--- title: "Total Therapy Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Total Therapy Software - reviews, pricing plans, popular comparisons to other Physical Therapy products and more." source_url: "https://www.capterra.com/p/268376/Total-ABA/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Total Therapy Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Total Therapy ## What is Total Therapy? Total Therapy is a fully integrated system designed for pediatric therapy clinics. Our easy to use and flexible software solution includes Practice Management, Data Collection, Billing Options, Mobile App, and a Patient Portal. Built on the secure and reliable Salesforce platform, Total Therapy allows the flexibility to customize to your current needs and scale with your growing therapy practice. ## What is Total Therapy used for? [Occupational Therapy](https://www.capterra.com/occupational-therapy-software/)[Speech Therapy](https://www.capterra.com/speech-therapy-software/)[Patient Portal](https://www.capterra.com/patient-portal-software/) Top alternative Featured Overall rating Based on 13 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $19 Per Feature, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Total Therapy?[Manage this product listing](https://www.g2.com/products/totalaba/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Total Therapy 3.9 (13) VS. [4.6 (2,828)](https://www.capterra.com/p/130710/SimplePractice/reviews/) Starting Price $19 Per Feature, Per Month Starting Price $49 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (13) Ease Of Use 4.4 (722) Value For Money 4.8 (8) Value For Money 4.3 (591) Customer Service 4.9 (11) Customer Service 4.4 (658) ## Total Therapy alternatives Highest Rated [4.8 (538)](https://www.capterra.com/p/178984/Jane-App/reviews/) Starting price $59.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (217)](https://www.capterra.com/p/180530/Power-Diary/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.8 (109)](https://www.capterra.com/p/179836/Theralytics/reviews/) Starting price $20.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Fusion](https://www.capterra.com/p/136876/Pediatric-Therapy-EMR/) [4.3 (722)](https://www.capterra.com/p/136876/Pediatric-Therapy-EMR/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/136876/Pediatric-Therapy-EMR/) [View all alternatives](https://www.capterra.com/p/268376/Total-ABA/alternatives/) ## FAQs about Total Therapy Overview ### Which roles and teams benefit most from Total Therapy? Total Therapy is most used by ABA clinical teams, including BCBAs, clinical directors, clinical managers, and RBTs, who manage therapy documentation, client records, scheduling, and treatment-related coordination. Practice owners, administrators, client services coordinators, HR leaders, and technology executives benefit from oversight of operations, staff workflows, and service delivery across the organization. Answer based on 13 reviews Overview ### What company size and specific industries is Total Therapy built for? Total Therapy is designed for multi-disciplinary therapy practices of any size that provide speech-language pathology, occupational therapy, physical therapy, or applied behavior analysis services and need a single system to manage their practice while capturing both quantitative and qualitative data. Features and Usability ### What are the key features of Total Therapy? Total Therapy offers ABA data collection, behavior tracking, progress tracking, and program management for therapy workflows. It also includes appointment scheduling, patient records management, care plan management, therapy notes, billing and invoicing, insurance management, compliance management, access controls, and reporting and analytics. Getting Started and Support ### What training and onboarding options does Total Therapy offer? Total Therapy provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided training, while documentation and videos offer written and visual reference materials for self-paced learning and review. Getting Started and Support ### What customer support options does Total Therapy offer? Total Therapy provides email/help desk, FAQ/forum, knowledge base, phone support, and chat. No reviewer feedback about support is available, so support quality, response times, and common frustrations cannot be described from user experience data. ## Features AI summary Based on 2,869 Physical Therapy reviews Capterra reviewers highlight these as the features buyers value most when choosing mental health software: - **HIPAA Compliant** (**76%** of reviewers rated this feature as critical) - **Charting** (**57%**) - **EMR/EHR** (**59%**) Total Therapy supports **HIPAA Compliant**, which is a key requirement for protecting sensitive client information and meeting privacy standards. However, it does not include **Charting** or **EMR/EHR**. Instead, it offers other important features that reviewers also rate highly, including **Appointment Scheduling** (**55%**), **Document Management** (**51%**), and **Calendar Management** (**50%**). These features help businesses stay organized, manage client records, and coordinate appointments more efficiently, allowing teams to keep daily operations on track. Calendar Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Appointment Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Manage various aspects of appointments including booking, rescheduling, canceling Assessment Management 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Creation, administration, and evaluation of assessments or tests Compliance Management 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Track and manage adherence to policies for any service, product, process, or supplier Customizable Reports 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Alter the layout and content of reports Mobile Access 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Total Therapy 49 features ### All Features - ABA Data Collection: Observe and record information about your charge's