# ProSpace Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about ProSpace Software - reviews, pricing plans, popular comparisons to other Visitor Management products and more.

Source: https://www.capterra.com/p/237612/ProSpace

---

# 

 ProSpace Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

ProSpace

## What is ProSpace?

Our Singapore-based company provides a cloud-based visitor management system that streamlines reception processes with features such as pre-registration health checks, printed visitor badges, and contactless sign-in. The software allows organizations to track visitors and generate real-time reports, increasing workplace security and safety. Our system is secure, user-friendly, and creates a welcoming environment for visitors.

## What is ProSpace used for?

[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Desk Booking](https://www.capterra.com/desk-booking-software/)

Top alternative

Featured

Overall rating

Based on 11 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Contact vendor  
for pricing

Free trial  
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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### ProSpace

4.9 (11)

VS.

[4.7 (218)](https://www.capterra.com/p/203753/Clearooms/reviews/)

Starting Price

Contact vendor

Starting Price

$10

Usage Based, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.9 (11)

Ease Of Use

4.8 (81)

Value For Money

4.9 (11)

Value For Money

4.7 (77)

Customer Service

5.0 (11)

Customer Service

4.7 (77)

## ProSpace alternatives

[4.7 (72)](https://www.capterra.com/p/239741/Tactic/reviews/)

Starting price

$3.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/)

Starting price

$2.75

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

Highest Rated

[4.8 (225)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/)

Starting price

$99.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

97%

of reviewers

rated it above 4 stars

[4.7 (53)](https://www.capterra.com/p/219633/Whatspot/reviews/)

Starting price

$2.50

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[View all alternatives](https://www.capterra.com/p/237612/ProSpace/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Room Availability Schedule

5.0 (7)

42.86% of 7 reviewers that rated this feature as important or highly important

A calendar that shows when rooms are occupied and available

Access Controls/Permissions

4.8 (5)

60.00% of 5 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Online Booking

5.0 (5)

40.00% of 5 reviewers that rated this feature as important or highly important

Book meetings and appointments through a website or digital platform

Room Booking

5.0 (5)

60.00% of 5 reviewers that rated this feature as important or highly important

Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held

Availability Indicator

5.0 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Indication whether a resource is available or protected from allocation

Desk Reservation

5.0 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Reserve a desk space that is available

ProSpace 98 features

Define levels of authorization for access to specific files or systems

Integrates with Active Directory

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Track and document all activities across devices, networks, and other systems

Continuous profile-based stream of news and activity

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Schedule appointments via a calendar

Manage the process of evaluating documents or requests submitted for approval

Indication whether a resource is available or protected from allocation

Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients

Create, manage, and print wearable badges

Create, update, and manage bookings, itineraries, and reservations

Track and manage schedules and meetings via an integrated calendar

Organize and group data or items based on various criteria

Track and manage adherence to policies for any service, product, process, or supplier

Manage, organize, and store contact information

identification of people who have recently been in contact with someone diagnosed with an infectious disease

Add customized logos and colors to align with company branding

Customize data fields to support various needs and use cases

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Import and export data to and from software applications

Graphical representation of data

A calendar or map that shows occupied and available desks

Reserve a desk space that is available

Digital displays use technologies such as LCD, LED, projection and e-paper

Electronic signing method that validates the authenticity and integrity of a digital document

Manage, store and organize emails within the system or via third-party apps

Access names, contact information, and roles of employees in a centralized repository

Track employee schedules, availability, and performance across projects and tasks

Online portal where employees can access and track their own information

Assign working shifts or tasks to employees based on their availability

Gateway through which employees can access the system

A list of events with their respective dates

Plan an event's time and location

Manage the maintenance of building facilities

Schedule facilities, such as athletic fields, venues, and convention centers based on their availability

Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service

Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour

Designed to be used in offices

For Retail Stores

Automatically find mutually available meeting time slots across multiple calendars

Information, data and reports that are being tracked over time

Multiple employees utilizing a singular physical workstation at varying intervals

For use in meetings within the company

Schedule predetermined or ad hoc maintenance services and labor requests

Manage the process of planning and scheduling meetings, including agenda creation

Access the system via a mobile application

Manage and support multiple languages

Manage and support multiple locations

Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room

Book meetings and appointments through a website or digital platform

Capture photos for any type of use case

Manage the pre-registration process

Matrix barcode that stores information

Analyze and gain insights into data in real-time

Receive data and information in real time

Based on availability, instantly confirm or deny a request when a new booking is made

