# Celoxis Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Celoxis the right Project Management solution for you? Explore 327 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/5923/Celoxis/reviews --- Celoxis 4.4 (327) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Celoxis Ease of use 4.3 Customer Service 4.5 ## Pros and Cons in Reviews BY Brian Y Visa Consulting SpecialistLegal Services, 11 - 50 employeesUsed the software for: More than 2 years. “I especially like that the customization options allow me to build workflows that mirror our exact government filing steps to avoid any errors.“ January 15, 2026 BY Brian Y Visa Consulting SpecialistLegal Services, 11 - 50 employeesUsed the software for: More than 2 years. “The crowded interface with too many options making it hard to find a simple task made using it complicated and frustrating.“ January 15, 2026 op oscar p Associate Software EngineerE-Learning, 11 - 50 employeesUsed the software for: 6-12 months. “For very small teams, it might feel like more than what’s needed at first, but for growing teams or larger organizations, it’s a solid option that can scale as your needs evolve.“ December 19, 2025 Aditya Raj A BI AnalystInformation Technology and Services, 201 - 500 employeesUsed the software for: Less than 6 months. “Celoxis is quite feature rich, but the UI feels a bit dated in places.“ March 17, 2026 Alan V Campus ambassadorComputer Software, 5,001 - 10,000 employeesUsed the software for: 6-12 months. “Its customizable dashboards and automation also make project management more efficient and organized.“ January 21, 2026 Ss Shubham kumar s Program ManagerComputer Software, Self-employedUsed the software for: Less than 6 months. “What I really do not like about Celoxis is that the interface gets a little overwhelming at first, since lots are crammed in, and there is something of a learning curve to work through, which creates problems for the new user.“ December 3, 2024 BY Brian Y Visa Consulting SpecialistLegal Services, 11 - 50 employeesUsed the software for: More than 2 years. “For anyone serious about learning to be a Project Manager or Professional, the sheer range of advanced features in Celoxis and its customization options is extremely impressive.“ January 15, 2026 JJ Jinu J Mern stack developerInformation Technology and Services, 11 - 50 employeesUsed the software for: 6-12 months. “Also the UI is little tricky for new users.overall“ January 21, 2026 ## Showing most helpful reviews Showing 1-25 of 327 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ava H. Staff Software Engineer Program Development Used the software for: 1-2 years ### "Detailed project management" October 26, 2024 5.0 It's a powerful tool for managing complex projects, but the interface could be simpler to navigate. Pros Breaking down projects into smaller tasks made it easier to assign and track each part, so nothing slipped through the cracks. Cons The interface feels a bit cluttered, so finding specific tools isn’t always straightforward. Review Source Vaishali R. Consultant Management Consulting Used the software for: 1-2 years ### "Online project planning and management is efficiently done by Celoxis !" October 18, 2023 5.0 It is wonderful till date. My project team is absolutely delighted about the working on this software as it has brought efficiency and greater visibility to the project management process. It has lead to the increased and most optimized workflow process and brings automation at each and every level. Now my team is collaborating better on managing the project intricacies as the working on this tool is super easy and quite effortless. Pros is most powerful and flexible tool for project planning and creation in most effortless and simplified manner. It is one of the leading tool for project planning and aligning the process flow in seamless way without any difficulty. The software automates the complete project management activity end to end and provides comprehensive report and visibility for every progress at each stage of project running. The software works efficiently in all sorts of business environment. Cons No issues seen at my level till date. should work more and more on the compatibility features Alternatives considered [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/)[Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/)[Qase](https://www.capterra.com/p/200155/Qase/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) Reason for choosing Celoxis is the best of all as it is available in affordable pricing and brings numerous advanced project management features for businesses and increase users efficiency in managing projects. The tool is quite customizable and comes with varied yet flexible integrations. It is easy to fetch reports and track project progress real time Review Source gL genevieve L. director of engineering Mechanical or Industrial Engineering Used the software for: Less than 6 months ### "Celoxis review" September 19, 2021 3.0 see above Pros There are lots of customizations you can make, however it's not as useful as it could be because the AND logic in the database. Cons 1\. The fact that the database filters use AND logic, this makes a lot of the filters useless as they filter out data you wouldn't expect to filter out. 2. you can't split peoples time on a task to not be uniform over the entire task, this means you need multiple lines, which is clunky 3. you can't add one person as a % of time to a task and another as #hrs 4. on a project that is 9 months long the schedule reads "at risk" because it's projected to go 22 hours over. The threshold should be larger! 