# aiio Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about aiio Software - reviews, pricing plans, popular comparisons to other Business Process Management products and more. Source: https://www.capterra.com/p/266304/aiio --- # aiio Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) aiio ## What is aiio? Process management - easy to use and directly integrated into the comfort of your Microsoft 365 environment. With aiio, those affected by the predefined process structures finally become active participants in collaborative organizational design. With a simple UI, reminiscent of a M365 product, and straightforward usability, aiio is an innovative and low-threshold process management system in which all employees play a vital role – thanks in part to the revolutionary digital process recording. ## What is aiio used for? [Org Chart](https://www.capterra.com/org-chart-software/)[Business Process Management](https://www.capterra.com/business-process-management-software/)[Knowledge Base](https://www.capterra.com/knowledge-base-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €0.9 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for aiio?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://aiio.de&name=aiio) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### aiio 5.0 (2) VS. [4.7 (561)](https://www.capterra.com/p/144020/Aha/reviews/) Starting Price €0.9 Per User, Per Month Starting Price $59 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (2) Ease Of Use 4.4 (559) Value For Money 4.5 (2) Value For Money 4.6 (452) Customer Service 5.0 (2) Customer Service 4.8 (504) ## aiio alternatives [4.4 (332)](https://www.capterra.com/p/157262/QuickBase/reviews/) Starting price $35.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.2 (997)](https://www.capterra.com/p/113540/Bitrix24/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 82% of reviewers rated it above 4 stars Highest Rated [5.0 (4)](https://www.capterra.com/p/185255/Hubley/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.5 (2,258)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars ## FAQs about aiio Overview ### What company size and specific industries is aiio built for? aiio is designed for small SMEs and large corporations that want to involve employees in organizational design, improve process transparency, and raise productivity. It fits businesses across industries that need structured collaboration and clearer internal workflows. Features and Usability ### What are the key features of aiio? aiio offers workflow management, business process automation, and rules-based workflow for process control. It also includes forms management, process modeling and designing, approval process control, and change management. Supporting features include role-based permissions, access controls, reporting/analytics, real-time notifications, document management, and third-party integrations. Talk to an expert ### More questions? Ask our experts Pricing ### How much does it cost and what fees or limitations are included? aiio starts at €0.9 per user/month for the Viewer plan, with the Contributor plan at €6.9 and the Manager plan at €12.9. A free trial is available. The Viewer covers basic access and commenting, while higher tiers add process modeling, document linking, task distribution, and broader editing rights. Getting Started and Support ### What training and onboarding options does aiio offer? aiio provides in person training, live online sessions, webinars, and videos to help teams get started. In person training supports direct guidance, live online sessions allow remote instruction, webinars cover product topics for groups, and videos offer self-paced reference material. Getting Started and Support ### What customer support options does aiio offer? aiio provides Email/Help Desk, FAQ/Forum, Phone Support, and Chat. Support details in the catalog are limited to these channels, and no reviewer feedback about response speed, helpfulness, or common problems is available to describe the support experience further. ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Business Process Automation 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Collaboration Tools 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Data Import/Export 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import and export data to and from software applications Document Storage 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Store and organize documents in a centralized system Drag & Drop 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components Employee Database 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository aiio 54 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Manage the process of evaluating documents or requests submitted for approval Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Define and maintain business rules that determine workflow capabilities and criteria Track and monitor efficient handling of all changes/transitions Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Assembly of graphs and charts for visualizing and tracking statistics/metrics Import and export data to and from software applications Graphical representation of data Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. Store, manage, and track all electronic documents in a centralized location Store and organize documents in a centralized system Assemble applications and processes by dragging over and arranging pre-built components Editing tool that allows users to drag and drop images, icons, widgets, or other components Electronic storage of staff/employee contact information and job status in a centralized repository Automate repetitive tasks such as filling out information or creating certain types of forms Store, manage and track all forms in a centralized location Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills Access software remotely via mobile devices Notifications via mobile devices Observe and track the demand, usage, progress or quality of a system, product, or user Manage and support multiple languages Create and design org charts that include an organization's structure information, contact information, illustrations, and more Diagram that shows the structure of an organization and the relationships between parts Outline and document business processes via step-by-step building blocks Document any changes or proposed changes made to business processes or workflows Visually identify, define, and map all details and relationships surrounding business process models and elements Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work Allow users to access multiple services after entering their login credentials once Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Create, manage and track all task activities and progression Organizing a group of people to accomplish a task Edit text as needed Set up connections to third-party platforms to improve business processes Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track revisions and updates made to files and navigate between different versions Create, design, and visually represent processes within the software Set-up notifications and alerts for web browsers and apps. Seamlessly integrates with 3rd party websites An informational database that allows users to add, delete, or revise content Create, design and manage workflows for repetitive tasks What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface Get Advice We can help you find the software with the features you need. Features 4.5 (2) 4.5 Based on 2 reviews ## Pricing Value for money 4.5 (2) Free Trial Viewer €0.90 Per User,Per Month It includes: - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes Contributor €6.90 Per User,Per Month It includes: - Record processes - Link documents - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes Manager €12.90 Per User,Per Month It includes: - Create & edit processes - Edit the organizational chart - Edit management systems - Edit ressources & locations - Create & distribute tasks - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes - Record processes - Link documents Value for money 4.5 (2) 4.5 Based on 2 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (2) 5.0 Based on 2 reviews ## User reviews Overall rating 5.0 Based on 2 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AN Anonymous User COO Information Technology and Services ### "Process Visualization " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 14, 2023 Pros aiio is online and browser-based and therefore independent (but integrated!) of other applications like MS, etc. Cons Some Functionalities could be enhanced to make it even stronger! Switched from [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) [Visio](https://www.capterra.com/p/201133/Visio/) Easier in use and quick adoption of the Application Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BP Bernd P. CEO Mechanical or Industrial Engineering ### "Einfach und Hilfreich " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 13, 2023 Pros Einfache Bedienoberfläche, leichte Zuordnung von Prozessen Cons Da gibt es wenig zu sagen für den Preis Review source Non-incentivized review: any software user can leave a review for any product listed on our site. 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