--- title: "Flexopus Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Flexopus Software - reviews, pricing plans, popular comparisons to other Desk Booking products and more." source_url: "https://www.capterra.com/p/275380/Flexopus/" page_type: "product" language: "en" publication_date: "2026-11-09" --- # Flexopus Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on November 9, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Flexopus ## What is Flexopus? Flexopus makes hot desking simple and time efficient. In a hybrid work world, desk booking should help, not hinder and that’s exactly what we deliver. With intuitive map-navigation, employees reserve a desk in just three clicks. Find, filter, book. Whether you're doing desksharing or a fully dynamic workspace, Flexopus supports your team. Unlike per-user pricing, Flexopus charges per resource. One resource is a workstation, meeting room, parking spot. That means unlimited users! That makes us the price-performance champion. For hybrid work setups, that matters: you pay exactly for what you need, nothing more. Advantages? Real-time visibility into who works when, live plan maps, features filters (docking station, height adjustable desk etc.), check-in modules, and strong analytics to see which desks are most used, how hot spots shift, and where density is too high or low. It’s not about control, it's about trust and empowering people. For greater efficiency and lower costs. ## What is Flexopus used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/)[Digital Workplace](https://www.capterra.com/digital-workplace-software/) Top alternative Featured Overall rating Based on 10 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Contact vendor for pricing Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Flexopus?[Manage this product listing](https://www.g2.com/products/flexopus/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Flexopus 5.0 (10) VS. [4.7 (79)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (10) Ease Of Use 4.8 (90) Value For Money 4.8 (9) Value For Money 4.8 (86) Customer Service 5.0 (10) Customer Service 4.7 (86) ## Flexopus alternatives [4.7 (57)](https://www.capterra.com/p/10012867/Ofisly/reviews/) Starting price $1.90 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.8 (227)](https://www.capterra.com/p/132372/Skedda-Bookings/reviews/) Starting price $249.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (90)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) [Clearooms](https://www.capterra.com/p/203753/Clearooms/) [4.7 (232)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/203753/Clearooms/) [View all alternatives](https://www.capterra.com/p/275380/Flexopus/alternatives/) ## FAQs about Flexopus Overview ### Which roles and teams benefit most from Flexopus? Flexopus is most used by office operations teams, executive assistants, and IT managers who coordinate desk and workspace bookings, manage hybrid attendance, and maintain office capacity. Project leaders and directors use it to plan team presence, while marketing, design, social media, and research staff reserve spaces for collaborative work. Answer based on 10 reviews Overview ### What company size and industries is Flexopus built for? Flexopus is for small businesses (80%), especially Computer Software, Construction, and Education Management organizations (10% each), managing hybrid workplaces. It is aimed at Facility, Office, IT, and HR Managers seeking workplace-management tools across industries and company sizes. Enterprise reviewers account for 20%, indicating support for larger organizations as well. Answer based on 10 reviews Features and Usability ### What are the key features of Flexopus? Flexopus offers desk and room booking, hot desking, space reservation, and facility scheduling for office management. It also includes visitor management, access controls, parking management, and asset tracking, plus calendars, mobile access, notifications, reporting, and integrations such as API, Microsoft Outlook, and Active Directory. Integrations ### Which third-party tools and platforms does Flexopus integrate with? Flexopus connects natively to over 40 integrations across HR, identity, and productivity tools, including ADP Workforce Now, Access PeopleHR, Akamai Identity Cloud, AlexisHR, BambooHR, Cezanne HR, Deel, Google Calendar, Google Workspace, HiBob, and Factorial. Getting Started and Support ### What training and onboarding options does Flexopus offer? Flexopus provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided instruction, videos offer visual walkthroughs, and documentation gives written reference material for self-paced learning and feature checks. Getting Started and Support ### What customer support options does Flexopus offer? Flexopus offers Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. With no support reviews available, no user feedback can be stated about response speed, helpfulness, or common issues. The listed channels indicate multiple ways to get assistance and self-serve information. ## Features AI summary Based on 1,230 Desk Booking reviews Capterra data shows that buyers of desk booking software rank the following features as their top priorities: - **Online Booking** (**50%** of reviewers rated this feature as critical) - **Desk Availability Schedule** (**42%**) - **Desk Reservation** (**54%**) Flexopus supports all three of the features reviewers identify as most important: **Online Booking**, **Desk Availability Schedule**, and **Desk Reservation**. Together, these capabilities help businesses manage workspace demand, keep desk availability visible in real time, and give teams a simple way to reserve the spaces they need. Online Booking 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Desk Availability Schedule 5.