--- title: "UMA Vision Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about UMA Vision Software - reviews, pricing plans, popular comparisons to other Desk Booking products and more." source_url: "https://www.capterra.com/p/236151/UMA-Vision/" page_type: "product" language: "en" --- # UMA Vision Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) UMA Vision ## What is UMA Vision? UMA Vision offers a flexible and intuitive desk booking solution designed to support hybrid work environments. Employees can reserve desks in advance or on-the-go via desktop or mobile, helping organisations manage occupancy and ensure efficient use of space. Features such as interactive floor plans, booking rules, check-in options and recurring reservations make it easy to tailor the system to your needs. UMA also offers optional desk booking sensors to provide accurate, real-time occupancy data, helping confirm whether booked desks are actually in use. Facilities teams gain visibility into usage patterns, enabling data-driven decisions to reduce underutilised space. Integration with tools such as Outlook and Teams makes adoption seamless. With support for multi-location offices and configurable zones, UMA’s desk booking platform scales with your business and supports your ESG and employee wellbeing goals through detailed workspace analytics. ## What is UMA Vision used for? [Space Management](https://www.capterra.com/space-management-software/)[Desk Booking](https://www.capterra.com/desk-booking-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Top alternative Featured Overall rating Based on 37 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price £1 Per Feature, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for UMA Vision?[Manage this product listing](https://www.g2.com/products/uma-vision/claim_requests/new?auto=true) ## UMA Vision Overview Updated September 2026 AI summary UMA Vision enables organizations of all sizes to manage desk and meeting room reservations, space utilization, and workplace scheduling through a suite of digital workplace tools. With features like interactive floor plans, occupancy management, hot desking, and mobile access, it supports flexible work arrangements. Integration options, access controls, and analytics help businesses optimize workspace usage across multiple devices and platforms. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### UMA Vision 4.8 (37) VS. [4.8 (226)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/) Starting Price £1 Per Feature, Per Month Starting Price $249 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (37) Ease Of Use 4.8 (79) Value For Money 4.8 (32) Value For Money 4.8 (53) Customer Service 4.9 (34) Customer Service 4.8 (59) ## UMA Vision alternatives [Robin](https://www.capterra.com/p/143909/Robin-Powered/) [4.7 (79)](https://www.capterra.com/p/143909/Robin-Powered/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/143909/Robin-Powered/) [Othership](https://www.capterra.com/p/266602/Othership/) [4.8 (132)](https://www.capterra.com/p/266602/Othership/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/266602/Othership/) [hybo](https://www.capterra.com/p/268554/hybo/) [4.7 (73)](https://www.capterra.com/p/268554/hybo/reviews/) Starting price $0.80 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/268554/hybo/) [Smarten Spaces Hybrid Workplace Software](https://www.capterra.com/p/201274/Jumpree/) [4.4 (9)](https://www.capterra.com/p/201274/Jumpree/reviews/) Starting price $2.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/201274/Jumpree/) ## FAQs about UMA Vision Overview ### Which roles and teams benefit most from UMA Vision? UMA Vision is most used by IT managers, engineers, and technical support teams that need centralized visibility into AV and unified communications environments. Sales, account management, and business development leaders use it to scope solutions and support clients, while directors and operations stakeholders rely on it for service oversight and decision-making. Answer based on 37 reviews Overview ### What company size and industries is UMA Vision built for? UMA Vision is built for small businesses first, with 73% of reviewers from that segment and 54% from Information Technology and Services. It also serves enterprise companies at 16% and midsize businesses at 11%, with additional adoption in Telecommunications at 11% and Wholesale at 5%. Answer based on 37 reviews Features and Usability ### What are the key features of UMA Vision? UMA Vision includes audit trail and compliance management for records oversight, plus access controls, single sign-on, and Active Directory integration for user management. It also offers space and facility scheduling, room and desk reservations, occupancy management, floor plans and maps, real-time analytics, and visitor management. Integrations ### Which third-party tools and platforms does UMA Vision integrate with? UMA Vision integrates with 9 third-party tools and platforms, including Webex Suite, Webex, Microsoft 365, Jabra PanaCast, AMX, Microsoft Teams, Google Workspace, Cisco Meraki, and Okta. Its catalog also includes AI & Analytics Engine, BMS, IoT Smart Devices, and Mobile App connections for workplace and meeting-room environments. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does UMA Vision offer? UMA Vision provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided setup, webinars cover scheduled group learning, and documentation and videos provide self-paced reference material for reviewing features and steps. Answer based on 1 reviews Getting Started and Support ### What customer support options does UMA Vision offer? UMA Vision provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Users describe the support team as friendly and efficient, with staff available to guide setup and troubleshoot issues. The help resources also fit workspace management needs well, especially for device, comfort, and occupancy questions. Answer based on 1 reviews ## Features AI summary Based on 1,230 Desk Booking reviews Capterra data shows that buyers of desk booking software rank the following features as their top priorities: - **Online Booking** (**50%** of reviewers rated this feature as critical) - **Desk Availability Schedule** (**42%**) - **Desk Reservation** (**54%**) UMA Vision supports all three of the features reviewers rate most important: **Online Booking**, **Desk Availability Schedule**, and **Desk Reservation**. Together, these capabilities help businesses manage workspace demand, keep desk inventory visible in real time, and give teams an easy way to reserve the right space when they need it. Online Booking 4.3 (9) 55.56% of 9 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Desk Availability Schedule 4.