# InspectionProof Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about InspectionProof Software - reviews, pricing plans, popular comparisons to other Inspection products and more. Source: https://www.capterra.com/p/37849/InspectionProof --- # InspectionProof Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) InspectionProof ## What is InspectionProof? InspectionProof is MediaLab by Vastian's all-inclusive inspection readiness and accreditation management system. InspectionProof digitizes your standards and checklists and stores your responses and evidence in a secure web-based portal. Upload attachments, link to policies and procedures in Document Control or your own document management system, and more. Import checklists from a wide variety of accrediting organizations, including CAP, COLA, TJC, and ASHI. InspectionProof supports: • Online inspection events with your actual inspection windows and custom CAP checklists, • Integration with current SOPs, policies, and documents to add evidence of compliance to checklist items, • Delegation of checklist items to respective supervisors, directors, admins, and staff, • To-do lists, dashboards, and automatic notifications to monitor progress, and more. ## What is InspectionProof used for? [Inspection](https://www.capterra.com/inspection-software/) Overall rating Based on 30 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Contact vendor for pricing Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for InspectionProof?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.vastian.com/&name=InspectionProof) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### InspectionProof 4.8 (30) VS. [4.8 (993)](https://www.capterra.com/p/179296/GetMaintainx/reviews/) Starting Price Contact vendor Starting Price $25 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (30) Ease Of Use 4.8 (993) Value For Money 4.7 (29) Value For Money 4.7 (911) Customer Service 4.9 (30) Customer Service 4.8 (931) ## InspectionProof alternatives [4.7 (328)](https://www.capterra.com/p/144012/Inspection-Support-Network/reviews/) Starting price $3.75 Per User, Per Month [4.6 (253)](https://www.capterra.com/p/141080/iAuditor/reviews/) Starting price $29.00 Per User, Per Month [4.5 (58)](https://www.capterra.com/p/159891/Certainty/reviews/) Starting price $18.00 Per User, Per Month [4.6 (339)](https://www.capterra.com/p/132690/ServiceTrade-Commercial/reviews/) Starting price Contact vendor for pricing [View all alternatives](https://www.capterra.com/p/37849/InspectionProof/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Audit Trail A record of all activities within the system, including user access, changes made, etc. Compliance Management Track and manage adherence to policies for any service, product, process, or supplier InspectionProof 19 features Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws A record of all activities within the system, including user access, changes made, etc. Track and manage adherence to policies for any service, product, process, or supplier Customize contracts and forms to collect specific information Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Track and store information regarding failed inspections Create checklists and to-do lists that can be marked during inspection Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards Access software remotely via mobile devices Active reporting of data and metrics Receive system updates as soon as any changes are made View and track pertinent metrics to find patterns and gain insights from data Create, manage and track all task activities and progression Set up connections to third-party platforms to improve business processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (30) 4.6 Based on 30 reviews ## Pricing Value for money 4.7 (29) ### Starting price Contact vendor for pricing Free trial not available Value for money 4.7 (29) 4.7 Based on 29 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (30) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (30) 4.9 Based on 30 reviews ## User reviews Overall rating 4.8 Based on 30 reviews Filter by rating 5(24) 4(6) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent LS Leslie S. Document Control Coordinator ### "Inspectors love it!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 November 7, 2017 Pros It's something that each Supervisor/Manager can be set up with in order to get their departments and areas completed. You can set up Guest Log-ins for inspectors which controls what they are able to view. Cons It doesn't give out the best alerts, there may need to be more options set up to receive notifications. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MK Michael K. Lab Manager ### "Very good orverall. " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 October 6, 2017 Pros Best is it facilitated inspection and inspectors were impressed to use. Document Searches are great. Cons Time to transfer documents into the system. Don't know how to avoid this, though. Menus could be improved for visual cues to guide user. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LW LUCIA W. Laboratory Manager Hospital & Health Care ### "Excellent! Amazed with technology, functionalities were on my wish 10 years ago, now they're here" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 6, 2017 Confidence that we are prepared for the inspection Pros User friendly. Easy to access. Uploading of files, Link to my documents most importantly the importing of checklist from CAP Cons I can't think of anything right now. I think it's little pricey. also, it would be nice to give us a little break since we will eventually expand Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KK Kristen K. Document Control Specialist ### "Inspection Proof allows our company to know we are prepared for CAP inspection!