# SmartSuite Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is SmartSuite the right Workflow Management solution for you? Explore 26 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/242046/SmartSuite/reviews --- SmartSuite 5 (26) [View alternatives](https://www.capterra.com/p/242046/SmartSuite/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of SmartSuite Ease of use 4.9 Customer Service 4.9 ## Pros and Cons in Reviews GS Grant S Director: Consulting and TrainingInsurance, 2 - 10 employeesUsed the software for: Less than 6 months. “Even with hugely challenging transitions I have found the team, and in particular \[sensitive content hidden\], very helpful. Having access to \[sensitive content hidden\] at webinars is also very insightful.“ May 10, 2023 Eugene T Software EngineerInformation Technology and Services, 51 - 200 employeesUsed the software for: Less than 6 months. “The capabilities of the platform are immense - from the overall solutions and applications to within the records themselves, automations, Zapier integration, ability to customize each individual report and view.“ January 21, 2022 AG Anna G Project ManagerInformation Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years. “You can even share these data with people that don't use SmartSuite - there's a super-convenient, easy and secure functionality for this.“ January 19, 2022 Melissa D Co-Founder & President of PRMarketing and Advertising, 11 - 50 employeesUsed the software for: Less than 6 months. “It's easy to navigate and the templates really made it simple to quickly realize all the potential ways to utilize the software.“ January 19, 2022 ## Showing most helpful reviews Showing 1-25 of 26 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Melissa D. Co-Founder & President of PR Marketing and Advertising Used the software for: Less than 6 months ### "Intuitive + Everything In One Place" January 19, 2022 5.0 We have been using SO many different software products to manage our agency. One tool for project management, one tool for processes, one tool for training, another tool for collaboration, another tool for file storage... and then, of course, Google Drive, Google Docs, Slack, and so many others. SmartSuite is literally everything in one place. I can't wait to get everything fully loaded in SmartSuite so we can save money by canceling/consolidating many of those other products. Pros I love how intuitive SmartSuite is from the moment you log in. It's easy to navigate and the templates really made it simple to quickly realize all the potential ways to utilize the software. I love how easy it is to see progress on a project at any point, and how all files, communication and calendar are tied in within the task. So insanely simple but there is so much you can do. Cons There isn't anything that I've found that I don't like so far. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing SmartSuite We loved the collaboration features and the simplicity of the platform. The templates are also awesome. Switched from [Workamajig](https://www.capterra.com/p/10533/Workamajig/) To have everything in one place! Review Source JA Jan A. MD Non-Profit Organization Management Used the software for: I used a free trial ### "Simple and easy suite" January 16, 2025 5.0 A great platform with many good features Pros The simple and easy setup. I like the interface. Cons The color scheme missing dark theme. Extra features Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[Trello](https://www.capterra.com/p/211559/Trello/)[Zoho Desk](https://www.capterra.com/p/169505/Zoho-Desk/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Reason for choosing SmartSuite I havent decided yet, but Bitrix24 has a good place Review Source GS Grant S. Director: Consulting and Training Insurance Used the software for: Less than 6 months ### "SmartSuite - A dynamic No Code Product" May 10, 2023 5.0 This has been a delightful experience. Pros The flexibility of the platform is impressive. The team is engaging and very responsive. Even with hugely challenging transitions I have found the team, and in particular \[sensitive content hidden\], very helpful. Having access to \[sensitive content hidden\] at webinars is also very insightful. Cons The importing of a huge database of information was a little challenging. Reason for choosing SmartSuite Just the overall experience. I have used all the other products. Review Source PS Patrick S. CEO Marketing and Advertising Used the software for: Less than 6 months ### "WOW, Asana meets Monday, Meets Air Table and Created a SUPER STAR" January 29, 2022 5.0 There aren't enough stars to give or great things to say about Smart Suite. When you think of a Software company or any company in general and all the things it should have, like customer service, capability, responsiveness, innovation, experience, great pricing, excitement for the future, talented leadership. Smart Suite has it all Pros So as someone that has built a software company in the past I am beyond impressed with how well everything works and how many options there truly are while maintaining simplicity. I originally was looking for something like asana to manage some internal + external client processes. Asanas Support was terrible and Smart Suite first got me with their customer service and onboarding. I was in touch with everyone I needed to be in real time and I wasn't sent one automated email telling me to watch a library of videos to find an answer that may not even be there. The ability to learn about the software allowed me to not only do what I needed better, but build a scalable marketing software that I could license to other companies. And the ideas that expand our vision for the company roll in daily. The price for scaling is incredible. There isn't a single aspect of this company that I am not beyond impressed with. Cons Really I can't think of any besides they are a young company. Young as in this software, but not in experience. It is VERY obvious they have software experience, A highly capable team on front end and back end, as well as funding. I actually love being on the ground floor of a product that I know is going to be so disruptive in the industry. Alternatives considered [Airtable](https://www.capterra.com/p/146652/Airtable/)[Trello](https://www.capterra.com/p/211559/Trello/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing SmartSuite Smart Suite took all of the best features from every competitor, put it in one platform, priced it better, made it simple, and gave me the best customer service and onboarding I have experienced in tech. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) The customer service was amazing, and the capabilities takes the best things from all those companies and beats anything on the market Review Source MS Monica S. Principal/CEO Design Used the software for: 1-2 years ### "Great for Designers" October 25, 2023 5.0 For creative firms, I like to use SmartSuite along with Milanote. The ability to create a dashboard view of the Milanote page within a solution means that all of the information for a task is at our fingertips. While we use Milanot for creative planning, SmartSuite is literally everything else in our business! Pros With SmartSuite I was finally able to find a solution that kept information visually accessible, and it links data across multiple solutions keeping information accurate. My team loves it too so team adoption was easy. Cons The two things I miss most about previous platforms is gantt charts and the Chrome/Gmail integrated ability to turn websites and emails into records in any solution with ease. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/)[ClickUp](https://www.capterra.com/p/158833/ClickUp/) ClickUp buried information inside information, so it was not user-friendly. I couldn't get my team to adopt it. I do miss their Gmail/Chrome Clipper tool. Monday became too expensive because of their pricing tiers. That said I like the way Smart Suite organizes information much better than eaiter of these. Review Source KH Kristin H. COO Hospitality Used the software for: 6-12 months ### "The PM Tool That Changed the Game" August 22, 2022 5.0 We are working to solve project management and sales tracking currently with SmartSuite - now that we have conquered those areas we are actively looking for other ways to utilize the platforms they have in place to make our lives easier. The customer support team is phenomenal - very responsive, super knowledgeable - no doubt the best in the business. Pros The ease of use for SmartSuite has completely changed how we work as an event management company. No more emailing around lists or tracking things in a spreadsheet - it is automated, and smart, just as the name implies. Cons I really cannot think of a single thing to dislike. Any time we ask about a change they make it happen. I only wish this software had been around 8 years ago when we started our business. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing SmartSuite The customer service and the possibilities to automate so many things! Review Source Uros M. CEO @ Flow Ninja Internet Used the software for: Less than 6 months ### "The most advanced project management software I've used so far" January 19, 2022 5.0 Pros The flexibility and ability to create unique views, custom boards and put our processes in one place. Cons A little higher learning curve than other PM softwares, but after you get over that it feels like magic. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Not enough flexibility when creating the product. Review Source CH Corinna H. Managing Director Marketing and Advertising Used the software for: 6-12 months ### "NoCode solution for Process Automation & CRM" December 18, 2023 5.0 It has become our one go-to source of truth for the full client journey (sales process / CRM) over client onboarding and day-to-day project management. We built several bridges to other tools to use the connectors for process automation and can for sure say this is a big time saver. In addition the set-up has been a core project of living our value of transparency with real-time info for all employees. Pros \- Variety of functions - general navigation and ease of use - amount of field type and permission control flexibility and customization Cons One limitation we ran into is the formula spectrum which is smaller than