--- title: "ToolSense Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is ToolSense the right Asset Tracking solution for you? Explore 67 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/250292/ToolSense/reviews/" page_type: "reviews" language: "en" --- ToolSense 4.7 (67) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 4th, 2026 # Reviews of ToolSense Ease of use 4.5 Customer Service 4.5 ## Pros and Cons in Reviews JE Jeffrey B E CounselorArchitecture & Planning, 2 - 10 employeesUsed the software for: I used a free trial. “I appreciate how I can report issues quickly and I also like unique QR codes attached to every asset in aspect of solving problems toolsense customer service is topnotch“ August 3, 2025 ST Soheil T ResearcherHospital & Health Care, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Additionally, while the data and analytics provided by ToolSense can be useful, some companies may find that they have more data than they know what to do with, which could be overwhelming or difficult to manage.“ May 1, 2023 Arpit D Specialist - Software DevelopmentInformation Technology and Services, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Toolsense offers a great band of features which includes Real-time monitoring for zero downtime which makes it capable of predictive maintenance.“ August 6, 2024 JE John Lemuel E StudentCivil Engineering, 51 - 200 employeesUsed the software for: I used a free trial. “Regarding aspects of the product that may be difficult to use, some users may find the initial setup process to be complex, especially if they have complex workflows or existing tool management systems that need to be integrated.“ May 6, 2023 SO Stephanie O OwnerCosmetics, 11 - 50 employeesUsed the software for: Less than 6 months. “I like how you can customize forms as well as save everything you need to in your contacts and calenders.“ January 25, 2024 Sumit U Software EngineerComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “The things I disliked about ToolSense was that sometimes it shows some errors while scheduling the meeting. Except this I didn't found any other problem.“ July 14, 2023 Adesanmi O Program ManagerCivil Engineering, 11 - 50 employeesUsed the software for: 6-12 months. “From easy asset configuration to QR code scanning for issue reporting, IoT integration, and performance tracking, it simplifies operations and enhances productivity.“ June 20, 2023 DG Deepak G Technical Sales ExecutiveInformation Services, 11 - 50 employeesUsed the software for: 1-2 years. “The mobile app contains few function but is far less feature rich than the web app.“ April 23, 2023 ## Showing most helpful reviews Showing 1-25 of 67 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sumit U. Software Engineer Computer Software Used the software for: 2+ years ### "An Overview Of ToolSensw" July 14, 2023 4.0 My overall experience with ToolSense is very good and I will still use it in future and recommend it to others also. Pros ToolSense features that I liked very much were the scheduling with the help of which we can schedule the things we want. Other things I liked werw asset tracking, inventory tracking and many more. Cons The things I disliked about ToolSense was that sometimes it shows some errors while scheduling the meeting. Except this I didn't found any other problem. Review Source Adesanmi O. Program Manager Civil Engineering Used the software for: 6-12 months ### "My Review" June 20, 2023 5.0 Overall, ToolSense has been a game-changer for our inventory management, streamlining operations and boosting productivity. With its user-friendly communication platform, efficient asset management, and effective work order administration, we've experienced significant improvements. It took a few weeks to set up and integrate everything, but the results have been worth it. Pros ToolSense has everything you need to manage your equipment hassle-free. From easy asset configuration to QR code scanning for issue reporting, IoT integration, and performance tracking, it simplifies operations and enhances productivity. It's a fantastic platform that helps businesses operate smoothly and profitably, offering digital tools for better data management, improved communication, and increased profitability. Cons The mobile app could have more features compared to the web app, and additional customization options for workflows and notifications would be great. Cost can be a concern for smaller organizations, and there might be some technical challenges when tailoring the platform to unique requirements. Review Source VR Verified Reviewer Analyst Financial Services Used the software for: 2+ years ### "Nothing too fancy, and will efficiently do the job" July 28, 2023 4.0 Even while it has certain drawbacks, like a steep learning curve and subscription price, the advantages of increased productivity, straightforward tool monitoring, and customizable features make it an excellent choice for many firms. Pros What I enjoyed best about ToolSense was how much more efficient my operations were. You