--- title: "PencilPay Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PencilPay Software - reviews, pricing plans, popular comparisons to other Accounts Receivable products and more." source_url: "https://www.capterra.com/p/240728/PencilPay/" page_type: "product" language: "en" --- # PencilPay Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PencilPay ## What is PencilPay? PencilPay transforms the way product sellers get paid by their wholesale customers. To reduce your debtor days, we automate your wholesale account applications, trading terms and payments in one place. Integrate your cloud accounting and inventory systems and we link your supply agreements or credit applications to workflow, quotes, deposits, invoicing, payment processing and reconciliation; saving accounts team hours and helping sales sign-up more accounts.   ## What is PencilPay used for? [Payment Processing](https://www.capterra.com/payment-processing-software/)[Inventory Control](https://www.capterra.com/inventory-control-software/)[Distribution](https://www.capterra.com/distribution-software/) Top alternative Featured Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price A$49 Other, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PencilPay?[Manage this product listing](https://www.g2.com/products/pencilpay-pencilpay/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PencilPay 5.0 (4) VS. [4.2 (1,132)](https://www.capterra.com/p/123794/Fishbowl/reviews/) Starting Price A$49 Other, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (4) Ease Of Use 4.2 (1,127) Value For Money 5.0 (2) Value For Money 4.1 (888) Customer Service 5.0 (4) Customer Service 4.3 (1,056) ## PencilPay alternatives [4.2 (2,073)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.2 (1,331)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting price $31.10 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars Highest Rated [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) [4.5 (20,684)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/) Starting price $2210.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) [Cin7 Core](https://www.capterra.com/p/133038/Cin7-Core/) [4.3 (739)](https://www.capterra.com/p/133038/Cin7-Core/reviews/) Starting price $349.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/133038/Cin7-Core/) ## FAQs about PencilPay Overview ### What company size and specific industries is PencilPay built for? PencilPay is designed for wholesale product suppliers that offer payment terms, especially businesses in health products, food and beverage wholesale, FMCG, coffee roasting, breweries, distilleries, wine distribution, and clothing and apparel. It is aimed at companies in these trade sectors rather than general-purpose service businesses. Features and Usability ### What are the key features of PencilPay? PencilPay includes EDI, ACH payment processing, credit card processing, and electronic payments for transaction handling. It also offers billing and invoicing, recurring/subscription billing, payment plans, invoice processing, and payment collection, plus payment gateway integration, PCI compliance, fraud detection, reporting, and workflow management. Integrations ### Which third-party tools and platforms does PencilPay integrate with? PencilPay integrates with 8 third-party platforms, including accounting tools Xero, MYOB Business, MYOB Acumatica, and Cin7 Core, plus inventory and commerce systems Unleashed, Pepperi, WooCommerce, and Equifax. These integrations cover billing, accounting, and connected sales operations. Getting Started and Support ### What training and onboarding options does PencilPay offer? PencilPay provides in-person training, live online sessions, webinars, documentation, and videos to help teams get started. In-person and live online formats support guided instruction, webinars offer scheduled group learning, documentation serves as written reference material, and videos provide self-paced visual guidance. Getting Started and Support ### What customer support options does PencilPay offer? PencilPay provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. No reviewer feedback about support is available here, so user experience details such as response speed, helpfulness, or common frustrations are not documented in the source data. ## Features AI summary Based on 17,640 Accounts Receivable reviews Capterra reviewers highlight these as the features buyers value most when choosing payment processing software: - **Data Security** (**58%** of reviewers rated this feature as critical) - **Online Payments** (**55%**) - **Mobile Access** (**53%**) PencilPay supports **Data Security** and **Online Payments**, covering two of the top capabilities buyers look for in this category. However, it does not include **Mobile Access**. Instead, it offers other highly rated features, including **Payment Fraud Prevention** (**56%**) and **Debit/Credit Card Processing** (**52%**), which can help businesses protect transactions and accept common payment methods more efficiently, providing teams with dependable tools to manage payments and reduce risk. Data Security 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Protect sensitive data for digital privacy Online Payments 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Accept and process online payment transactions Payment Fraud Prevention 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Tools to prevent payment fraud, such as identity authentication, risk analysis, seller protection, etc. Debit/Credit Card Processing 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Accept and process credit/debit card transactions Billing & Invoicing 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers Accounting Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. PencilPay 80 features ### All Features - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - ACH Payment Processing: Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Automated Notices: Send automated reminders and notices to clients on overdue payments - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Business Process Automation: Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes - Check-in/Check-out: Track the status of assets and whether they're checked in or out - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Credit Card Management: Financial system that helps create and manage physical/digital credit cards and track transaction activities - Credit Card Processing: Accept and process credit card transactions - Credit Reporting: Report customer payment history and outstanding debts to credit bureaus - Customer Accounts: Record customer information, purchase history, and other notes - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Debit/Credit Card Processing: Accept and process credit/debit card transactions - Document Storage: Store and organize documents in a centralized system - eCommerce Management: Has a built-in eCommerce system or integrates with third-party systems to manage online sale of products - EDI: Transfer of data from one computer system to another - Electronic Payments: Electronically collect payments for goods or services - Electronic Signature: Digitally sign online documents - Email Templates: Pre-made examples and templates for emails - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Fraud Detection: Identify