Excel/Sheets which can be a need for workaround in some perspectives. Alternatives considered [Airtable](https://www.capterra.com/p/146652/Airtable/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Permission Management, broader scope of integrations Review Source MK Murat K. Consultant Consumer Services Used the software for: Less than 6 months ### "Amazing product" May 3, 2024 5.0 Being a long time Notion user, it was a pleasure to use, setup and experience the platform. Fresh look, clean and modern interface. Users want to use the platform, unlike Notion, which can be confusing. Pros Clean interface, easy to use, innovative team. Cons No native desktop applications (yet). Having a desktop app for MacOS will be great. Switched from [Notion](https://www.capterra.com/p/186596/Notion/) Clean interface, company in general is forward thinking, innovative and listen to customer feedback. Review Source Nana S. Quality Assurance Information Technology and Services Used the software for: 6-12 months ### "Good platform for workflows and data management on all levels." January 20, 2022 5.0 Pros We used it for moving into a new house. The template Home Remodel Project was very helpful for an easy start. The Share View feature was very handy in sharing blueprints and measurements with contractors. Cons It's a great platform, I love it and can't see faults, so far away Review Source AG Anna G. Project Manager Information Technology and Services Used the software for: 1-2 years ### "Meet the best platform for data management so far" January 19, 2022 5.0 Pros We use SmartSuite everyday to track our features, tasks, timing, resources, storypoints and so on. What I personally like most is Charts and Dashboards that help to manage, compare and analyze various data. You can even share these data with people that don't use SmartSuite - there's a super-convenient, easy and secure functionality for this. Just send the link to any report in any view type - and you got it. Cons I like everything, honestly)) You should try it too Review Source NB Nikolay B. Project Manager Information Technology and Services Used the software for: 6-12 months ### "Getting things smart" January 19, 2022 5.0 When we started using SmartSuite, we don't need to use other tools anymore, except messengers, probably. When we need to plan a new feature - we do it in SmartSuite. Create a report about the team's progress - the same. Make changes to the current project - we go to SmartSuite. It's really flexible and makes processes smart and then the team makes taksk done. Pros Design and flexibility of the system for the team's needs. Cons Only minor issues. They have already been reported in the system. Review Source LS Lena S. engineer Information Technology and Services Used the software for: 6-12 months ### "An excellent tool for managing large projects in a company or conducting personal affairs" January 21, 2022 5.0 Our team uses SmarSuite to manage project tasks. We create tasks, assign them to team members, add statuses, add links, images, descriptions, and more. The tool helps to see the overall progress of the project and tasks in general. Pros Easy to create the necessary data, tables, lists, and graphs. SmartSuite helps to fully and effectively plan, implement and close projects. Also from the pros: Compilation of task reports; Possibility to create an infinite number of tasks; Beautiful and clear interface (in my opinion); The ability to change the color to any solution; Cons Since the tool is quite large and multifunctional, at first glance it may seem complicated. But if you spend a little time studying it, you can see all its great features and functionality. Review Source Eugene T. Software Engineer Information Technology and Services Used the software for: Less than 6 months ### "Great tool for task management!" January 21, 2022 5.0 Pros I consider SmartSuite is a useful tool for task tracking and team collaboration. Easy to use the service. Smartsuite user interface is intuitive and user-friendly. The capabilities of the platform are immense - from the overall solutions and applications to within the records themselves, automations, Zapier integration, ability to customize each individual report and view. Cons It'll take some time to learn the service, but there are many tutorials and help articles to do it more faster. Review Source GB Greg B. Partner Computer Software Used the software for: 6-12 months ### "Fantastic Product for Operations" January 20, 2022 5.0 Integration with our team was easy, both for straightforward and complex workflows. Pros SmartSuite is easy to set up, has an intuitive interface with everything at your finger tips, and really doubles down on all the best features in the landscape of low code/no code, workflow and operations management software. Cons Excited to see more dashboard features to complement the existing dashboards. Sounds like this is on the roadmap soon. Alternatives considered [Pipefy](https://www.capterra.com/p/144848/Pipefy/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing SmartSuite Better suite of features, easier to use interface. Review Source OH Oleh H. QA Automation Engineer Program Development Used the