# Celoxis Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Celoxis the right Resource Management solution for you? Explore 366 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/5923/Celoxis/reviews --- Celoxis 4.4 (366) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 11th, 2026 # Reviews of Celoxis Ease of use 4.3 Customer Service 4.5 ## Pros and Cons in Reviews GG Gaurav G Manager DevOpsEducation Management, 201 - 500 employeesUsed the software for: 6-12 months. “I also found the team collaboration features very effective for keeping communication, updates, and project tracking centralized, while the task management system makes it easy to organize responsibilities, monitor progress, and meet deadlines efficiently.“ May 25, 2026 GG Gaurav G Manager DevOpsEducation Management, 201 - 500 employeesUsed the software for: 6-12 months. “At the same time, the platform can feel slightly complex when it comes to navigation, particularly for new users, since the large number of features sometimes makes it harder to quickly locate specific settings or tools.“ May 25, 2026 JP Jonathan P Digital Content SpecialistEducation Management, 201 - 500 employeesUsed the software for: 1-2 years. “I like its project planning capability which is really detailed and I can customize the dashboard as per my need which provides me clear project progress.“ May 23, 2026 SR Shannon R Assistant Director Of Information TechnologyEducation Management, 501 - 1,000 employeesUsed the software for: 6-12 months. “The administrative setting is not easy to do also the customization of reports and there is some occasional delay occurs when the projects data gets large.“ June 7, 2026 AR Angela R Assistant Director of Communications and MarketingEducation Management, 201 - 500 employeesUsed the software for: 1-2 years. “Its portfolio level reporting is really impressive which makes sure I can align the projects with the define objective and The automation of workflow helps to streamline the updates and approvals.“ June 4, 2026 TT Trent T OwnerInformation Technology and Services, Self-employedUsed the software for: I used a free trial. “Mobile limitations: The mobile app experience is not as smooth or feature-rich as the desktop version, which can hinder field teams.“ June 1, 2026 SH Shari H Secretary to the PresidentEducation Management, 201 - 500 employeesUsed the software for: 6-12 months. “It provides me visualization of the project timelines using Gantt chart which made it is easy to understand and the automated system of notifications that keeps all the stakeholders up to date from the latest news.“ May 26, 2026 MT Michael T Assistant Director of Academic Support and Accessibility ServicesEducation Management, 201 - 500 employeesUsed the software for: 1-2 years. “I find some of the integration need effort to maintain and set up and while loading the large projects it requires much time to load.“ May 26, 2026 ## Showing most helpful reviews Showing 1-25 of 366 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Alan V. Campus ambassador Computer Software Used the software for: 6-12 months ### "Powerful Project Management Tool with a Learning Curve" January 21, 2026 5.0 My overall experience with Celoxis has been positive, as it offers strong project tracking and reporting features. However, it takes some time to learn, especially for first-time users. Pros I liked Celoxis for its powerful project tracking and reporting features, which give a clear view of progress and performance. Its customizable dashboards and automation also make project management more efficient and organized. Cons The interface can feel a bit complex for new users, with a learning curve at the beginning. Also, some advanced features require time to configure properly. Switched from [Microsoft Project Server Subscription Edition](https://www.capterra.com/p/238840/Project-Server/) Because its very impressive and make user friendly and supportive. Review Source oP oscar P. Associate Software Engineer E-Learning Used the software for: 6-12 months ### "Reliable project management with powerful features" December 19, 2025 5.0 Overall, my experience with Celoxis has been positive. As someone still learning and growing in my role, I’ve found it to be a reliable tool that offers a lot of depth when it comes to managing projects, resources, and budgets. It does take some time upfront to learn and set things up properly, but once things start clicking, the platform feels steady and dependable. I’d recommend Celoxis to teams or organizations that handle more complex projects and need detailed reporting and customization. For very small teams, it might feel like more than what’s needed at first, but for growing teams or larger organizations, it’s a solid option that can scale as your needs evolve. Pros What I appreciate most about Celoxis is how much it all project-related tasks together in one place. Being able to manage tasks, resources, budgets, timelines, and reporting within a single system is amazing. The reporting and dashboards help provide clear and reliable insight into project progress, team workload, and costs, which makes planning and decision-making feel more confident and informed. I also value how Celoxis offers me the freedom to customize workflows, fields, and views. It adapts to how a specific team actually works, rather than forcing one into a one-size-fits-all approach. Cons The interface works well, but it doesn’t feel as modern or intuitive as some newer tools I’ve used. Setting things up initially can also take some time, especially when you’re trying to learn best practices while configuring the system. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) It worked fine when our projects were smaller, but as things grew, we needed stronger project planning, resource tracking, and reporting capabilities. Review Source SH Shari H. Secretary to the President Education Management Used the software for: 6-12 months ### "Great Visibility for the Planning and the Resource Management" May 26, 2026 4.0 Pros It provides me visualization of the project timelines using Gantt chart which made it is easy to understand and the automated system of notifications that keeps all the stakeholders up to date from the latest news. Cons When I am working on the multiple projects it become soo messy which I don't like much and the mobile experience is not so well as compared to the desktop version. Review Source gL genevieve L. director of engineering Mechanical or Industrial Engineering Used the software for: Less than 6 months ### "Celoxis review" September 19, 2021 3.0 see above Pros There are lots of customizations you can make, however it's not as useful as it could be because the AND logic in the database. Cons 1\. The fact that the database filters use AND logic, this makes a lot of the filters useless as they filter out data you wouldn't expect to filter out. 2. you can't split peoples time on a task to not be uniform over the entire task, this means you need multiple lines, which is clunky 3. you can't add one person as a % of time to a task and another as #hrs 4. on a project that is 9 months long the schedule reads "at risk" because it's projected to go 22 hours over. The threshold should be larger! 5. because of the AND logic, I would NOT recommend this tool to a larger team 6. There isn't any customization around the expenses Review Source VR Verified Reviewer BI Analyst Information Technology and Services Used the software for: Less than 6 months ### "Powerful and Customizable, but slightly dated UI" March 17, 2026 4.0 Pros I like how powerful Celoxis in as it brings together project management, resource planning and reporting all in one place. The dashboard features are really strong which includes detailed insights into project progress. It's also highly customizable. One can tailor workflows, fields and views based on specific requirement. Cons Celoxis is quite feature rich, but the UI feels a bit dated in places. Some actions are not intuitive as you'd expect. Compared to more modern, lightweight tools, if often takes a few extra clicks to complete the same task Review Source RT Rishita T. Manager Computer & Network Security Used the software for: 6-12 months ### "Celoxis for Efficient and Secure Task Management" January 8, 2026 5.0 As a user, the company provides best SaaS services and on-premises model with powerful customisability and user friendliness. The customer support was quite helpful as well. Pros Celoxis is one of the most affordable platforms for project management and work togetherness. It offers value for money and security both hand in hand. Security combined with money worth is what consumer looks for! Cons Micromanagement is seen and least affected towards their employees and it is strict work from office with strict timings. Switched from [Salesforce Sales Cloud](https://www.capterra.com/p/61368/Salesforce/) Celoxis hold a tag as Value for money and it always succeeds in it Review Source SP Sanket P. SEO EXECUTIVE Computer & Network Security Used the software for: Less than 6 months ### "Good Project Management Tool" November 17, 2025 5.0 The tools that I need are - project planning, tracking, and portfolio management. Never needed to contact support team. So no idea about that. I think this tool offered more than what I've paid for. Pros I've been using Celoxis for over a year for our firm's project portfolio management. It’s Gantt charts and resource management tools are incredibly helpful. I love it's real-time dashboards. It gives a clear snapshot of project health, budgets, and timelines, great for spoting issues. The financial tracking feature is also awesome. Cons Overall it's good, but the learning curve for new users is steep, especially with custom workflows. The interface feels bit complicated sometimes. Too much features. No big issues so far. