# Apropo Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Apropo Software - reviews, pricing plans, popular comparisons to other Proposal Management products and more. Source: https://www.capterra.com/p/236415/Apropo/reviews --- # Apropo Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Apropo ## What is Apropo? Apropo is a project estimation tool for software agencies. It gives you UNFAIR advantage over other agencies by making your quotes faster, more accurate and customer-friendlier, all at once. Quote faster - create quotes in minutes instead of hours, thanks to AI, repeatable quoting components and error-proof formulas. Get to your customers before your competitors! Win more projects - compose beautiful and friendly quotes with your agency’s branding that will stand out from competitors. Engage your customers with interactive scope configuration and watch videos of how they work with your quote. No more ugly Excel files! Standardize & control your quoting process - get all your agency quotes in a single place, standardize your process with quote templates and export your quotes to Jira and create project backlog in minutes instead of hours. Stop spending hours creating Excel quotes that lose. Spend minutes creating next-gen quotes that win. ## What is Apropo used for? [Proposal Management](https://www.capterra.com/proposal-management-software/)[CPQ](https://www.capterra.com/cpq-software/) Top alternative Featured Overall rating Based on 20 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $39 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Apropo?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://apropo.io/&name=Apropo) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Apropo 4.9 (20) VS. [4.5 (1,245)](https://www.capterra.com/p/131735/PandaDoc/reviews/) Starting Price $39 Flat Rate, Per Month Starting Price $19 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (20) Ease Of Use 4.4 (1,229) Value For Money 5.0 (20) Value For Money 4.2 (959) Customer Service 5.0 (20) Customer Service 4.3 (940) ## Apropo alternatives [4.5 (189)](https://www.capterra.com/p/148054/Responsive/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (192)](https://www.capterra.com/p/135691/QuoteWerks/reviews/) Starting price $78.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (299)](https://www.capterra.com/p/133332/Proposify/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars Highest Rated [4.7 (680)](https://www.capterra.com/p/162588/HoneyBook/reviews/) Starting price $36.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/236415/Apropo/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Quotes/Estimates 4.9 (11) 100.00% of 11 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Collaboration Tools 4.7 (10) 90.00% of 10 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together Reporting & Statistics 4.7 (10) 90.00% of 10 reviewers that rated this feature as important or highly important Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Templates 4.9 (10) 70.00% of 10 reviewers that rated this feature as important or highly important Sample files or documents that could be customized as needed or used as is Version Control 4.3 (9) 100.00% of 9 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions Customizable Branding 4.6 (7) 100.00% of 7 reviewers that rated this feature as important or highly important Add customized logos and colors to align with company branding Apropo 35 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Material list of manufacturing parts and associated costs Create and manage digital catalog of products/services with their details, specifications, and price Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share media files, communicate, and work together Centralized repository to store content and assets Add customized logos and colors to align with company branding Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Graphical representation of data Track products that are for sale at a reduced price or part of coupon promotions Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file Assemble applications and processes by dragging over and arranging pre-built components Use AI to generate content in the form of text, images, videos, etc. Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Manage and handle various international currencies Calculate rule-based prices for a product/service Track and manage the profit margin between the cost of a product and its selling price. Customize the specifications of a finished product to meet the particular needs of a customer Create proposals based on costs of labor and materials Generate quotes or estimates for customers Receive data and information in real time Collection, analysis, and representation of numerical data and generation of reports to understand various patterns It is a logic or a condition that executes business rules in a runtime production environment Automate processes to manage leads, contacts, opportunities and sales activities Online portal through which end users can access the system, manage tasks, or obtain information Sample files or documents that could be customized as needed or used as is Set up connections to third-party platforms to improve business processes Track revisions and updates made to files and navigate between different versions Configuration of custom product parts by using 2D &3D visualizations Get Advice We can help you find the software with the features you need. Features 4.6 (20) 4.6 Based on 20 reviews ## Pricing Value for money 5.0 (20) Free Trial Free Version