--- title: "Rolebase Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Rolebase Software - reviews, pricing plans, popular comparisons to other Meeting products and more." source_url: "https://www.capterra.com/p/266082/Rolebase/" page_type: "product" language: "en" --- # Rolebase Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Rolebase ## What is Rolebase? A lot of companies are faced with these issues: Incomplete Documentation. Knowledge is hard to access. Internal Meetings don't generate value. We tackles this issues with an intuitive tool ensuring that: Meetings are better prepared. Documentation is generated on the go with the help of AI. Everything is easily searchable and accessible. ## What is Rolebase used for? [Collaboration](https://www.capterra.com/collaboration-software/)[Meeting](https://www.capterra.com/meeting-software/)[Team Management](https://www.capterra.com/team-management-software/) Top alternative Featured Overall rating Based on 16 user reviews Reviews sentiment Positive \- Neutral \- Negative \- ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Rolebase?[Manage this product listing](https://www.g2.com/products/rolebase/claim_requests/new?auto=true) ## Rolebase Overview Updated September 2026 AI summary Rolebase is a cloud-based meeting and collaboration platform designed for small and midsize businesses seeking to improve internal communication, agenda management, and team coordination. It offers meeting management, document storage, calendar sync, reminders, and integrated task management, along with tools for surveys and feedback, but does not include video conferencing or screen sharing capabilities. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Rolebase 5.0 (16) VS. [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price Contact vendor Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (16) Ease Of Use 4.5 (12,303) Value For Money 5.0 (14) Value For Money 4.3 (8,861) Customer Service 5.0 (14) Customer Service 4.4 (7,959) ## Rolebase alternatives [Asana](https://www.capterra.com/p/184581/Asana-PM/) [4.5 (13,703)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/184581/Asana-PM/) Highest Rated [Miro](https://www.capterra.com/p/128955/Miro/) [4.7 (1,705)](https://www.capterra.com/p/128955/Miro/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/128955/Miro/) [Perfony](https://www.capterra.com/p/176268/Perfony/) [4.7 (22)](https://www.capterra.com/p/176268/Perfony/reviews/) Starting price $22.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/176268/Perfony/) [Workplace from Meta](https://www.capterra.com/p/168669/Workplace/) [4.4 (1,351)](https://www.capterra.com/p/168669/Workplace/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168669/Workplace/) ## FAQs about Rolebase Overview ### Which roles and teams benefit most from Rolebase? Rolebase is most used by software developers, lead engineers, and product teams that need clear role alignment during product delivery. HR, marketing, and growth leaders use it to structure responsibilities, improve cross-functional collaboration, and support hiring, communication, and decision-making, while executives rely on it for organizational clarity and accountability. Answer based on 16 reviews Overview ### What company size and industries is Rolebase built for? Rolebase is built for small businesses, which account for 100% of reviewers, especially in Internet companies at 38%. It is intended for any company or team focused on helping collaborators spend time on quality work, with strong adoption in Computer Software at 31% and Information Technology and Services at 25%. Answer based on 16 reviews Features and Usability ### What are the key features of Rolebase? Rolebase offers document storage, reminders, and team management as core features. It also includes agenda management, calendar sync, meeting management, meeting notes, task management, collaboration tools, and surveys and feedback for organizing internal meetings and coordinating team work. Integrations ### Which third-party tools and platforms does Rolebase integrate with? Rolebase integrates with Google Calendar, Google Meet, Microsoft Outlook, Microsoft Teams, Thunderbird, and Zoom Workplace. Its catalog covers calendar, email, and meeting platforms, giving teams connections to scheduling and communication tools commonly used for coordination and video meetings. Answer based on 2 reviews Getting Started and Support ### What training and onboarding options does Rolebase offer? Rolebase provides in person training, live online sessions, and documentation. In person training supports direct instruction, live online sessions provide guided setup remotely, and documentation offers written reference material for self-paced review and ongoing feature lookup. Getting Started and Support ### What customer support options does Rolebase offer? Rolebase provides email/help desk and chat support. No reviewer feedback about support experience is available, so the available channels can be identified, but user sentiment on response times, helpfulness, or common support issues cannot be summarized from the catalog data. ## Features AI summary Based on 16,177 Meeting reviews Capterra data shows that buyers of