# xCatalyst Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about xCatalyst Software - reviews, pricing plans, popular comparisons to other Learning Management System products and more.

Source: https://www.capterra.com/p/72308/xCatalyst/pricing

---

# 

 xCatalyst Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

xCatalyst

## What is xCatalyst?

xCatalyst Learning Management System (LMS) is the core of our Continuing Education package, providing organizations and educational institutions with a centralized platform for delivering and managing training programs. The LMS supports modular courses with videos, quizzes, exams, and adaptive learning paths, ensuring a dynamic and engaging experience. Learners benefit from automated certification, CEU tracking, and external course submissions, while administrators gain powerful registration, reporting, and payment processing tools. Beyond the LMS, xCatalyst streamlines course catalogs, conference integrations, and marketing tools, allowing organizations to promote, manage, and expand their education offerings effortlessly. With secure online payments, real-time analytics, and automated communications, xCatalyst delivers a comprehensive Continuing Education solution, ensuring seamless training, certification, and compliance management.

## What is xCatalyst used for?

[Learning Management System](https://www.capterra.com/learning-management-system-software/)[Event Management](https://www.capterra.com/event-management-software/)[Membership Management](https://www.capterra.com/membership-management-software/)

Overall rating

Based on 15 user reviews

Reviews sentiment

Positive

\-

Neutral

\-

Negative

\-

Contact vendor  
for pricing

Free trial  
not available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### xCatalyst

4.6 (15)

VS.

[4.4 (555)](https://www.capterra.com/p/76116/WildApricot/reviews/)

Starting Price

Contact vendor

Starting Price

$63

Flat Rate, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

3.9 (15)

Ease Of Use

4.2 (541)

Value For Money

4.6 (9)

Value For Money

4.3 (373)

Customer Service

4.6 (15)

Customer Service

4.4 (492)

## xCatalyst alternatives

[4.3 (469)](https://www.capterra.com/p/133851/MemberClicks/reviews/)

Starting price

$3500.00

Per User, Per Month

[4.4 (36)](https://www.capterra.com/p/115868/ProClass/reviews/)

Starting price

$249.95

Per User, Per Month

Highest Rated

[4.7 (144)](https://www.capterra.com/p/133653/Almabase/reviews/)

Starting price

Contact vendor for pricing

[4.7 (92)](https://www.capterra.com/p/148555/Raklet/reviews/)

Starting price

$59.00

Per User, Per Month

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Course Management

3.8 (4)

100.00% of 4 reviewers that rated this feature as important or highly important

Create, organize, and assign courses to users

Course Tracking

4.3 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Track which progress and course materials have been completed by each user

Learner Portal

4.7 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Students can access materials and communicate with instructors via their online student profile

Built-in Course Authoring

4.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Tools that allow users to create and publish courses and course material/content

Certification & Licensing

3.0 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Enables management and tracking the certification/licensing requirements of learners, employees, or stakeholders

Asynchronous Learning

3.0 (1)

0.00% of 1 reviewers that rated this feature as important or highly important

Supports flexible learning at different times (i.e., learners can access course materials at their own pace)

xCatalyst 74 features

Software specialized for schools (K-12 & Post-Secondary)

Track and document all activities across devices, networks, and other systems

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Track, manage and store the applications of potential future members, customers or candidates

Supports flexible learning at different times (i.e., learners can access course materials at their own pace)

Track the attendance of specific individuals or groups

Process of managing, tracking, and communicating with individuals who are registered to attend an event

Create, manage, and print wearable badges

Scan barcodes to ensure accurate pricing and label tracking

Supports learning paths that combine in-person classes with online/virtual courses

Tools that allow users to create and publish courses and course material/content

Track and manage schedules and meetings via an integrated calendar

Enables management and tracking the certification/licensing requirements of learners, employees, or stakeholders

Manage a group of members established for coordinating plans, programs, or other initiatives

Manage and track all internal and external communication conducted via calls, email, text, or chat

Software that specializes in managing events such as conferences, conventions and trade shows

Centralized database of stakeholders and their contact information such as names, address, phone number etc.

Manage, organize, and store contact information

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Software specialized for corporate use

Create, organize, and assign courses to users

Track which progress and course materials have been completed by each user

Accept and process credit card transactions

Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system

Add customized logos and colors to align with company branding

Customize contracts and forms to collect specific information

Alter the layout and content of reports

Pre-designed layouts that can be customized to match preferences and requirements

Track products that are for sale at a reduced price or part of coupon promotions

Store and organize documents in a centralized system

Track and collect membership dues

Has a built-in eCommerce system or integrates with third-party systems to manage online sale of products

Electronically collect payments for goods or services

Create and send email blasts/campaigns

Reminders sent via email

Pre-made examples and templates for emails

Manage the enrollment and onboarding of all new members and accepted applications

A list of events with their respective dates

Schedule and manage the logistics of activities and other gatherings

Plan an event's time and location

Manage location logistics and coordinate the participation of exhibitors or vendors in an event

Activities related to raising money for a specific cause

Captures invoice data and maintains comprehensive records for auditing and reporting purposes

Site to advertise jobs openings and letting job seekers search for positions based on skills, experience or preferences

Students can access materials and communicate with instructors via their online student profile

Designing course materials to be completed in a sequential order for personalized learning purposes

Accounts held by members of an organization

Contact members listed in the database through email, SMS, social, phone, etc.