and prevent suspicious activity - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Optimization: Maintain and control the stock level of inventory - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Item Management: Collect, organize, and track inventory/product data including item numbers, descriptions, etc. - Multi-Currency: Manage and handle various international currencies - Multi-Location: Manage and support multiple locations - Multiple Payment Options: Process payments via multiple modes directly through the application - Multiple User Accounts: Allow multiple users with individual logins and varying permissions to use the same account, software, portal, or service - Online Payments: Accept and process online payment transactions - Order Entry: Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Processing: Send / receive, process, and execute orders - Order Tracking: Track orders throughout the fulfillment process - Partial Payments: Allow customers to make a partial payment on an invoice and track remaining debt - Payment Collection: Tracking, managing, and initiating the transfer of funds for overdue customer payments - Payment Fraud Prevention: Tools to prevent payment fraud, such as identity authentication, risk analysis, seller protection, etc. - Payment Gateway Integration: Integration with payment gateways to facilitate online transactions - Payment Plans: Manage plans with a set payment schedule that help customers pay outstanding debt - Payment Processing: Accept, record, and reconcile financial transactions - PCI Compliance: Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS) - Point of Sale (POS): Accept and process customer payments for products or services using hardware and software - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Receipt Management: Upload, track, and submit receipts in a central database - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Retail Inventory Management: Tracking, organizing, and controlling retail inventory throughout the supply chain and sales process - Sales Order Management: An order generated by a seller to a customer, containing details about products or services - Sales Reports: Reports specific to sales analysis for trends and strategies - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Shopping Cart: Checkout of online store - Status Tracking: Track the status over time for a request, process, asset, or transaction - Stock Management: Manage the buying, selling, and holding of stocks - Supplier Management: Manage all supplier data and operations - Supply Chain Management: Manage the planning and execution of supply chain activities - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Transaction Monitoring: Monitor or audit historical and current transactions to analyze customer account activities - Warehouse Management: Manage and track operations and inventory within warehouses - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.5 (4) 4.5 Based on 4 reviews ## Pricing Value for money 5.0 (2) Free Trial Basic A$49.00 Other,Per Month Value for money 5.0 (2) 5.0 Based on 2 reviews ## Integrations [ Xero](https://www.capterra.com/p/120109/Xero/)[ WooCommerce](https://www.capterra.com/p/225601/WooCommerce/)[ Cin7 Core](https://www.capterra.com/p/133038/Cin7-Core/)[ Unleashed](https://www.capterra.com/p/126644/Unleashed/)[ MYOB Business](https://www.capterra.com/p/183867/MYOB-Business/)[ MYOB Acumatica](https://www.capterra.com/p/179531/MYOB-Advanced/)[ Pepperi](https://www.capterra.com/p/146870/Pepperi/)[ Equifax](https://www.capterra.com/p/176344/Compliance-Solutions/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (4) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (4) 5.0 Based on 4 reviews ## User reviews Overall rating 5.0 Based on 4 reviews Filter by rating 5(4) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent CA Chequita A. Administration Manager Construction ### "Great for on boarding" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 11, 2022 In this industry we tend to have new customers want to make a booking on just a name and number on the fly. With Pencil, it has been good to direct customers to the link on our website to complete the on boarding form. We have also been able to email the link that has been then forwarded to the correct person so we can gather critical information of who is to pay the bill. Many customers enjoy the convenience of hitting the pay button embedded in our Xero invoices making payment quick and easy. Pros Pencil has made our on boarding process much easier and more efficient. Information about our account contacts, directors and other company information, including payment details are all safely collected and stored for our records. We can run credit checks on new company customers and process account applications with ease. For me, the support I have received from the Pencil team has been second to none. Their response time has been awesome and they have been a pleasure to work with. Cons Not all customers welcome a digital platform like Pencil and don't want to use it. If there are any technical issues, customers can become quickly impatient. Not a problem with the software, but a reality we have experienced. I am still learning how the program can be used best in the context of our company, however, I would like to see more fields populated in Xero from the data entered in Pencil by the customer. Maybe this could be set up to fill only blank fields in Xero such as the ABN and credit limits for example. Reasons for choosing PencilPay It was recommended to us by a Business Advisor Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NF Nate F. Managing Director Automotive ### "It's easy, quick and saves time! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 21, 2022 Very happy and would highly recommend. Pros it integrates into our back end systems and saves so much manual entry time. I authorise and invoice and in no time at all, its processed, paid and in our accounting system. Cons The learning process was a little to get my head around, but not ultra difficult. The guys were where every step of the way answering any questions that I had and helping sort out any issues. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KT Kiritea T. Sales Administrator Food & Beverages ### "Thanks Pencil Team!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 10, 2022 Pros Pencil's ability to link our inventory software with our invoicing software has saved masses of time and stress! \[SENSITIVE CONTENT\] and \[SENSITIVE CONTENT\] were both really hands on with our set up and have been very prompt and helpful with any queries. Cons If I had to nit-pick I would love the ability to remove old payees from accounts, but really only necessary for nervous nellies such as myself. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC David C. Cofounder & CEO Financial Services ### "Pencil is fantastic" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 9, 2022 Overall we're very happy. PencilPay has simplified a complex process and allowed us to focus on our business. Pros Integration with our existing systems, and the support from Pencil was superb Cons Our unique model created challenges with reconciling PencilPay with our accounts system. This required deeper diving with our accountants. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.