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important A calendar or map that shows occupied and available desks Availability Indicator 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation Floor Plans & Maps 5.0 (5) 60.00% of 5 reviewers that rated this feature as important or highly important Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Space Reservation 5.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Manage the reservation of workspaces Desk Reservation 5.0 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Reserve a desk space that is available Flexopus 71 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Access Management: Control and manage access to company resources - Active Directory Integration: Integrates with Active Directory - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Categorization/Grouping: Organize and group data or items based on various criteria - Contact Tracing: identification of people who have recently been in contact with someone diagnosed with an infectious disease - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Reservation: Reserve a desk space that is available - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Email Reminders: Reminders sent via email - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Self Service: Gateway through which employees can access the system - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - Hot Desking: Multiple employees utilizing a singular physical workstation at varying intervals - Internal Meetings: For use in meetings within the company - Inventory Management: Track and manage inventory levels to maintain proper supply - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Parking Management: Manage, optimize, and automate tasks related to parking operations - Pre-Registration: Manage the pre-registration process - Projections: Estimate or forecast of a future scenario based on the study of present trends - QR Codes: Matrix barcode that stores information - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Third Party Booking: Allows bookings to be made through a third party service - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visitor Tracking: Track visitors and purpose of visits - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Wayfinding: Process of understanding one's position in a physical space via planned routes, signs, colors and images --- Get Advice We can help you find the software with the features you need. Features 4.8 (10) 4.8 Based on 10 reviews ## Pricing Value for money 4.8 (9) Free Trial Starter Contact Vendor for Pricing It includes: - Unlimited Users - Workstation booking - Parking reservation - Room booking - AppStore and PlayStore Apps - Microsoft Teams App - Groups and Roles - Smart Analytics Business Contact Vendor for Pricing It includes: - Application logs - Groups and Roles - Smart Analytics - QR Codes - SAML2 SSO - SCIM API - Microsoft Exchange Online - Google Workspace - REST API - Unlimited Users - Workstation booking - Parking booking - Room booking - AppStore and PlayStore Apps - Micrososft Teams App Enterprise Contact Vendor for Pricing It includes: - Optional premium support package - Selected premium functions - All starter functions - Unlimited Users Value for money 4.8 (9) 4.8 Based on 9 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ ADP Workforce Now](https://www.capterra.com/p/155895/WorkforceNow/)[ Rippling](https://www.capterra.com/p/172127/Rippling/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Deel](https://www.capterra.com/p/205015/Deel/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 5.0 (10) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 5.0 (10) 5.0 Based on 10 reviews ## User reviews Overall rating 5.0 Based on 10 reviews Filter by rating Counts reflect reviews available in this feed. 5(10) 4(0) 3(0) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Project Director Used the software for: 1-3 years ### "An ideal solution for managing a large office efficiently and flexibly!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 23, 2026 The software allows users to conveniently book not only office seats but also computer workstations accessible via remote software. This makes organizing daily office tasks particularly efficient and flexible. Pros We use Flexopus to clearly map our hybrid work models and organize workspaces transparently. It's particularly helpful that colleagues can book workspaces very intuitively and immediately see who is in the office and when. Cons Overall, we are satisfied with Flexopus but we see room for improvement in the details of its usability. Certain functions or settings are not immediately obvious and require several clicks to find them again. A clearer structure and better accessibility of individual sections would significantly simplify everyday use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Marketing Manager Used the software for: I used a free trial ### "Flexopus is great for streamlining workplace management for hybrid teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 15, 2024 Pros I really appreciate Flexopus's user-friendly interface and intuitive booking process. Cons So far I have not encountered any difficulties or glitches with the system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer IT Projektleiter Used the software for: Less than 1 year ### "Flexopus als die Lösung für Felxiblearbeitsplätze wenn es schnell und unkompliziert gehen muss" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 24, 2023 Selten eine so reibungslose Software Einführung durchgeführt und dabei wenig Beratung durch Flexopus selbst beansprucht. Die Software erklärt sich für den Endanwender selbst und bedarf keiner Schulung. Pros \- leicht einzurichten und zu konfigurieren - Umfangreiche tolle Anleitungen für IT - leicht zu Administrieren - beinhaltet alle technischen Möglichkeiten rund um SSO und AED Anbindung - tolles Design auf allen Endgeräten - Integration in Microsoft TEAMS per APP - Hohe Akzeptanz bei Mitarbeitern aller Altersgruppen Cons Die tabellarische Übersicht der vorhandenen Nutzer, welche bei 7000 Nutzern unübersichtlich ist. