# Payroll Mate Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Payroll Mate Software - reviews, pricing plans, popular comparisons to other Payroll products and more. Source: https://www.capterra.com/p/63592/Payroll-Mate --- # Payroll Mate Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Payroll Mate ## What is Payroll Mate? Payroll Mate is a comprehensive payroll software that fits the needs of accountants and small to medium size businesses. Payroll Mate automatically calculates net pay, federal tax withholding, Social Security tax, Medicare tax, and calculates user defined state and local taxes. Payroll Mate also supports different types of pay periods, prints payroll checks, prepares forms 941, 944, 943, 940, W2 and W3. This payroll software also supports user-defined Income, Tax, and Deduction categories. ## What is Payroll Mate used for? [Payroll](https://www.capterra.com/payroll-software/)[Human Resources](https://www.capterra.com/human-resource-software/)[Direct Deposit Payroll](https://www.capterra.com/direct-deposit-payroll-software/) Top alternative Featured Overall rating Based on 131 user reviews Reviews sentiment Positive 94% Neutral 2% Negative 4% Starting price $219 Flat Rate, Per Year Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Payroll Mate?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.realtaxtools.com&name=Payroll Mate) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Payroll Mate 4.6 (131) VS. [4.3 (1,848)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting Price $219 Flat Rate, Per Year Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (130) Ease Of Use 4.3 (1,847) Value For Money 4.7 (123) Value For Money 4.2 (1,506) Customer Service 4.6 (117) Customer Service 4.1 (1,577) ## Payroll Mate alternatives Highest Rated [4.9 (4,836)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (3,460)](https://www.capterra.com/p/110968/BambooHR/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.3 (3,065)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.4 (1,343)](https://www.capterra.com/p/130949/Paycom/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/63592/Payroll-Mate/alternatives/) ## FAQs about Payroll Mate Overview ### What problems does Payroll Mate solve? Payroll Mate solves manual payroll calculations, duplicate data entry, tax filing headaches, and unreliable internet-dependent processing by centralizing payroll, tax forms, time tracking, and year-end reporting in one desktop system. Small businesses, bookkeepers, CPAs, churches, and lean HR teams benefit most when running basic to moderately complex in-house payroll. Answer based on 119 reviews Overview ### Which roles and teams benefit most from Payroll Mate? Payroll Mate is most used by business owners, presidents, and other executives who need straightforward payroll processing, tax calculations, and year-end reporting without added complexity. Accountants, CPAs, controllers, and office administrators benefit from managing employee payments, compliance records, and payroll documentation efficiently for small businesses and nonprofit operations. Answer based on 98 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and industries is Payroll Mate built for? Payroll Mate is built for small businesses, which make up 96% of reviewers, and accounting firms, the top industry at 30%. It serves accountants and SMBs, with additional fit for churches, restaurants, agricultural employers, non-profits, local governments, schools, household employers, and the self-employed; retail accounts for 11% and law practice 7%. Answer based on 131 reviews Features and Usability ### What are the key features of Payroll Mate? Payroll Mate includes core payroll management tools like paycheck creation, check printing, direct deposit, payroll reporting, and tax compliance for quarterly forms and W-2 preparation. Differentiating features include accounting exports, vacation/leave tracking, and desktop-based access with employee data stored locally, which fits many small business payroll workflows. Answer based on 83 reviews Pricing ### How much does it cost and what fees or limitations are included? Payroll Mate starts at $219/year flat rate for payroll software covering up to 10 companies, and a free trial is available. Reviewers often describe it as inexpensive, with no monthly subscription and easy annual renewal, though some note it is basic, has a dated interface, and may lack job-cost tracking or software integrations. Answer based on 26 reviews Integrations ### Which third-party tools and platforms does Payroll Mate integrate with? Payroll Mate integrates with QuickBooks Desktop, QuickBooks Online, and Sage 50 Accounting. These accounting connections cover the main third-party platforms listed for the product, with QuickBooks appearing in both desktop and online versions alongside Sage 50 Accounting for payroll and bookkeeping workflows. Answer based on 3 reviews Getting Started and Support ### What training and onboarding options does Payroll Mate offer? Payroll Mate provides documentation for teams that need written reference material during setup and ongoing use. This format supports self-paced review of features, steps, and product details without requiring live instruction or video-based training. Answer based on 4 reviews Getting Started and Support ### What customer support options does Payroll Mate offer, and how do users rate the