software for: 6-12 months ### "The next generation of excellent leadership" January 21, 2022 5.0 Pros Unmatched ability to customize or select a template from the list. The number of features is impressive. Export your work to the formats you need. There is also a great application for iOS and Android Cons Due to the huge opportunities, it is worth spending more time to get acquainted with the service - it's worth it! Review Source Erin N. Senior Copywriter Marketing and Advertising Used the software for: Less than 6 months ### "I have waited for years for this platform!" January 19, 2022 5.0 Pros Over my career, I've used virtually every type of work management platform ever created. SmartSuite is the perfect tool for our agency and it's beyond easy to use. Definitely a game-changer! Cons The only thing I don't like is that SmartSuite wasn't invented decades ago - it would have saved agencies (and me) countless headaches. Review Source GK Gerry K. Account Supervisor Marketing and Advertising Used the software for: Less than 6 months ### "Project & Process Management Nirvana" January 19, 2022 5.0 I've used a lot of "work management" platforms in my career. Nothing has been as user-friendly and as intuitive as SmartSuite. Been waiting too long for a platform like this to come along and may our collective agency lives easier to manage! I feel smarter since I've started using SmartSuite. Pros How easily it integrates with our other systems and tools. Easy to use, easy to figure out, easy to communicate and improves overall efficiency within our team. Cons Right now, there are no cons! It's a welcomed solution to a long-standing void for a tool that can do it all. Review Source EM Emma M. BBA Student Education Management Used the software for: Less than 6 months ### "The Future of Work" January 22, 2022 5.0 SmartSuites organizes every aspect of my life from everyday tasks to my career. Pros This product is the bridge between the traditional visual to do list where you check each box and a technology-first world. Cons I do not have any complaints about this software. Review Source FN FIlip N. Webflow Developer Information Technology and Services Used the software for: Less than 6 months ### "Flow Ninja Filip's review" January 25, 2022 5.0 Pros The Product is intuitive and easy to use also the UI look great so does the whole design Cons Honestly nothing is that difficult to use in SmartSuite, of course it took some getting used to, but not too much time. Switched from [Coda](https://www.capterra.com/p/193164/Coda/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Seems like better alternative Review Source NN Nikola N. QA/PM Information Technology and Services Used the software for: Less than 6 months ### "Nikola's Review" January 25, 2022 5.0 Great Pros It is so intuitive, UI is great, and serves user experience Cons A bit confusing UI for beginners Review Source AW Alison W. Public Relations Supervisor Marketing and Advertising Used the software for: I used a free trial ### "Insane amount of features" January 19, 2022 5.0 Love it! Everyone is collaborating a higher level. Pros The templates! The team at SmartSuite has thought of everything. Cons Nothing so far. So much more than just project management, it really works for processes. Review Source VR Verified Reviewer Mobile Developer Program Development Used the software for: Less than 6 months ### "Flexible, customizable and intuitive to use tool" January 21, 2022 5.0 Pros SmartSuite is a great tool that provides a lot of report type for every cases you need with lots of data types (text, date, numeric and many others). It's also allows you to use filtering and grouping which is very useful and customize each individual report. Cons There is no obvious cons for this program. The tool is easy to use and the process of investigating all the best feature of this tool will not take much time. Review Source EC Evan C. EVP of Data Science Computer Software Used the software for: Less than 6 months ### "Easy, Efficient, Seamless, Organized" January 20, 2022 5.0 SmartSuite makes me and my business so much more efficient. I can manage my entire operation from one platform, collaborate with colleagues, and keep everything organized and orderly. Migrating from my previous tool was stunningly easy, integrating with Slack to create new records is seamless, and they’ve clearly thought of every process imaginable with the number of templates they’ve created. Thank you SmartSuite! Pros Easy integration, easily managing my entire operation. Collaboration is straightforward. Cons None so far, wish I'd started with it sooner. Review Source TV Tamara V. Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Tamara's review" January 25, 2022 5.0 A better organisation so it helps me a lot as my job is all about organisation. Pros I love great design and the user experience is great as well. Cons It’s a little bit confusing for beginners but now everything is great. Review Source Similar Products Featured ## Related categories [Workflow Management](https://www.capterra.com/workflow-management-software/)[Team Management](https://www.capterra.com/team-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.