# ProSpace Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about ProSpace Software - reviews, pricing plans, popular comparisons to other Visitor Management products and more. Source: https://www.capterra.com/p/237612/ProSpace --- # ProSpace Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) ProSpace ## What is ProSpace? Our Singapore-based company provides a cloud-based visitor management system that streamlines reception processes with features such as pre-registration health checks, printed visitor badges, and contactless sign-in. The software allows organizations to track visitors and generate real-time reports, increasing workplace security and safety. Our system is secure, user-friendly, and creates a welcoming environment for visitors. ## What is ProSpace used for? [Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Desk Booking](https://www.capterra.com/desk-booking-software/) Top alternative Featured Overall rating Based on 12 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for ProSpace?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://prospace.io/index.html&name=ProSpace) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### ProSpace 4.9 (12) VS. [4.8 (226)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/) Starting Price Contact vendor Starting Price $99 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (12) Ease Of Use 4.8 (224) Value For Money 4.9 (12) Value For Money 4.8 (177) Customer Service 5.0 (12) Customer Service 4.8 (192) ## ProSpace alternatives Highest Rated [4.9 (55)](https://www.capterra.com/p/117248/OfficeSpace-Software/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.7 (218)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.8 (83)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/) Starting price $2.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/237612/ProSpace/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Room Availability Schedule 5.0 (7) 42.86% of 7 reviewers that rated this feature as important or highly important A calendar that shows when rooms are occupied and available Room Booking 5.0 (6) 66.67% of 6 reviewers that rated this feature as important or highly important Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Access Controls/Permissions 4.8 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Online Booking 5.0 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Availability Indicator 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation Desk Reservation 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Reserve a desk space that is available ProSpace 98 features Define levels of authorization for access to specific files or systems Integrates with Active Directory Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Continuous profile-based stream of news and activity Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage the process of evaluating documents or requests submitted for approval Indication whether a resource is available or protected from allocation Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, manage, and print wearable badges Create, update, and manage bookings, itineraries, and reservations Track and manage schedules and meetings via an integrated calendar Organize and group data or items based on various criteria Track and manage adherence to policies for any service, product, process, or supplier Manage, organize, and store contact information identification of people who have recently been in contact with someone diagnosed with an infectious disease Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Alter the layout and content of reports Import and export data to and from software applications Graphical representation of data A calendar or map that shows occupied and available desks Reserve a desk space that is available Digital displays use technologies such as LCD, LED, projection and e-paper Electronic signing method that validates the authenticity and integrity of a digital document Manage, store and organize emails within the system or via third-party apps Access names, contact information, and roles of employees in a centralized repository Track employee schedules, availability, and performance across projects and tasks Online portal where employees can access and track their own information Assign working shifts or tasks to employees based on their availability Gateway through which employees can access the system A list of events with their respective dates Plan an event's time and location Manage the maintenance of building facilities Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Designed to be used in offices For Retail Stores Automatically find mutually available meeting time slots across multiple calendars Information, data and reports that are being tracked over time Multiple employees utilizing a singular physical workstation at varying intervals For use in meetings within the company Schedule predetermined or ad hoc maintenance services and labor requests Manage the process of planning and scheduling meetings, including agenda creation Access the system via a mobile application Manage and support multiple languages Manage and support multiple locations Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room Book meetings and appointments through a website or digital platform Capture photos for any type of use case Manage the pre-registration process Matrix barcode that stores information Analyze and gain insights into data in real-time Receive data and information in real time Based on availability, instantly confirm or deny a request when a new booking is made Receive system updates as soon as any changes are made Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Allocate and manage resources, such as employees, equipment, facilities, and other assets Set & manage permission levels based on user roles and restrict access to only authorized individuals A calendar that shows when rooms are occupied and available Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Check-in and out via a mobile device or kiosk Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Manage occupancy and space utilization in facilities and buildings Manage the reservation of