--- title: "Xerox Workplace Suite Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Xerox Workplace Suite Software - reviews, pricing plans, popular comparisons to other Print Management products and more." source_url: "https://www.capterra.com/p/253500/Xerox-Workplace-Suite/" page_type: "product" language: "en" --- # Xerox Workplace Suite Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Xerox Workplace Suite ## What is Xerox Workplace Suite? Xerox Workplace Suite is a useful program for authorizing access to a company's printers. With this software, it is possible to manage workflows, control the costs to the company, and ensure that sensitive documents do not end up in unauthorized hands. The software is installed on the company's servers and, thanks to its modular structure, allows companies to download only the features they really need. ## What is Xerox Workplace Suite used for? [Print Management](https://www.capterra.com/print-management-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Xerox Workplace Suite?[Manage this product listing](https://www.g2.com/products/xerox-workplace-suite/claim_requests/new?auto=true) ## Xerox Workplace Suite Overview Updated August 2026 AI summary Xerox Workplace Suite enables small businesses to manage and control their print environments through centralized print management tools. Supporting mobile printing, multi-printer environments, and reporting features, it gives organizations flexibility in how they deploy and monitor print activity. The suite is accessible across cloud, web, and mobile platforms, accommodating a range of operating systems and devices. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Xerox Workplace Suite 5.0 (2) VS. [4.5 (65)](https://www.capterra.com/p/133655/PaperCut/reviews/) Starting Price Contact vendor Starting Price $435 Per User, One Time Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (2) Ease Of Use 4.3 (204) Value For Money 4.0 (1) Value For Money 4.4 (186) Customer Service 3.0 (1) Customer Service 4.5 (185) ## Xerox Workplace Suite alternatives Highest Rated [5.0 (2)](https://www.capterra.com/p/10016674/Pharos-Cloud/#reviews) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Vasion Print](https://www.capterra.com/p/211077/Printerlogic/) [4.8 (204)](https://www.capterra.com/p/211077/Printerlogic/reviews/) Starting price $121.80 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/211077/Printerlogic/) [HP PrintOS](https://www.capterra.com/p/10026070/HP-PrintOS/) [4.7 (28)](https://www.capterra.com/p/10026070/HP-PrintOS/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10026070/HP-PrintOS/) [uniFLOW](https://www.capterra.com/p/210708/uniFLOW/) [3.2 (6)](https://www.capterra.com/p/210708/uniFLOW/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 50% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/210708/uniFLOW/) [View all alternatives](https://www.capterra.com/p/253500/Xerox-Workplace-Suite/alternatives/) ## FAQs about Xerox Workplace Suite Overview ### What company size and specific industries is Xerox Workplace Suite built for? Xerox Workplace Suite is designed for businesses that use printers, including large corporations, small and medium-sized businesses, government agencies, and trade associations. It fits organizations across different sizes that need print-related software for office environments and public-sector or membership-based groups. Features and Usability ### What are the key features of Xerox Workplace Suite? Xerox Workplace Suite offers authentication, mobile printing, multi-printer support, print management, and reporting/analytics. These core features cover user verification, printing from mobile devices, control across multiple printers, print job administration, and usage reporting for tracking print activity. Getting Started and Support ### What training and onboarding options does Xerox Workplace Suite offer? Xerox Workplace Suite provides documentation and videos to help teams get started. Documentation offers written reference material for setup and feature guidance, while videos support visual walkthroughs and self-paced learning for users who want to review tasks step by step. Getting Started and Support ### What customer support options does Xerox Workplace Suite offer? Xerox Workplace Suite provides email/help desk, FAQ/forum, knowledge base, and phone support. Users can turn to written resources for common questions or contact support directly for more specific issues. No reviewer feedback about support experience is available here, so no claims can be made about response times or helpfulness. ## Features AI summary Based on 370 Print Management reviews Capterra data shows that buyers of print management software rank the following features as their top priorities: - **Billing & Invoicing** (**63%** of reviewers rated this feature as critical) - **Multi-Printer Support** (**57%**) - **Secure Print Job Release** (**46%**) Xerox Workplace Suite includes **Multi-Printer Support**, which helps organizations manage printing across multiple devices and locations from a single system. However, it does not include **Billing & Invoicing** or **Secure Print Job Release**. Its support for **Multi-Printer Support** is especially useful for businesses with shared printer fleets, allowing teams to maintain consistent print operations, reduce device management complexity, and keep workflows running efficiently. Multi-Printer Support 4.5 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Supports printing from multiple connected printers Reporting/Analytics 4.5 (2) 0.00% of 2 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Authentication Verify the identity of users/devices to enable secure access Mobile Printing Print from mobile devices Print Management Helps control, track and monitor printing processes Xerox Workplace Suite 5 features ### All Features - Authentication: Verify the identity of users/devices to enable secure access - Mobile Printing: Print from mobile devices - Multi-Printer Support: Supports printing from multiple connected printers - Print Management: Helps control, track and monitor printing processes - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data --- Features 4.5 (2) 4.5 Based on 2 reviews ## Pricing Value for money 4.0 (1) Value for money 4.0 (1) 4.0 Based on 1 reviews ## Support, customer service and training options Customer Service 3.0 (1) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.0 (1) 3.0 Based on 1 reviews ## User reviews Overall rating 5.0 Based on 2 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent HL Haba L. Content Manager Newspapers ### "Xerox won't let you down." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 March 5, 2024 It is a great software and offers exactly the security I need. Pros The documents are always safe from other hands, it is nice that I can offer access to documents for each employee. Document security is important in my business. Cons It was hard to setup but support did his job best helping us. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Lourdes G. Asistente al cliente Supermarkets ### "Todas las funciones en un solo lugar." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 March 3, 2023 Es muy buena a facilitado el manejo y control de recursos impresión y escaneado en un solo lugar en forma intuitiva. Pros La facilidad de uso, la versatilidad para manejar varios dispositivos y concentrarnos en un solo lugar. Cons En algunas ocasiones muestra conflicto con los distintos dispositivos instalados. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.