can manage projects effectively and reliably while also performing precise data analytics. Cons Setting adjustments to get the project to function exactly how I wanted them to were challenging. Additionally, the system appeared to load information about projects  very slowly. Review Source Heather W. Data Analyst Information Technology and Services Used the software for: 6-12 months ### "Leading asset tracking software" June 24, 2023 5.0 I have experienced positive insights on best asset governance practices from this platform. It is easy to run organization and ensure workflows are under safe environment with Toolsense. Tracking everything in the enterprise has been the joy of each IT member. Pros Toolsense has stable tools that tracks assets efficiently in the organization. It keeps well categorized asset database that classifies all equipments owned by the company. It has enhanced quick growth of the enterprise by managing funds effectively. Cons The organization data on asset management has never been compromised since we deployed this tool. Review Source Hina S. Analyst Information Technology and Services Used the software for: 6-12 months ### "Easy-to-Use ToolSense Asset Tracking Tool Saves Time and Money" April 28, 2023 4.0 Using ToolSense has been a wonderful experience for me. They have a fantastic customer support staff that is always eager to assist with any queries or problems I may have. The programme is feature-rich and simple to use, making it an excellent tool for tracking tools. I can gain insight into the use and condition of my tools thanks to the reports. Any person looking for a tool tracking solution should use ToolSense, in my opinion. Pros To quickly keep track of my tools and equipment, ToolSense was really practical. It was nice to be able to immediately identify the tools I had available and their locations by scanning barcodes and RFID tags. I also appreciated how simple it was to view my inventory information from any computer or device. Cons It was difficult to adjust settings to make the project work exactly the way I wanted it to. Additionally, the system seemed to be slow and sluggish when it came to loading project data. Review Source Jordan P. Arquitecto Construction Used the software for: 1-2 years ### "ToolSense is very Helpful Preventive Maintenance Platform." July 2, 2023 5.0 ToolSense customizable Forms capability is nice and to share project data and manage workflow and other employees databases management i like the functionalities. Pros ToolSense collaboration on many of our Construction and Architectural project Engineers and the task scheduling the platform is amazing.It provides excellent project equipment management functions and through ToolSense the easy reporting is also a very effective. Cons Helpful Construction project workflow management tool and getting started was not challenging and nothing to dislike. Review Source Rishi G. Founder and CEO Marketing and Advertising Used the software for: 6-12 months ### "Best Asset Management Tool!" June 25, 2023 5.0 My overall experience with ToolSense is extremely awesome. It is easy to setup and user-friendly. UI is awesome and also has a mobile app so you can do pretty much everything from this mobile app and no need to be on-site everytime you can get real-time data from anywhere and serve your clients. I highly recommend ToolSense. Pros ToolSense gives you the ability to track all of your assets from small to big in one platform which helps you deliver better results to your clients because now you can track data and improve the quality of maintenance of your assets. The best feature of ToolSense is it offers you real-time data on the usage of your assets which helps you optimize your assets in a much more efficient and effective way. It is a very effective platform to increase the productivity of your company and save a lot of time. Cons For me, it gives you everything you want like assets management, tracking, analytics and even the mobile app I have nothing to dislike about ToolSense. Review Source Hillary R. Sales Assistant Construction Used the software for: 1-2 years ### "Quite Functional Construction Projects Assets Tracking System." June 7, 2023 5.0 Nice and reliable Assets allocation platform and the project equipment management and collaboration is impressive. Pros ToolSense features are very flexible and they are easy to manipulate and its tracking capability is productive.The project time management is very excellent and the data migration through its stable integration functions is simple. Cons ToolSense customization during the initial point was simple and no technical help was needed to fully implement the system. Review Source Ayush K. Software Engineer Intern E-Learning Used the software for: I used a free trial ### "ToolSense- An efficient work-order and asset maintainer" October 14, 2023 5.0 Overall with features like customizing, asset and work order management especially the "QR" one , if it works on some more areas it just can be a deadly tool! Pros As a developer working