workspaces Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Track the status over time for a request, process, asset, or transaction Gauge satisfaction and receive information for improvement and success Create, manage and track all task activities and progression Track and manage the scheduling of tasks Allows bookings to be made through a third party service Set up connections to third-party platforms to improve business processes Measure and track time including hours worked and paid time off (PTO) Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Profiles of users providing basic information Track the frequency of asset usage Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. Allow organizations to streamline the check-in process for visitors. Track visitors and purpose of visits Interact with data visualization elements, such as charts and graphs, to drill down into data View and track activity related to an individual, transaction, etc. Process of understanding one's position in a physical space via planned routes, signs, colors and images Creating, assign, and track jobs and/or tasks for work orders Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.9 (12) 4.9 Based on 12 reviews ## Pricing Value for money 4.9 (12) ### Starting price Contact vendor for pricing Free trial not available Value for money 4.9 (12) 4.9 Based on 12 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (12) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (12) 5.0 Based on 12 reviews ## User reviews Overall rating 4.9 Based on 12 reviews Filter by rating 5(11) 4(1) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Ali K. CEO Marketing and Advertising ### "Great Use of Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 8, 2026 ProSpace has been one of the smoothest software transitions our office has made. From the moment we implemented it, the feedback from the team was overwhelmingly positive people actually started using it without being asked twice, which says a lot. The desk booking and meeting room booking features have completely eliminated the chaos of managing shared spaces manually. We've reduced no-shows, stopped paying for underutilised space, and given everyone the confidence to know exactly where they'll be sitting when they come in. The platform is stable, responsive, and consistently reliable — I can't recall a single instance of downtime or a booking error. For any organisation navigating hybrid work, ProSpace delivers exactly what it promises: a smarter, simpler way to manage your workplace. I'd recommend it without hesitation. Pros What stood out immediately was how intuitive the entire platform is from day one. As someone who isn't particularly technical, I was genuinely impressed by how quickly I was able to get up and running without any training or hand-holding. The desk booking feature is seamlessly simple, you can see exactly which desks are available, filter by floor or zone, and reserve your spot in just a few taps. The meeting room booking is equally smooth; you get a clear real-time view of room availability, can book in seconds, and receive instant confirmations. There's no confusion, no double-bookings, and no back-and-forth emails trying to figure out who has which room. The interface is clean, uncluttered, and feels modern without being overwhelming. It genuinely made managing our office space something I looked forward to rather than dreaded. Cons Honestly, it's difficult to find significant fault with ProSpace given how well it performs its core functions. If I had to mention one area for improvement, it would be that some of the more advanced customisation options such as setting specific booking rules or adjusting desk availability windows could be a little more discoverable within the settings. That said, this is a minor point and in no way impacted the day-to-day experience. A slightly more guided onboarding walkthrough for admins could help new users unlock the platform's full potential even faster. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SS SUNG S. manager Medical Practice ### "ProSpace desk booking & room booking review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 10, 2024 Overall, I am satisfied. After the introduction of Prospace, we have been using the office space more efficiently. It is convenient for users as both mobile and web platforms are available, and the detailed segmentation of administrative permissions allows for various settings, which is great. Also, the headquarters management team actively and promptly incorporates customer suggestions and provides quick feedback on error corrections, which is appreciated. Pros It is convenient because it allows real-time desk/meeting room reservations and the availability of remaining desks can be checked frequently. It is also convenient that it integrates with the Outlook calendar, so when a meeting room is reserved, it is automatically added to the calendar. The service is available both on the web and mobile, which is convenient. Cons not much, I have satisfied with the system in general Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MO Marlon O. IT Manager - Head of Asia Maritime ### "A decent platform for space booking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 9, 2024 Overall, this is a solid and user-friendly platform. Pros An easy-to-use solution for booking rooms. It does not require complicated onboarding or navigation through the booking system. Allows multi-SSO integration, which is useful for our organization. It even allows you to setup SSO for multiple domains. Cons None so far; the solution currently meets our needs. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SS sally s. manager Government Relations ### "The convenience of the ProSpace meeting room booking system " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 7, 2024 Due to the nature of our internal operations, meetings often arise suddenly or change frequently. As a user, I found it very convenient to quickly book and modify meeting room reservations in such cases. As an admin, the ability to adjust the check-in time to align with our company policies has been very useful. Pros Due to the sudden increase in staff at our office, we experienced numerous issues with meeting room reservations, leading to a lot of internal dissatisfaction. However, since implementing ProSpace's meeting room booking system, our internal workflow has stabilized significantly. The system allows us to check the booking status via the tablet placed in front of each meeting room and includes a check-in feature to prevent no-shows, which has greatly improved meeting room utilization. Cons The customer service is also very prompt so that we haven't experienced any significant inconveniences while using the system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JK Jeungeun K. Manager Retail ### "ProSpace solution review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 31, 2024 From the perspective of a company operating a smart office, it has been a positive implementation as it has made the system more convenient to use. However, I believe it could become a more satisfactory solution if stable improvements are made to address recurring errors and additional development requirements. Pros It is convenient to secure a desired seat in advance, fitting the purpose of operating a smart office. The calendar view allows intuitive checking of meeting room reservation status. Integration with O365 makes schedule management easy. In the case of the wayfinder, utilizing the news feed to broadcast announcements in the employees' movement routes has had a positive effect on organizational culture. Cons When setting up private seats, each seat had to be set up individually. (It would be good if we could apply settings to seats by zone or by selecting multiple seats with checkboxes.) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AT Aaron T. Consultant Education Management ### "Great customer care!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 4, 2024 Pleasant. They help us setup and make it ready for use in less than an hour. Pros Great customer service. Our requirement are small and yet their customer service team is helpful and responsive. Cons Not that I can think of. Our requirements are simple - to have a simple and easy to use room booking solution. This product meet the requirement and supportive customer care. Alternatives considered [Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/) [Smarten Spaces Hybrid Workplace Software](https://www.capterra.com/p/201274/Jumpree/) Reasons for choosing ProSpace Feedbacks from friends and great customer service despite our small requirement. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JY Jinwoo Y. IT Manager Oil & Energy ### "Good product, great service!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 4, 2024 User management, meeting room management, SSO integration, and all other features were satisfactory. The prompt response to any functional issues and post-support were also excellent. Pros It was convenient to share meeting rooms with external staff working in the same office, and it was also good to be able to make on-the-spot reservations using the app and QR codes in each meeting room. Cons There were no shortcomings in terms of the solution. However, when downloading data/csv files from ProSpace, files with Korean names always have their names corrupted, requiring us to rename them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DY Donggyu Y. IT Manager Mechanical or Industrial Engineering ### "Nice and easy to use space reservation system" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 2, 2024 The system itself has many convenient features, but it is also cost-effective, and the service response is quick and friendly. Pros The reservation system through the smartphone app is simple to use, making it easy to learn and convenient to use, and the colleague finding feature is also very useful. Especially, the function to check-in directly by scanning the QR code is being used conveniently by all employees. Cons Nothing in mind for now. So far the system is working as expected without issue. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LJ Leni J. General Affairs and Procurement Senior Manager Information Technology and Services ### "Prospace - Booking Management " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 May 14, 2024 Pros The feature I liked most about ProSpace was the ease of booking meeting rooms and desks. The platform was very intuitive and user-friendly, and it integrated seamlessly with our google calendars. This made it much easier for our team to schedule meetings and find available workspaces. Cons Beyond the software itself, ProSpace excels in their customer support. Their team demonstrated expertise during implementation and continues to provide outstanding assistance afterward. This level of commitment ensures users maximize the benefits of the system and contributes significantly to overall satisfaction. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JY Jie Ying T. Office Manager Renewables & Environment ### "Overall, ProSpace is a decent space booking and management platform." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 3, 2024 The overall experience has been largely positive. Over the past three years that we have used the solution, the system has proven to be reliable, with consistent feature improvements. Pros The space booking solution is generally intuitive and efficient, allowing users to quickly check availability and book spaces via multiple platforms, including an app and an Outlook plug-in. The user interface is straightforward and not overly complicated, enhancing the user experience. Cons The instruction manual could be further improved and simplified. It would be best if they included pictures or videos on the web portal to explain the admin capabilities. This would help facilitate the onboarding of new admins managing the system going forward. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 7, 2024 Thank you for your kind words and valuable feedback! We’re delighted to hear that you’re satisfied with our services so far. Rest assured, we’ll consider your suggestions as we continue to serve you. Looking forward to more successful collaborations! [View all Reviews](https://www.capterra.com/p/237612/ProSpace/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)