--- title: "aiio Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about aiio Software - reviews, pricing plans, popular comparisons to other Business Process Management products and more." source_url: "https://www.capterra.com/p/266304/aiio/" page_type: "product" language: "en" --- # aiio Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 17, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) aiio ## What is aiio? Process management - easy to use and directly integrated into the comfort of your Microsoft 365 environment. With aiio, those affected by the predefined process structures finally become active participants in collaborative organizational design. With a simple UI, reminiscent of a M365 product, and straightforward usability, aiio is an innovative and low-threshold process management system in which all employees play a vital role – thanks in part to the revolutionary digital process recording. ## What is aiio used for? [Org Chart](https://www.capterra.com/org-chart-software/)[Business Process Management](https://www.capterra.com/business-process-management-software/)[Knowledge Base](https://www.capterra.com/knowledge-base-software/) Top alternative Featured Overall rating Based on 2 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €0.9 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for aiio?[Manage this product listing](https://www.g2.com/products/aiio/claim_requests/new?auto=true) ## aiio Overview Updated September 2026 AI summary aiio supports small and midsize organizations in managing and automating business processes through web-based deployment. Covering business process management, knowledge management, and flowcharting, it offers tools for process modeling, workflow automation, reporting, and collaboration. Notable features include real-time updates, API integration, document management, compliance tools, and mobile access, aiming to improve visibility and control over organizational workflows. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### aiio 5.0 (2) VS. [4.6 (6,117)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price €0.9 Per User, Per Month Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (2) Ease Of Use 4.5 (2,245) Value For Money 4.5 (2) Value For Money 4.3 (1,572) Customer Service 5.0 (2) Customer Service 4.4 (1,384) ## aiio alternatives Highest Rated [4.7 (565)](https://www.capterra.com/p/144020/Aha/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (63)](https://www.capterra.com/p/230178/Ninety/reviews/) Starting price $16.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.5 (89)](https://www.capterra.com/p/129326/Axero/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Lucidchart](https://www.capterra.com/p/146136/Lucidchart/) [4.5 (2,264)](https://www.capterra.com/p/146136/Lucidchart/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/146136/Lucidchart/) ## FAQs about aiio Overview ### What company size and specific industries is aiio built for? aiio is designed for small SMEs and large corporations that want to involve employees in organizational design. It fits companies focused on improving productivity through clearer processes and greater transparency, rather than a specific industry, making it suitable for a broad range of business sectors. Features and Usability ### What are the key features of aiio? aiio offers workflow management, business process automation, and rules-based workflow for process control, along with approval process control and change management. It also includes access controls/permissions, role-based permissions, document management, forms management, reporting/analytics, real-time notifications, and third-party integrations. Pricing ### How much does it cost and what fees or limitations are included? aiio starts at €0.9 per user/month for the Viewer plan, which covers core information access and commenting. The Contributor plan costs €6.9, and the Manager plan costs €12.9 per user/month. A free trial is available. No setup fees or contract terms are listed in the provided pricing data. Getting Started and Support ### What training and onboarding options does aiio offer? aiio provides in person training, live online sessions, webinars, and videos to help teams get started. In person training supports direct instruction, live online sessions allow guided remote setup, webinars cover scheduled group learning, and videos offer self-paced reference material. Getting Started and Support ### What customer support options does aiio offer? aiio provides email/help desk, FAQ/forum, phone support, and chat. These support channels give users multiple ways to get help, but no reviewer feedback is available here to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 3,617 Business Process Management reviews Capterra data shows that buyers of Business Process Management software rank the following features as their top priorities: - **Workflow Management** (**51%** of reviewers rated this feature as critical) - **Task Management** (**43%**) - **Business Process Automation** (**46%**) aiio supports all three features buyers rate most highly: **Workflow Management**, **Task Management**, and **Business Process Automation**. Together, these capabilities help businesses coordinate processes, keep work moving across teams, and automate repeatable steps, allowing teams to improve consistency, reduce manual effort, and complete work more efficiently. Task Management 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Business Process Automation 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Process Modeling & Designing 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Visually identify, define, and map all details and relationships surrounding business process models and elements Third-Party Integrations 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Set up connections to third-party platforms to improve business processes Collaboration Tools 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Data Import/Export 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import and export data to and from software applications aiio 54 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Business Process Automation: Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes - Business Process Control: Define and maintain business rules that determine workflow capabilities and criteria - Change Management: Track and monitor efficient handling of all changes/transitions - Charting: Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - Data Visualization: Graphical representation of data - Diagramming: Enables schematic data presentation through org charts, mind maps, flowcharts, and process diagrams. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Drag & Drop Editor: Editing tool that allows users to drag and drop images, icons, widgets, or other components - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Forms Automation: Automate repetitive tasks such as filling out information or creating certain types of forms - Forms Management: Store, manage and track all forms in a centralized location - Knowledge Management: Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Monitoring: Observe and track the demand, usage, progress or quality of a system, product, or user - Multi-Language: Manage and support multiple languages - Org Chart Creation: Create and design org charts that include an organization's structure information, contact information, illustrations, and more - Organizational Charting: Diagram that shows the structure of an organization and the relationships between parts - Process Builder: Outline and document business processes via step-by-step building blocks - Process Change Tracking: Document any changes or proposed changes made to business processes or workflows - Process Modeling & Designing: Visually identify, define, and map all details and relationships surrounding business process models and elements - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Task Management: Create, manage and track all task activities and progression - Team Management: Organizing a group of people to accomplish a task - Text Editing: Edit text as needed - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Visual Workflow Management: Create, design, and visually represent processes within the software - Web Notifications: Set-up notifications and alerts for web browsers and apps. - Website Integration: Seamlessly integrates with 3rd party websites - Wiki: An informational database that allows users to add, delete, or revise content - Workflow Management: Create, design and manage workflows for repetitive tasks - WYSIWYG Editor: What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface --- Get Advice We can help you find the software with the features you need. Features 4.5 (2) 4.5 Based on 2 reviews ## Pricing Value for money 4.5 (2) Free Trial [View pricing plan details](https://www.capterra.com/p/266304/aiio/pricing/) Viewer €0.90 Per User,Per Month It includes: - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes Contributor €6.90 Per User,Per Month It includes: - Record processes - Link documents - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes Manager €12.90 Per User,Per Month It includes: - Create & edit processes - Edit the organizational chart - Edit management systems - Edit ressources & locations - Create & distribute tasks - Personal Dashboard - View Processes - View Organizational Chart - View Ressources & Locations - View Management Systems - Comment on processes - Report issues - Filter content - Receive Tasks - Receive Notifications - Microsoft Teams-App integration - Approve processes - Record processes - Link documents Value for money 4.5 (2) 4.5 Based on 2 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (2) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (2) 5.0 Based on 2 reviews ## User reviews Overall rating 5.0 Based on 2 reviews Filter by rating 5(2) 4(0) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AN Anonymous User COO Information Technology and Services ### "Process Visualization " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 14, 2023 Pros aiio is online and browser-based and therefore independent (but integrated!) of other applications like MS, etc. Cons Some Functionalities could be enhanced to make it even stronger! Switched from [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) [Visio](https://www.capterra.com/p/201133/Visio/) Easier in use and quick adoption of the Application Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. BP Bernd P. CEO Mechanical or Industrial Engineering ### "Einfach und Hilfreich " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 13, 2023 Pros Einfache Bedienoberfläche, leichte Zuordnung von Prozessen Cons Da gibt es wenig zu sagen für den Preis Review source Non-incentivized review: any software user can leave a review for any product listed on our site. 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