# PencilPay Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about PencilPay Software - reviews, pricing plans, popular comparisons to other Payment Processing products and more.

Source: https://www.capterra.com/p/240728/PencilPay

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# 

 PencilPay Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

PencilPay

## What is PencilPay?

PencilPay helps product sellers process payments with their wholesale customers. To increase efficiency, we automate your wholesale account applications, trading terms and payments in one place. Integrate your cloud accounting and inventory systems and we link your agreements or applications to workflow, quotes, deposits, invoicing, payment processing and reconciliation; saving accounts team hours and helping sales sign-up more accounts.

## What is PencilPay used for?

[Payment Processing](https://www.capterra.com/payment-processing-software/)[Inventory Control](https://www.capterra.com/inventory-control-software/)[Distribution](https://www.capterra.com/distribution-software/)

Overall rating

Based on 4 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

A$49

Other, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for PencilPay?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://pencilpay.com&name=PencilPay)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### PencilPay

5.0 (4)

VS.

[4.2 (1,991)](https://www.capterra.com/p/135757/NetSuite/reviews/)

Starting Price

A$49

Other, Per Month

Starting Price

Contact vendor

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.8 (4)

Ease Of Use

4.0 (1,947)

Value For Money

5.0 (2)

Value For Money

3.8 (1,537)

Customer Service

5.0 (4)

Customer Service

3.8 (1,642)

## PencilPay alternatives

[4.2 (1,291)](https://www.capterra.com/p/135618/Odoo/reviews/)

Starting price

$31.10

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

83%

of reviewers

rated it above 4 stars

[4.4 (243)](https://www.capterra.com/p/96371/Acumatica-Cloud-ERP/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

92%

of reviewers

rated it above 4 stars

Highest Rated

[QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)

[4.5 (20,610)](https://www.capterra.com/p/174984/QuickBooks-Enterprise/reviews/)

Starting price

$2210.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

93%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)

[Fishbowl](https://www.capterra.com/p/123794/Fishbowl/)

[4.2 (1,087)](https://www.capterra.com/p/123794/Fishbowl/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

84%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/123794/Fishbowl/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Debit/Credit Card Processing

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Accept and process credit/debit card transactions

Online Payments

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Accept and process online payment transactions

Payment Fraud Prevention

5.0 (2)

0.00% of 2 reviewers that rated this feature as important or highly important

Tools to prevent payment fraud, such as identity authentication, risk analysis, seller protection, etc.

Billing & Invoicing

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Create, manage, and send invoices or bills to customers

Data Security

5.0 (1)

100.00% of 1 reviewers that rated this feature as important or highly important

Protect sensitive data for digital privacy

Accounting

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

PencilPay 73 features

Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc.

Integrate with a third-party accounting system

Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH)

Dashboard to view the status of ongoing processes, identify current incidents and track past activities

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Send automated reminders and notices to clients on overdue payments

Create, manage, and send invoices or bills to customers

Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes

Track the status of assets and whether they're checked in or out

Track and manage adherence to policies for any service, product, process, or supplier

Accept and process credit card transactions

Report customer payment history and outstanding debts to credit bureaus

Add customized logos and colors to align with company branding

Pre-designed layouts that can be customized to match preferences and requirements

Import and export data to and from software applications

Protect sensitive data for digital privacy

Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency

Accept and process credit/debit card transactions

Store and organize documents in a centralized system

Has a built-in eCommerce system or integrates with third-party systems to manage online sale of products

Transfer of data from one computer system to another

Electronically collect payments for goods or services

Digitally sign online documents

Pre-made examples and templates for emails

Plan, manage, and track the financial activities of an individual or organization

Track and manage inventory levels to maintain proper supply

Maintain and control the stock level of inventory

Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Creation, processing, verification, and execution of invoices till the payment is made

Collect, organize, and track inventory/product data including item numbers, descriptions, etc.

Manage and handle various international currencies

Manage and support multiple locations

Process payments via multiple modes directly through the application

Allow multiple users with individual logins and varying permissions to use the same account, software, portal, or service

Accept and process online payment transactions

Entering, storing, and transmitting electronic and/or online orders, tests and other services for all types of industries

Manage and track customer orders for goods, investments, or any other purchases

Send / receive, process, and execute orders

Track orders throughout the fulfillment process

Allow customers to make a partial payment on an invoice and track remaining debt

Tracking, managing, and initiating the transfer of funds for overdue customer payments

Tools to prevent payment fraud, such as identity authentication, risk analysis, seller protection, etc.