Receive system updates as soon as any changes are made

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event

Assign available resources (human and/or non-human) to various projects and tasks

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

Allocate and manage resources, such as employees, equipment, facilities, and other assets

Set & manage permission levels based on user roles and restrict access to only authorized individuals

A calendar that shows when rooms are occupied and available

Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held

Plan availability and assign specific time slots for tasks and resources

Search and filter data across systems to locate required information by entering keywords or certain criteria

Check-in and out via a mobile device or kiosk

Online portal through which end users can access the system, manage tasks, or obtain information

Allow users to access multiple services after entering their login credentials once

Manage occupancy and space utilization in facilities and buildings

Manage the reservation of workspaces

Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access

Track the status over time for a request, process, asset, or transaction

Gauge satisfaction and receive information for improvement and success

Create, manage and track all task activities and progression

Track and manage the scheduling of tasks

Allows bookings to be made through a third party service

Set up connections to third-party platforms to improve business processes

Measure and track time including hours worked and paid time off (PTO)

Track and interpret metrics on the usage of company resources

Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks

Profiles of users providing basic information

Track the frequency of asset usage

Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc.

Allow organizations to streamline the check-in process for visitors.

Track visitors and purpose of visits

Interact with data visualization elements, such as charts and graphs, to drill down into data

View and track activity related to an individual, transaction, etc.

Process of understanding one's position in a physical space via planned routes, signs, colors and images

Creating, assign, and track jobs and/or tasks for work orders

Create, design and manage workflows for repetitive tasks

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Features

4.9 (11)

4.9

Based on 11 reviews

## Pricing

Value for money

4.9 (11)

### Starting price

Contact vendor  
for pricing

Free trial  
not available

Value for money

4.9 (11)

4.9

Based on 11 reviews

Connect with a Capterra advisor for a free 15-minute consultation

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## Support, customer service and training options

Customer Service

5.0 (11)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (11)

5.0

Based on 11 reviews

## User reviews

Overall rating

4.9

Based on 11 reviews

Filter by rating

5(10)

4(1)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

SS

SUNG S.

manager

Medical Practice

### "ProSpace desk booking & room booking review"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

October 10, 2024

Overall, I am satisfied. After the introduction of Prospace, we have been using the office space more efficiently. It is convenient for users as both mobile and web platforms are available, and the detailed segmentation of administrative permissions allows for various settings, which is great. Also, the headquarters management team actively and promptly incorporates customer suggestions and provides quick feedback on error corrections, which is appreciated.

Pros

It is convenient because it allows real-time desk/meeting room reservations and the availability of remaining desks can be checked frequently. It is also convenient that it integrates with the Outlook calendar, so when a meeting room is reserved, it is automatically added to the calendar. The service is available both on the web and mobile, which is convenient.

Cons

not much, I have satisfied with the system in general

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MO

Marlon O.

IT Manager - Head of Asia

Maritime

### "A decent platform for space booking"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

September 9, 2024

Overall, this is a solid and user-friendly platform.

Pros

An easy-to-use solution for booking rooms. It does not require complicated onboarding or navigation through the booking system. Allows multi-SSO integration, which is useful for our organization. It even allows you to setup SSO for multiple domains.

Cons

None so far; the solution currently meets our needs.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

SS

sally s.

manager

Government Relations

### "The convenience of the ProSpace meeting room booking system "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

August 7, 2024

Due to the nature of our internal operations, meetings often arise suddenly or change frequently. As a user, I found it very convenient to quickly book and modify meeting room reservations in such cases. As an admin, the ability to adjust the check-in time to align with our company policies has been very useful.

Pros

Due to the sudden increase in staff at our office, we experienced numerous issues with meeting room reservations, leading to a lot of internal dissatisfaction. However, since implementing ProSpace's meeting room booking system, our internal workflow has stabilized significantly. The system allows us to check the booking status via the tablet placed in front of each meeting room and includes a check-in feature to prevent no-shows, which has greatly improved meeting room utilization.

Cons

The customer service is also very prompt so that we haven't experienced any significant inconveniences while using the system.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JK

Jeungeun K.

Manager

Retail

### "ProSpace solution review"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

July 31, 2024

From the perspective of a company operating a smart office, it has been a positive implementation as it has made the system more convenient to use. However, I believe it could become a more satisfactory solution if stable improvements are made to address recurring errors and additional development requirements.