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Clickup has introduced so many useless AI features and made it buggy. Review Source EM Eleanor M. Project Manager Computer Software Used the software for: 2+ years ### "Celoxis for projects " February 24, 2025 4.0 I utilse Celoxis for interal tracking of project tasks, workload overview and billing reporting. Also use for client collaboration Pros Easy to create custom feilds and apps, copy and paste function and import of tasks speeds up creation of large project plans. Abiltiy to utiise custom project templates for repeatable simialar projects. Cons Use of whitespace could be improved, fiddly double scroll bars. Alternatives considered [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Basecamp](https://www.capterra.com/p/56808/Basecamp/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Wrike](https://www.capterra.com/p/76113/Wrike/) Reason for choosing Celoxis Ease of set up, functionality available for internal and external users. No cost for virtual users Switched from [NetSuite](https://www.capterra.com/p/135757/NetSuite/) Internal employer discussion to reduce disparate systems Review Source BY Brian Y. Visa Consulting Specialist Legal Services Used the software for: 2+ years ### "Detailed project tracking for complex visa cases." January 15, 2026 4.0 I rely on this platform to track every document and deadline. For anyone serious about learning to be a Project Manager or Professional, the sheer range of advanced features in Celoxis and its customization options is extremely impressive. Pros I especially like that the customization options allow me to build workflows that mirror our exact government filing steps to avoid any errors. Cons The crowded interface with too many options making it hard to find a simple task made using it complicated and frustrating. Customer support might be slow to respond to specific customization queries. Review Source SK Shubham K. Senior project manager Apparel & Fashion Used the software for: 6-12 months ### "The amazing project and workflow management tool" December 30, 2025 5.0 Overall the experience is exceptional. It have saved our lot of time by efficiently managing complex projects and resources, the real time insights saves a lot of time. Pros Things I liked most includes their user experience and dashboard with real time insights which saved a lot of time in our project management workflow. Cons I didn't found any specific con but yes it takes some time to get good hand on and adjust , but once you get it , it's the best Review Source M. Meloni .. Manager Marketing and Advertising Used the software for: 6-12 months ### "Greatest software for management tool" June 27, 2024 4.0 I have a good experience with celoxis. Celoxis is phone friendly software I can easily access celoxis in my phone.which is the best part of celoxis. Pros Celoxis is good for portfolio management and calendar view. It takes only few minutes for any kind of portfolio and project management. Celoxis make my work very easy and save lots of my company time. They provide best customer service to their users. Celoxis provide personalized solutions to all the users. Cons Every software come with some problem like celoxis has also a little bugs. Celoxis recently introduced checklists feature which is marvellous. Switched from [monday.com](https://www.capterra.com/p/147657/monday-com/) Because previous software didn't provide me best management tool. With the help of this I can easily secured my all the data and portfolio. I can easily shar information with my co-workers. Review Source MG Marion G. Project and Resourcing Manager Information Technology and Services Used the software for: 1-2 years ### "How I transformed the way my compnay delivers projects" December 11, 2023 4.0 The new PPM has dramatically transformed the project delivery, making 4 tools redundant, bringing new visibility on the project portfolio, significantly improving the internal collaboration across 5 departments and accelerating the end-to-end delivery. Pros All in one: all the same powerful functions as MS Project with the Project WBS & Gantt Chart, Agile task board with drag & drop, collaboration with the clients on issue register, colour-coded workload directly populated from the scheduling, simplicity yet sophisticated ways of entering time entries, cater for both fixed price and T&M, on the same project! Cons Notifications are a bit messy, with duplicates and gaps at the same time. Not being able to paste from clipboard the image, i.e. you have to save it before. There used to be a limitation with setting up client as follower on issues, which was a bummer. Good news, the feature was released last week! Alternatives considered [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Zoho Desk](https://www.capterra.com/p/169505/Zoho-Desk/)[monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Celoxis Meets all Must-Have requirements, though some partially. Was recommended as 1st choice as it iswasthe only one meeting fully our time tracking & billing requirements, and its flexible offer could grow as we do Review Source AK Anoosh K. Senior Consultant - Professional Services Computer Software Used the software for: 6-12 months ### "Use Celoxis to make life easy for you & your teams" July 10, 2021 4.0 Overall Celoxis is an average-priced, great features, and simple to configure tool. The usage of the tool depends on our own requirements. We have set up the tool very differently for different departments. The journey has been really awesome! Hope we get more features requested and make this tool much more powerful! Pros I have been part of the team that tested, implemented, and using the tool as a User and also Administrator. 