# College Office Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about College Office Software - reviews, pricing plans, popular comparisons to other School Management products and more.

Source: https://www.capterra.com/p/37108/College-Office/pricing

---

# 

 College Office Software Review 2026: Features, Reviews, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews)

College Office

## What is College Office?

College Office is a modern, user-friendly and secure web-based Student Management System for colleges, seminaries and trade schools which focuses on the fundamental needs of smaller institutions. It offers the tools administrators, instructors and students need at an exceptionally low price and with an always friendly and responsive customer service.

## What is College Office used for?

[Higher Education](https://www.capterra.com/higher-education-software/)[Gradebook](https://www.capterra.com/gradebook-software/)[School Management](https://www.capterra.com/school-administration-software/)

Top alternative

Featured

Overall rating

Based on 10 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Starting price

$50

Per User, Per Month

Free trial  
available

Capterra Shortlist charts the highest-rated and most popular products...

Our "Best of" badge program showcases products with the highest ratings...

Our "Best of" badge program showcases products with the highest ratings...

Do you work for College Office?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.collegeoffice.com&name=College Office)

## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### College Office

4.6 (10)

VS.

[4.5 (448)](https://www.capterra.com/p/133283/Alma/reviews/)

Starting Price

$50

Per User, Per Month

Starting Price

Contact vendor

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.3 (10)

Ease Of Use

4.5 (447)

Value For Money

4.9 (8)

Value For Money

4.5 (311)

Customer Service

4.9 (10)

Customer Service

4.7 (423)

## College Office alternatives

[4.7 (114)](https://www.capterra.com/p/155900/Classter/reviews/)

Starting price

Contact vendor for pricing

Highest Rated

[4.8 (164)](https://www.capterra.com/p/135075/Classe365/reviews/)

Starting price

$100.00

Per User, Per Month

[4.7 (642)](https://www.capterra.com/p/118900/Gradelink-SIS/reviews/)

Starting price

$121.00

Per User, Per Month

[4.8 (74)](https://www.capterra.com/p/197828/DreamClass/reviews/)

Starting price

$99.00

Per User, Per Month

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Student Information/Records

5.0 (2)

0.00% of 2 reviewers that rated this feature as important or highly important

Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration

Document Management

4.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

Registration Management

5.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Assessment Management

Creation, administration, and evaluation of assessments or tests

Assignment Management

Assign issues and tasks based on availability or required skills

Attendance Management

Manage attendance for classes, shifts, meetings, or events

College Office 37 features

Creation, administration, and evaluation of assessments or tests

Assign issues and tasks based on availability or required skills

Manage attendance for classes, shifts, meetings, or events

Track the attendance of specific individuals or groups

Track and manage schedules and meetings via an integrated calendar

Online registration for classes

Schedule in-person or online classes

Plan and schedule lessons and maintain students' behavior in the classroom

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Map out the subjects that comprise courses of study

Import and export data to and from software applications

Store, manage, and track all electronic documents in a centralized location

Store and organize documents in a centralized system

Electronically collect payments for goods or services

Manage, store and organize emails within the system or via third-party apps

Manage the enrollment and onboarding of all new members and accepted applications

Track and manage staff profiles, recruitment, schedules, productivity, career development and performance

Plan, manage, and track the financial activities of an individual or organization

Software designed for higher education organizations

Using different formulas/functions to determine grades or scores for student's performance in various exams or assessments.

Track student's scores and grades on course materials

Tool for educators to create, organize, and manage class lesson plans efficiently

Accept and process online payment transactions

Online gateway through which parents and students can view material and communicate with teachers

Document and report the progress of ongoing projects

Reporting on how each user, task or process has advanced since its initiation

Ability to record, store, update, and retrieve information

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Create, manage, and distribute student reports that document their academic progress and achievements

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Set & manage permission levels based on user roles and restrict access to only authorized individuals

Plan availability and assign specific time slots for tasks and resources

Search and filter data across systems to locate required information by entering keywords or certain criteria

Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration

Database of students to track personal information of individuals and families

Export text transcripts for the chat between two or more individuals

Features

4.2 (10)

4.2

Based on 10 reviews

## Pricing

Value for money

4.9 (8)

Free Trial

Standard Plan

$50.00

Per User,Per Month

Value for money

4.9 (8)

4.9

Based on 8 reviews

## Support, customer service and training options

Customer Service

4.9 (10)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.9 (10)

4.9

Based on 10 reviews

## User reviews

Overall rating

4.6

Based on 10 reviews

Filter by rating

5(7)

4(2)

3(1)

2(0)

1(0)

Mentioned topic

Sorted by most recent

ZW

Zeke W.

Pastor

Education Management

### "Sophisticated Without Being Too Complicated"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

January 4, 2024

Great value! It has made a huge difference in our ability to manage our Bible College classes.

Pros

It covers the essentials without being difficult to use.

Cons

Remembering to use the back button to navigate back, but that sounds like a personal problem. :)

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

January 8, 2024

Thank you for your review!

PA

Paul A.