Pros

It is convenient to secure a desired seat in advance, fitting the purpose of operating a smart office. The calendar view allows intuitive checking of meeting room reservation status. Integration with O365 makes schedule management easy. In the case of the wayfinder, utilizing the news feed to broadcast announcements in the employees' movement routes has had a positive effect on organizational culture.

Cons

When setting up private seats, each seat had to be set up individually. (It would be good if we could apply settings to seats by zone or by selecting multiple seats with checkboxes.)

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AT

Aaron T.

Consultant

Education Management

### "Great customer care!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 4, 2024

Pleasant. They help us setup and make it ready for use in less than an hour.

Pros

Great customer service. Our requirement are small and yet their customer service team is helpful and responsive.

Cons

Not that I can think of. Our requirements are simple - to have a simple and easy to use room booking solution. This product meet the requirement and supportive customer care.

Alternatives considered

[Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/)

[Smarten Spaces Hybrid Workplace Software](https://www.capterra.com/p/201274/Jumpree/)

Reasons for choosing ProSpace

Feedbacks from friends and great customer service despite our small requirement.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JY

Jinwoo Y.

IT Manager

Oil & Energy

### "Good product, great service!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 4, 2024

User management, meeting room management, SSO integration, and all other features were satisfactory. The prompt response to any functional issues and post-support were also excellent.

Pros

It was convenient to share meeting rooms with external staff working in the same office, and it was also good to be able to make on-the-spot reservations using the app and QR codes in each meeting room.

Cons

There were no shortcomings in terms of the solution. However, when downloading data/csv files from ProSpace, files with Korean names always have their names corrupted, requiring us to rename them.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

DY

Donggyu Y.

IT Manager

Mechanical or Industrial Engineering

### "Nice and easy to use space reservation system"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

July 2, 2024

The system itself has many convenient features, but it is also cost-effective, and the service response is quick and friendly.

Pros

The reservation system through the smartphone app is simple to use, making it easy to learn and convenient to use, and the colleague finding feature is also very useful. Especially, the function to check-in directly by scanning the QR code is being used conveniently by all employees.

Cons

Nothing in mind for now. So far the system is working as expected without issue.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

LJ

Leni J.

General Affairs and Procurement Senior Manager

Information Technology and Services

### "Prospace - Booking Management "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

May 14, 2024

Pros

The feature I liked most about ProSpace was the ease of booking meeting rooms and desks. The platform was very intuitive and user-friendly, and it integrated seamlessly with our google calendars. This made it much easier for our team to schedule meetings and find available workspaces.

Cons

Beyond the software itself, ProSpace excels in their customer support. Their team demonstrated expertise during implementation and continues to provide outstanding assistance afterward. This level of commitment ensures users maximize the benefits of the system and contributes significantly to overall satisfaction.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

JY

Jie Ying T.

Office Manager

Renewables & Environment

### "Overall, ProSpace is a decent space booking and management platform."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 3, 2024

The overall experience has been largely positive. Over the past three years that we have used the solution, the system has proven to be reliable, with consistent feature improvements.

Pros

The space booking solution is generally intuitive and efficient, allowing users to quickly check availability and book spaces via multiple platforms, including an app and an Outlook plug-in. The user interface is straightforward and not overly complicated, enhancing the user experience.

Cons

The instruction manual could be further improved and simplified. It would be best if they included pictures or videos on the web portal to explain the admin capabilities. This would help facilitate the onboarding of new admins managing the system going forward.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

May 7, 2024

Thank you for your kind words and valuable feedback! We’re delighted to hear that you’re satisfied with our services so far. Rest assured, we’ll consider your suggestions as we continue to serve you. Looking forward to more successful collaborations!

MZ

Mi Z.

Founder/CEO

Health, Wellness and Fitness

### "A value-for-money space booking and visitor management system."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

July 26, 2023

Pretty good. The system has multiple different modules which we can select and adopt easily. Plug and play.

Pros

ProSpace system allows users to access it via different medium (phone, tablet, outlook, tablet, signage/wayfinder & web). The UI is pretty intuitive. The cost/pricing is reasonable if compared with similar platform in the market. The customer service is great and able to respond promptly to our enquiries.

Cons

The admin control require some time to get accustomed to.

Alternatives considered

[Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/)

[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)

Reasons for choosing ProSpace

Their account servicing and response is much better. Pricing is reasonable vs competitor as well. not the cheapest, but value for money for the service they are providing.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/237612/ProSpace/reviews/)

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