1) The standalone app helps us to do customization without depending on Salesforce Admins. I can create my own 'Custom Fields' and report on it. Even the 'Custom Fields' can be customized to show for only specific types of projects which is awesome. 2) The concept of 'Workspaces' which separates out the department-wise projects makes it unique. It helps to remove the noise from/to other departments. 3) The Project/Task creation AND/OR the templates option is very simple and re-usable, which takes Project Managers to create projects in less than 30 seconds. 4) Time tracking is very very simple. This has been hell in our previous tool. 5) The access control/security can be controlled by Celoxis Admin(That's me!) which is super helpful. 6) With all of the above, the adoption of Celoxis across our departments has been great compared to our previous tool. 7) Last but not least - Their Support team is awesome! You just send a Chat or Open a ticket, they respond very quickly and provide resolutions in most of the cases. NEVER SEEN a SUPPORT team like that previously. Cons 1) Task scheduling is medium. Though they have provided different ways to achieve our requirements, it is a tedious job. I would want a tool like 'Celoxis' to think about 'Day-wise scheduling' which is already part of other PSA tools. 2) The Reporting is medium. Though we can achieve the results with multiple reports, I would want a tool like 'Celoxis' to think more about reporting capabilities (Something like a Salesforce kind of reporting structure would help everyone). 3) There are few limitations which they have already documented here: https://www.celoxis.com/kb/13.5/reports/concepts/limits I would want them to think out of the box and help more customers, while the customers grow, these kinds of limitations will be barriers to proceed with the tool in the long-run future. Alternatives considered [Kantata](https://www.capterra.com/p/110832/kantata/)[Planview AdaptiveWork](https://www.capterra.com/p/75768/Clarizen/)[BigTime](https://www.capterra.com/p/131076/BigTime/)[Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/) Reason for choosing Celoxis 1) Simple tool 2) Less expensive 3) Ease of use 4) Matched with 85% of features 5) Customization Switched from [Financial Management Cloud](https://www.capterra.com/p/117310/FinancialForce-Professional-Services-Automation-PSA/) 1) No Trial option 2) Complex configuration and dependent on Salesforce Admins 3) To enter time, you need to create an assignment, and then also only that person can enter the time. Aaaah! People literally screamed at us when the tool was live. 4) To create one custom field, we have to go to Salesforce Admins again which is not that easy route. 5) Pricing. Oh no! When we are not using that tool and paying that much, leadership was not happy. much more..... Review Source PC Pete C. IT Project Manager Information Technology and Services Used the software for: Less than 6 months ### "Comprehensive tool for enterprise management" January 31, 2022 5.0 Excellent software, there seems to be a way to do whatever I need it to do. I need more time to export features and customize how the budgeting works. Haven't moved out of my budgeting tool that I built because I am not able to provide finance what they need out of Celoxis yet. Pros I needed a tool that had the power of Microsoft Project with the ability to track budgets and capitalize labour costs. I was a software developer in a former life and wanted one tool to do it all. I hate islands of information. After trying to setup what I needed in the tools we had available... Project for the Web, Project Online, Project Power App, Asana, Jira. I came across Celoxis. I was immediately drawn to it because I could see it was designed to run the job of project management. Most other platforms are designed to have you run the rest of your project in excel. I didn't want that. Celoxis does it all and I can still publish MS Project files or excel spreadsheets if I need to publish data somewhere. Cons Our organization has already licenses for other Project managment tools. I could not get buy in for another project app. I would like a way for people to submit time and updates without having to use the email feature or buy a license. If I could request and update or time input and they click a link that takes them to an update page. I can't get buy in for 100 or so licenses so people can update a task. