# Microsoft Lists Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Microsoft Lists the right Productivity solution for you? Explore 12 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/251418/Microsoft-Lists/reviews --- Microsoft Lists 4 (12) [View alternatives](https://www.capterra.com/p/251418/Microsoft-Lists/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Microsoft Lists Ease of use 3.7 Customer Service 3.3 ## Showing most helpful reviews Showing 1-12 of 12 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use John G. Founder Information Services Used the software for: 1-2 years ### "Microsoft Lists is a great app for creating lists" October 18, 2022 5.0 I use it to keep track of a number of items. I keep a list of gift ideas for my wife on there too. Any time she mentions she likes or wants something I jot it down. Pros I like how easy to Android app is to use. It's fast too. I create all sorts of lists. I keep a list of blog ideas. Anytime I think of an idea for an article I open the app, jot down a quick note and move on with my life. Cons It's a simple app that does its job well. Reason for choosing Microsoft Lists It came with Microsoft 365. Review Source SR Scott R. Training Coordinator Construction Used the software for: Less than 6 months ### "Use Lists to track your deadlines" July 14, 2025 4.0 100% would recommend and plan to continue using this program for the foreseeable future. Does everything we need, and well worth it now that we have it all figured out. Pros We use Microsoft Lists to track client training records. Using Power Apps, we've been able to set reminders of upcoming expiry dates sent directly to the client. Cons Set up and use of Power Apps was difficult but once we got it nailed down, is pretty simple to repeat and maintain. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Excel was not as visually appealing and didn't do everything we wanted it to do. Review Source FS Filip S. Education coordinator Higher Education Used the software for: Less than 6 months ### "Task managment tool integrated with Microsoft ecosystem" December 2, 2023 3.0 Familiar design fit perfectly with other Microsoft tools like Teams and with app it is available everywhere but still missing some features and templates. Pros Known Microsoft environment and integration with other Microsoft tools make it easy to use for simple task tracking. Cons There is no flexibility and small number of templates to start with specially with strategic planing. Switched from [Perdoo](https://www.capterra.com/p/158539/Perdoo/) It is available with other Microsoft 365 desktop, web and mobile apps. Review Source AB Aaron B. CEO Non-Profit Organization Management Used the software for: 2+ years ### "Lists is worth the learning curve" December 19, 2024 4.0 Pros Lists has got to be the most underrated app available in the 365 suite. Few colleagues I speak to even know it exists - but it can do so much! If you are tracking data or managing processes with Excel, Lists is a great solution to make your data more stable and functional. There are so many integration and automation options to increase functionality. Having IT expertise helps take it to the next level (Power BI dashboards, etc.) but even just the basics are worth checking out. Cons The interface is a bit clunky and there is definitely a learning curve, but it's worth it. Take the time to learn about all the features and how to leverage it, and then build capacity within your organization to leverage what it can do. Review Source VR Verified Reviewer Software Developer and IT Support Computer & Network Security Used the software for: Less than 6 months ### "Easy Lists" February 16, 2025 5.0 Overall experience with Lists was great. It kept me to doing work from scratch and saved a lot of tim. Pros Simplicity, design, professional and very well integrated within 365 ecosystem. Cons A bit tricky to handle permissions and automation. Review Source JS Jade S. HR Retail Used the software for: Less than 6 months ### "Helps me understand the work process and deployment " April 25, 2025 5.0 Fantastic - really helped with the teams productivity and forward planning Pros Fantastic for overview of our work in the team and collaborative work Cons I didnt like it being online where I had to click into different sites to get in but this has improved a lot with the desktop application Review Source LR Lakshman R. IT Education Management Used the software for: 1-2 years ### "Microsoft Lists : A sleek, responsive app experience" November 5, 2023 4.0 Microsoft Lists is centred around collaborating with list items over an extended duration of time. Pros Microsoft Lists is a straightforward, clever, and adaptable method to organise your job and manage all the data that is particularly important to your company. Cons One of the downsides of Microsoft Lists is customising Lists with extensive fields and information might require extra time and knowledge, particularly in sophisticated circumstances. Review Source VR Verified Reviewer Process Analyst Management Consulting Used the software for: 1-2 years ### "Pro's and Con's of Microsoft Lists" March 26, 2024 4.0 We use it both to track our progress and to-do's, and as a database of the items we developed. The list and kanban view are really useful but it lacks variety of views Pros It is easy to set up and allows you to share your progress with your team seamlessly Cons Its capabilities, compared to otheralternatives in the market are limited. Setting reminders is a whole task by itself. Review Source Shane J. Data Analyst Government Administration Used the software for: 6-12 months ### "A more advanced spreadsheet" June 29, 2022 4.0 I view Lists as an expanded spreadsheet. It's a communication tool with additional file storage. It's definitely a better spreadsheet Pros My favorite thing about Lists is how easy it is to start. You can set up a new list from an existing spreadsheet with a single click. Other nice features include integration with an address book and the ability to easily access other documents from within the List. Cons It's pretty easy to do basic things, but to do advanced features some level of coding is necessary. And the online resources aren't very helpful for learning those things. Review Source Enrico G. Language Technologies Specialist Translation and Localization Used the software for: Less than 6 months ### "Bug tracking system set up in seconds" February 7, 2023 4.0 I needed a way to easily deplori a solution among colleagues to track the bugs in an application I wrote, and Lists offered me just that. The integration in Teams made it possible to have a unified solution ready in seconds. Pros Integration within the Office suite, especially Teams Cons Not as flexible as other products, but it's still a good solution for basic use cases. Review Source AS Andres S. Recruitment manager Outsourcing/Offshoring Used the software for: 2+ years ### "Good alternative to excel" February 14, 2023 4.0 It is a great alternative for power automate / Power BI / Power apps. Pros It is an easy-to-use platform that has some integration limitations outside of Microsoft. However, it works well within the Microsoft Suite. Cons It gets stuck often, it slows the system down Review Source MD Matija D. Principal Higher Education Used the software for: I used a free trial ### "Complex tool for simple tasks lists" November 16, 2023 2.0 I would like to have option to create list of tasks and then add additional content or context to it. Pros Integrated in Microsoft Office tools and easy to export in excel. Cons New window for any task you create make it difficult to use when need fast to do list. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) I still use Asana for daily task creation Review Source Similar Products Featured