Add, store and access information pertaining to members

Comprehensive list that contains information and details of all the members associated with a particular organization or group

Online gateway through which members can access/update personal information

Handle various types of membership based on groupings

Database of members to track personal information of individuals and families

Conveniently automatically renew memberships at the end of subscriptions

Registration process to become members by providing relevant information and agreeing to terms

Create and update newsletter content to increase engagement

Accept, record, and reconcile financial transactions

Adjust communications based on previous interactions or personal preferences

Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc.

Timed notification for any upcoming task, deadline, appointment, or activity

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Online portal through which end users can access the system, manage tasks, or obtain information

Market event via social media tools

Discover speakers and manage their details, booking and time.

Raise funds via sponsors and grants

Gauge satisfaction and receive information for improvement and success

Create tools to measure student retention of learning material and lessons

Set up connections to third-party platforms to improve business processes

Customize, sell, and distribute tickets

Connect with meeting participants remotely over video

Seamlessly integrates with 3rd party websites

Built-in website builder or integration with third-party site

Get Advice

We can help you find the software with the features you need.

Features

4.0 (9)

4.0

Based on 9 reviews

## Pricing

Value for money

4.6 (9)

### Starting price

Contact vendor  
for pricing

Free trial  
not available

Value for money

4.6 (9)

4.6

Based on 9 reviews

## Integrations

[

PayPal](https://www.capterra.com/p/207944/PayPal/)[

Mailchimp](https://www.capterra.com/p/110228/MailChimp/)[

Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[

Moodle](https://www.capterra.com/p/80691/Moodle/)[

GoTo Webinar](https://www.capterra.com/p/163335/GoToWebinar/)[

LinkedIn for Business](https://www.capterra.com/p/213505/LinkedIn-for-Business/)[

QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[

BigMarker](https://www.capterra.com/p/167140/BigMarker/)

Connect with a Capterra advisor for a free 15-minute consultation

Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs.

## Support, customer service and training options

Customer Service

4.6 (15)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.6 (15)

4.6

Based on 15 reviews

## User reviews

Overall rating

4.6

Based on 15 reviews

Filter by rating

5(10)

4(4)

3(1)

2(0)

1(0)

Mentioned topic

Sorted by most recent

KM

Katalina M.

Ing. Sistemas

Information Technology and Services

### "Da lo necesario"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

10/10

July 20, 2023

Pros

Es un aplicativo completo que cuenta con gran variedad de herramientas.

Cons

Es algo costoso pero asi mismo uno paga por calidad.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RR

Renee R.

LTAP Director

Education Management

### "Great Customizable Features"

5.0

Overall Rating

5.0

5.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

April 27, 2021

It has been GREAT! All their staff are responsive and genuinely care about getting the system running to meet your needs and expectations. Transfer from the old system and implementation was smooth.

Pros

The ability for both participants and their verified administrative assistants and/or company training managers have access to review employee training records and register multiple employees at the same time for courses.

Cons

Understanding Izenda in order to write queries/reports. Having this feature available is key, but using it is not intuitive.

Alternatives considered

[Brightspace](https://www.capterra.com/p/122854/Brightspace/)

Reasons for choosing xCatalyst

The ability for both participants and their company training managers to have access to review employee training records and register multiple employees at the same time for multiple courses. Customization options for the unique graduation requirements of our different training programs. Online payment access.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

DA

Diane A.

Executive Director

Mental Health Care

### "Website Review"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

9/10

April 27, 2021

LCA is not a company; it is a professional organization. That has made this review form difficult to complete becasue many of the questions do not relate to us. The part of ESX tht is most important to me is the support given by the team. There has not been a time that I have asked for help that ESX was not there to help.

Pros

The LCA website is interactive; our members are able to join or renew their membership and register for events.

Cons

Integration of this product was not difficult. The parts of the old website crossed over with ease. However, sometimes, when we ask for a new process, it is not always easy to create the program.

Reasons for choosing xCatalyst

The promised support.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

RB

Ryan B.

Executive Director

Mental Health Care

### "Largely empowered our non-profit"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

April 26, 2021

Pros

It allowed us to bring relevant and impactful training to mental health professionals in rural areas.

Cons

The system is difficult to navigate at first.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

TS

Tiffany S.