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) it is very important to me that I can use as few systems as possible and keep everything together. Review Source nS natalie S. Manager - Project Implementation Human Resources Used the software for: 6-12 months ### "Celoxis review - great application and support" October 6, 2022 4.0 So far it has been a learning experience and when I encounter issues the HD support has been very supportive and timely with their feedback. I do appreciate their overall response time to the matters raised. Pros The robust reporting feature and the ease of use of the general application. I can also have custom reports built and shared with my various clients or emails by schedule Cons I would like to be able to undo changes in the plan if I make a mistake a remove something that wasn't suppose to be removed example, tasks. I would also prefer that items closed on a task can be moved automatically to the bottom of the plan or If a filter can be created to just view items on the project plan that are still open. Some color coding on the plan itself will also be nice Also some more available options for the client portal so clients can access things like the RAID etc Reason for choosing Celoxis Celoxis had a more robust reporting tool to facilitate both internal and external clients, which allowed for customization. Switched from [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) Celoxis had a more robust reporting tool to facilitate both internal and external clients, which allowed for customization. Review Source Chirag K. QA Computer Software Used the software for: Less than 6 months ### "Best Project Management tool with Ai" December 17, 2024 5.0 It's great project Management tool with AI powered which helps me to create projects and as per my requirement creates User stories too Pros It is very easy to use and implement because of having great number of features and Ai helps to reduce manual efforts and create good context Cons In my first experience I have not found any issue till now Review Source GK Gouthami K. Marketing executive Financial Services Used the software for: Less than 6 months ### "Project management made easy with Celoxis" December 3, 2024 5.0 My overall experience with this amazing tool is positive. Pros I like its customizable dashboard for tracking progress and budget, as well as its integration capabilities with other tools, such as email. Cons What I like least about Celoxis is its learning curve for people who are new to the platform. Review Source VR Verified Reviewer Technical lead Automotive Used the software for: 6-12 months ### "One platform for entire project management" July 10, 2024 5.0 Nice software to track the project management progress Pros Ease of use and tracks accurately each tasks associated with the project management Cons It can be made bit more customisable for make more comfortable Review Source RL Regis L. Project Manager Translation and Localization Used the software for: 1-2 years ### "Best PM software on the market, no regret to have selected it one year later" November 10, 2022 5.0 Like many other companies we were using excel or Teams to manage projects. This generated a lot of issues with projects ending the same weekend, and no standard reporting, no global view. Also not helping on daily basis, as a PM should have a single place to manage all aspects of a project: RAID log, reporting, Gantt, lessons learned.... Pros So easy to use, that you barely need training, which is key to global adoption by all PMs in the company. It also has the possibility to add your custom fields so you are never stuck to match your internal process. Finally, you can create your own 'app' which is a kind of workflow: for instance, we created lessons learned workflow which is part of any project management but was not an original feature of the tool Cons Sometimes the automatic calculation of the task date seems to act not as you are expecting. In which case you can select manual setup of the date Reason for choosing Celoxis Price, easy to use so easy adoption, full set of functionalities that matched our internal requirements Review Source VR Verified Reviewer Project Team Lead Information Technology and Services Used the software for: 2+ years ### "Great Cloud-based PM Tool" April 6, 2021 4.0 We shifted from MS Project to Celoxis and couldn't be happier. It's a very good and easy to use tool and there are many features that provide benefits internally and for our clients. The Support team is very helpful and responds fast to questions/concerns. My team reported one bug and this was picked up and resolved within 2-4 days. Pros Very easy to use and learn. Access from anywhere as cloud based. Good options for internal reporting and client sharing (PDF, excel, MS Project file, etc.). Well thought through and covers most aspects on PM software needed. Cons There are some bugs here and there which causes performance issues and lagness. Additional/advanced PM software features are missing and hope those are added to the pipeline soon. Review Source JRM Jorge Ruben M. Operations Director Information Technology and Services Used the software for: 1-2 years ### "Latest release made Celoxis even more valuable" September 18, 2020 5.0 After almost 2 years using it, it has only become better. I am the person most involved with Celoxis in the company, I do all the API integrations, and have done most of the dashboards and report customizations. I am very satisfied with how Celoxis has improved over time, and I am eager to see what it becomes in the future. I have also work a little with workflows, getting a lot of value from them, although I haven't got the time to do as much as I'd like. I reccomend Celoxis 