# RIB SpecLink Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about RIB SpecLink Software - reviews, pricing plans, popular comparisons to other Architecture products and more.

Source: https://www.capterra.com/p/267349/SpecLink/pricing

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# 

 RIB SpecLink Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

RIB SpecLink

## What is RIB SpecLink?

RIB SpecLink is a master guide specification writing, management, and production system with built-in intelligence designed to help you dramatically speed up editing tasks and reduce specification production time while minimizing errors and omissions. Combined with the industry's most comprehensive and up-to-date master database, SpecLink enables you to accelerate your specification development with unsurpassed accuracy and integrity.

## What is RIB SpecLink used for?

[Architecture](https://www.capterra.com/architecture-software/)[Construction Management](https://www.capterra.com/construction-management-software/)

Overall rating

Based on 94 user reviews

Reviews sentiment

Positive

94%

Neutral

5%

Negative

1%

Starting price

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

## RIB SpecLink alternatives

Highest Rated

[4.8 (73)](https://www.capterra.com/p/248518/Programa/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

100%

of reviewers

rated it above 4 stars

[4.5 (2,655)](https://www.capterra.com/p/56250/Procore/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

94%

of reviewers

rated it above 4 stars

[4.4 (26)](https://www.capterra.com/p/215288/ConDoc/reviews/)

Starting price

$50.00

Per User, Per Month

Pricing Options

Free Trial

Free Version

User Rating

96%

of reviewers

rated it above 4 stars

[Design Flex](https://www.capterra.com/p/218525/2020-Design-Live/)

[4.3 (354)](https://www.capterra.com/p/218525/2020-Design-Live/reviews/)

Starting price

Contact vendor for pricing

Pricing Options

Free Trial

Free Version

User Rating

83%

of reviewers

rated it above 4 stars

[Learn More](https://www.capterra.com/p/218525/2020-Design-Live/)

[View all alternatives](https://www.capterra.com/p/267349/SpecLink/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Document Management

4.4 (64)

98.44% of 64 reviewers that rated this feature as important or highly important

With this capability, you can organize, track, and consolidate project documents efficiently. Some reviewers find it simplifies managing specs, enables easy navigation, and streamlines project manual assembly, though others mention version control and final assembly tools could be improved.

Data Import/Export

4.2 (54)

83.33% of 54 reviewers that rated this feature as important or highly important

RIB SpecLink gives you flexible options for importing and exporting specifications, including Word, PDF, and Revit files. Reviewers appreciate the intuitive import process, easy export to various formats, and the ability to blend manufacturer specs, though some want smoother formatting and more export choices.

For AEC Industry

4.4 (60)

98.33% of 60 reviewers that rated this feature as important or highly important

Primarily serving architecture, engineering, and construction industry professionals

Third-Party Integrations

3.8 (35)

65.71% of 35 reviewers that rated this feature as important or highly important

Set up connections to third-party platforms to improve business processes

Project Management

4.1 (16)

87.50% of 16 reviewers that rated this feature as important or highly important

Plan and coordinate all the resources, costs and time needed to execute assignments

BIM Modeling

2.7 (15)

40.00% of 15 reviewers that rated this feature as important or highly important

3D design and modeling tool enabling a virtual information model

RIB SpecLink 17 features

Representation of any object in 3D

Material list of manufacturing parts and associated costs

3D design and modeling tool enabling a virtual information model

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

RIB SpecLink gives you flexible options for importing and exporting specifications, including Word, PDF, and Revit files. Reviewers appreciate the intuitive import process, easy export to various formats, and the ability to blend manufacturer specs, though some want smoother formatting and more export choices.

With this capability, you can organize, track, and consolidate project documents efficiently. Some reviewers find it simplifies managing specs, enables easy navigation, and streamlines project manual assembly, though others mention version control and final assembly tools could be improved.

Store and organize documents in a centralized system

Primarily serving architecture, engineering, and construction industry professionals

Ability to handle several projects simultaneously

Plan and coordinate all the resources, costs and time needed to execute assignments

Create, manage, or update project workflows.

Notifications that are delivered to users as soon as an event occurs

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Plan availability and assign specific time slots for tasks and resources

Create, save, and re-purpose templates for emails, forms, etc.

Set up connections to third-party platforms to improve business processes

Get Advice

We can help you find the software with the features you need.

