# ProSpace Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is ProSpace the right Visitor Management solution for you? Explore 12 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/237612/ProSpace/reviews --- ProSpace 4.9 (12) [View alternatives](https://www.capterra.com/p/237612/ProSpace/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of ProSpace Ease of use 4.9 Customer Service 5.0 ## Showing most helpful reviews Showing 1-12 of 12 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ali K. CEO Marketing and Advertising Used the software for: Less than 6 months ### "Great Use of Software" May 8, 2026 5.0 ProSpace has been one of the smoothest software transitions our office has made. From the moment we implemented it, the feedback from the team was overwhelmingly positive people actually started using it without being asked twice, which says a lot. The desk booking and meeting room booking features have completely eliminated the chaos of managing shared spaces manually. We've reduced no-shows, stopped paying for underutilised space, and given everyone the confidence to know exactly where they'll be sitting when they come in. The platform is stable, responsive, and consistently reliable — I can't recall a single instance of downtime or a booking error. For any organisation navigating hybrid work, ProSpace delivers exactly what it promises: a smarter, simpler way to manage your workplace. I'd recommend it without hesitation. Pros What stood out immediately was how intuitive the entire platform is from day one. As someone who isn't particularly technical, I was genuinely impressed by how quickly I was able to get up and running without any training or hand-holding. The desk booking feature is seamlessly simple, you can see exactly which desks are available, filter by floor or zone, and reserve your spot in just a few taps. The meeting room booking is equally smooth; you get a clear real-time view of room availability, can book in seconds, and receive instant confirmations. There's no confusion, no double-bookings, and no back-and-forth emails trying to figure out who has which room. The interface is clean, uncluttered, and feels modern without being overwhelming. It genuinely made managing our office space something I looked forward to rather than dreaded. Cons Honestly, it's difficult to find significant fault with ProSpace given how well it performs its core functions. If I had to mention one area for improvement, it would be that some of the more advanced customisation options such as setting specific booking rules or adjusting desk availability windows could be a little more discoverable within the settings. That said, this is a minor point and in no way impacted the day-to-day experience. A slightly more guided onboarding walkthrough for admins could help new users unlock the platform's full potential even faster. Review Source AT Aaron T. Consultant Education Management Used the software for: Less than 6 months ### "Great customer care!" July 4, 2024 5.0 Pleasant. They help us setup and make it ready for use in less than an hour. Pros Great customer service. Our requirement are small and yet their customer service team is helpful and responsive. Cons Not that I can think of. Our requirements are simple - to have a simple and easy to use room booking solution. This product meet the requirement and supportive customer care. Alternatives considered [Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/)[Smarten Spaces Hybrid Workplace Software](https://www.capterra.com/p/201274/Jumpree/) Reason for choosing ProSpace Feedbacks from friends and great customer service despite our small requirement. Review Source JK Jeungeun K. Manager Retail Used the software for: 1-2 years ### "ProSpace solution review" July 31, 2024 4.0 From the perspective of a company operating a smart office, it has been a positive implementation as it has made the system more convenient to use. However, I believe it could become a more satisfactory solution if stable improvements are made to address recurring errors and additional development requirements. Pros It is convenient to secure a desired seat in advance, fitting the purpose of operating a smart office. The calendar view allows intuitive checking of meeting room reservation status. Integration with O365 makes schedule management easy. In the case of the wayfinder, utilizing the news feed to broadcast announcements in the employees' movement routes has had a positive effect on organizational culture. Cons When setting up private seats, each seat had to be set up individually. (It would be good if we could apply settings to seats by zone or by selecting multiple seats with checkboxes.) Review Source MZ Mi Z. Founder/CEO Health, Wellness and Fitness Used the software for: 6-12 months ### "A value-for-money space booking and visitor management system." July 26, 2023 5.0 Pretty good. The system has multiple different modules which we can select and adopt easily. Plug and play. Pros ProSpace system allows users to access it via different medium (phone, tablet, outlook, tablet, signage/wayfinder & web). The UI is pretty intuitive. The cost/pricing is reasonable if compared with similar platform in the market. The customer service is great and able to respond promptly to our enquiries. Cons The admin control require some time to get accustomed to. Alternatives considered [Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing ProSpace Their account servicing and response is much better. Pricing is reasonable vs competitor as well. not the cheapest, but value for money for the service they are providing. Review Source SS SUNG S. manager Medical Practice Used the software for: Less than 6 months ### "ProSpace desk booking & room booking review" October 10, 2024 5.0 Overall, I am satisfied. After the introduction of Prospace, we have been using the office space more efficiently. It is convenient for users as both mobile and web platforms are available, and the detailed segmentation of administrative permissions allows for various settings, which is great. Also, the headquarters management team actively and promptly incorporates customer suggestions and provides quick feedback on error corrections, which