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important A calendar or map that shows occupied and available desks Availability Indicator 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation Floor Plans & Maps 5.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Space Reservation 4.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage the reservation of workspaces Room Booking 4.9 (7) 71.43% of 7 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held UMA Vision 95 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Active Directory Integration: Integrates with Active Directory - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Activity/News Feed: Continuous profile-based stream of news and activity - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Appointment Scheduling: Schedule appointments via a calendar - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Categorization/Grouping: Organize and group data or items based on various criteria - Class Scheduling: Schedule in-person or online classes - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Contact Management: Manage, organize, and store contact information - Contact Tracing: identification of people who have recently been in contact with someone diagnosed with an infectious disease - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Booking: Allows users to select and reserve desks for a specified period of time - Desk Reservation: Reserve a desk space that is available - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Onboarding: Process of familiarizing new employees with the company, their position, and responsibilities - Employee Portal: Online portal where employees can access and track their own information - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Employee Self Service: Gateway through which employees can access the system - Event Calendar: A list of events with their respective dates - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Feedback Management: Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Retail: For Retail Stores - Forecasting: Form predictions based on past and present data/trends - Hardware: Works with hardware, such as iPads, for an interactive representation of the platform that is easy to use by visitors. - Hot Desking: Multiple employees utilizing a singular physical workstation at varying intervals - Internal Meetings: For use in meetings within the company - Inventory Management: Track and manage inventory levels to maintain proper supply - Knowledge Management: Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills - Live Chat: Ability to chat online in real time - Maintenance Scheduling: Schedule predetermined or ad hoc maintenance services and labor requests - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Payment Processing: Accept, record, and reconcile financial transactions - QR Codes: Matrix barcode that stores information - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring Reservations: Enables users to schedule recurring desk reservations - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Allocation & Planning: Assign available resources (human and/or non-human) to various projects and tasks - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - Space Usage: Allow administrators to measure demand of the space and utilization of the workspace. - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Third Party Booking: Allows bookings to be made through a third party service - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Video Conferencing: Connect with meeting participants remotely over video - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Wayfinding: Process of understanding one's position in a physical space via planned routes, signs, colors and images --- Get Advice We can help you find the software with the features you need. Features 4.8 (37) 4.8 Based on 37 reviews ## Pricing Value for money 4.8 (32) Free Trial Basic £1.00 Per Feature,Per Month Value for money 4.8 (32) 4.8 Based on 32 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Webex Suite](https://www.capterra.com/p/237272/Webex/)[ Okta](https://www.capterra.com/p/119653/Okta/)[ Cisco Meraki](https://www.capterra.com/p/176649/Meraki-Systems-Manager/)[ Mobile App](https://www.capterra.com/p/265261/Mobile-App/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (34) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (34) 4.9 Based on 34 reviews ## User reviews Overall rating 4.8 Based on 37 reviews Filter by rating 5(29) 4(8) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent CH Clark H. Design Engineer Information Technology and Services ### "UMA - The Workplace of the Future" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 19, 2024 Good and the team are always open to new requests via the feature portal. The regular updates via email are always welcome. Pros I use the floor map most often to book out my desk and see availability for meeting rooms. The seamless integration with Outlook and being able to add in Webex meetings is great. Cons The voice feature needs some improvement. People are used to Siri and others being very capable of dealing with most prompts. i.e. to be able to say "book me a meeting room at 3pm on Wednesday" and it does it and not have to go through a number of other prompts. