--- title: "GEMS Grant Easy Management Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about GEMS Grant Easy Management Software - reviews, pricing plans, popular comparisons to other Grant Management products and more." source_url: "https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/" page_type: "product" language: "en" publication_date: "2026-10-15" --- # GEMS Grant Easy Management Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 15, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) GEMS Grant Easy Management Software ## What is GEMS Grant Easy Management Software? With GEMS Grant Easy Management Software you can manage the entire grants process from grants identified through post award management in one place, with your whole team. GEMS PRO for NON-PROFITS increases the productivity of your grant staff and preserves your institutional memory. GEMS PREMIUM for GRANT WRITING CONSULTANTS allows you to manage multiple clients' work in one account, and give each client access to only their data. Unlimited training is free with an annual subscription ## What is GEMS Grant Easy Management Software used for? [Grant Management](https://www.capterra.com/grant-management-software/) Top alternative Featured Overall rating Based on 17 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $89 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for GEMS Grant Easy Management Software?[Manage this product listing](https://www.g2.com/products/gems-grant-easy-management-software/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### GEMS Grant Easy Management Software 4.6 (17) VS. [4.8 (407)](https://www.capterra.com/p/158382/Submittable/reviews/) Starting Price $89 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (17) Ease Of Use 4.6 (192) Value For Money 5.0 (14) Value For Money 4.6 (181) Customer Service 5.0 (13) Customer Service 4.8 (184) ## GEMS Grant Easy Management Software alternatives [4.3 (718)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [4.7 (43)](https://www.capterra.com/p/232111/RQ-Awards/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (73)](https://www.capterra.com/p/140294/OpenWater-Awards/reviews/) Starting price $5100.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars Highest Rated [Instrumentl](https://www.capterra.com/p/233384/Instrumentl/) [5.0 (192)](https://www.capterra.com/p/233384/Instrumentl/reviews/) Starting price $179.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/233384/Instrumentl/) [View all alternatives](https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/alternatives/) ## FAQs about GEMS Grant Easy Management Software Overview ### Which roles and teams benefit most from GEMS Grant Easy Management Software? GEMS Grant Easy Management Software is most used by grant writers, grant consultants, and fundraising professionals managing proposals, deadlines, funder requirements, and application materials. Program and project managers use it to track grant-supported work, while executive directors, CEOs, principals, and operations administrators oversee funding pipelines, reporting responsibilities, and organizational priorities. Answer based on 17 reviews Overview ### What company size and industries is GEMS Grant Easy Management Software built for? GEMS Grant Easy Management Software is built for small businesses, with 100% of reviewers in this segment, primarily in nonprofit organization management (47%). It serves grant writers, consultants, nonprofit leaders, and development staff, with additional use among writing and editing (29%) and fundraising organizations (12%) for grant management. Answer based on 17 reviews Features and Usability ### What are the key features of GEMS Grant Easy Management Software? GEMS Grant Easy Management Software offers grant application management, grant award tracking, and grant discovery for grantseekers. It also includes workflow management, approval process control, role-based permissions, and audit trail features, plus budgeting/forecasting, payment tracking, reporting & statistics, document management, and alerts/notifications for grant administration. Integrations ### Which third-party tools and platforms does GEMS Grant Easy Management Software integrate with? GEMS Grant Easy Management Software integrates with Google Calendar and Google Drive. These native connections cover calendar scheduling and file storage within the Google ecosystem, giving users two third-party integration options for organizing grant-related work and documents. Getting Started and Support ### What training and onboarding options does GEMS Grant Easy Management Software offer? GEMS Grant Easy Management Software provides in-person training, live online sessions, webinars, and videos to help teams get started. In-person training supports direct instruction, live online sessions allow guided setup remotely, webinars cover topics in a group format, and videos provide self-paced reference material. Getting Started and Support ### What customer support options does GEMS Grant Easy Management Software offer? GEMS Grant Easy Management Software provides email/help desk, FAQ/forum, knowledge base, and phone support. No reviewer feedback on support experience is available, so support quality, response speed, and helpfulness cannot be assessed from user comments. The listed channels indicate multiple ways to seek product