is appreciated. Pros It is convenient because it allows real-time desk/meeting room reservations and the availability of remaining desks can be checked frequently. It is also convenient that it integrates with the Outlook calendar, so when a meeting room is reserved, it is automatically added to the calendar. The service is available both on the web and mobile, which is convenient. Cons not much, I have satisfied with the system in general Review Source MO Marlon O. IT Manager - Head of Asia Maritime Used the software for: 2+ years ### "A decent platform for space booking" September 9, 2024 5.0 Overall, this is a solid and user-friendly platform. Pros An easy-to-use solution for booking rooms. It does not require complicated onboarding or navigation through the booking system. Allows multi-SSO integration, which is useful for our organization. It even allows you to setup SSO for multiple domains. Cons None so far; the solution currently meets our needs. Review Source sS sally S. manager Government Relations Used the software for: 1-2 years ### "The convenience of the ProSpace meeting room booking system " August 7, 2024 5.0 Due to the nature of our internal operations, meetings often arise suddenly or change frequently. As a user, I found it very convenient to quickly book and modify meeting room reservations in such cases. As an admin, the ability to adjust the check-in time to align with our company policies has been very useful. Pros Due to the sudden increase in staff at our office, we experienced numerous issues with meeting room reservations, leading to a lot of internal dissatisfaction. However, since implementing ProSpace's meeting room booking system, our internal workflow has stabilized significantly. The system allows us to check the booking status via the tablet placed in front of each meeting room and includes a check-in feature to prevent no-shows, which has greatly improved meeting room utilization. Cons The customer service is also very prompt so that we haven't experienced any significant inconveniences while using the system. Review Source JY Jinwoo Y. IT Manager Oil & Energy Used the software for: 1-2 years ### "Good product, great service!" July 4, 2024 5.0 User management, meeting room management, SSO integration, and all other features were satisfactory. The prompt response to any functional issues and post-support were also excellent. Pros It was convenient to share meeting rooms with external staff working in the same office, and it was also good to be able to make on-the-spot reservations using the app and QR codes in each meeting room. Cons There were no shortcomings in terms of the solution. However, when downloading data/csv files from ProSpace, files with Korean names always have their names corrupted, requiring us to rename them. Review Source JYT Jie Ying T. Office Manager Renewables & Environment Used the software for: 2+ years ### "Overall, ProSpace is a decent space booking and management platform." May 3, 2024 5.0 The overall experience has been largely positive. Over the past three years that we have used the solution, the system has proven to be reliable, with consistent feature improvements. Pros The space booking solution is generally intuitive and efficient, allowing users to quickly check availability and book spaces via multiple platforms, including an app and an Outlook plug-in. The user interface is straightforward and not overly complicated, enhancing the user experience. Cons The instruction manual could be further improved and simplified. It would be best if they included pictures or videos on the web portal to explain the admin capabilities. This would help facilitate the onboarding of new admins managing the system going forward. Review Source Response from ProSpace May 7, 2024 Thank you for your kind words and valuable feedback! We’re delighted to hear that you’re satisfied with our services so far. Rest assured, we’ll consider your suggestions as we continue to serve you. Looking forward to more successful collaborations! DY Donggyu Y. IT Manager Mechanical or Industrial Engineering Used the software for: 1-2 years ### "Nice and easy to use space reservation system" July 2, 2024 5.0 The system itself has many convenient features, but it is also cost-effective, and the service response is quick and friendly. Pros The reservation system through the smartphone app is simple to use, making it easy to learn and convenient to use, and the colleague finding feature is also very useful. Especially, the function to check-in directly by scanning the QR code is being used conveniently by all employees. Cons Nothing in mind for now. So far the system is working as expected without issue. Review Source LJ Leni J. General Affairs and Procurement Senior Manager Information Technology and Services Used the software for: 2+ years ### "Prospace - Booking Management " May 14, 2024 5.0 Pros The feature I liked most about ProSpace was the ease of booking meeting rooms and desks. The platform was very intuitive and user-friendly, and it integrated seamlessly with our google calendars. This made it much easier for our team to schedule meetings and find available workspaces. Cons Beyond the software itself, ProSpace excels in their customer support. Their team demonstrated expertise during implementation and continues to provide outstanding assistance afterward. This level of commitment ensures users maximize the benefits of the system and contributes significantly to overall satisfaction. Review Source KY Kelvin Y. DIRECTOR Furniture Used the software for: 6-12 months ### "User-friendly and intuitive room scheduling/visitor management system." March 5, 2022 5.0 The UI is particularly clean and generally a breeze to use in the workplace. It is easy to use and requires minimal training which means less work disruption. Pros Can easily make changes on room booking. Convenient functionality with room display screens. The team love the outlook integration add-in and the mobile app. Cons no issue so far. Everything works as expected Reason for choosing ProSpace More cost effective. Attentive support from their sales team. Features offered meet out needs. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.