Features

4.2 (94)

4.2

Based on 94 reviews

## Pricing

Value for money

4.3 (92)

### Starting price

Free trial  
available

Value for money

4.3 (92)

4.3

Based on 92 reviews

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## Support, customer service and training options

Customer Service

4.5 (91)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.5 (91)

4.5

Based on 91 reviews

## User reviews

Overall rating

4.5

Based on 94 reviews

Filter by rating

5(55)

4(33)

3(5)

2(0)

1(1)

Mentioned topic

Sorted by most recent

BM

Bethany M.

Project Manager

Architecture & Planning

### "Improvement from the old spec system "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

9/10

June 25, 2025

Overall experience is a smoother process of spec-writing. Also appreciate that you can import similar specs from other projects (even if not originally created in SpecLink) and adjust accordingly.

Pros

Much improved spec-writing program compared to the old system. Provides a nice template for spec-writing, even offering suggestions, and makes it much less daunting and dry to go through. Also appreciate you can create projects within the program that encompass different specs, so you can keep things organized.

Cons

Headers and footers can be a challenge to edit and/or get editted to how you need them. Many of times our Clients have a specific company standard for how they want headers/footers shown (including specific colors for any revisions made) and this isn't as intuitive or smooth as I would like, but it is not a deal breaker given the many other capabilites of SpecLink elsewhere.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Bethany, for the thoughtful review! We’re so glad to hear that SpecLink has helped streamline your spec-writing process and made it easier to organize and tailor specs to your needs. We appreciate your feedback on header and footer customization and have shared it with our product team as we continue to improve. If you'd like to explore additional tips and tools, we encourage you—and any colleagues looking to enhance their skills—to join one of our free training webinars, such as SpecLink Cloud Essentials or New User Training: https://www.rib-software.com/en/training/rib-speclink

MS

Michael S.

Director

Construction

### "Issues with Speclink"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

3.0

3.0

Customer Service

2.0

2.0

Likelihood to Recommend

7/10

June 25, 2025

Speclink has worked well for us. It needs to be improved so that we can easily update our company Standard Master Spec and to be able to update all other project specs when global changes are made.

Pros

Ease of use; cloud based; formatting; codes and standards; multiple users at the same time; consistency of output; etc.

Cons

Missing search and replace; inability to import sections into multiple projects; printing of individual sections with their table of contents; unable to print the entire spec along with the table of contents so that pdf can be easily used; Tables can be very difficult to insert and utilize; etc

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Michael, for sharing your detailed feedback—it’s great to hear that SpecLink’s cloud-based platform, ease of use, and formatting features are working well for your team. We also appreciate you highlighting areas where you'd like to see improvements, particularly around managing your Standard Master Spec and printing capabilities. Your input has been shared with our product team as we continue to enhance functionality across the platform. In the meantime, we encourage you and your colleagues to join one of our free SpecLink Cloud training sessions to discover helpful tips and workflows that may address some of these challenges: https://www.rib-software.com/en/training/rib-speclink

JG

Josh G.

Architectural Specifier

Architecture & Planning

### "Great Software For Spec Writing"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

June 24, 2025

Overall it is a really great product with some excellent features. I have been writing specifications for just three years and have really come to appreciate your product and all of the features it offers.

Pros

It's a great baseline to start with for a variety of projects and products. I like the fact that all of the testing and standards are updated regularly, saving me hours of research time.

Cons

I find it sometimes difficult to customize spec sections to our needs. It would also be helpful to have more notes for each section, describing the real-world applications of different product selections. The specification strategies on some sections are cumbersome and difficult to navigate, i.e. they really don't help much.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Josh, for your thoughtful review and kind words—we’re thrilled to hear how SpecLink has supported your spec-writing journey and helped save you valuable time with regularly updated standards. Your feedback around customization and the usefulness of spec strategies is incredibly valuable, and we’ve shared it with our product team for consideration. We’re always looking to make the platform more intuitive and insightful. In the meantime, we invite you to join one of our free SpecLink Cloud training webinars, where you can learn tips for customizing content and maximizing the value of spec strategies—feel free to share with any colleagues, too! To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

IG

Ivy G.

Specifications Writer

Architecture & Planning

### "SpecLink for a sole practitioner"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

June 24, 2025

Overall, implementing SpecLink has been a timesaver. It is easy to use, powerful, and works better than its competition. Their customer service is very good, and they are very helpful with onboarding. They listen to their users, and they are actively updating and improving the platform.

