# Procare Solutions Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Procare Solutions Software - reviews, pricing plans, popular comparisons to other Daycare products and more. Source: https://www.capterra.com/p/23486/Procare-Child-Care-Management --- # Procare Solutions Software Review 2026: Features, Integrations, Pros & Cons Last updated on April 30, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Procare Solutions ## What is Procare Solutions? Procare Solutions is the most recommended daycare management software, trusted by over 40,000 centers for over 30 years. Our cloud and mobile platform gives directors real-time information to make critical decisions, stay compliant with local and state regulations, and follow business best practices. From contactless check-in/out and automated tuition collection to family engagement and classroom management, Procare handles the business of running a daycare so you can focus on the children in your care. ## What is Procare Solutions used for? [Daycare](https://www.capterra.com/child-care-software/)[School Management](https://www.capterra.com/school-administration-software/) Recognitions Shortlist Overall rating Based on 2,804 user reviews Reviews sentiment Positive 93% Neutral 5% Negative 1% Pros & cons Holistic childcare administration platform Comprehensive attendance management tools Frequent technical glitches and delays Desktop and mobile integration issues Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... - Daycare / 2026 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Procare Solutions alternatives Highest Rated [4.7 (3,255)](https://www.capterra.com/p/144060/brightwheel/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (264)](https://www.capterra.com/p/155536/Famly/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.6 (77)](https://www.capterra.com/p/181289/ChildPilot/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.6 (200)](https://www.capterra.com/p/173831/Tuio/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/23486/Procare-Child-Care-Management/alternatives/) ## FAQs about Procare Solutions Overview ### What problems does Procare Solutions solve? Procare Solutions solves fragmented childcare operations by combining attendance, check-in/out, billing, staff timecards, child records, and parent messaging in one system. It reduces manual paperwork, billing errors, missing compliance data, and slow family updates. Childcare directors, administrators, teachers, and multi-site center teams benefit most from the centralized visibility and streamlined daily workflows. Answer based on 947 reviews Overview ### Which roles and teams benefit most from Procare Solutions? Procare Solutions is most used by childcare center directors, owners, executive leaders, and administrative teams managing daily operations. Teachers and program leads rely on it for attendance, billing, family communication, and classroom records, while business and office managers use it to streamline enrollment, reporting, compliance, and staff coordination. Answer based on 2682 reviews Overview ### What company size and industries is Procare Solutions built for? Procare Solutions serves childcare providers of all sizes, but it is primarily used by small businesses at 95% and education-focused organizations, led by Education Management at 55% and Child Day Care Services at 24%. It fits daycares, preschools, childcare centers, after-school programs, youth organizations, camps, and especially daycare operations. Answer based on 2803 reviews Features and Usability ### What are the key features of Procare Solutions? Procare Solutions includes core child care management features like attendance tracking, check-in/check-out, student records, and billing with online payments through Tuition Express. Reviewers also highlight parent communication via messaging, photos, and daily reports, plus customizable reporting, immunization tracking, staff management, and multi-location support as key differentiators. Answer based on 860 reviews Integrations ### Which third-party tools and platforms does Procare Solutions integrate with? Procare Solutions integrates with Gusto, QuickBooks, QuickBooks Online, Checkr, IntelliKid Systems, Mailchimp, Paylocity, and LineLeader by ChildcareCRM. It connects payroll, accounting, background screening, lead management, and email tools, and the catalog shows 10 third-party integrations overall, including QuickBooks Desktop and KidKare Food Program. Answer based on 121 reviews Getting Started and Support ### How easy is it to onboard and train a team on Procare Solutions? Procare Solutions is generally quick to onboard for teachers and everyday staff, who often learn core tasks fast with live online sessions, webinars, videos, and documentation. Admins handling billing, reports, setup, or accounting usually need more time because the system is broad, but reviewers say support and step-by-step guidance help. Answer based on 406 reviews Getting Started and Support ### What customer support options does Procare Solutions offer, and how do users rate the experience? Procare Solutions offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users often describe support as helpful, knowledgeable, and effective, with strong articles, videos, and chat assistance. The main complaint is inconsistent wait times for phone help, especially during outages or urgent billing issues. Answer based on 860 reviews Security ### How does Procare Solutions handle data security and access control? Procare Solutions uses fingerprint or PIN-based check-in, keyless entry, door-lock integration, approved pickup controls, permissions, password protections, and a secure cloud platform with encrypted payments. Reviewers value the safe communication environment and attendance tracking, though some report overly frequent password resets, cumbersome authentication, and concerns about broad staff profile-editing access. Answer based on 102 reviews Parent and child management ### How well does Procare Solutions handle parent communication? Procare Solutions keeps parent communication and child updates in one place with messaging, daily reports, photos, and activity tracking. Child care centers and preschool staff