continuously at various platforms in our office it's "QR" feature is just amazing which on almost daily basis helps to easily locate and grab data that we require. Infact I would really appreciate how well integrated it is for efficiently managing so many things at one place and that too at a decent price. Cons While development I often require to use my mobile device too, but in that scenario it's just not that efficient as it in web. So maybe little work can be done in that aspect apart from that I am really enjoying doing my work over this platform. Review Source Arpit D. Specialist - Software Development Information Technology and Services Used the software for: Less than 6 months ### "Problem solver in the Company" August 6, 2024 5.0 The overall experience is positive and recommended for other users to get started with this tool. We have had amazing smooth implementation process. Pros Toolsense offers a great band of features which includes Real-time monitoring for zero downtime which makes it capable of predictive maintenance. It also offers great integration capabilities with user-friendly behavior. Cons It is an expensive tool and is complex in usage, it requires high internet with no downtime to operate on real-time scenario. Sometimes the customizations are limited to what is expected. Review Source Response from ToolSense August 12, 2024 Thank you! Offline Mode for the App will go live in a couple months 😊 VR Verified Reviewer Geschäftsführer Facilities Services Used the software for: Less than 6 months ### "Alles auf einen Blick" June 25, 2022 5.0 Wir können endlich fundierte Entscheidungen zum Einsatz unserer Maschinen treffen. Pros Die Zeitersparnis bei unseren Objektleitern ist noch größer als Anfangs gedacht. Und es ist super einfach für unsere Reinigungskräfte zu bedienen! Cons Wie bei jeder Software muss man die eigenen Mitarbeiter zuerst abholen. Switched from [ON!Track](https://www.capterra.com/p/163550/ON-Track-Asset-Management/) Toolsense arbeitet mit all unseren Lieferanten bereits zusammen Review Source Response from ToolSense October 22, 2022 Thanks a lot! GD Gevorg D. developer Internet Used the software for: 6-12 months ### "A great tool for businesses of all sizes" May 29, 2023 5.0 Pros One of the things I like best about ToolSense is that it's really easy to use. The interface is simple and intuitive, and it's easy to find the information you need. I also like that ToolSense is very customizable. You can create custom reports, workflows, and alerts, so you can tailor the software to your specific needs.Another thing I like about ToolSense is the customer support. I've had a few questions along the way, and the support team has been very helpful. They've always been quick to respond, and they've been able to answer all of my questions. Cons \- Can be expensive for small businesses- Mobile app could be improvedOverall, I'm really happy with ToolSense. It's a great tool for tracking tools and equipment, and it's helped me to improve my productivity and efficiency. I would definitely recommend it to anyone who is looking for a tool to help them manage their tools and equipment. Review Source AV Akula V. Analyst Computer Software Used the software for: 1-2 years ### "Excellent...!" April 1, 2024 5.0 Pros It made tracking, organizing, and maintaining tools effortless, which is crucial for any organization dealing with a large inventory of equipment. Cons the interface to be slightly overwhelming at first glance. Review Source pS priyanka S. DATA ANALYST Furniture Used the software for: 6-12 months ### "perfect way to reach to the new level of efficiency" June 17, 2023 5.0 it helps in powerful maintenance workflows with Higher utilization of our resources in an organization. Pros its helps to manage all assets on a single platform Cons all features are perfect to use and manage the things Review Source ST Soheil T. Researcher Hospital & Health Care Used the software for: Less than 6 months ### "Asset Operations Platform" May 1, 2023 5.0 Pros ToolSense is a super helpful platform for construction companies that want to boost their operations and work more efficiently. The platform offers a range of tools that help companies track their equipment and inventory, monitor worker safety, and make data-driven decisions based on real-time analytics. ToolSense can help reduce the risk of lost or stolen equipment and materials, prevent accidents and injuries on job sites, and improve worker productivity. Cons ToolSense may not be the best fit for smaller construction companies or those with limited resources, as the platform may be expensive and require a significant investment in hardware and software. The platform may also require some technical expertise to use effectively, which could be a challenge for companies without experienced IT staff. Additionally, while the data and analytics provided by ToolSense can be useful, some companies may find that they have more data than they know what to do with, which could be overwhelming or difficult to manage. Review Source VR Verified