meeting software rank the following features as their top priorities: - **Video Conferencing** (**50%** of reviewers rated this feature as critical) - **Screen Sharing** (**50%**) - **Meeting Management** (**45%**) Rolebase includes **Meeting Management**, which helps teams organize sessions and keep meetings on track. However, it does not offer **Video Conferencing** or **Screen Sharing**. Instead, it provides **Collaboration Tools** (**43%**), giving teams another way to work together, share input, and coordinate follow-up tasks, helping businesses keep meeting planning and team communication in one place. Meeting Management 5.0 (11) 63.64% of 11 reviewers that rated this feature as important or highly important Manage the process of planning and scheduling meetings, including agenda creation Collaboration Tools 4.9 (15) 80.00% of 15 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Agenda Management 4.9 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Access event or meeting agenda online Calendar Sync 4.9 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Meeting Notes 5.0 (10) 60.00% of 10 reviewers that rated this feature as important or highly important Create and share notes/annotations taken during meetings Surveys & Feedback 5.0 (8) 37.50% of 8 reviewers that rated this feature as important or highly important Gauge satisfaction and receive information for improvement and success Rolebase 16 features ### All Features - Agenda: Allows users to create itemized agendas for meetings. - Agenda Management: Access event or meeting agenda online - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Chat: Create audience-based chat rooms to share news within their teams, and employees can create private chat rooms as well. Replicates the user experience of employee's favorite apps (e.g. WhatsApp, Messenger, Slack etc.). - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Customize: Enable users to customize the design of the org chart. - Decision Making: Makes informed choices based on available data and objectives - Document Storage: Store and organize documents in a centralized system - Meeting Management: Manage the process of planning and scheduling meetings, including agenda creation - Meeting Notes: Create and share notes/annotations taken during meetings - Minutes: Automatically records the minutes of a meeting, either via text or audio. - Notes: Allows users to take notes during or after the call for future reference. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Restructure: Provide the ability to rearrange an exisiting chart in case of company restructure. - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Task Management: Create, manage and track all task activities and progression --- Get Advice We can help you find the software with the features you need. Features 4.9 (16) 4.9 Based on 16 reviews ## Pricing Value for money 5.0 (14) ### Starting price Free trial not available Value for money 5.0 (14) 5.0 Based on 14 reviews ## Integrations [ Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (14) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (14) 5.0 Based on 14 reviews ## User reviews Overall rating 5.0 Based on 16 reviews Filter by rating 5(16) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent DC Dylann C. Associé Computer Software ### "Aide à la gouvernance collaborative" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 March 4, 2024 Pros RoleBase facilite la gestion d'une gouvernance collaborative en apportant des outils simples d'utilisations pour visualiser les équipes et rôles associés, les missions de chacun⋅e, planifier et résumer les réunions, visualiser les tâches à venir etc. Cons Pour le moment aucun : l'outil répond à nos attentes là où les autres outils que nous utilisions n'apportait pas cette simplicité d'utilisation et d'accès à l'information car dispatchés sur plusieurs outils (wiki, gitlab, fichiers nextcloud...) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. PA Paul A. CEO Information Technology and Services ### "Logiciel user-friendly" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 28, 2023 Pros Le logiciel est très facile à prendre en main en quelques clics vous comprenez la majorité des features. Très agréable avec un beau design ! Cons Je n'en ai pas identifié pour le moment ! Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. GV Guillaume V. Lead développeur Internet ### "Un outil indispensable à la gouvernance partagée" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 August 7, 2023 Pros Facile à prendre en main, aide à bien rester focus, facilite l'organisation des réunions Cons Encore quelques bugs de jeunesse, mais l'équipe est réactive Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MM Maxime M. Growth Outbound Manager Internet ### "Un superbe outil pour désiloter et avoir une vision d'ensemble des compétences de l'entreprise" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 22, 2023 Rolebase m'a permis d'avoir une vision claire des compétences de mon équipe et de pouvoir la communiquer aux autres équipes.Je peux centraliser nos sujets et décisions importantes et je m'assure que chaque réunion dispose d'une next step. Pros Rolebase est extrêmement simple d'utilisation, au bout de quelques minutes on a déjà un organigramme clair de son entreprise.J'ai pu mapper les compétences de mon équipe facilement. Cons Il reste un travail d'intégrations à fournir pour pousser l'adoption interne à grande échelle sur l'ensemble des fonctionnalités. