos in the note that I'm making at a specific moment, this helps the note be much more complete. Another thing that I like about Google Keep is that all the notes are stored in the Google cloud no matter how long it takes, for example, I can create a note and leave it there even more that five years, in the same way I will have access to that note wth all the information that was previously written, this is amazing since I can store information for a long time. I should also mention that I love the feature of adding tags to notes, because these tags help me find specific notes, I can add custom tags and it makes it so much easier for me to find notes for a specific topic.

Cons

The first thing I don't like about Google Keep is that in order to transfer one onf the previously described notes, you must transfer this note to Google documents, this way you can transfer a shared link to another person, it is not possible to transfer this note directly from the Google Keep app, and this is really annoying. Another thing that I do not like about this platform is that it is not possible to add a personalized design to the notes that you have written, you can only add a black backgroung or a white background to the notes, it is not possible to add your own design or a much more attractive design to the notes.

Review Source

James C.  
Sales and Marketing  
Marketing and Advertising  
Used the software for: 2+ years

### "Essential tool for my daily tasks"

July 1, 2022

5.0

I've been using it for years and it has become my biggest store of important information. Today I have a label for almost everything. Shopping list, list with important passwords, things to do, etc.

Pros

Today I use google keep to store all my to-do lists. I create notes with checklists with all the tasks of the day or even a small list of company purchases. I can share notes with all my co-workers. It is possible to create different labels for different subjects, making google keep more organized and functional

Cons

I would love to have integration with systems that send emails or even send messages in other applications. The extensions I use in google chrome do not always deliver notifications with visual alerts in the browser.

Review Source

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