value the quick parent contact and clear documentation, though some teams want better photo controls, longer videos, digital forms, and more flexible family permissions. Answer based on 634 reviews ## Who uses Procare Solutions? Based on Capterra reviews from the past year Company size Based on 201 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 201 reviews Administrative 52% Administrative 52% Education & Learning 33% Finance & Accounting 2% Entrepreneurs/ Owners 1% Others 12% Top industries Based on 201 reviews Child Day Care Services 78% Education Management 17% Accounting 2% Religious Institutions 2% Other 1% ## Pros and Cons Holistic childcare administration platform 94% positive reviews out of 229 Most reviewers indicate childcare and daycare management simplifies tasks, enhances parent communication, and supports regulatory needs. Jennifer E Preschool Director, 11 - 50 employees. "Procare is a comprehensive childcare management software that has greatly improved and streamlined our schools operations." Frequent technical glitches and delays 48% negative reviews out of 242 Some reviewers describe recurring bugs, slowdowns, and long support wait times that disrupt daily operations. Summer R Lead Infant Teacher, 2 - 10 employees. "Procare Solutions unfortunately has bugs and glitches that are repetitive and crashes that can last hours" Comprehensive attendance management tools 94% positive reviews out of 169 Most reviewers describe attendance tracking as efficient, integrating check-in/out, payroll, and reporting for streamlined operations. YESENIA A Directo oif operations, 11 - 50 employees. "Billing, attendance tracking, and child check-in and check-out are all handled efficiently in one easy-to-use system." Desktop and mobile integration issues 50% negative reviews out of 220 Some users report the desktop version is Windows-only, lacks Mac support, and suffers from syncing inconsistencies. Christie B Assistant Agency Coordinator, 51 - 200 employees. "There are times data does not sync from the online version to the desktop version and vice versa which can make things difficult." All-in-one center administration 94% positive reviews out of 99 Most reviewers find center management tools centralize operations, support compliance, and adapt to centers of any size. Tina O Director, 2 - 10 employees. "It does not matter that I am a small, privately owned center or a multi-location center, it can be used no matter the size!" Limited and confusing accounting features 51% negative reviews out of 138 Some reviewers find accounting lacks integration, is difficult to reconcile, and requires manual workarounds for accuracy. Patricia L Administrator, 51 - 200 employees. "The accounting is difficult because it does not link with any accounting program like Quickbooks, etc." ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Attendance Tracking 4.7 (798) 80.95% of 798 reviewers that rated this feature as important or highly important With this capability, you can easily monitor attendance, maintain compliance with state regulations, and generate detailed reports. Reviewers appreciate the time saved, digital recordkeeping, real-time updates, and support for classroom ratios, though some mention syncing issues between app and desktop. Parent Portal 4.5 (732) 81.42% of 732 reviewers that rated this feature as important or highly important It gives you a dynamic way to communicate and share updates with parents, including payments, schedules, and daily reports. Reviewers appreciate real-time communication, easy document uploads, and engagement, but some mention occasional syncing issues and challenges with parent onboarding. Data Security 4.7 (628) 83.44% of 628 reviewers that rated this feature as important or highly important Procare Solutions offers robust data security, letting you protect sensitive family and financial information. Reviewers indicate confidence in encryption, access controls, and privacy settings, though some mention rare concerns about data access after transfers and dislike certain authentication prompts. Payment Processing 4.4 (551) 79.49% of 551 reviewers that rated this feature as important or highly important This aspect helps you automate and track payments efficiently, reducing manual work and improving cash flow. Users think it’s convenient and accurate, but several mention high fees, occasional posting errors, and difficulties with certain payment cards or reconciling accounts. Electronic Payments 4.5 (405) 80.49% of 405 reviewers that rated this feature as important or highly important You benefit from streamlined tuition collection and flexible payment options. Some users say electronic payments save time, improve payment tracking, and offer convenience for parents, though several mention high fees, limited fee customization, and a desire for better app integration. Communications Management 4.5 (572) 81.47% of 572 reviewers that rated this feature as important or highly important Record and track all relevant internal and external communications Procare Solutions 55 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Creation, administration, and evaluation of assessments or tests Assign issues and tasks based on availability or required skills Manage attendance for classes, shifts, meetings, or events With this capability, you can easily monitor attendance, maintain compliance with state regulations, and generate detailed reports. Reviewers appreciate the time saved, digital recordkeeping, real-time updates, and support for classroom ratios, though some mention syncing issues between app and desktop. Create, manage, and send invoices or bills to customers Track and manage schedules and meetings via an integrated calendar Maintain personal certifications/qualifications Track the status of assets and whether they're checked in or out Schedule in-person or online classes Record and track all relevant internal and external communications Centralized database of stakeholders and their contact information such as names, address, phone number etc. Map out the subjects that comprise courses of study Record customer information, purchase history, and other notes Customize contracts and forms to collect specific information Alter the layout and content of reports A document that lists daily activities or maintains a record of all events that happened in a day Import and export data to and from software applications Procare Solutions offers robust data security, letting you protect sensitive family and financial information. Reviewers indicate confidence in encryption, access controls, and privacy settings, though some mention rare concerns about data access after transfers and dislike certain authentication prompts. Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system You benefit from streamlined tuition collection and flexible payment options. Some users say electronic payments save time, improve payment tracking, and offer convenience for parents, though several mention high fees, limited fee customization, and a desire for better app integration. Digitally sign online documents Track employee schedules, availability, and performance across projects and tasks Manage the enrollment and onboarding of all new members and accepted applications Track and manage staff profiles, recruitment, schedules, productivity, career development and performance Plan, manage, and track the financial activities of an individual or organization Manage updates to member's immunization records and track individual allergies Manage and track all disruptions and incidents Organize and track educational activities Tool for educators to create, organize, and manage class lesson plans efficiently Meal and snack planning, scheduling and distribution Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Manage and support multiple locations Online calendar of upcoming events/activities viewable to members and visitors Accept and process online payment transactions It gives you a dynamic way to communicate and share updates with parents, including payments, schedules, and daily reports. Reviewers appreciate real-time communication, easy document uploads, and engagement, but some mention occasional syncing issues and challenges with parent onboarding. Online gateway through which parents and students can view material and communicate with teachers This aspect helps you automate and track payments efficiently, reducing manual work and improving cash flow. Users think it’s convenient and accurate, but several mention high fees, occasional posting errors, and difficulties with certain payment cards or reconciling accounts. Ability to record, store, update, and retrieve information Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Allocate and manage resources, such as employees, equipment, facilities, and other assets Set & manage permission levels based on user roles and restrict access to only authorized individuals Software designed for school districts Online portal through which end users can access the system, manage tasks, or obtain information Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Database of students to track personal information of individuals and families Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Record, update and manage waiting lists Features 4.4 (2,649) 4.4 Based on 2,649 reviews ## Pricing Value for money 4.5 (2386) ### Starting price Free trial not available Value for money 4.5 (2,386) 4.5 Based on 2,386 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Gusto](https://www.capterra.com/p/131882/Gusto/)[ QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/)[ KidKare Food Program](https://www.capterra.com/p/166858/Kid-Kare/)[ Checkr](https://www.capterra.com/p/177814/Checkr/)[ Listen360](https://www.capterra.com/p/151950/Listen360/)[ IntelliKid Systems](https://www.capterra.com/p/193374/IntelliKid-Systems/) ## Support, customer service and training options Customer Service 4.6 (2625) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (2,625) 4.6 Based on 2,625 reviews ## User reviews Overall rating 4.6 Based on 2,804 reviews Filter by rating 5(1889) 4(731) 3(152) 2(20) 1(12) Mentioned topic Sorted by most recent SS Samantha S. Preschool Administrator Education Management ### "Procare Solutions has been a blessing for a non-profit Preschool." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 8, 2026 Procare Solutions has what we need - and our parents need - to communicate, interact, and feel like they are a part of their children's day. We as the administration use it everyday, usually by desktop but sometimes via app, to help communicate with parents and have it for our licensing authority when they are here as well. Pros We have been using Procare Solutions for a few years now. For the value of it's subscription, it really does mostly everything you need to ensure your child care center is operating smoothly. It's pretty easy to use for both the parents and the staff, and allows us to update as needed. It is excellent for assisting in student management, and now has the new feature to look at all the rooms and help with capacity and placement dates. Parents use it as a form of communication to the teachers, and this is the number one use of it. The user interface is pretty easy to learn. Customer Support can sometimes have some long waits, but things are taken cared of pretty quickly with them. Working on new features with the team is always fun too, to see our side of how to use the app, and they take the feedback seriously. Cons I do think there is some updates that are much needed on the app still. They do have a feedback form that can submit ideas for these things. I also believe that sometimes it can be a pain to get some of the reports for things, and my staff doesn't like this as much, but once you get past some of it - it really isn't too hard to set up. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KA Kristina A. Teacher front desk Child Day Care Services ### "Good system for center accountability.." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 2, 2026 Tasks and students are clearly defined, search bar is intuitive.. takes some practice toggling through task bar for daily parent chat and pictures, but easier with time.. Pros The overall management of both enrolled and in attendance at the center..easy for parents and staff to see by classroom, check in and out . Cons Parents' phones sometimes can't scan QR code, or access site while at front desk check in/out.. that may not be the app, though . Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User EdTech Education Management ### "Procare- a pandemic purchase we continue to love" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 27, 2026 We transitioned after the pandemic and now feel that we could help a parent troubleshoot anything they have experience but we also love the support procare provides. Pros Procare continues to be easy for admin and teachers to manage. Parents enjoy options to maintain separate communications with teachers and staff. In addition to the communication features, payment is also easy to set up. Staff likes the ease of us especially at times when lots of data needs to be entered ex: meal times, attendance on playground, etc. Cons It is more expensive than competitors but our staff really likes it's ease of use especially during busy times. Alternatives considered [brightwheel](https://www.capterra.com/p/144060/brightwheel/) Reasons for choosing Procare Solutions they had better payment options for customers Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Administração Investment Banking ### "O camjmho afrente" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 27, 2026 Ele resolveu os meus problemas em menos tempo que eu ja abitueicom os anitigos. Vamos pra frente boa Pros Good programa e muito interessante.eu não acei nenhuma anomalia, ele e muiso simples, tudo organizado Cons Interessante e recomendo qhe testem também, ppr mim podia ser o nimero 1 so mundo inteiro a usasr cap Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BB Bridget B. Director Education Management ### "Still satisfied." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 May 19, 2026 I have been using Procare for many years now and am quite satisfied. Additionally, if the clients are coming from a location that also used the software, then they are able to just change locations and not have to create another account. Pros I really like Procare Solutions' ease of use. My staff and my clients are able to utilize the software with minimal assistance. Cons My staff and I are not able to verify if the recipient(s) have received their messages. This is particularly important if the messages are urgent. Alternatives considered [brightwheel](https://www.capterra.com/p/144060/brightwheel/) Reasons for choosing Procare Solutions At that particular time, it just seemed to better fit our needs. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AH Angelica H. Lead Child Day Care Services ### "Lead teacher, infant toddler room" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 1, 2026 From the morning routine, it is very easy to enter every activity in the accurate time. to the evening after nap and diapers changed. The observation helps the parents to understand the milestones and the goals children met every time they are doing the activities. Pros It is very easy to use, great communication with parents, great communications with teachers. did like everything in that application, because is very easy to use.from student management routines and insident reports. The insident reports help me to explain the time and the explanation for what happened at the moment and post the picture. Cons I did like everything in that application, because is very easy to use.from student management routines and insident reports. The insident reports help me to explain the time and the explanation for what happened at the moment and post the picture. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SB Subrene B. Teacher Assistant Education Management ### "Student and parent management " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 April 30, 2026 My overall experience has been pleasant. I am able to communicate with students and parents. The parents could also communicate with teachers Pros Student and parent management. Easy access to parents and students. Able to communicate with students and parents.. Cons Customer support. I did not have to utilize customer support. There were no clear instructions about it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KH Kayla H. Teacher Child Day Care Services ### "Ease of Use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 April 30, 2026 Procare is easy to learn. I don't think there is anything i would really change about it, except maybe to make a way that the apps make sense for my needs. Pros It makes student management much easier than pen and paper. I lile that it has several options and we can add choices if we need to. Cons Sometimes I want to take more than one picture and it only lets me do one or if i want to do more than one then it does one. An option to choose would be nice. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Joanne B. Child care Child Day Care Services ### "Good program " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 April 29, 2026 I like that we can do so much within the application, we don’t use some of the features, such as the camera due to so many families do not like their child’s pictures taken. Pros I love that we can communicate with our childrens families and that all their information is in one app. We also use it for conducting attendance, which is great! J Cons Sometimes in the midst’s of working in the app, it sometimes kicks me out, then have to sign back in, including password and all Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JC Jacqueline C. Lead infant teacher Child Day Care Services ### "Procare review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 29, 2026 Overall I've been using procare at my daycare center for almost 3 years now and before this center I worked at another who also used procare and I've always thought it was good to use Pros Easy to learn how to use, communication with parents through messages, helps track bottles throughout the day Cons Sometimes the app doesn't work or logs me out of it which can be time consuming sometimes if the password needs to be reset Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/23486/Procare-Child-Care-Management/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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