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [Notion](https://www.capterra.com/p/186596/Notion/) Les autres produits ne répondaient pas à mon besoin d'aligner rapidement mes différents sujets à des rôles, je perdais trop de temps et c'était trop peu clair à communiquer car les autres outils testés ne sont pas créés avec cette philosophie. Alternatives considered [Holaspirit](https://www.capterra.com/p/165421/holaSpirit/) [GlassFrog](https://www.capterra.com/p/185957/GlassFrog/) Reasons for choosing Rolebase Une interface plus claire et plus confiance dans le background technique de l'équipe. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. JB Johan B. Lead developer Computer Software ### "Un bon outil de partage des tâches" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 April 14, 2023 Je suis très satisfait de Rolebase, les collaborateurs connaissent mieux ce qu'ils doivent faire et se sentent partie intégrante d'un tout ! Pros Avec Rolebase, on peut facilement découper le travail entre différentes personnes. On sait qui fait quoi, et qui doit faire quoi.On évite également les problèmes d'ingérence, car chacun connaitre son périmètre. Un outil très utile pour management une moyenne ou grande équipe ! Cons La partie discussion manque de notification lors d'un nouveau message. De plus, une vue mobile serait particulièrement adaptée, pour avoir l'information d'un nouveau message Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. AH Adeline H. Product Designer Computer Software ### "Innovant et facile d'utilisation" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 28, 2023 Immersif ! Pros Il va de soi que son côté visuel est innovant par son traitement de gestion des équipes via des cercle est ingénieux et très visuels. Les étapes pour suivre une réunion est très agréable pour les intervenants. Cons Comme ça je ne vois pas, il faudrait trouver un aspect négatif, mais il a été super bien pensée ! Peut-être ceux qui ne le connaissent pas encore ? Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) [Harvest](https://www.capterra.com/p/75598/Harvest/) [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Plus proche des besoins d'usages. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Thomas R. Product designer Computer Software ### "Un outil central pour l'organisation en entreprise" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 28, 2023 J'utilise Rolebase plusieurs fois par semaine lors de réunions internes.L'expérience utilisateur est top : ça fonctionne bien, c'est simple à utiliser et fiable.Les décisions prises en réunions sont archivées ce qui fait gagner du temps et éviter la déperdition d'information lors des projets. Pros \- Utiliser des modèles de déroulé lors de la préparation d'une réunion (gain de temps)- Collaboration lors de la prise de note- Intégration facile du calendrier Rolebase à un client mail externe Cons \- Le calendrier prend parfois plusieurs secondes à se synchroniser Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Justin N. Développeur full-stack Internet ### "Rolebase est un outil super pratique pour visualiser les réunions en interne" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 28, 2023 Rolebase nous permet d'organiser toutes nos réunions en interne. Pros Pouvoir visualiser toutes les réunions qui sont prévues pour nous ou notre équipes sur un calendrier facile d'utilisation, en un clic accéder à la note de réunion et pouvoir trouver facilement qui a participé. Cons Certaines fonctionnalités peuvent être améliorées mais le produit est toujours en développement et donc en évolution constante. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. MM Mickael M. dév web Internet ### "Rolebase : top pour organiser nos échanges !" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 27, 2023 Pros Un outil simple qui centralise toutes les fonctionnalités pour bien travailler en équipe Cons Je vois pas vraiment d'inconvénients à rolebase Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. LD Ludivine D. Responsable RH Internet ### "Rolebase" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 27, 2023 C'est un outil qui facilite le quotidien d'une structure organisée en gouvernance partagée.Essayer c'est l'adopter ;-) Pros \* Très facile d'organiser des réunions avec plusieurs membres, de modifier si besoin\* Les templates de réunion proposées pour bien suivre le déroulé\* Permet d'avoir une vision globale de la structure (qui fait quoi)\* La synchronisation avec son calendrier Outlook Cons Quelques idées de fonctionnalités à développer :\* Permettre la réservation de salles\* Possibilité de rendre les notes de réunions confidentielles le cas échéant\* Possibilité de faire des rappels d'échéances de réunions (15min 30 min etc) Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. [View all Reviews](https://www.capterra.com/p/266082/Rolebase/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.