Pros

It is easy to get up and running on SpecLink. The interface is fast, and editing is efficient. Content is updated regularly, and the updates can easily be applied to projects in process. It is not hard to edit their masters to create your own master. Thier content is not the same as the MasterSpec licensed from AIA, and it is less verbose. In most cases I have found that it covers the same content more efficiently.

Cons

It would be nice to have the option to license the AIA MasterSpec content and use the RIB interface, but it's not practical at this time. Importing outside master sections into SpecLink is challenging. Each section needs to be tagged and labeled just so, and it's necessary to carefully check the imported section to make sure that choices and content are showing up as intended. They are working on making the process better, but it is still challenging. Importing consultant sections for printing a project manual is also challenging, so I use a different product to assemble project manuals. As a cloud-based system, there is little capability to edit specs when offline. There is a lot of as-yet-untapped potential in this product to better leverage the tagging and crosslinking capabilities. For instance, specifying sustainability requirements, coordinating sections that are cross-referenced, and marking sections with a percentage of completion. I hope to see them develop these capabilities soon.

Switched from

[Construction Specpoint](https://www.capterra.com/p/225630/Construction-Specification-Solutions/)

Deltek stopped developing their outdated Word interface and rolled out a web interface that doesn't work well. It doesn't have the necessary ease of use, speed, flexibility, and function.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

NK

Naveen K.

Senior Fire Protection Engineer

Construction

### "Super easy and user-friendly way to write your detail spec's"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

June 24, 2025

Very good, user friendly, very detail with what needed to be covered in the spec's, matches with the floor plan, schedules and details from the design drawings.

Pros

Easy and very user friendly, it covers all main items, so the contractor will get a least chance to raise change orders giving the lack of information's from the specs.

Cons

Few items are repetitive from different spec's, for example, the PIPING SPECIALTIES in 210500 repeats in 211300, actually the one in 211300 is correct, so we can take out the one in 210500.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Naveen, for your positive review! We're glad to hear that SpecLink’s detail, usability, and alignment with design drawings are helping reduce change orders and improve clarity for contractors. We appreciate your note about the repetition in piping specialties between sections—feedback like this helps us refine and enhance content accuracy. If you haven’t already, we encourage you and your team to join one of our free SpecLink Cloud training webinars to explore tools and best practices for customizing and optimizing your specs. To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

DW

Drew W.

Associate Principal

Architecture & Planning

### "RIB SpecLink Cloud gets the job done"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

June 24, 2025

Overall, I would say an 8 out of 10. Sometimes the Cloud based platform hangs or the browser has an error. This can be annoying at times, but is a small issue in the larger scope of writing specifications

Pros

The cloud based platform is much faster than the previous iteration that was server based. This makes writing specifications a much faster experience and saves us a lot of time.

Cons

I can't do a mass spec update. I need to go into each individual spec section and do updates. This can be tedious and frustrating.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Drew, for the honest and helpful feedback—we’re glad to hear that the speed and efficiency of the cloud-based platform have made a positive impact on your spec-writing workflow. We understand how frustrating it can be to update sections individually, and your comments have been shared with our product team as we work toward streamlining bulk updates. As for occasional browser issues, we recommend keeping your browser up to date for the best performance. Also, feel free to join one of our free SpecLink Cloud training webinars to pick up tips that might help with your current workflow—and to share the resource with colleagues as well. To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

RW

Rondi W.

Construction Specification Writer

Defense & Space

### "SpecLink is Best in Class "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

June 24, 2025

When SpecLink became cloud-based, it was a game changer. SpecLink Clould enables me to work remotely as efficiently as when I'm in the office. Being able to modify office master content while retaining access to the SpecLink master text is so helpful while incorporating changes in scope on my projects.

Pros

I like that SpecLink allows users to edit by activating only the content they want, but is flexible enough to enable users to add their own content.

Cons

I wish more consultants were using it so users could take full advantage of the many collaboration features.

Switched from

[Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)

We needed a cloud-based solution that centralizes specification content and enables us to align the requirements with our design standards.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Rondi, for the great feedback! We’re so glad to hear how impactful the move to the cloud has been for your remote work and project flexibility—it’s exactly the kind of experience we aim to deliver. Your point about wider consultant adoption is a valuable one, and we’re continuously working to expand awareness and engagement across the industry. In the meantime, feel free to invite colleagues or consultants to join one of our free SpecLink Cloud training webinars so they can see the collaboration benefits firsthand. To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

CS

Corey S.