5. because of the AND logic, I would NOT recommend this tool to a larger team 6. There isn't any customization around the expenses Review Source JJ Jinu J. Mern stack developer Information Technology and Services Used the software for: 6-12 months ### "Good Project Management software" January 21, 2026 4.0 If you are looking for a PPM it's a good one.It will help you to make complex project in easy way.It have lots of features.But some features access need premium. Also the UI is little tricky for new users.overall it's a good software for PPM Pros It's have complete features for a project management for small teams.The most liked one is we can BI-grade reports directly in it.The customer service is good they will give support with in an hour.Its a good software for small scale companies. Cons When you use in mobile it have some problems.Ui is little bit tricky for new users.A professional needed for the software configuration. Review Source VR Verified Reviewer CEO Information Technology and Services Used the software for: 6-12 months ### "Consolidated Project management for Consulting and Solutions firm" December 4, 2020 5.0 It is very good, from my \[SENSITIVE CONTENT HIDDEN\] perspective and PMO, it is fantastic to have the whole information of our projects online and with consolidated resources reports and the Gantt is very nice, much better than Microsoft Project. Pros Easy of use of the Gantt and Work Load, even if some other things are not really UX friendly or intuitive... Cons Sometimes is not clear how to perform some tasks, Customer service is very straight and I feel they do not listen to the customer needs on specific issues, then they reply very plain. Reason for choosing Celoxis Work Load functionality and Gantt Review Source VR Verified Reviewer Staff Hardware Architect, Embedded Team Lead Computer Hardware Used the software for: Less than 6 months ### "A great full-featured project management tool" November 13, 2019 4.0 Pros checks all the boxes for engineering project management for me. Prior to Celoxis, we used Microsoft Project: Celoxis incorporates the advanced features of Project in cloud-based tool that provides team collaboration and scheduling that we could not get with Project or most other cloud-based scheduling tools. Cons With great options can come a great (big) learning curve: there are so many features in , setting up individuals, teams, groups, and roles is critical for a successful launch, and this can be a bit daunting at first glance. However, the Celoxis team did a great job pre-sales of walking us through the tool and it's features, as well as scheduling training for our team post-sales to get up and running in the tool. Alternatives considered [Portfolio Manager](https://www.capterra.com/p/82678/LiquidPlanner/)[OpenProject](https://www.capterra.com/p/152761/OpenProject/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Forecast](https://www.capterra.com/p/138122/Forecast-it/) Reason for choosing Celoxis While some of the alternative products may have been on par with in both price point and feature set, Celoxis that their team presented the best solution and on-boarding experience, and we felt Celoxis would be our fastest way to get up-and-running with the project management capability we needed. Switched from [TeamGantt](https://www.capterra.com/p/144808/TeamGantt/) Our prior tool did not understand resource management and loading, and had no plans to add those features. It also did not support advanced predecessor conditions (T+/- the start or finish of other tasks, etc.) This caused us to use Microsoft Project to get an accurate schedule, then manually enter the project (or project updates) in the cloud-based tool, for collaboration and tracking. This was just too cumbersome. Review Source VR Verified Reviewer Operation Director Management Consulting Used the software for: 1-2 years ### "CELOXIS review from an Ops Director" June 21, 2022 5.0 Very happy, its constant new features allow to evolve its configuration until it meets our exact and detailed expectations as a company. Pros the Open a Ticket feature: - always respond really quickly - sometimes even implementing recommendations when asking in an open ticket Cons the implementation. the matching between workspaces + job roles + permissions is not easy. even though the workspaces are really interesting and usefull, it is kind of difficult to get the right configuration. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Celoxis price and quality vs other products. customer service. zapier and integration with CRM, outlook, etc workspaced: for added KPIs and info Review Source VR Verified Reviewer CIO Government Administration Used the software for: Less than 6 months ### "Celoxis the new traditional and alternative flexible system for project management" November 1, 2019 4.0 It has added a high level of value from project team communication, reduce time for document and information access. One place for Every team member to speak from. Pros You can manage projects, tasks, resources, risks, issues and collaboration from one solution with client who don't need to have licenses or desktop software installed. The platform reporting tools with pre built project matrix report is a thumb up for this package. What I love the most is the project tracking board. Cons While the web application is mobile responsive , a mobile app is desired. Alternatives considered [Portfolio Manager](https://www.capterra.com/p/82678/LiquidPlanner/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Celoxis Cost Functionalites added value by enforcing a project management methodology. Review Source Chirag K. QA Computer Software Used the software for: Less