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Research Analyst Used the software for: Less than 1 year ### "Really helpful in managing limited office space" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 24, 2024 Pros Really helpful in managing work desks in the office, the series and custom booking functions are really helpful. Cons There should be an option to reserve a desk from the Live Plan page. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer IT Infrastructure Manager Used the software for: 1-3 years ### "Flexopus ist ein super Tool für Umgebungen mit vielen flexiblen Arbeitsplätzen. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 16, 2025 Flexopus ist super in meinem Arbeitsleben integriert. Morgens kriege ich eine Nachricht, dass ich den Arbeitsplatz einchecken muss. Ansonsten würde ich es vergessen. Die Möglichkeit auch Gästen unter meinem Namen bspw. Parkplätze zu buchen, ist auch super convenient. Pros Das Design und die Integration in MS Teams gefällt mir am meisten. Aber auch, dass man in Flexopus Serienbuchungen vornehmen kann. Das erspart mir sehr viel Zeit. Cons Das, wenn ich ein Arbeitsplatz eingecheckt habe, dass das auch automatisch in mein Outlook als Termin eingetragen wurde. Ist aber rein persönlich - der eine mag es mit Termin, der andere ohne. Glücklicherweise kann man das in den Einstellungen deaktivieren. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Graphic Designer Used the software for: 3-5 years ### "one of the best workplace management app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 27, 2025 It works really well, there is an update in each month. They implement a lot of new features like visitor management, asset management, catering. Pros It is practical, easy to use and user friendly. The new asset management and the new visitor management is really great, it makes administration easier. Cons One time on one page that there was no back button to navigate back to the previous page, but in the next patch they fixed it Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Executive Assistant Used the software for: Less than 1 year ### "Flexopus – Intuitives Tool mit hilfreichem Support und flexibler Preisgestaltung" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 18, 2024 Wir nutzen Flexopus nun seit über einem Jahr zur Buchung unserer Arbeitsplätze im Open Space und sind äußerst zufrieden. Das Tool überzeugt durch seine intuitive Bedienung und die zahlreichen Schnittstellen, die eine nahtlose Integration, beispielsweise in Microsoft Teams, ermöglichen. Besonders hervorzuheben ist das transparente und flexible Preismodell, das für uns ein entscheidendes Kriterium bei der Auswahl war. Die Einführung verlief dank des schnellen und unkomplizierten Supports reibungslos. Pros \- intuitive Bedienung - zahlreichen Schnittstellen zur nahtlosen Integration, beispielsweise in Microsoft Teams - transparentes und flexibles Preismodell - schneller und unkomplizierter Support Cons \-nachträgliche/erneute Einladungen versenden für uns nicht auffindbar - evtl. die Möglichkeit standardisierte Buchungszeiträume (in unserem Fall halb-/ganztags) zur noch leichteren und schnelleren Bedienbarkeit Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VR Verified Reviewer Social Media Manager Used the software for: Less than 1 year ### "Ein gutes Gesamtpaket mit tollen Funktionen" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 27, 2023 Pros Am meisten gefällt mir die einfache Benutzung von Flexopus. Ich kann innerhalb von paar Sekunden einen Arbeitsplatz, einen Parkplatz oder einen Besprechungsraum buchen. Außerdem finde ich es praktisch, dass ich mich auch im Homeoffice einbuchen kann, damit meine KollegInnen sehen, dass ich nicht im Büro bin. Cons Die einzige Funktion die mir noch fehlt ist die Einbindung eines Catering Services, sodass man Snacks und Getränke für Besprechungsräume im Voraus dazu buchen kann. Ansonsten ist alles top! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Back Office Manager Used the software for: 1-3 years ### "Empfehlung! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 8, 2024 Wir nutzen Flexopus schon länger und sind mit der einfachen und übersichtlichen Handhabung sehr zufrieden. Tische und Räume können binnen weniger Sekunden gebucht werden. Pros Sehr ansprechende Oberfläche, einfach und schnell zu bedienen Cons Nichts, wir sind sehr zufrieden. . Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Geschäftsführer Used the software for: 3-5 years ### "Perfekte Desk-Sharing-Lösung" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 6, 2023 Pros Flexopus ist in der Bedienung sehr einfach und auch die Administration ist sehr gut gelöst. Wir setzen das Tool zur Arbeitsplatzbuchung seit über zwei Jahren ein und es funktioniert wunderbar. Die Einrichtung war sehr einfach und das Team hat sich sehr schnell an das Tool gewöhnen können. Cons Die Software erfüllt ihren Zweck für uns zu 100%, entsprechend haben wir nichts zu bemängeln. 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