Free $0.00 It includes: - Quoting table - Fast & convenient - Components library - Formulas - Your own branding - Sharing quotes with clients Starter $39.00 Flat Rate,Per Month It includes: - Quoting table - Fast & convenient - Components library - Formulas - Your own branding - Sharing quotes with clients - Video recordings of client activity Business $79.00 Flat Rate,Per Month It includes: - Quoting table - Fast & convenient - Components library - Formulas - Your own branding - Sharing quotes with clients - Video recordings of client activity - Attaching presentations to quotes - Comments - Labels & priorities - Buffers - Profitability analysis - Visibility management - Jira integration Pro $99.00 Flat Rate,Per Month It includes: - Quoting table - Fast & convenient - Components library - Formulas - Your own branding - Sharing quotes with clients - Video recordings of client activity - Attaching presentations to quotes - Comments - Labels & priorities - Buffers - Project Timeline & Gantt chart generation - Visibility management - Roles engine - Profitability analysis - Jira integration - Your own domain Value for money 5.0 (20) 5.0 Based on 20 reviews ## Integrations [ Jira](https://www.capterra.com/p/19319/JIRA/)[ JIRA Service Management](https://www.capterra.com/p/227102/JIRA-Service-Management/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (20) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (20) 5.0 Based on 20 reviews ## User reviews Overall rating 4.9 Based on 20 reviews Filter by rating 5(18) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AU Anonymous User Account Manager Information Services ### "Account Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2026 Apropo is tailored for software houses and it shows. This is by far the most made-for-me tool I am using. Pros Suitability for purpose and agility in responding to feedback. Apropo has exactly what is needed for proposal composition and delivery: section/module/feature breakdown, profitability analysis, ability to follow clients reviewing the proposal, and even adjust it by switching parts on/off. Cons Minor issues around managing the proposal: search and timeline management. The latter already included in the Apropo improvement roadmap. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Maksymilian K. CEO Computer Software ### "Effortless onboarding and clear, customer-friendly cost estimation" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 1, 2026 My overall experience with Apropo has been very positive. It has simplified our quoting and cost-estimation processes and made communication with clients much clearer. The tool integrates smoothly with our existing ecosystem (such as Jira and ClickUp), and it helps maintain structure and transparency across projects. It reduces manual explanations, accelerates onboarding, and supports a more professional presentation of project costs. Overall, it’s a reliable, efficient platform that has become an important part of our workflow. Pros Apropo delivers strong value by significantly reducing the time needed to prepare and present cost estimations. The efficiency gains in onboarding, quoting, and customer communication quickly translate into real operational savings. The team is responsive, helpful, and practical. Whenever support is needed, the team provides clear guidance without unnecessary back-and-forth. Cons The only area for improvement is the visual design. The UI works well but could feel more modern. This is a minor cosmetic improvement rather than a functional limitation. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Mateusz L. CEO Computer Software ### "Best tool for creating professional proposals for custom software projects" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 24, 2026 Before Apropo, proposals were created manually in documents and spreadsheets, which was slow and error-prone. Now we can generate consistent, detailed offers much faster, even for projects with multiple modules or phases. It improves collaboration between sales, delivery, and management, helps maintain a professional image, and significantly shortens our response time to clients. Overall, it has streamlined our proposal workflow and freed up time for actual project work. Pros Apropo makes it much easier to create structured, professional proposals for custom software projects. We can quickly assemble offers from reusable components, pricing models, and predefined sections instead of starting from scratch every time. It helps standardize pricing across the team, reduces errors, and keeps proposals consistent even when multiple people are involved. The onboarding and support team is excellent, and the interface is intuitive, so adoption was very fast. Cons For very complex or highly customized projects, the initial setup of templates and pricing logic can take some time. However, even this setup process is still faster and simpler than in most alternative tools we’ve tried. We would also appreciate more built-in analytics to track proposal performance, but overall these are minor issues. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Preparing a proposal in Apollo is more repeatable and easier to work in a team. Alternatives considered [Better Proposals](https://www.capterra.com/p/153794/Better-Proposals/) Reasons for choosing Apropo Better sales and onboarding team, easy to use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User CEO Internet ### "Apropo review by The Code Brothers " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 23, 2026 It gets the job done. I needed a simple way to create estimations and present offers clearly to my clients. Pros This allows me to create offers with a nice, branded design on my own domain. I also need the option to see how clients review them—at least how many people have opened the offer. Cons It takes some time to get comfortable with this tool, but once you master the basics, it becomes an incredibly efficient way to estimate projects. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Alina U. COO Computer Software ### "Quotes that are easy to understand for the end-clients" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 20, 2026 We came upon Apropo 3 years ago. We gave it a shot and have used it ever since. The platform was still in its early shape back then but it evolved incredibly into a mature product and now serves a crucial place in our quoting process. And most importantly, our clients who always struggled with understanding our quotes now find them super clear and easy to read which helps us to better justify the costs and win more deals as a result. Pros The thing I like the most is that our clients love the quotes received through Apropo. They say that those quotes are easy to understand and enable them to play with it and configure the scope. The tool also gives us additional sales helps, like email notifications every time a client opens the quote. It’s also very convenient and fast to use, it speeded up our quoting 3x at least. Cons Nothing really. Can’t really complain about anything, the tool is great and help us to achieve our goals. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Pola Z. Head of Business Information Technology and Services ### "Excel Killer " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 19, 2026 Great tool for various types of projects - from small one to very complex. Clients really enjoy using it - so does internal teams. Pros Apropo is super user friendly - both for internal teams, and for clients. I's "excel" killer - with easiness you can estimate complicated projects. In Divante it help us create estimates faster and it improves our winning rates. Cons I cannot recall anything now - we use it for more than a year now. At early stages there were some missing functionalities, but the Apropo team reacted on those gaps and quickly added new functionalities to make a product even better. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) excel is not super user friendly tool... Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JM Jakub M. Founder Information Technology and Services ### "Fast and Efficient Estimating Tool for Modern Teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 17, 2026 Our overall experience with Apropo has been very positive. It helps us save time, and in our business quoting time is money. By simplifying and accelerating the estimation process, it directly improves efficiency and allows us to focus more on delivering projects rather than administrative tasks. Pros Apropo makes it very easy to prepare estimates quickly and in multiple variants at once. It significantly speeds up the quoting process and helps us respond to clients faster. The interface is clear and straightforward, which reduces friction in daily use. Cons There are no major downsides in our case. If anything, additional integrations with other tools could make it even more powerful, but overall it works reliably and as expected. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Christian C. CEO Information Technology and Services ### "quotes with more customization and more visibility" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 16, 2026 It was very positive. The more you use it, set up your templates and build your process around it, the better it works for you. Pros I loved the responsiveness of the team for starters. A hands-on approach from the \[sensitive content hidden\] is always very welcome. The ability to view the recordings, understand how my customers perceive the quote was great. Cons Some of my customers are used to static pdf quote, so it was a bit intimidating for them. It required running it the first time with them and going over the capability like toggling features on and off for them to benefits Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW Jase W. Delivery Director Computer Software ### "If you're still estimating in sheets, you're doing it wrong" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 12, 2026 The product is good, it feels familiar for an agency that has been estimating complex software projects for 25 years, and the customer service is elite. Pros Ease of use: - Apropo works pretty much how you would expect it to, is reasonably customisable, has at it's core estimation fundamentals you would expect from a tool of this type, and being relatively new is rolling out new features very regularly Customer support: - The customer support is next level!!! While still a small'ish startup, having email and chat access to the \[sensitive content hidden\] is pretty amazing. - \[sensitive content hidden\], has jumped on video calls as needed, has run training sessions for our teams, and seeks input from our team to add new features as they arise Cons Apropo is a step up from our spreadsheet system (which was super customised and a beast to operate) and while not a con per se, we have found we need to simplify some of our business rules to suit Apropo - however to be fair maybe we didn't need so much complexity. It is a new product, so having input as a customer is pretty great, however there will be all of the usual teething problems, the odd deployment that may go awry, and the constant struggle of building a new tool in a changing web browser environment. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) We were not looking however got a heads up from one of our contacts to try it out Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Konrad K. New Business Internet ### "Apropo review :)" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 12, 2026 Our overall experience with Apropo has been very positive. It’s intuitive, reliable, and has significantly improved the way we create and manage estimates, making the entire sales process smoother for both our team and our clients. Pros Streamlined our quoting process — we can create accurate, branded estimates in a fraction of the time it used to take, and the interactive format makes it easy for clients to understand and respond. Apropo has also improved consistency and accuracy across our team, letting us standardize our proposals and win more projects Cons What I liked most about Apropo is how simple and fast it makes creating professional, interactive estimates. It saves us time, keeps our proposals consistent, and makes it much easier for clients to review and approve them. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Tomasz G. co-founder Information Technology and Services ### "Best tool for quoting e-commerce software projects" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 I was sceptical about using the tool in my software agency when I first saw it, but after almost 1 year of using it I can say it’s one of the best tools I discovered in 2025. It helped us win more projects, speed up the estimates, reuse historical data and much more. Pros The quotes done in Apropo look amazing to our clients. Apropo also has a number of features that increase the client's engagement with the quotes and help us win more projects. I particularly like the fact that our clients can configure the project scope on their own and we can watch how they work with our quotes through video recordings feature. Plus, it significantly speeded up our quoting process, like 2-3 times or so. Cons There are a few features missing, like e.g. a pivot table that would allow me to quickly compare multiple different options, but there are only nice-haves and I know that the team is working on them. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW Jerzy W. Product Manager Information Technology and Services ### "Great tool for SDRs to manage all your estimations" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 11, 2026 Pros The way of taking care of customer New features which are coming very often Components which can be reused Cons Not many integrations but there are plenty of features which should be enough for almost almost every user Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Maciej K. CEO Information Technology and Services ### "Apropo dramatically improved how we deliver recommendations to clients" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 Our overall experience with Apropo has been very positive. It has become an important part of our delivery process and clearly improves both efficiency and quality. The customer support team is helpful, responsive, and open to feedback, and it’s clear that the product is actively developed with new features being added on a regular basis. We see Apropo as a long-term partner rather than just a tool. Pros Apropo has significantly accelerated the way we deliver recommendations and proposals to our clients at Yameo. It allowed us to prepare materials much faster while maintaining a consistent, high-quality standard across the entire company. Our recommendations became more visually appealing, clearer, and easier for business stakeholders to understand. A major advantage is the unification of how recommendations are delivered — we now have one consistent approach used by all teams. Our developers and consultants genuinely enjoy working with Apropo because it removes friction, reduces manual effort, and brings structure to the process. Cons At this point, it’s difficult to point out any major downsides. As with any growing product, there is always room for refinement, but the team is very responsive and continuously improves the platform. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Bartosz R. CEO Internet ### "Desmart Review " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 Overall, we're happy and use it a lot. We are looking forward to the expansion of the AI ​​mode, which will have the context of the organization and analyze previous valuations in the organization Pros Simplicity Ease of preparing an offer Professional presentation of the offer Ready-made templates easy to copy from previous offers Cons no possibility of easy access to the developer to create an offer (developer account, no access to other offers) The offers could have nicer design AI mode would be nice if it was refined Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Kamil F. Head of Business Development Computer Software ### "Revolution in estimation and proposal presentation" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 The tool, which was a curiosity, has become a key element of our proposals, significantly speeding up the analysis, decomposition and estimation of projects, client understanding of proposals, as well as giving us insight into how the client navigates the proposal. Pros Apropo is an amazing tool for quotes. I appreciate many things about it, but what captivated me most was the ease of use, the ability to engage the team, and how this tool speeds up the estimation process! Thanks to descriptive features and the ability to add not only work defined by man-hours or man-days, we can present the client with a comprehensive offer in one tool. What's more, the ability to create different variants of one quote is a great tool for working with the client on priorities and the ability to quickly extract an MVP. Cons The number of quotes should be higher for each plan :) Working with large systems and organizations, we face multi-month decision-making processes, so we are hitting plan limits. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Filip K. CEO Computer Software ### "Best estimation tool on the market" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 10, 2026 I really like the tool. As a company executive, I do a lot of estimations, and we moved from Excel to a proper tool. And it was a total game-changer in terms of speed and the effort required to provide proper estimates to clients. Also, clients love it; they love the features that let them play with the estimate, turn features on and off, and see how it affects the final price. And usually on a discovery call, we just open the tool, look at it and discuss what is needed, what can be postponed, and what should be the next step to match the client's budget. Pros The tool is built by developers for developers. I really like it. They constantly improve the tool. It's very intuitive, easy to use, and everyone can customise it. There are many templates we can use. It saves a lot of time. Ah, and the AI to estimation transition is a total game-changer, as we get briefs and estimations in many different forms, it is magically parsed to the same format. Cons Some styling issues at the beginning, so not a full customisation was possible. Right now they are solved. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) For the process, something easy to use and easy to manipulate with the client. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User CEO Retail ### "Fast support + finally no more Excel chaos" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 February 10, 2026 We’ve been using apropo.io from day one, and overall it’s been a very good experience. Early on there were a few small bugs, but they were fixed quickly, and support has consistently been fast and helpful. The tool brought real structure to our workflow and helped us avoid the typical spreadsheet mess. It’s not “perfect,” but it’s reliable, improves clarity, and makes day-to-day work smoother. Pros Brings clear structure to processes and information Helps replace messy Excel-based workflows Very responsive, fast support Issues/bugs (especially early ones) were resolved quickly Easy to stay organized as the team grows Cons A few small bugs in the early phase (fixed quickly) Still room for polish in some areas as the product matures Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AM Angus M. Director Management Consulting ### "Collaborative, semi-autonomous estimating tool, gets the right conversations happening quickly!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 17, 2022 I started using Apropo when it was still in Beta release and even back then I found it intuitive to use. These days Apropo is well received by our clients who are far more responsive to interactive cloud based estimates than email attachments. It's definitely worth a demo / trial to see if it's fit for your business. Pros You can build an estimate in minutes using the available templates and the auto estimating tool. Being a cloud based app, we can share estimates with the internal team quickly, share the outcome with our clients, and perform updates in a collaborative way - rather than waiting on emails, setting up calls, and bleeding time into the estimating / sales process. Having the ability to edit or build up own custom templates for client / service specific proposals is a major advantage for us. Cons It took some time to become aware of certain features, how to use them, and understand the use case for them. It's a feature rich product with the explanations and user guides playing a little bit of catch up - but it's worth the effort to explore the product and learn on the fly. Reasons for choosing Apropo Excel / Sheets is always going to have its place in the estimation process as the data can be used for more than just project estimation (e.g. margin calcs, budget tracking, status report etc.), however for internal review purposes and client facing collaboration (e.g. pre-sales, scope definition, and initial estimation), cloud based tools like Apropo are much more user friendly and cost effective. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JL Jagoda L. Owner Marketing and Advertising ### "Opinion" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 10, 2022 Perfect Pros How is easy to use. No special need with additional knowledge Cons Everything looks just perfect. There is no weak poins in my opinion. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DD Dariusz D. IT PM Management Consulting ### "My review of Apropo" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 6, 2022 Pros That our devs can focus more on actually coding, and less on managing expectations and estimating. This resulted in a direct increase in conversions. Cons It wasn't as easy as I thought to get started. Needed a couple of tutorials to get me going. Perhaps onboarding of new users can be improved a little bit. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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