than 6 months ### "Best Project Management tool with Ai" December 17, 2024 5.0 It's great project Management tool with AI powered which helps me to create projects and as per my requirement creates User stories too Pros It is very easy to use and implement because of having great number of features and Ai helps to reduce manual efforts and create good context Cons In my first experience I have not found any issue till now Review Source MT Manika T. HR manager Information Technology and Services Used the software for: 6-12 months ### "Best Project Management tool with AI" December 17, 2024 5.0 Overall experience is very good just because it’s very easy to manage the project and meeting the deadlines. Pros It’s a best project management tools with AI and it’s very easy to use. Cons It’s a little complex tool for beginner level users. Integration is little difficult. Review Source DG Dara G. Operations Manager Research Used the software for: 2+ years ### "Excellent product for small consulting business" December 7, 2023 5.0 Pros All in one! Project management, invoicing, contracts, finances. You can customize it to be used for all these functions. Cons Once you delete something (except a project) it's gone forever. Hasn't been a big issue though, especially since we can recover deleted projects. Alternatives considered [Avaza](https://www.capterra.com/p/136096/Avaza/)[Airtable](https://www.capterra.com/p/146652/Airtable/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Celoxis It was the most versatile in terms of being able to handle multiple functions, and very flexible in terms of being able to visualize and use the data to help guide company strategy. Switched from [BQE CORE Suite](https://www.capterra.com/p/141096/BQE-Software/) BQE structure did not make any sense, and the project management capabilities were limited. Review Source JF James F. Project Manager Computer Software Used the software for: 2+ years ### "Try something else first" August 14, 2020 3.0 Fighting with it to do regular project activities. Pros Gantt view is useful, calculations generally work Cons Difficult to use, most commonly used features are hard to find, effectively an opinionated spreadsheet. Switched from [Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/) I think price, I wasn't involved at the time. But replicon was much easier for non-managers to use. Review Source AA Aleksander A. Head of Studio Marketing and Advertising Used the software for: Less than 6 months ### "Powerful, flexible platform with UX problems" October 22, 2019 4.0 Generally, and for a company of our size was the best choice due to the varied work models we service. The ability to both work in hourly and fixed price models is a unique requirement and other platforms struggle to make it work. Pros The standout feature is the flexibility of which allows for a great deal of optional customisation. For example, custom formula fields let us do basic and complex math that can be displayed in reports and on projects. When comparing it to other solutions it does sport a few unique features not found in competitor products. Chiefly among them would be the semi intelligent schedule and budget prediction feature which gives a quick way to assess project status. Cons The biggest issue is the UX/UI which has a bit of a learning curve and needs a strict process to utilize all areas effectively. The system seems to have some legacy features that make functionality redundant. An example would be 4 different ways to enter time into time-sheets in the UI, or 2 separate comment features that are nested into each other for no reason. Some very simple and common features, like checklists in tasks, seem to also be absent. While not difficult to work with, the usage-paths for all the functions have not been thoroughly tested it seems. Alternatives considered [Jira](https://www.capterra.com/p/19319/JIRA/)[monday.com](https://www.capterra.com/p/147657/monday-com/)[Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Celoxis Superior value for money in features at this size of company compared to the competition. Switched from [WorkflowMax](https://www.capterra.com/p/226306/WorkflowMax/) Insufficient scheduling and reporting options and hard to work UI/UX Review Source SkS Shubham kumar S. Program Manager Computer Software Used the software for: Less than 6 months ### "Celoxis for Enterprise: How It Simplifies Complex Project Portfolios" December 3, 2024 5.0 solves the problem of how to efficiently manage complex projects and resources. It helps me keep track of all these tasks, deadlines, and workloads in one place that are otherwise a chaotic affair for managing projects. It provides real-time insights along with analytics to help make smarter decisions and resource allocation. Pros I like about is flexibility and its comprehensive tools for managing projects. All features are therefrom detailed Gantt charts to real-time collaboration features which very easily get through the workload, resources, and deadlines. Cons What I really do not like about is that the interface gets a little overwhelming at first, since lots are crammed in, and there is something of a learning curve to work through, which creates problems for the new user. Review Source SD Sumit D. Manager Information Technology and Services Used the software for: Less than 6 months ### "Celoxis for tracking Transformation programs " December 17, 2024 4.0 Pros has helped in tracking complex portfolio of projects with all the tracking of KPIs and status of different activities Cons It is expensive and the support system needs to improve Review Source VR Verified Reviewer Design Engineer Automotive Used the