# The CAP Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about The CAP Software - reviews, pricing plans, popular comparisons to other Compliance products and more. Source: https://www.capterra.com/p/233923/Proposal--Contract-Suite --- # The CAP Software Review 2026: Features, Integrations, Pros & Cons Last updated on November 9, 2025 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) The CAP ## What is The CAP? Shred /Parse documents (RFPs) & generate Compliance Matrices (including X-Ref), Find & Validate Acronyms & more. ## What is The CAP used for? [Compliance](https://www.capterra.com/compliance-software/)[Proposal Management](https://www.capterra.com/proposal-management-software/)[RFP](https://www.capterra.com/rfp-software/) Top alternative Featured Overall rating Based on 10 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for The CAP?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.ScionAnalytics.com&name=The CAP) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### The CAP 4.9 (10) VS. [4.5 (283)](https://www.capterra.com/p/172274/Network-Configuration-Manager/reviews/) Starting Price Contact vendor Starting Price $238 Flat Rate, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (10) Ease Of Use 4.5 (283) Value For Money 5.0 (5) Value For Money 4.6 (242) Customer Service 5.0 (9) Customer Service 4.5 (269) ## The CAP alternatives Highest Rated [4.6 (5,203)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (534)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting price $25000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.4 (3,292)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.4 (1,271)](https://www.capterra.com/p/130949/Paycom/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/233923/Proposal--Contract-Suite/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Audit Trail A record of all activities within the system, including user access, changes made, etc. Bid Management Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Collaboration Tools Provides a channel for team members to share media files, communicate, and work together Compliance Tracking Track and report regulatory data to either internal management or external stakeholders The CAP 30 features Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Provides a channel for team members to share media files, communicate, and work together Track and report regulatory data to either internal management or external stakeholders Centralized repository to store content and assets Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Track, store, and access client contracts or licenses Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken Guidelines for conforming to environmental laws, regulations and requirements Track and ensure quality of products in accordance with food and drug administration (FDA) act Compliant with HIPAA, which sets standards for sensitive patient data protection Manage and track all disruptions and incidents Guidelines set by the International Organization for Standardization Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Enforces guidelines set by the Occupational Safety and Health Administration to remain legally compliant Reporting on how each user, task or process has advanced since its initiation Enables creation, management, and tracking of product requirements & features during product production/development Manage and process incoming documents detailing requests for proposals The process of creating proposals in response to requests received from potential clients Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties Regulations on a company's internal process when dealing with financial reporting Gauge satisfaction and receive information for improvement and success Create, manage and track all task activities and progression Sample files or documents that could be customized as needed or used as is Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.7 (6) 4.7 Based on 6 reviews ## Pricing Value for money 5.0 (5) ### Starting price Contact vendor for pricing Free trial available Value for money 5.0 (5) 5.0 Based on 5 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (9) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (9) 5.0 Based on 9 reviews ## User reviews Overall rating 4.9 Based on 10 reviews Filter by rating 5(9) 4(1) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent SO Stephen O. President Management Consulting ### "Excellent Value" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 25, 2021 I use this to compare documents, to shred RFPs, to search for keywords, and to develop and update annotated proposal outlines. Pros The PDA program is easy to use, and features several add-ons that provide significant value. Regular updates provide additional capability. On the few occasions that I have required help, I have received immediate, knowledgeable, and friendly tech support. Compared to other RFP shredding programs, PDA provides far more bang for the buck. Cons Nothing. The PDA integrates with Excel and Word. Reasons for choosing The CAP Most features for a very reasonable price. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RC Roger C. Sr. Director Aviation & Aerospace ### "Flexible Document Analysis" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 5, 2021 Document Analyzer is a flexible tool that saves me time by automating tasks that would normally be very time consuming. Pros This tool is flexible and easy to use. I use it to identify commonly misused words, check for customer terminology, and generate acronym lists. Cons I'm not a fan of how the compare function displays information. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. William F D. Chief Operating Officer Information Services ### "Saves my precious time and sanity" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 7, 2018 The biggest problem I have as a busy COO of a small company is the absolute need to manage our BD process. A crippling portion of this is the shredding of RFPs so we can quickly get to the meat and determine bid/no-bid decisions and get started on our requirements matrices. This tool saves time, resource, and ultimately our sanity when we are looking at multiple solicitations simultaneously. Pros The full suite of tools and abilities, particularly, but not exclusively, the ability to save numerous hours on shredding RFPs. Cons Approaching it cold might be a little intimidating. But...don't try to learn every feature in one sitting. Take the tools as you need them, as straight "out of the box" it is useful. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JN John N. Senior Program Executive Information Technology and Services ### "Document Analyzer creates exceptional value in managing complex documents. " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 18, 2017 Document Analyzer allows the user to easily and quickly parse large complex documents into usable forms for requirements analysis, compliance matrices, solution estimating and many other uses. You can be productive in four easy steps however the product has features that allow you to customize and refine your analysis for specific purposes. The return on investment for this product is in days. I have used it at two companies and would recommend it as a must for anyone working on RFP's or Statement of Work(SOW). Example: Document Analyzer reduced the time to parse a 133 page SOW into a 4th Level Work Breakdown Structure from at least 10 hours down to less than an hour with no errors. I only used 50% of the products capability and it is the best purchase I have made in years. Pros Ease of use. Productive with the product in minutes. Very reponsive customer support Cons almost too many features Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 18, 2017 John, Thanks for taking the time to write a Document Analyzer review. Atebion continues to add features and make improvements based on users' feedback. Adding new features while maintaining simplicity is always our goal. Additionally, we appreciate your support. Atebion LLC Team NS Neil S. Director of Business Services Defense & Space ### "Great product for Proposal Managers!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 16, 2017 Atebion's Document Analyzer has saved me from 4-12 hours of work when deconstructing an RFP. This is a critical time in the proposal development process because this planning step ties into so many future steps in the process. Running the Document Analyzer provides me with a great product to use in developing my compliance matrix and proposal outline. Although I still have to tweak the resulting document to finalize the format, the manual process I used to have to go through page by page to get to the same point in the process is eliminated. I would highly recommend this software for proposal managers and coordinators. Pros It does a good job of parsing a document to identify the requirements. I also like the customization feature that allows a user to add, detract, or modify the key words used when searching for requirements in a document. Cons I would only make minor adjustments to this software. A minor improvement would be to delete the header and footer information when parsing a document. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 16, 2017 Neal, Thanks for your review. Atebion LLC is planning to implement a Removal of the Header and Footer Information option in a near future release (1st Qt. 2017). We are glad that the Document Analyzer saves you time and makes your job easier. Additionally, we suggest that you use the Diff SxS to compare different versions of RFPs and use the Enhanced Quality Check to test readability of your Draft Proposals. OS Olessia S. President/CEO Professional Training & Coaching ### "Handy tool for a busy proposal professional " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 21, 2016 I use this tool to analyze complex RFPs and create compliance checklists that come in handy during reviews. I like that there is little clean up. The software is intuitive in shredding the requirements. The sentence count is helpful. I shave off hours from having to generate compliance matrices by hand. Love having it. I also recommend this to my capture and proposal students at OST's Bid & Proposal Academy. Pros It is intuitive and requires minimal clean up. Cons Sometimes when I don't use it for a while, I forget how to add a project. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 21, 2016 Olessia, We are glad you like our Document Analyzer and we will see what we can do to make adding a new project more intuitive. Thanks for your review! TR Terri R. Proposal Manager ### ""I was able to produce my compliance matrices in minutes versus 18 hours and that, for a Proposal Ma" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 June 19, 2015 Software was easy to use. The Document Analyzer pulled the requirements out and the data in a spreadsheet allowing me to easily add columns to customize my spreadsheet. I developed a compliance matrix in less than an hour when it used to take a day or day and a half. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GG George G. CF APMP, Proposal Manager ### "Excellent value compliance matrix creator. Saves significant work effort, time, and cost." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 August 19, 2014