behaviors and characteristics - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Alerts/Escalation: System alerts about the need to escalate an issue or request - API: Application programming interface that allows for integration with other systems/databases - Appointment Management: Manage various aspects of appointments including booking, rescheduling, canceling - Appointment Scheduling: Schedule appointments via a calendar - Assessment Management: Creation, administration, and evaluation of assessments or tests - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Behavior Tracking: Track visitors'/audience's responses across web pages and other optimized content - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Care Plan Management: Manage the treatment plan and coordination between care providers and patients with special health care needs - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Confirmations/Reminders: Automated reminders and confirmations for booked appointments and events via text or email - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Templates: Customizable sample documents that contain placeholder text or a standard layout that can be repeated for each new file - Documentation Management: Manage product specific documents in a categorized order - Electronic Signature: Digitally sign online documents - Employee Management: Track employee schedules, availability, and performance across projects and tasks - For ABA Industry: Tools developed specifically for use within applied behavioral analysis industry - For Healthcare: Software designed for the healthcare industry - For Medical Purposes: Intended for medical use such as diagnosis, treatment, and consultation - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Insurance Management: Involves selling of insurance solutions, managing policies, handling claims & assessing risk and coverage - Medical Billing: Manage billing and payments for a healthcare provider - Mobile Access: Access software remotely via mobile devices - Multi-Provider Practice: For practices with multiple providers - One-to-One Messaging: Send personal messages to clients or attendees - Patient Intake: Patients can register for appointments in advance online - Patient Portal: Online portal where patients can access information such as health records, treatment plants, etc. - Patient Records Management: Managing different types of patient records, including paper documents, digital files, billing information, and scheduling details - Patient Scheduling: Book and manage patient appointments and follow-ups - Payment Processing: Accept, record, and reconcile financial transactions - Practice Management: Managing day-to-day operations of a medical practice such as scheduling appointments, generating reports and more - Program Management: Process of managing several related projects or business activities to achieve organizational goals - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - SOAP notes: Method of writing out notes in patient's charts (subjective, objective, assessment, and plan) - Therapy Notes: Tools to help therapists document, record, and recall patient encounters - Third-Party Integrations: Set up connections to third-party platforms to improve business processes --- Get Advice We can help you find the software with the features you need. Features 4.0 (13) 4.0 Based on 13 reviews ## Pricing Value for money 4.8 (8) Basic $19.00 Per Feature,Per Month Value for money 4.8 (8) 4.8 Based on 8 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (11) 4.9 Based on 11 reviews ## User reviews Overall rating 3.9 Based on 13 reviews Filter by rating Counts reflect reviews available in this feed. 5(6) 4(4) 3(1) 2(0) 1(2) Mentioned topic Recent reviews first, then most helpful CD Clinical Director Clinical Director Used the software for: Less than 1 year ### "Unmatched Customer Support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2020 I have used many other companies for services (not specifically software), and I have not met a better team than the customer support team here at Total ABA. Customer service is truly unmatched! Pros They have a great team at Total ABA that is always very responsive and available to assist quickly. I appreciate the many customizations they created for our practice.\[SENSITIVE CONTENT HIDDEN\] has been very creative in figuring out how to customize many features to our needs. This Salesforce platform seems to be very flexible and capable to handle a lot. I really like that we can run almost every type of report using the many filters available on reports. Cons I do not use their Data Collection features mainly because they do not have an App with offline capabilities yet. An App is something we would really want for Data Collection, and now providers need to login to a separate software to take data and separately to Total ABA for billing, which is not ideal. OW Owner Owner Used the software for: Less than 1 year ### "A TotalABA Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 3, 2020 We are currently happy with the product and are hopeful to continue to work with their team to get future updates that will more closely align with our wants and needs. This is our 3rd software system and by far the easiest and most cost effective that we have used thus far. Pros We are in the early stages of using the product and have been pleased with the customer support aspect of the product. We are a behavioral practice that is set in our data collection ways and the team at TotalABA have been very helpful with creating solutions within their updates to make our collection methods possible. Cons The cons on the system are the lack of customizations after a goal has been placed in treatment planning. Additionally, there are several little aspects and buttons that must be selected to get things set up correctly and they are easily missed when setting up new clients. RB RBT RBT Used the software for: Less than 1 year ### "Horrible, not ABA friendly. "Totally NOT ABA"" 1.0 June 2, 