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 October 5, 2017 Pros MediaLab has made it easy on us by linking Document Control to Inspection Proof- we can easily link documents as evidence to certain items on our checklist. Cons The only issue I have run into with this software is difficulty in downloading backups, but usually persistence will get the job done. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. TL Teale L. QA/QC Manager Hospital & Health Care ### "I find program to be very useful." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 4, 2017 Pros Being able to link docs with standards. I find it to be very useful when I want to prove that we have that process or procedure created and ready to go or add comments for someone to follow up with Cons It can be a bit difficult to manage through the pages until you get used to the program. It took me a little bit of time to figure out the best way to go back and forth between some of the sections that I need without going to the main page first. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SW Steven W. Operations Manager Hospital & Health Care ### "Inspection Proof has made getting ready for CAP inspections so much easier and more efficient. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 3, 2017 Pros I really like the way that it keeps up with everything. The way you are able to link your policies and procedures as responses to CAP checklist questions is so easy. One of my favorite features is when you have to load a new checklist for either a new self-inspection or on-site inspection, you can upload all of your previous responses from the latest inspection. If procedures and/or the questions have not changed, you don't have to spend time reattaching these responses again. Also, on our last on-site inspection, the inspectors had allotted 1.5 days for the inspection. However, since all of the information is in one location and is so user friendly, our entire inspection was complete in only 7 hours (including the summation). The inspectors raved at how much they enjoyed using this program and how efficient it was. Lastly, if you are to have any deficiencies, responding to these is so easy and well organized. Inspection proof really just makes the entire process so organized and efficient. Cons The only con that I would have is that getting prepared the first time on inspection proof is a little time consuming, but well worth it. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NC Nicole C. Quality Assurance Coordinator Hospital & Health Care ### "This is a fabulous program for CAP readiness. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 2, 2017 Users have access to the CAP requirements at all times instead of needing to download the checklist. Pros This program allows you to track your on-site and self CAP inspections all in one place. I love that you can view changes between checklist editions, assign checklist items to users and reference back to CAP items throughout the year. Being able to upload your evidence of compliance and import it to future events is a huge time saver. Its also really easy to look up previous deficiencies compared to the Access database we were previously using. Cons Managing permissions, managing the backups for a large corporation and waiting for the system to generate the CAP paperwork which takes 15 minutes or so. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DC Damon C. Director of Laboratory Services Hospital & Health Care ### "Has been incredibly easy to use!! Great value for the $$!! First, CAP inspection went very well!!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 2, 2017 Pros InspectionProof is easy to use and a great value for the money!! Our first CAP inspection went very well and the inspection team commented on how easy it was to use and see evidence of compliance. They all wanted to know more about InspectionProof! Cons Connecting to our document control software is a little bit challenging but can be done if you follow the steps outlined by customer service. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JC Jessenia C. Director of Quality and Process Improvement ### "I have been using this system since 2015 and I highly recommend it!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 2, 2017 Pros The functionality is easy to interpret and understand. I appreciate how you can "copy" previous requirement responses to new checklists. Cons Most labs go beyond CAP accreditation, therefore, Inspection Proof should be able to be customizable depending on what checklists you are using. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MO May O. Quality Management Specialist Health, Wellness and Fitness ### "A good tracking module" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 2, 2017 Document Control Pros It allows to link the policies and procedures. In addition, review and approval routes can be set up. Cons Regarding the report, there is no export function to other file types, e.g., excel. Only the PDF file type is available. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/37849/InspectionProof/reviews/) Popular comparisons [MaintainX vs InspectionProof](https://www.capterra.com/compare/37849-179296/InspectionProof-vs-GetMaintainx)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)