Downloaded trial of Atebion's Document Analyzer software hoping for some relief from the tedious RFP compliance matrix building process. The product immediately exceeded expectations by isolating requirements in a large RFP file and creating a draft, editable compliance matrix in just a few minutes. It also was apparent the program could be useful for other applications, such as: reviewing written proposal content; screening new business opportunities; reviewing contracts; creating quality management documents; reviewing project reports; etc.

Pros: Easy to install and use; very little learning curve. Reads multiple document formats (PDF, DOC, DOCX, RTF, and TXT). Parses documents quickly for both individual keywords or short phrases. Features include text-to-voice capability for document read-back, as well as a helpful "Words to Avoid in Proposals" keyword dictionary. Users can easily set up and maintain virtually unlimited keyword dictionaries to customize analyses for specific markets or subject matter. Analysis results are exportable in tabular format as XLSX, DOCX, or HTML files. Exported files are fully editable to individual users' desired styles and formats using standard Office software. Atebion has been very receptive and responsive to user questions and feedback. Reasonably priced.

Cons: None, really, as it does what it's supposed to do. The included standard keyword dictionary is limited, but that's more than offset by the strength that users can create multiple, custom keyword groups. Also, users may need to manually edit exported files depending on their intended end uses, but the draft output is very suitable as-is for initial review, understanding, and decision-making.

Overall Impressions: Atebion's Document Analyzer offers a lot of "bang for the buck." It's a solid tool that significantly reduces the time and effort required to create RFP compliance matrices. We anticipate saving hours - potentially days - of time and expense on each RFP, allowing more time for developing quality proposal content while stretching proposal budgets. Recognizing additional applications beyond RFP analysis, and its budget-friendly pricing, it was an easy decision to install Document Analyzer among several users for broad benefit throughout the company.

Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DM Dan M. Sr. Proposal and Process Manager ### "Atebion Document Analyzer - a nice product to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 August 13, 2014 Full Disclosure: My involvement with this product is as a customer This product: - Is fast, definitely a time saver - user friendly, intuitive user interface - has a note pad for user's ad-hoc notes - is individual keyword searchable in addition to supporting customized keyword searchable lists Our group purchased and is using Atebion's Document Analyzer in the US and Europe to parse RFP specs into editable compliance/response matrices which become part of our proposal submittals. Most RFP specs are 50 pages or more and it parses them in a minute or less. To date, we've used this product on about 10 different occasions over the past 2 months. In general, I agree with Mr. Blair's comments, but specifically we have found the customer service and supplier support in answering questions to be outstanding (timeliness is real important to proposal people). The tool is multi-lingual and works equally as well with French and Flemish as it does with English. Document Analyzer is feature packed and flexible. It takes RFP specs (WORD and non-scanned PDFs) and outputs them into a manageable MS WORD or EXCEL file. The resulting file can then be re-formatted in any fashion that is supported by WORD or EXCEL. The output can be exported into HTML, and while we haven't yet used the HTML output, based on the successes of how we use the tool, it should be fine. It does a very good job at taking care of that 1st pass and it provides plenty of built-in help features to further refine the output and ease what is otherwise a tedious effort. For example, spec segments can be split for greater breakdown in case of a lengthy passage; conversely you can combine segments and even edit selected segments. A note pad feature is helpful for internal communications to co-workers. It's a nice product to use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KB Ken B. President (@kenblair2013) ### "A Good Product..." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 June 20, 2014 Full disclosure: I worked as a "beta tester" on the product. I've used Atebion's Document Analyzer on a number of proposals and have come away impressed. One of the banes of a proposal manager's existence is having to do a compliance matrix. This tool alleviates the tedium of putting them together. Pros: \*The tool is cross-functional and can be used for any situation when you need to parse a document. \*Parses documents in a number of different input formats to include Word and PDF. \*Allows for customized word lists so you can tailor exactly what you want to find (In the proposal business, we are most interested in "shall statements" for instance" \*Gives a reasonable output format in Word, Excel and PDF formats. You'll may still need to tailor the output a bit for either a submittal or presentation but for a down and dirty it looks good. Cons: \*Take a little time to get used to the process (but this is relatively minor) Overall Impression: Good product that has evolved since it's first release and is continually getting better Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/233923/Proposal--Contract-Suite/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)