Integration with payment gateways to facilitate online transactions

Manage plans with a set payment schedule that help customers pay outstanding debt

Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS)

Accept and process customer payments for products or services using hardware and software

Create, send, and track purchase orders and their statuses

Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity

Generate quotes or estimates for customers

Analyze and gain insights into data in real-time

Receive data and information in real time

Active reporting of data and metrics

Receive system updates as soon as any changes are made

Upload, track, and submit receipts in a central database

Automated process of charging customers at regular intervals for repeated access or use of a product or service

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Tracking, organizing, and controlling retail inventory throughout the supply chain and sales process

An order generated by a seller to a customer, containing details about products or services

Reports specific to sales analysis for trends and strategies

Search and filter data across systems to locate required information by entering keywords or certain criteria

Online portal through which end users can access the system, manage tasks, or obtain information

Track the status over time for a request, process, asset, or transaction

Manage the buying, selling, and holding of stocks

Manage all supplier data and operations

Manage the planning and execution of supply chain activities

Set up connections to third-party platforms to improve business processes

Monitor or audit historical and current transactions to analyze customer account activities

Manage and track operations and inventory within warehouses

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.5 (4)

4.5

Based on 4 reviews

## Pricing

Value for money

5.0 (2)

Free Trial

Basic

A$49.00

Other,Per Month

Value for money

5.0 (2)

5.0

Based on 2 reviews

## Integrations

[

Xero](https://www.capterra.com/p/120109/Xero/)[

WooCommerce](https://www.capterra.com/p/225601/WooCommerce/)[

Cin7 Core](https://www.capterra.com/p/133038/Cin7-Core/)[

Unleashed](https://www.capterra.com/p/126644/Unleashed/)[

MYOB Business](https://www.capterra.com/p/183867/MYOB-Business/)[

MYOB Acumatica](https://www.capterra.com/p/179531/MYOB-Advanced/)[

Pepperi](https://www.capterra.com/p/146870/Pepperi/)[

Equifax](https://www.capterra.com/p/176344/Compliance-Solutions/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

5.0 (4)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

5.0 (4)

5.0

Based on 4 reviews

## User reviews

Overall rating

5.0

Based on 4 reviews

Filter by rating

5(4)

4(0)

3(0)

2(0)

1(0)

Mentioned topic

Sorted by most recent

CA

Chequita A.

Administration Manager

Construction

### "Great for on boarding"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

March 11, 2022

In this industry we tend to have new customers want to make a booking on just a name and number on the fly. With Pencil, it has been good to direct customers to the link on our website to complete the on boarding form. We have also been able to email the link that has been then forwarded to the correct person so we can gather critical information of who is to pay the bill. Many customers enjoy the convenience of hitting the pay button embedded in our Xero invoices making payment quick and easy.

Pros

Pencil has made our on boarding process much easier and more efficient. Information about our account contacts, directors and other company information, including payment details are all safely collected and stored for our records. We can run credit checks on new company customers and process account applications with ease. For me, the support I have received from the Pencil team has been second to none. Their response time has been awesome and they have been a pleasure to work with.

Cons

Not all customers welcome a digital platform like Pencil and don't want to use it. If there are any technical issues, customers can become quickly impatient. Not a problem with the software, but a reality we have experienced. I am still learning how the program can be used best in the context of our company, however, I would like to see more fields populated in Xero from the data entered in Pencil by the customer. Maybe this could be set up to fill only blank fields in Xero such as the ABN and credit limits for example.

Reasons for choosing PencilPay

It was recommended to us by a Business Advisor

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

NF

Nate F.

Managing Director

Automotive

### "It's easy, quick and saves time! "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

February 21, 2022

Very happy and would highly recommend.

Pros

it integrates into our back end systems and saves so much manual entry time. I authorise and invoice and in no time at all, its processed, paid and in our accounting system.

Cons

The learning process was a little to get my head around, but not ultra difficult. The guys were where every step of the way answering any questions that I had and helping sort out any issues.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

KT

Kiritea T.

Sales Administrator

Food & Beverages

### "Thanks Pencil Team!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

February 10, 2022

Pros

Pencil's ability to link our inventory software with our invoicing software has saved masses of time and stress! \[SENSITIVE CONTENT\] and \[SENSITIVE CONTENT\] were both really hands on with our set up and have been very prompt and helpful with any queries.

Cons

If I had to nit-pick I would love the ability to remove old payees from accounts, but really only necessary for nervous nellies such as myself.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

DC

David C.

Cofounder & CEO

Financial Services

### "Pencil is fantastic"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

February 9, 2022

Overall we're very happy. PencilPay has simplified a complex process and allowed us to focus on our business.

Pros

Integration with our existing systems, and the support from Pencil was superb

Cons

Our unique model created challenges with reconciling PencilPay with our accounts system. This required deeper diving with our accountants.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

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