2020 Pros There is absolutely nothing great or even good about this product. Cons There is absolutely no way this platform was created by anyone that knows anything about ABA. It is not used friendly, there are so few features to be able to analyze data (you know, Applied behavior Analysis!? THe graphs it creates are extremely low quality and do not allow for any form of analysis that would be helpful in making informed decisions about treatment. It takes an unbelievable amount of time to input goals and treatment plans into this system, and if you need to change something, you must erase and start over. I have used two other platforms including Central Reach and Catalyst and I didn't love either until I was forced to use this system. I would pay to have either one of those back at this point. There are features that seem cool, like being able to select different types of prompts used, but get this! You can not even see that information anywhere! So it is just a bunch of pretty things that do nothing for an behavior analyst except confuse RBT's and get incorrect data because of it. THis all affects the clients who are relying on us for accurate data collection to make informed choices about their care. We hav reached out to TABA for help that they promised in the contract they would give if there were services we needed, to no avail. BC BCBA BCBA Used the software for: Less than 1 year ### "Review for TotalABA" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 23, 2019 My overall experience has been really positive! Pros I like how everything is in one place for scheduling, data collection, and programming. Cons Sometimes, especially the data collection portion is a little difficult to use, especially when I am adding targets. RB Rbt Rbt Used the software for: Less than 1 year ### "The best software " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 March 1, 2025 My overall experience is amazing and can’t wait to work with this company moving forward Pros I enjoyed how quick the response team is once you have a problem and how easy it was to navigate Cons Honestly I liked everything , everything was easy to navigate through CS Client Services Coordinator Client Services Coordinator Used the software for: 3-5 years ### "TotalABA - Incredible support for administrative needs." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2019 Before TotalABA we used a different software program for scheduling, billing and reporting. It was a nightmare. TotalABA took a little while to understand the terminology and processes but once we got that figured out we have not looked backward. The people on the support team are absolutely the best on the planet! I cannot speak highly enough about the support team. They are amazing, dedicated and creative! Pros We use TotalABA to support our scheduling, billing and reporting activities. TotalABA is easy for our staff to learn. It is easy to build client records. It is fantastic for helping supervisors and managers track and follow up on activities completed and activities still outstanding. I love the reporting features. There is seldom a management question that comes up that I cannot figure out how to run a report to get an answer. It is terrific for providing data for audits. It is terrific for giving one source for staff to get client information whether they are providing services in clinic or in the community. It interfaces will with our billing company. We have expanded the use of data elements into two additional divisions. Cons I wish it could interface closer with our e-mail system. The new parent portal features may address that but we have not explored it yet. FS Family Support BCBA Family Support BCBA Used the software for: Less than 1 year ### "Seeing graphs in real time was great but..." 3.0 March 12, 2021 Our company used Total ABA from 2018 to 2019. The features may have changed by now. We switched to another product that allowed us to integrate billing, scheduling and data collection in one software platform. Pros Seeing the graphs in real time for each behavior. The ability to set the measurement and mastery criteria. Cons The process for writing reports was very tedious and inflexible. In my case I had different funders wanting varying degrees of information. I was stuck creating a report where in some cases I had to remove unnecessary parts or add parts. The length of the resulting reports was not parent friendly. FA FL Administrator FL Administrator Used the software for: Less than 1 year ### "Totally therapists" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 November 7, 2024 On par with Freudian style as focuses more on medical side of better health Pros speech therapy and self improvement from medical standpoint Cons nothing really, can't think too much of the cons HD HR Director HR Director Used the software for: Less than 1 year ### "Comprehensive Platform!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 5, 2020 Great overall experience and highly recommended. There is a report for everything, and if you cannot find something you need, it can be created. The task feature has been a huge success as well as the visuals and graphing. I would also like to shout out the partnership and customer service that our company has received. Everyone has been a pleasure to work with. Pros Total ABA is easy to use and navigate. Great and useful features and the reporting aspects are detailed and a HUGE time saver. Cons The messaging system is a useful feature to have. I would recommend making it appear as more of a traditional email set up. OB OWNER/ BCBA OWNER/ BCBA Used the software for: 1-3 years ### "REVIEW" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 October 23, 2019 VERY RESPONSIVE TO REQUESTS. Pros EASY TO USE FOR NOTES AND DATA COLLECTION Cons THERE ARE SO MANY THINGS WE WANT TO DO BUT CAN'T FIGURE OUT EVERYTHING EASILY. HAVE TO EMAIL SUPPORT AND ASK THEM HOW TO DO THINGS. [View all Reviews](https://www.capterra.com/p/268376/Total-ABA/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.