Senior Technical Support Analyst

Higher Education

### "Faculty Perspective"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

January 2, 2024

Pros

As a teacher/faculty member at a college, I have used College Office to manage my gradebook, assignments, attendance, communication and other aspects of the administration of a class. It has helped to keep track of grades and manage assignment submissions.

Cons

The messaging tool does not allow for response back within the system. As a result, I have to send emails to my students from an email client to ensure that they are able to respond with any questions.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

January 8, 2024

Thank you for your review. The system only allows you to send emails to students from your institution generic email account. There is no easy way to redirect their replies back to the teacher's private email other than sending emails from the teacher's own private email account without College Office having access to that account... We are keeping this in mind though and hope to offer a solution in the future.

MP

Maryanne P.

Director of Christian Education

Education Management

### "Keeping Your Records in Order"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

December 19, 2023

Overall experience has been very good and tech support has been quite responsive.

Pros

CO maintains pertinent information for smaller, certificate programs like ours is presently, as well as having options for larger programs. Reports are fairly intuitive if not obvious and easy to create.

Cons

The option to designate a student as a new or fist time enrollee or not, formerly was a part of the initial entry for each semester. It no longer is and now shows all as new and must be edited to change if they are not. Obviously we are basically very pleased with the program overall.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

December 20, 2023

Thank you for your review. We will reach out to you concerning the issue you mention: the system should automatically set the proper 'New' status of a student in a term, something is not right if it does not.

Ammar Q.

Cashier

Retail

### "Great software for academic professionals"

3.0

Overall Rating

3.0

3.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

5/10

November 20, 2018

Pros

This software is a great software academic professionals because it allows them to gather more information about their class such as students.

Cons

It most likely isn't as effective as other similar software. It also needs more features and is rather simplistic.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Response from Vendor

January 8, 2024

Hi Ammar, we do not have any record of you having access to our system. Please contact use if you need a trial login.

LS

Linda S.

Office Manager

### "I wish there was a small instructional booklet to help find things quickly. "

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

May 11, 2017

Pros

I like that it can address our specific needs. When we need a particular item we are always answered very quickly.

Cons

The thing I like least is that there are too many clicks to get to where you want to be. Maybe a shorter route will help in some instances.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

May 18, 2017

We are in the process of producing tutorial videos for all aspects of the application as well as a complete help system. We hope to have this available this summer. As far as the number of clicks, we already streamlined some of this in a recent release a few weeks ago and we will continue to look for shorter paths whenever possible. Thank you for your valuable feedback!

BK

Barbara K.

Registrar

### "We are highly satisfied with College Office. The quality, ease of use, and features are outstanding!"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

May 8, 2017

Pros

We were previously using a desktop version of College Office with only our registrar having access, so the ability to login remotely and give access to multiple users is a great improvement. The system is extremely user friendly, meets all of our needs, and the customer support and responsiveness is outstanding.

Cons

There is nothing that we are dissatisfied with. We have been able to provide feedback regarding ease of use and have had some of our suggestions implemented. We look forward to working with SEMAFOX and College Office for years to come.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

TV

Tina V.

Registrar

Higher Education

### "It is user friendly and has all the necessary features that I need."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 4, 2017

Pros

After using College Office (previous version) since the 90's, I like the fact that this new online version is safe, fast and easy to use. Costumer support is tops, there is nothing this company won't do to help a client.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

PS

Philippe S.

Director

Education Management

### "We use it on a daily basis."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 3, 2017

Pros

It is web-based so accessible from every work station and out of the office. It is specifically designed for schools like ours. The follow up of customer service is outstanding. The on site training is a great plus !

Cons

We haven't use it enough so far to see the "cons". The features we need are not all there but the company is willing to work with us for custom needs.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

BH

Brian H.

IT Coordinator

Medical Practice

### "This software really helped streamline the office of the registrar. A++ on service and support"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

May 2, 2017

A single store house of all the student records is a great thing.

Pros

The online functionality makes distribution of schedules and report cards a breeze, no more printing schedules for each student the first day of class. The interface is clean and easy to navigate.

Cons

The cost of custom reports can escalate quickly if your needs are specialized. The point and click interface though great for mobile access, makes data entry harder

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

May 4, 2017

Hi Brian, It takes from 1 to 5 hours, depending on the complexity, to create a custom report for a school, and based on your feedback we have lowered the hourly rate for this service to $50/h. So a new custom report would usually cost you anywhere from $50 to $250 (one time fee). We are also investigating the possibility to incorporate in the future a user friendly report generator that would let you create your own reports. Note also that you can always download a copy of your database from our cloud every night and use MS Access to design your own reports. The process of refreshing a local copy of the database from our cloud can be entirely automated and we can assist you with this. Thank you for your feedback.

GC

Glen C.

Director of Extension Schools

### "Overall my experience has been good."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

May 2, 2017

Pros

I like it's versatility. The ability to pull information together for various reports. Still learning my way around.

Cons

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Independent research methodology

Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology.

[Learn more](https://www.capterra.com/resources/proprietary-data-research/)

How Capterra verifies reviews

Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI.

[Learn more](https://www.capterra.com/resources/how-we-verify-reviews/)

How Capterra ensures transparency

Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website.

[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)