100%. Before choosing it, I evaluated about 15 different platforms, in the end, the technical evaluation was very clear, Celoxis was the only viable option, unless I wanted to spend 10 or 15 times more money on something else. Pros No doubt, I have 2 favorite features: everything related to the Gantt View, which is extremely customizable, and now suporting different baselines; and the REST API, which is a lot better documented than when I started using it. Also, not a feature about the software, but as important, Customer Support is excelent. Cons So far, Celoxis hasn't turned into proper program and portfolio management. Reason for choosing Celoxis The technical evaluation matrix show Celoxis was more tan 50% better suited for our needs than the closest option. Review Source HP Henok P. Software Developer Computer Software Used the software for: 6-12 months ### "An Excellent path for Project Management " April 14, 2022 5.0 As a whole, Celoxis project management tool made my day to day task much much easier. I would recommend it to every company and organazation who have multiple projects. It will make it easier to have a 360 view in detail tasks and statuses. Pros Since subscribing to Celoxis. I have been more engaging and well tracking my projects with a clear understanding and visualization. The best feature about Celoxis is that reporting feature. It will allow you to create your own reporting type or you can choose from well developed report templates, either way you will have a clear visual on your project status with every available details. Cons The problem I have faced is that there is one in particular with customizing my report template that I could not add a column that I needed especially when it integrated with time. Review Source SS Shelby S. Junior PM & Creative Director Internet Used the software for: Less than 6 months ### "Celoxis Review" April 14, 2022 4.0 There is a lot of potential and great things here. I think a better presentation and more tooltips could help ALOT. Pros There is a lot on offer for the management software. Cons It seems really confusing with all the different elements. I would appreciate a different view of the tasks as the tab near the top took me a while to realize that I could scroll to the side and see other tabs. It also seems that the only way to get answers would be to contact customer service, they have been great but that takes up unnecessary time. Making changes to a task would mean that the task would load for a few seconds afterward. If you have multiple tasks to change, this tasks a lot of time. :) Review Source BM Beth M. Senior Developer Information Technology and Services Used the software for: 2+ years ### "Great Software for IT Projects" August 17, 2020 5.0 Overall, the product is stable and reliable. I only had one issue after an update a little over a year ago, where I had entered my time on my mobile device, and I had found that it wasn't there when I had logged onto my desktop version. Pros The great part of this software is the ability to update information in the Gantt chart as needed. It also gives you accurate percentage of project tasks per user and accurate percentages in what has been completed against the project deadline, which is very useful in Technical Services. Cons I still wish that once a task or project status is "completed", the timers would be deleted as well. In our company, we have many projects with many tasks, thus one can have multiple timers, and that adds up! It can take (waste) much time in deleting timers, so having the timers "go away" when a task is completed would be very useful. Reason for choosing Celoxis N/A Review Source WP Whitney P. Director of Production Marketing and Advertising Used the software for: 2+ years ### "Easy to use product hits all the top needs" October 9, 2019 5.0 Overall, Celoxis has really helped our business streamline processes and reporting. Time and task tracking is easier and more transparent to project managers and clients, and reporting is much less time intensive than our previous methods. I have been very pleased with the software and the customer service each time an issue is raised. Pros I like that the interface is very user friendly. I also like that the reports are customizable. We have been able to integrate a lot of reporting into Celoxis that was previously done using Excel or a similar program. Celoxis is able to collect all of our data and organize it effectively, thus ensuring we don't have to go to a lot of extra work to manipulate the data into the reports we want to see. Cons The new interface isn't as useful for me as the previous one. It works better for my resources, but as an admin, it seems less friendly than before. Namely, the drop downs and options available under Reports and other areas are not as customizable. I liked having my full list of starred reports available previously, whereas now I find myself accessing the full 'All Reports' page more frequently to navigate. I mainly use reports in the system to it was more convenient to have only my preferred ones all listed in one place. 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