assistance. ## Features AI summary Based on 730 Grant Management reviews Capterra reviewers highlight these as the features buyers care about most when choosing grant management software: - **Customizable Forms** (**70%** of reviewers rated this feature as critical) - **Customizable Questions** (**63%**) - **Grant Application Management** (**69%**) GEMS Grant Easy Management Software supports **Grant Application Management**, which helps organizations organize submissions and manage the application process more efficiently. However, it does not include **Customizable Forms** or **Customizable Questions**. Instead, it offers other important capabilities that reviewers also value, including **Grant Discovery** (**62%**), **Due Date Tracking** (**58%**), and **Grant Award Tracking** (**51%**). These features help businesses find new funding opportunities, stay on top of deadlines, and monitor awarded grants, providing teams with better visibility across the grant lifecycle. Grant Application Management 4.7 (17) 76.47% of 17 reviewers that rated this feature as important or highly important Track and manage the status of grant applications Grant Award Tracking 4.7 (17) 76.47% of 17 reviewers that rated this feature as important or highly important Track grant submission requirements, deadlines, and financial documentation for awarded grants Collaboration Tools 4.4 (16) 62.50% of 16 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges GEMS Grant Easy Management Software 36 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budgeting/Forecasting: Create budgets based on historical data and future projections - Categorization/Grouping: Organize and group data or items based on various criteria - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Contact Management: Manage, organize, and store contact information - Contract/License Management: Track, store, and access client contracts or licenses - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Document Management: Store, manage, and track all electronic documents in a centralized location - Due Date Tracking: Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken - Email Reminders: Reminders sent via email - Financial Reporting: Generate reports to assess the financial performance of an organization - For Grantseekers: Software designed for grantseekers - Grant Application Management: Track and manage the status of grant applications - Grant Award Tracking: Track grant submission requirements, deadlines, and financial documentation for awarded grants - Grant Discovery: Automatically search funding sources and alert uses when grant opportunities arise - Impact Measurement: Collect data to measure/track the positive impact an organization, nonprofit, or program has on social, environmental, or other groups. - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Payment Tracking: Track sent and received payments, invoices, and bills. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Status Tracking: Track the status over time for a request, process, asset, or transaction - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (17) 4.6 Based on 17 reviews ## Pricing Value for money 5.0 (14) Free Trial Free Version Free $0.00 Pro $89.00 Flat Rate,Per Month Premium $114.00 Flat Rate,Per Month Enterprise $149.00 Flat Rate,Per Month Value for money 5.0 (14) 5.0 Based on 14 reviews ## Integrations [ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (13) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (13) 5.0 Based on 13 reviews ## User reviews Overall rating 4.6 Based on 17 reviews Filter by rating Counts reflect reviews available in this feed. 5(14) 4(2) 3(0) 2(0) 1(1) Mentioned topic Recent reviews first, then most helpful GW Grant Writer Grant Writer Used the software for: 3-5 years ### "GEMS meets my firm's needs for all clients- big and small!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 Pros GEMS allows me to seamlessly manage multiple clients' grant portfolios all in one place. Deadline reminders and communication with funders, clients, and teammates is facilitated through the platform. Instead of keeping funder information in my head, on a spreadsheet, or on post-it notes on my desk, I keep it all in GEMS where it's accessible to all. Since using GEMS, my firm's procedures have tightened up considerably- from application prep to submissions to funder communication to award procedures... it's all improved thanks to GEMS! Cons I would love to have an app for mobile use- I've heard it's coming soon and I can't wait! FC Fundraising Consultant Fundraising Consultant Used the software for: 1-3 years ### "Changed my organization and productivity for good!