experience? Payroll Mate offers email/help desk, phone support, and chat. Many users describe support as friendly, knowledgeable, and quick to resolve setup or transfer issues, especially by phone and chat. Some reviewers, however, report slow or missing email responses, unhelpful guidance, and inconsistent issue resolution for more complex problems. Answer based on 33 reviews Reporting ### How good are Payroll Mate reports? Payroll Mate provides clear payroll and tax reports that small businesses and bookkeepers find easy to generate and understand. It covers common needs such as payroll summaries, bank deposit records, quarterly and annual tax forms, and year-end reporting, while keeping the reporting workflow simple for in-house payroll teams. Answer based on 15 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Payroll Management 4.0 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Manage employee salary processes, data, taxes, and records administration efficiently Tax Compliance 3.5 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors Check Printing 3.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Print paychecks issued to confirm payment of wages or salary Direct Deposit 2.3 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Digitally deposit correct payroll amounts into individual employee's bank accounts Payroll Reporting 3.3 (3) 100.00% of 3 reviewers that rated this feature as important or highly important View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more Vacation/Leave Tracking 4.7 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Request, track, and manage time off requests and vacation time Payroll Mate 15 features Track 401(k) participant contributions and employer match Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. Application programming interface that allows for integration with other systems/databases Record employee's benefit plans and selections throughout career progression Print paychecks issued to confirm payment of wages or salary Digitally deposit correct payroll amounts into individual employee's bank accounts Online portal where employees can access and track their own information Designed for small businesses Pay employees in multiple states with correct tax deduction amounts in each Manage employee salary processes, data, taxes, and records administration efficiently View and track payroll metrics including tax liabilities, pay rates, working hours, deductions and more Track tax-related transactions, tax remittance and tax reporting for various groups of employees and contractors Request, track, and manage time off requests and vacation time Automatically create and distribute W-2/1099 tax forms to employees. Automatically subtract garnishments from wages Get Advice We can help you find the software with the features you need. Features 4.3 (130) 4.3 Based on 130 reviews ## Pricing Value for money 4.7 (123) Free Trial [View pricing plan details](https://www.capterra.com/p/63592/Payroll-Mate/pricing/) Payroll Mate Payroll Software $219.00 Flat Rate,Per Year It includes: - Upto 75 employees per company - Calculate Federal,State and Local Taxes - Export Data to Accounting Systems (Including Quickbooks / Sage 50) - Generate Comprehensive Reports Such as Deposit Requirement - No Cloud, No Monthly Subscriptions and No Security Issues - Pay Employees and Print Checks With Paystubs - Prepare Payroll - Process Employment Tax Forms Including W-2; W-3; 941 and 940 - Run Live and After the Fact Payroll Value for money 4.7 (123) 4.7 Based on 123 reviews ## Integrations [ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (117) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (117) 4.6 Based on 117 reviews ## User reviews Overall rating 4.6 Based on 131 reviews Filter by rating 5(93) 4(30) 3(3) 2(3) 1(2) Mentioned topic Sorted by most recent PO Paola O. HR Manager Health, Wellness and Fitness ### "An Amazing Payrol Solution For Business " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 8, 2024 Pros For handling business payroll, Payroll Mate offers great features - it is very capable. It makes creating payroll reports and calculating taxes easy. It is a great addition to any HR department Cons Every feature of Payroll Mate has worked. No complaints. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EI elizabeth I. General manager Management Consulting ### "Bad communication unication and never refunded me the money" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 March 4, 2024 very bad, no customer service at all, the dont respond my emails and they would refund me if I sent the invoice of another product I had to buy and they did not refund anything Pros NA, I couldnt use it since I have a Macbook Cons it wasnt compatible with Mac and the would refund me if I sent the invoice of another product but there was no further communication nor follow up Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BP Brenda P. Church Secretary Religious Institutions ### "St. John Payroll" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 22, 2023 Pros The overall ease of using the program for payroll and w-2's. Cons Somewhat the lack of training to implement/utilize the program. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TB Trudith B. Onwer Accounting ### "The Support is DREADFUL" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 2/10 October 11, 2023 I cannot find an alternative, otherwise I would. Mainly because I cannot get a hold of these people unless I'm trying to purchase something. The Tech Dept is non-existent, and again, snarky, unhelpful and RUDE! If you don't already know a lot about PR, don't bother with this one! Pros It's inexpensive which allows upselling Cons SO MUCH! Starting with the inability to inactivate employees while processing. The support has been AWFUL! Snarky, unhelpful, and RUDE! Reasons for choosing Payroll Mate There were ZERO alternatives - I've been using them for about 10 years. Still no decent alternative! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Meghan S. CPA Accounting ### "Payroll Mate is Awesome! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 21, 2023 I think payroll mate is a great software at a decent price and I highly suggest it! It's basic, but it's exactly what's needed to get payroll completed. Pros Payroll Mate is very affordable and a great alternative to expensive online softwares. It has everything needed to run basic payrolls. Cons I wish there was a better option for direct deposit payrolls, but I understand that can be limited with desktop software. Switched from [QuickBooks Payroll](https://www.capterra.com/p/174981/QuickBooks/) QuickBooks Payroll continued to increase prices year after year Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BM brian M. owner Health, Wellness and Fitness ### "Horrible / no customer service to talk to. all chat based with rude techs, horrible experience" 2.0 Overall Rating 2.0 2.0 Ease of Use 2.0 2.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 January 24, 2023 will be asking for a refund for the direct deposit option. this company does not process a payroll. they only generate a file Pros none. waste of money, horrible value and does not do what is needed Cons no customer service. employees are not educated on the software Switched from [Wave](https://www.capterra.com/p/178021/Wave-Apps/) Reasons for choosing Payroll Mate looked simple and easy to use Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BN Bikal N. Article Trainee Accounting ### "Payroll mate- Same Like Mates" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 December 29, 2022 Pros Easy in payroll creation and management and enhanced ease reporting to different stakeholders or related parties like management, employees or government. Cons Overall performance is good enough. There is regular update if any issues arises. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SZ Susan Z. Paralegal/Office Mgr. Law Practice ### "Payroll Mate is FANTASTIC for small office!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 1, 2022 Our long-time accountant retired 3 years ago, and as the only employee in a sole proprietorship, I inherited the job! Payroll Mate was so easy to use, takes less time to enter payroll for check printing, and Quarterly and year-end Tax reporting takes only minutes. Pros You can't find a better payroll program for the price!!! Payroll Mate does everything Quickbooks Payroll did at a fraction of the cost, AND it is user friendly! Cons There is NOTHING I do not like about Payroll Mate -- The company is constantly upgrading and making improvements. Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) Quickbooks payroll module became cost prohibitive, and was not user-friendly. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MW Missy W. Accountant Accounting ### "Questionable Software" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 November 8, 2022 Not sure I trust the software. I downloaded the free trial version and wasn't even able to open it it told me that a copy of the free trial version was over and I needed to pay to view the file. I've never downloaded it before and was unable to even check out the program. I'm taking my system in to be checked for viruses because I don't trust that that software didn't do something to my machine. I did call customer support to get help and the lady on the phone was really nice but she did tell me to send an email to the technical support team as they've never had this happen before. I'm just trying to check out a product and if I'm already having to call tech support I'm just going to move on as it tells me what I'll be in for trying to use the product. Pros Nothing I could not use the Demo version Cons I could not use the Demo software it kept telling me a copy of the version was over and I had to pay to view it. I've never used it before. Couldn't even open it. I would not recommend trying this product you might get a virus or something downloaded to your system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JC James C. Accountant Accounting ### "10 year user " 2.0 Overall Rating 2.0 2.0 Ease of Use 4.0 4.0 Features 2.0 2.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 January 18, 2022 Was good until I asked for assistance with an issue. Pros Cost and easy to use. First time payroll service provider. Cons I asked to increase the font size on the MICR checks. Employee couldn't with phone app. They told me they would refund my money and go elsewhere. I just asked them to increase the font. Would not recommend. They won't even respond to my inquiries now. Not professional all. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/63592/Payroll-Mate/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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