Architect

Architecture & Planning

### "Good but frustrating....."

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

7/10

June 24, 2025

Much better than other options. Header/footer is much better than other options and is why we changed. The templates are nice to have available.

Pros

Global Terms, number of sections available, printing to pdf with bookmarks. Ability to have templates

Cons

Cloud version is slow, I make revisions and they don't stick, the need to update for each section is a HUGE hassle! (Desktop had the option of updating all sections at once, why was this lost?) Formatting removed between Desktop and Cloud versions. This leads to more work for door hardware schedules and drawing index. Cloud version has been a step backward!

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Corey, for your candid and detailed feedback. We're glad to hear that features like templates, Global Terms, and improved headers/footers have been valuable for your team. We also understand your concerns about the Cloud version—particularly the loss of mass updates, formatting changes, and occasional performance issues. Your input has been shared directly with our product team as we continue to enhance the platform. In the meantime, we encourage you to join one of our free SpecLink Cloud training webinars to explore tips and workarounds that may help streamline your workflow. To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

PF

Perry F.

Project Designer

Design

### "Great Product"

4.0

Overall Rating

4.0

4.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

3.0

3.0

Likelihood to Recommend

10/10

June 24, 2025

I am satisfied with the software. I wish there were training videos for identifying what should be linked and how when writing new template specifications. Also, a training video that explains where all the specification details and assemblies originate and how they are connected to the product.

Pros

I am delighted with the concept of exclusion and inclusion in specification writing. It makes the process very adaptable to other similar projects.

Cons

When I use typical symbols such as "&," the software is confused and substitutes words that don't make sense.

Switched from

[Deltek Ajera](https://www.capterra.com/p/82750/Deltek-Ajera/)

Deltek was clunky and had just transitioned from the Microsoft Word Master Spec platform.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Perry, for your thoughtful feedback—we’re glad to hear you’re finding value in SpecLink’s inclusion/exclusion model and its adaptability across projects. Your suggestions for more in-depth training content on linking, spec origins, and assembly connections are insightful and appreciated—we’ve passed them along to our training team. In the meantime, we recommend joining one of our free SpecLink Cloud training webinars, which cover best practices and offer live Q&amp;A. We’ve also noted the issue with symbol substitution and shared it with our technical team for review. To view our training resources, please visit https://www.rib-software.com/en/training/rib-speclink

BP

Brad P.

Specification Leader

Architecture & Planning

### "A Vast Improvement Over MasterSpec"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

June 24, 2025

Overall I am very pleased with the software, as it is a significant improvement over typical MasterSpec Word specifications.

Pros

The built-in automatic updating, choice fields, intelligent linking and overall ease of use of the interface are the main reasons we made the switch. Also, customer service and tech support is swift and responsive.

Cons

Sometimes the linking is faulty, especially for the Table of Contents. Also, we have provided a significant number of proposed enhancements, of which only a minor fraction have been implemented. Track changes need to be improved with more options. Network slowdown or browser memory limitations sometimes reduce performance. The RIB library of available sections needs to be increased to rival the MasterSpec library as there are still many scope items that do not exist in the RIB library.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

July 4, 2025

Thank you, Brad, for your detailed and constructive feedback—we’re thrilled to hear that SpecLink’s intelligent linking, choice fields, and responsive support have made a positive impact on your workflow. We understand your concerns around TOC linking, track changes, and the pace of enhancement implementation, and we’ve shared your input with our product team. Expanding our section library continues to be a priority, and feedback like yours helps guide that process. In the meantime, we encourage you and your team to join one of our free SpecLink Cloud training webinars to learn tips that may improve performance and offer deeper insights into current features: https://www.rib-software.com/en/training/rib-speclink

[View all Reviews](https://www.capterra.com/p/267349/SpecLink/reviews/)

Popular comparisons

[Design Flex vs RIB SpecLink](https://www.capterra.com/compare/218525-267349/2020-Design-Live-vs-SpecLink)

[ArchiSnapper vs RIB SpecLink](https://www.capterra.com/compare/146596-267349/ArchiSnapper-vs-SpecLink) 

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