software for: I used a free trial ### ""Use Celoxis to Enhance Project Efficiency"" July 15, 2024 4.0 Pros Project time tracking, resource and task management could be easily monitored by . Cons offers only 30 days free trial which is not sufficient to explore the complete features efficiently. Review Source DS Donald S. Government Contracts and Proposal Consultant Aviation & Aerospace Used the software for: 6-12 months ### "Great Tool for P{project Collaboration" September 9, 2020 5.0 My implementation is self hosted. That was a bit of a learning curve for me personally but the Tech support staff was pretty helpful in pointing me to the right solutions. Now that the system is up and running it is very stable. My principle issues were not with the core Celoxis application as much as the host system configuration such as installing SSL and positioning the system properly behind my firewall. It took cooperation among a number of vendors but I now have a robust application on a rock steady platform (Windows Server 2019) protected by a top-tier security system (SOPHOS). It was with the effort! Pros allows integration of planned work hours and resources with time card inputs to allow an integrated management solution that permits tracking of Planed vs. Actual labor hours and costs. Definitely a much tighter integration than I found in MS Project. However - and this is important to my clients - the ability to bidirectionally share data with Project is a significant plus as many of my clients rely on Project. Finally, I use Celoxis for multiple clients and the workspaces functionality allows me the ability to securely partition clients into their own environment thus permitting multiple clients to share the basic installation. Cons There is a learning curve to climb - especially in the reporting function and I am still learning how to use the many features of the product. I would like to see more You Tube videos on how to perform advanced functions - especially with cost and resource reporting for users. Reason for choosing Celoxis Self Hosting was a deciding factor - but price was also a key concern. Also offers more functionality when it comes to things like time card input (and export to QuickBooks) and it seamlessly imports and exports to MS Project - a big plus because I have a number of analysis tools that I rely on that are Project Specific. Review Source CM Christo M. Partner Management Consulting Used the software for: 1-2 years ### "Comprehensive product but some shortfalls in the detail of the features" November 4, 2022 4.0 has helped our business to bring the different business processes together into a single platform. It is central to our business and we are managing all billable projects through it. We wouldn't go back to what we had before, so overall our experience has been positive. If Celoxis continues to evolve and add features, it is likely we will remain on the platform for a long time. However, as our business grows we may end up outgrowing Celoxis. Pros For our business, we are able to run our end-to-end project lifecycle in which we have struggled to find in any other product. This means bringing together quoting for a Professional Services project, progressing that same quote into a live project, having resource management and financial management views on the same project, generating financial forecasts across our projects and resources through reports, and managing other project management aspects such as RAID logs and status reports directly in the Project. Our team manage their holidays and timesheet recording in Celoxis which drives our actuals and invoicing. So it covers the project lifecycle well. Cons We've encountered some shortfalls in the details of the features. The resource scheduling which drives the financial forecasting is the shortfall that causes us the most rework or workarounds. The system does incorporate resource availability (available hours=working hours minus holidays/other absences) into the planning and timesheet recording, and it does warn you about resource scheduling conflicts across projects. The issue is that the resource management and financial forecasting being driven from the plan does not take into account actuals to show remaining effort and lost revenue. This requires some workarounds to achieve. The project baselining functionality is also really limited. There is no ability to undo actions on a plan. The audit log is helpful, but would be more helpful if you can actually step back through the changes made because the updates to plan always takes a few iterations.The fact that the product doesn't support multi-currency is really frustrating, although we've settled with our workarounds. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/)[CMap](https://www.capterra.com/p/169104/CMAP/) Reason for choosing Celoxis Better user interface experience. Review Source ZA Zeeshan A. Project Manager Financial Services Used the software for: 6-12 months ### "Top customer service that offers feature packed Project Management solution" January 23, 2022 5.0 We need an end and end Project management solution and we are very please that we found one in form of . Celoxis implementation was very smooth and the team was quickly onboarded and have comfortably learned the new ways of working in the new PPM tool. The best part was that Celoxis team was really supportive and have provided the much needed support where ever we required one. Pros I am really impressed with the customer service. The team is really responsive and support you with the best solution possible. The support during the implementation was crucial and it was offered throughout the implementation