--- title: "GEMS Grant Easy Management Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about GEMS Grant Easy Management Software - reviews, pricing plans, popular comparisons to other Grant Management products and more." source_url: "https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/" page_type: "product" language: "en" --- # GEMS Grant Easy Management Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) GEMS Grant Easy Management Software ## What is GEMS Grant Easy Management Software? With GEMS Grant Easy Management Software you can manage the entire grants process from grants identified through post award management in one place, with your whole team. GEMS PRO for NON-PROFITS increases the productivity of your grant staff and preserves your institutional memory. GEMS PREMIUM for GRANT WRITING CONSULTANTS allows you to manage multiple clients' work in one account, and give each client access to only their data. Unlimited training is free with an annual subscription ## What is GEMS Grant Easy Management Software used for? [Grant Management](https://www.capterra.com/grant-management-software/) Top alternative Featured Overall rating Based on 17 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $89 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for GEMS Grant Easy Management Software?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.grantmanagementmadeeasy.com&name=GEMS Grant Easy Management Software) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### GEMS Grant Easy Management Software 4.6 (17) VS. [4.3 (96)](https://www.capterra.com/p/146625/Fluxx-Software-for-Grantmakers/reviews/) Starting Price $89 Flat Rate, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (17) Ease Of Use 3.9 (189) Value For Money 5.0 (14) Value For Money 4.1 (178) Customer Service 5.0 (13) Customer Service 4.0 (181) ## GEMS Grant Easy Management Software alternatives [4.8 (398)](https://www.capterra.com/p/158382/Submittable/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars Highest Rated [4.9 (52)](https://www.capterra.com/p/122147/Grant-Lifecycle-Manager/reviews/) Starting price $9900.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.8 (21)](https://www.capterra.com/p/206672/Good-Grants/reviews/) Starting price $3000.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.3 (714)](https://www.capterra.com/p/76/Intacct/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/264602/GEMS-Grant-Easy-Management-Software/alternatives/) ## FAQs about GEMS Grant Easy Management Software Overview ### Which roles and teams benefit most from GEMS Grant Easy Management Software? GEMS Grant Easy Management Software is most used by grant writers, grant consultants, and fundraising teams managing proposal pipelines, deadlines, and funding research. Operations managers, executive administrators, and project leads use it to organize documents and workflows, while nonprofit executives and program leaders rely on it for oversight, planning, and grant strategy. Answer based on 17 reviews Overview ### What company size and industries is GEMS Grant Easy Management Software built for? GEMS Grant Easy Management Software is for small businesses, with 100% of reviewers from that segment, and it serves nonprofit organizations most often at 47%. It also fits writing and editing at 29% and fundraising at 12%, especially for grant writers, consultants, nonprofit leaders, and development staff managing grants. Answer based on 17 reviews Features and Usability ### What are the key features of GEMS Grant Easy Management Software? GEMS Grant Easy Management Software offers grant application management, grant discovery, and grant award tracking for the full grant lifecycle. It also includes workflow management, approval process control, deadline tracking, and role-based permissions, plus budgeting/forecasting, payment tracking, reporting & statistics, audit trail, and document management. Integrations ### Which third-party tools and platforms does GEMS Grant Easy Management Software integrate with? GEMS Grant Easy Management Software integrates with Google Calendar and Google Drive for calendar management and document storage. These Google integrations cover common scheduling and file-sharing needs, giving grant teams direct connections to familiar productivity tools without adding a broader third-party app ecosystem. Answer based on 1 reviews Getting Started and Support ### What training and onboarding options does GEMS Grant Easy Management Software offer? GEMS Grant Easy Management Software provides in-person training, live online sessions, webinars, and videos to help teams get started. In-person training supports direct instruction, live online sessions allow guided remote setup, webinars cover shared learning topics, and videos offer self-paced reference material. Getting Started and Support ### What customer support options does GEMS Grant Easy Management Software offer? GEMS Grant Easy Management Software provides email/help desk support, FAQ/forum resources, a knowledge base, and phone support. With no reviewer feedback available on support, no clear user sentiment about response times, helpfulness, or common frustrations can be summarized for this product. ## Features AI summary Based on 718 Grant Management reviews Capterra reviewers highlight these as the features buyers value most when choosing grant management software: - **Customizable Forms** (**71%** of reviewers rated this feature as critical) - **Grant Application Management** (**70%**) - **Customizable Questions** (**63%**) GEMS Grant Easy Management Software includes **Grant Application Management**, which gives teams a central way to collect, review, and manage submissions throughout the application process. However, it does not offer **Customizable Forms** or **Customizable Questions**. Instead, it provides other features that reviewers also consider important, including **Grant Discovery** (**63%**), **Due Date Tracking** (**58%**), and **Grant Award Tracking** (**50%**). These features help organizations find new funding opportunities, stay on top of deadlines, and monitor awarded grants, helping businesses manage the grant lifecycle with better visibility and control. Grant Application Management 4.7 (17) 76.47% of 17 reviewers that rated this feature as important or highly important Track and manage the status of grant applications Grant Award Tracking 4.7 (17) 76.47% of 17 reviewers that rated this feature as important or highly important Track grant submission requirements, deadlines, and financial documentation for awarded grants Collaboration Tools 4.4 (16) 62.50% of 16 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges GEMS Grant Easy Management Software 36 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budgeting/Forecasting: Create budgets based on historical data and future projections - Categorization/Grouping: Organize and group data or items based on various criteria - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Contact Management: Manage, organize, and store contact information - Contract/License Management: Track, store, and access client contracts or licenses - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Deadline Management: Specify or track the date/time a project, task, etc., is due for completion - Document Management: Store, manage, and track all electronic documents in a centralized location - Due Date Tracking: Ability to identify, sort on and alert participating parties about the approaching date by which action has to be taken - Email Reminders: Reminders sent via email - Financial Reporting: Generate reports to assess the financial performance of an organization - For Grantseekers: Software designed for grantseekers - Grant Application Management: Track and manage the status of grant applications - Grant Award Tracking: Track grant submission requirements, deadlines, and financial documentation for awarded grants - Grant Discovery: Automatically search funding sources and alert uses when grant opportunities arise - Impact Measurement: Collect data to measure/track the positive impact an organization, nonprofit, or program has on social, environmental, or other groups. - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Payment Tracking: Track sent and received payments, invoices, and bills. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Status Tracking: Track the status over time for a request, process, asset, or transaction - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (17) 4.6 Based on 17 reviews ## Pricing Value for money 5.0 (14) Free Trial Free Version Free $0.00 Pro $89.00 Flat Rate,Per Month Premium $114.00 Flat Rate,Per Month Enterprise $149.00 Flat Rate,Per Month Value for money 5.0 (14) 5.0 Based on 14 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (13) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (13) 5.0 Based on 13 reviews ## User reviews Overall rating 4.6 Based on 17 reviews Filter by rating 5(14) 4(2) 3(0) 2(0) 1(1) Mentioned topic Sorted by most recent GA Gabrielle A. Executive Administrator Non-Profit Organization Management ### "Took grant management up a level" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 29, 2022 Took our grant management to the next level. Made it easy to communicate with others on grants team. Everyone having access to the same info at the same time is imperative. Pros user-friendliness, comprehensibility, multi-user functionality, accessibility Cons Dates search feature is not the most intuitive. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AS Amy S. Project Manager Mental Health Care ### "GEMS software " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 August 22, 2022 Pros The filing of document, contacts and reports were helpful. Cons The reports were not as robust as I wanted and I could not download them for the board. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 24, 2022 Hi Amy, Thank you for your review. We received subscriber requests to add a download to .pdf function to the REPORTS tab and it is already expected to be released shortly. You can also create custom reports from your TASKS tab and they are downloadable to .csv Please feel open to take advantage of the free unlimited support sessions offered. You can sign up any time by clicking on the link provided in the app. Click on your username and then on ACCOUNT INFO. You will see a link to sign up for a free support session. We will be happy to show you how to create reports for your board. LT Leah T. Grant Writing Consultant Writing and Editing ### "GEMS is great!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 18, 2022 GEMS has been wonderful. It has great visuals and is great for staying on top of tasks, tracking the progress of an application, and reporting funding. Pros The organization for grants is unbeatable. Gems is wonderful for streamlining the process. Cons The only thing I don't love about GEMS is the library. It is wonderful to be able to upload important documents, but I still keep a separate Google Drive for each client because GEMS does not have a way to categorize documents in the library. Without folders or a way to categorize, it becomes a hodge podge of documents to sort through utilizing the search bar. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor August 23, 2022 Hi Leah, Thanks for the review! Glad you are enjoying your GEMS subscription. You can create folders for your documents using the TASK function. Name the TASK your folder name and upload the documents - it will be filed under your submissions. You can force your file folders to the top of your submissions list by numbering the folders, such as 001, 002 and add the folder name too, of course. For more support on this issue or another topic, feel free to schedule a free support session. Click on your user name, and then on ACCOUNT INFO and you find the link to schedule. Also, remember to take advantage of our free quarterly subscriber-only GEMS Master Class - our next one is on September 8th at 3:00pm Eastern. Keep an eye out for your invitation to register. JA Jacquelyn A. CEO Non-Profit Organization Management ### "Best tool for managing many nonprofits" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 Pros The ability to customize the process for my subcontractors' work has been the most critical for my business. Cons The thing I least like about GEMS is the save button being only at the far bottom of a page. My subcontractors making changes but forget to scroll down to the bottom. Plus, GEMS doesn't remind you that you made changes that aren't saved before you leave the page. Reasons for choosing GEMS Grant Easy Management Software The focus on grants was the reason to pick GEMS for my consulting business. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JJ Jennifer J. Operations Manager Fund-Raising ### "GEMS Review " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2022 Overall, we have had an outstanding experience with GEMS. Any issues that have come up, we have received support on and the issue resolved. The on going learning experiences with the Master Classes are an added bonus and so insightful. The team at GEMS also want feedback from the users, as they have reported making changes to the software based on user suggestions. It is nice to be heard. Pros There are many feature in GEMS that I find to be really great. As a new user to the software and to fundraising, I found GEMS to be very user friendly. Tracking of tasks and running reports has been very helpful for both our team and clients. The support provided by the GEMS team has been amazing! We absolutely love attending the Master Classes to learn more about how we can utilize the software better. Cons As I was thinking of the one thing I had planned to write, I realized how I could change a setting to make it work. :) At this time, I don't have anything that I like the least about software. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DH Deja H. Grant Writer Non-Profit Organization Management ### "GEMS meets my firm's needs for all clients- big and small!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 17, 2022 Pros GEMS allows me to seamlessly manage multiple clients' grant portfolios all in one place. Deadline reminders and communication with funders, clients, and teammates is facilitated through the platform. Instead of keeping funder information in my head, on a spreadsheet, or on post-it notes on my desk, I keep it all in GEMS where it's accessible to all. Since using GEMS, my firm's procedures have tightened up considerably- from application prep to submissions to funder communication to award procedures... it's all improved thanks to GEMS! Cons I would love to have an app for mobile use- I've heard it's coming soon and I can't wait! Alternatives considered [Instrumentl](https://www.capterra.com/p/233384/Instrumentl/) Reasons for choosing GEMS Grant Easy Management Software Personalized level of service, allows for multi-client management with additional team and client user profiles, superior grant management features. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JV Jessica V. Fundraising Consultant Fund-Raising ### "Changed my organization and productivity for good!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 17, 2022 GEMS has been a game changer for my business. GEMS provides amazing learning opportunities with its creators to get on a video chat and ask questions, receive tutorials, and really feel like you are utilizing the system to the fullest extent. After attending an online class, I felt confident to dive in and use GEMS to help me get organized and stay on task. My productivity has increased and my stress has decreased because I can efficiently and effectively keep track of my work. I recommend GEMS to every grant writer I know to help them stay organized and never stress about remembering a deadline again! Pros I find GEMS incredibly easy to use and it helps me stay organized and focused on current and upcoming work. It is also very helpful when discussing projects with my clients because all of the information is at my fingertips and I can let them know the status of all the projects I have worked on for them. Cons I like that GEMS is continuously making improvements to their system so certain things that I didn't like when I first started using have changed as their team makes improvements to the system. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CW Claire W. Grant Consultant Non-Profit Organization Management ### "Love GEMS!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 16, 2022 Overall very positive Pros It is very easy to use and critical for organization. As a grant consultant and writer for 10 years, it is a game changer in grant software. No more excel sheets needed! It is extremely user friendly. Can’t say enough great things! Cons I don’t have anything about this software that I don’t like. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MT Michael T. Director of Client Experience Management Consulting ### "Love it" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 16, 2022 Pros How easily it integrates with other platforms Cons The integration piece worked great. There are no complaints Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LJ Linda J. President/Executive Director Non-Profit Organization Management ### "I love my GEMS software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 16, 2022 One of my favorite software systems. I use it daily and it keeps me on track with meeting my deadlines. Pros I love the tracking and notes part of it. I really enjoy the calendar view, it helps keep me on task. Cons I really don't have any cons with this software Reasons for choosing GEMS Grant Easy Management Software I like the user friendly feel of it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. 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