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 17, 2022 GEMS has been a game changer for my business. GEMS provides amazing learning opportunities with its creators to get on a video chat and ask questions, receive tutorials, and really feel like you are utilizing the system to the fullest extent. After attending an online class, I felt confident to dive in and use GEMS to help me get organized and stay on task. My productivity has increased and my stress has decreased because I can efficiently and effectively keep track of my work. I recommend GEMS to every grant writer I know to help them stay organized and never stress about remembering a deadline again! Pros I find GEMS incredibly easy to use and it helps me stay organized and focused on current and upcoming work. It is also very helpful when discussing projects with my clients because all of the information is at my fingertips and I can let them know the status of all the projects I have worked on for them. Cons I like that GEMS is continuously making improvements to their system so certain things that I didn't like when I first started using have changed as their team makes improvements to the system. CE CEO CEO Used the software for: Less than 1 year ### "Poor Choice" 1.0 August 17, 2022 Pros The reporting tool was very nice. I thought the clients would enjoy it. Cons The software is not user-friendly for the client or my team. OM Operations Manager Operations Manager Used the software for: 1-3 years ### "GEMS Review " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 Overall, we have had an outstanding experience with GEMS. Any issues that have come up, we have received support on and the issue resolved. The on going learning experiences with the Master Classes are an added bonus and so insightful. The team at GEMS also want feedback from the users, as they have reported making changes to the software based on user suggestions. It is nice to be heard. Pros There are many feature in GEMS that I find to be really great. As a new user to the software and to fundraising, I found GEMS to be very user friendly. Tracking of tasks and running reports has been very helpful for both our team and clients. The support provided by the GEMS team has been amazing! We absolutely love attending the Master Classes to learn more about how we can utilize the software better. Cons As I was thinking of the one thing I had planned to write, I realized how I could change a setting to make it work. :) At this time, I don't have anything that I like the least about software. Jan R. Principal Used the software for: 1-3 years ### "Grants Software Designed with the Grantwriter in Mind" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 8, 2022 My experience has been a more effective and efficient way to track grants on both the application side and the active grant side. Pros GEMS has the most functionality among all the grant software I have used. It is a filing system, a tracking system, and a reporting system. With minimal information inputted, I can produce detailed reports for board members and leadership teams to see. I used to have three different systems to accomplish what GEMS does in one system. Cons For me, there are no cons. This software does exactly what I need it to do. GW Grant Writing Consultant Grant Writing Consultant Used the software for: Less than 1 year ### "GEMS is great!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 21, 2022 GEMS has been wonderful. It has great visuals and is great for staying on top of tasks, tracking the progress of an application, and reporting funding. Pros The organization for grants is unbeatable. Gems is wonderful for streamlining the process. Cons The only thing I don't love about GEMS is the library. It is wonderful to be able to upload important documents, but I still keep a separate Google Drive for each client because GEMS does not have a way to categorize documents in the library. Without folders or a way to categorize, it becomes a hodge podge of documents to sort through utilizing the search bar. JA Jacquelyn A. CEO Used the software for: 1-3 years ### "Best tool for managing many nonprofits" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 19, 2022 Pros The ability to customize the process for my subcontractors' work has been the most critical for my business. Cons The thing I least like about GEMS is the save button being only at the far bottom of a page. My subcontractors making changes but forget to scroll down to the bottom. Plus, GEMS doesn't remind you that you made changes that aren't saved before you leave the page. EA Executive Administrator Executive Administrator Used the software for: 3-5 years ### "Took grant management up a level" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 5, 2022 Took our grant management to the next level. Made it easy to communicate with others on grants team. Everyone having access to the same info at the same time is imperative. Pros user-friendliness, comprehensibility, multi-user functionality, accessibility Cons Dates search feature is not the most intuitive. PD President/Executive Director President/Executive Director Used the software for: Less than 1 year ### "I love my GEMS software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 One of my favorite software systems. I use it daily and it keeps me on track with meeting my deadlines. Pros I love the tracking and notes part of it. I really enjoy the calendar view, it helps keep me on task. Cons I really don't have any cons with this software GC Grant Consultant Grant Consultant Used the software for: Less than 1 year ### "Love GEMS!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 Overall very positive Pros It is very easy to use and critical for organization. As a grant consultant and writer for 10 years, it is a game changer in grant software. No more excel sheets needed! It is extremely user friendly. Can’t say enough great things! Cons I don’t have anything about this software that I don’t like. [View all Reviews](https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.