lifecycle without any extra cost. Moreover I also like the software as it is simple yet powerful enough to provide with end to end Project management solution. Cons I would like to to include more market standard feature in Project planning (Gantt plan). The current system doesn't allow you to revert back the changes, it is a crucial feature that comes in very handy in case if you are trialling a new plan or made an error by accident. The system also doesn't let you compare the baseline plan with the current plan. Reason for choosing Celoxis Good customer service, Good sales presentation, Good value for money and lastly customisable project that offered us with an e2e project management solution. Review Source JRM Jorge Ruben M. Operations Director Information Technology and Services Used the software for: 1-2 years ### "Latest release made Celoxis even more valuable" September 18, 2020 5.0 After almost 2 years using it, it has only become better. I am the person most involved with in the company, I do all the API integrations, and have done most of the dashboards and report customizations. I am very satisfied with how Celoxis has improved over time, and I am eager to see what it becomes in the future. I have also work a little with workflows, getting a lot of value from them, although I haven't got the time to do as much as I'd like. I reccomend Celoxis 100%. Before choosing it, I evaluated about 15 different platforms, in the end, the technical evaluation was very clear, Celoxis was the only viable option, unless I wanted to spend 10 or 15 times more money on something else. Pros No doubt, I have 2 favorite features: everything related to the Gantt View, which is extremely customizable, and now suporting different baselines; and the REST API, which is a lot better documented than when I started using it. Also, not a feature about the software, but as important, Customer Support is excelent. Cons So far, hasn't turned into proper program and portfolio management. Reason for choosing Celoxis The technical evaluation matrix show was more tan 50% better suited for our needs than the closest option. Review Source HP Henok P. Software Developer Computer Software Used the software for: 6-12 months ### "An Excellent path for Project Management " April 14, 2022 5.0 As a whole, project management tool made my day to day task much much easier. I would recommend it to every company and organazation who have multiple projects. It will make it easier to have a 360 view in detail tasks and statuses. Pros Since subscribing to . I have been more engaging and well tracking my projects with a clear understanding and visualization. The best feature about Celoxis is that reporting feature. It will allow you to create your own reporting type or you can choose from well developed report templates, either way you will have a clear visual on your project status with every available details. Cons The problem I have faced is that there is one in particular with customizing my report template that I could not add a column that I needed especially when it integrated with time. Review Source EL Enrique L. Network and Security Manager Outsourcing/Offshoring Used the software for: 1-2 years ### "Great tool with many features" April 2, 2024 5.0 My company started using it but never took advantage of it's full potential. People didn't adopt it well and we ended up giving up and moving to another product. Pros It includes many features like: Task manager, Cost tracking, Resource Tracking. You can calculate allocation of resources, build reports etc. Cons It's kind of complicated to learn how everything works at the beginning. Review Source PB Phil B. NPI Engineer Mechanical or Industrial Engineering Used the software for: 1-2 years ### "Celoxis has made us more Adaptable and Effective as a Business" August 17, 2023 5.0 Pros In one word – Flexibility. has really transformed the way we work as a business. It provides accurate monitoring and tracking of all our projects, giving us a bird’s-eye view of the project health. With Celoxis, we can proactively track our projects and know which ones are at risk or being delayed. We can quickly drilldown to see which tasks are putting the project at risk and quickly take remedial measures. Cons We would really like to see seamlessly integrate with our ERP system. Review Source MS Mano S. Service Delivery Manager Information Technology and Services Used the software for: 1-2 years ### "Celoxis Review" December 11, 2023 4.0 It is a good project management tool for us to start with. Hopefully we will implement additional features in order to take advantage of the full product Pros There is good overall visibility on resources Cons It is not possible to make some fields mandatory Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) No longer sustainable and it was very manual Review Source RH Robin H. Product Development Engineer Renewables & Environment Used the software for: Less than 6 months ### "New Celoxis User" March 31, 2021 5.0 Pros As a new user to , the initial personal advantage is using software that easily enables multiple projects to be understood a a whole and not as single projects in isolation. This is already allowing for more effective utilisation of resource for individuals and for the team which operate over different time zones. Cons In some aspects there are several methods by which to arrive at the same result within which can be confusing as a new user. I'm sure as I become more familiar with the software this will become more of an advantage as I understand how best to use Celoxis. Review Source Talk to a Capterra advisor for free and get results within 15 minutes.