Reviewer Online Marketing Manager Marketing and Advertising Used the software for: 6-12 months ### "A great tool for mid/large businesses" April 8, 2023 5.0 Once I understood how to enter/modify equipment in its inventory management platform, it was very easy to maintain it. Pros Helped a client do inventory management using ToolSense, and I was able to use it for a few months. It has basically everything you'd need for managing your equipment (the client was renting digging equipment) and one cool thing is the option of assigning QR codes for each piece in the inventory - which can be later scanned remotely and recognizing it. Cons It's expensive but given its main target (mid/large/enterprise companies) it might not be such an issue paying a few hundred $/month. You also need to be trained a bit to understand it better. Review Source SJ Shreyansh J. Creatives head E-Learning Used the software for: I used a free trial ### "Toolsense review " June 3, 2023 4.0 It is really a good tool and has helped be in my work. I did rate it critically considering other available tools, But it has many features that I can find in a single place. Pros Inventory management as it provides comprehensive solution for managing inventory across various locations, tracking stock levels, generating purchase orders, and automating reorder points. Cons I think that would be customising appearance. I would like to have some more features. Review Source PD Patrick D. COO Facilities Services Used the software for: Less than 6 months ### "Super Tool um unsere Maschinenflotte zu verwalten" December 10, 2022 5.0 Wir verwalten alle unsere Reinigungsmaschinen sowie Geräte, welche regelmässig gewartet werden müssen. Pros Mobile Verwendung ist für uns entscheidend und ist mit ToolSense super gelöst. Cons Einige Darstellungen sollte man personalisieren können. Dahingehend ist es noch etwas steif. Alternatives considered [Avrios](https://www.capterra.com/p/149720/Avrios/) Reason for choosing ToolSense Bessere Funktionen, Besseres Abo-Modell Review Source Response from ToolSense December 16, 2022 Hi Patrick - thanks a lot for the great feedback! BK Bilal K. Blogger Business Supplies and Equipment Used the software for: 6-12 months ### "The Best Tool for Equipment Inventory Management" June 22, 2023 5.0 Our overall experience with ToolSense has been excellent. Pros ToolSense helps us easily and efficiently manage our equipment inventory because it allows us to configure our assets, create QR codes for them, integrate IoT, and more. The platform helps you keep track of your assets (machines). Cons It could be expensive for small and medium-sized businesses. Review Source MS Marcel S. Rechnungswesen Construction Used the software for: 1-2 years ### "Assets" October 18, 2022 4.0 sehr übersichtlich und benutzerfreundlich Pros Übersicht, Tickets, Tracking, firmengruppenübergreifend Review Source Response from ToolSense October 22, 2022 Thank you! sravani S. Data annotator Animation Used the software for: Less than 6 months ### "ToolSense has been a wonderful experience for me everyone must try this." December 17, 2023 5.0 Before I used toolsense m operations were much more time-consuming. Pros ToolSense is a user friendly interface and easy it navigate. I would like to appreciate its versatility. I liked best that the efficiency of my processes got way better through ToolSense. Cons To be honest it it hard to tell, but since I'm using it, there were no noticeable disadvantages for me. Review Source DP Divya P. technical Recruiter Information Technology and Services Used the software for: Less than 6 months ### "Great platform for inventory management" April 28, 2023 4.0 I am happy with overall experience. Pros The best part about this its user interface is very easy and user friendly. I am using this for inventory management. Really helpful. Cons While taking the access over the phone then there are some glitches. Review Source VR Verified Reviewer Control engineer Mechanical or Industrial Engineering Used the software for: Less than 6 months ### "Nice and easy to use" October 10, 2022 4.0 Pros Good sevice, product and help if needed Cons So features are not intuative when using then the first time. Review Source JBE Jeffrey B E. Counselor Architecture & Planning Used the software for: I used a free trial ### "Toolsense tool" August 3, 2025 5.0 Pros I appreciate how I can report issues quickly and I also like unique QR codes attached to every asset in aspect of solving problems toolsense customer service is topnotch Cons I don’t like how toolsense website works sometimes while trying to navigate some features like QR code it stops working Review Source KM Keaton M. ND Airlines/Aviation Used the software for: Less than 6 months ### "Inventory tool" August 27, 2025 5.0 Pros Toolsense inventory management doesn’t have stress to navigate and payment processing is smoother and easier Cons I’m not able to check my payments history and at some point it does lag which I had to re-start again Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.