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AD Andrew D. Head of Business Development Computer Software ### "Room Booking Saviour" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 October 31, 2023 Pros Fantastic team that go above and beyond with onboarding/support. Product is easy to use and intuitive Cons Using the software properly requires behavioural change if your company isn't familiar with similar solutions. This is more a company problem than an UMA problem! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CE Chris E. Managed Services Specialist Information Technology and Services ### "UMA Vision as an integrator" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 May 17, 2023 Pros Friendly efficient support. Good visibility of all aspects of workspace management e.g. devices, comfortability, occupancy etc. which is just what we need. Dedicated support team who were available to guide me through process and troubleshoot. Cons It's not the most straight-forward solution to implement as it requires a lot of hands-on support from UMA but I was able to get support quickly and solve any issues I came across easily so I couldn't ask for better support from the UMA team (10/10!). Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MS Martina S. Vendor Marketing Co-ordinator Information Technology and Services ### "UMA rewview" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 6/10 May 10, 2023 Pros Great for booking desks, seeing what desks are booked for each day, analytics Cons Meeting room booking (can't book meeting rooms for the whole day), hard to know when meeting rooms are booked/ available. Only way you can see that is though floor plan and changing dates & time Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. TM Tracey M. Vendor Partner Manager Information Technology and Services ### "My UMA Booking Expereince " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 9, 2023 Great experience, easy to use & understand.We probably need to get into the function more and use to it's full capacity. Pros Room booking and desk booking system is very important.We are very hybrid working and we have manatory days in the office, where we need to book all rooms and our desk. Cons I don't know much about the back office system and could get more out of the system.I need more training. Reasons for choosing UMA Vision Easy to use and easy to deploy.We have know \[sensitive content hidden\] for sometime, so a safe pair of hands and felt it was a good fit for us. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor May 10, 2023 Thank you Tracey for taking the time to review us & Nathan says hi too! KB Kevin B. Managing Director Information Technology and Services ### "UMA - The ultimate tool!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 14, 2023 Releasing rooms from a no-show scenario has increased productivity ten fold. Pros Ease of use, level of extractable data. Room release. Cons As far as I could see there was very little by way of cons. Great Product, great price with flexibility. Switched from [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Additional features and data extraction. Reasons for choosing UMA Vision Ease of use, cost saving. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 16, 2023 Thanks Kevin for the awesome feedback we really do appreciate you taking the time to do this. AN Anonymous User ESSM Telecommunications ### "UMA Vision (A vision of the future)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 8, 2023 Our overall experience has been very positive. Honest, open and transparent communication with the UMA team has resulted in a positive partnership moving forward. Pros The UMA Vision software is easy to deploy using the O365 tenant system that was already in place so there was limited work required from IT. Once deployed users have a multitude of ways to book resources (rooms & desks) and can quickly see what is available to support a confident return to the office as part of our hybrid strategy. Cons No. Nothing that I can think of currently. Reasons for choosing UMA Vision We chose UMA due to ease of use, technical support, deployment support and integrations. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor February 9, 2023 Thank you very much for the feedback it really does mean a lot to us. Leanne G. Progress Coach Education Management ### "Desk Booking & Meeting Room Scheduler" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 23, 2023 Pros Very easy to use and deploy within the organisation. Cons Nothing, it is perfect & the UMA Team listen to any suggestions we have & occasionally developed them! Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor January 26, 2023 Thank you very much for taking the time to review UMA we value the feedback. IM Ihas M. IT Manager Wholesale ### "Goos solution for room reservation management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 23, 2023 Pros The room reservation is quite simple, user friendly and easy to manage. Cons For direct booking using the device, the end user should have an option on entering the subject, choose the time slot they want to book. Its giving a fixed time slots and users had to choose any of this. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor February 16, 2023 Thanks Ihas for taking the time to review us we really do appreciate this. WT Will T. Head of IS Business Supplies and Equipment ### "Fantastic Product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 20, 2023 Fantastic Product and everyone loves the simplicty. Pros The ease of use and deployment of the product was a bit pro for us. Cons I dislike nothing about the system. is does eveything we need to manage our workspace effectivly. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor January 24, 2023 Hi Will, Thank you very much for taking the time to review UMA it means a lot to us. [View all Reviews](https://www.capterra.com/p/236151/UMA-Vision/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.