Training & Events Supervisor

Education Management

### "XCAT Works... but getting the system to work for your needs is always a time investment"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

3.0

3.0

Customer Service

5.0

5.0

Likelihood to Recommend

7/10

April 26, 2021

Fairly good - we have a unique organization that needs customization at every step, that is not really possible with any software on the market.

Pros

Expansive different options and great customer support

Cons

Customizing certificates and course development/cloning is limited.

Reasons for choosing xCatalyst

I believe price point and record keeping were main considerations.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

BS

Brianna S.

Community Services Administrator

Civic & Social Organization

### "Service Quickly Outgrown"

3.0

Overall Rating

3.0

3.0

Ease of Use

2.0

2.0

Features

2.0

2.0

Customer Service

1.0

1.0

Likelihood to Recommend

2/10

February 4, 2021

After just three years, our 6-person staff outgrew the product and was frustrated with the limitations of the system, the never ending cost to upgrade the system, and the lack of good customer service we could trust. This felt like a one-way arrangement and not the partnership our organization was looking for. The only way for us to learn about system updates or how to use different areas of the site was to personally speak with one of their team members. There was no user manual, update releases, or knowledge database for admins of the system to reference.

Pros

This software was budget friendly for our non-profit association. We were informed that all of our needs and wants for the system were doable. The Committee module allowed for multiple committees and roles within them. It was easy to see what members had paid their dues in a certain date range.

Cons

Unfortunately, the things we were promised turned out to be customized code that needed to be built (and paid for), that ultimately didn't work . The user-interface is dense; it was common for it to take 5+ clicks to get to pretty easy information. This made finding information from the admin side frustrating and a lengthy process. Nothing ever felt "easy" to update, find, or add to the system. The functionality of the software was frequently glitchy and filled with bugs. Our resource documents would duplicate without reason. Posts to our communities would look fine, but upon posting, random characters would fill the post which would then need to be manually edited and fixed. Even updates to our webpages would cause additional characters to appear. When we brought the issues to ESX we were informed they could not duplicate our issues and therefore could not/would not fix the issues. When their payment portal was not working on the day we released our biggest conference registration, we were given a "it should be working now" response. Their CS team did not instill confidence in our team that our issues were taken seriously or that the problems were being addressed.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

February 8, 2021

Hello Brianna. We are sorry to hear that IAIABC's experience with xCatalyst were less than satisfactory. At ESX, Inc. we pride ourselves in providing superior customer service, software solutions that exceeds our client's expectations, and transparency throughout the partnerships developed. As a previous client of ESX for 5+ years we sincerely appreciate and will thoroughly review your feedback to help determine areas in which we can improve. Please know, given the opportunity we would have strived to work together with your team to solve any issues. We wish IAIABC the best and hope that if we can be of service in the future there is no hesitation to contact us. Sebastian Stavar, COO

AH

Alexa H.

Registration Coordinator

Fund-Raising

### "Overall review"

4.0

Overall Rating

4.0

4.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

5/10

January 16, 2020

Pros

Was able to produce specific reports with no complications.

Cons

Wasn't able to produce name badges with a numbering system.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Response from Vendor

March 18, 2020

Thank you for your review. As a technology partner to each and every client, ESX strives to meet all of our client's special needs not met via the "out-of-the-box" xCatalyst solution. ESX would be happy to provide the ability to produce name badges with a numbering system via customization.

SH

Stacie H.

Director of Operations

Non-Profit Organization Management

### "Great Product, Great Company"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 14, 2016

We love having membership, events, donations, website, e-blasts, networking groups, and administration available through one platform. The system is fully customizable, and if it doesn't do what you want now, they can usually find a way to make it happen. ESX provides excellent support and is always ready to listen and provide suggestions as new needs or projects arise. They also do a great job keeping us informed on the latest web and technology trends. We have used the system since 2011. We had a very smooth rollout and data conversion process. We have been able to add new web-related member services each year, including a career center, and internal functions, such as payment features that are on the cutting edge of PCI compliance standards. I would highly recommend xCatalyst as a product and ESX as a company. Working with them has been a great experience, and we truly consider them partners in what we do.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

DR

Dori R.

President

Education Management

### "Very Reliable, Professional, and Prompt Service"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

July 12, 2016

Working with everyone at ESX has been a great experience. They are extremely prompt with answering questions and resolving issues. I wish I had chosen ESX when I initially started with an LMS program. I wasted valuable time and thousands of dollars with Evolve Learning, who proved they don't really care if the program works or not. Coming to ESX was a breath of fresh air - real professionals! They listen very closely to what you need and come up with different ways to address those needs within the software's framework. They also are very conscious of deadlines and really keep the project moving to launch. The ongoing support with Patty, Sebastian, and Jorge is always reliable, friendly, and skillful.

Pros

The end user's experience with the software is simple and clean. Able to set up a rather complex process that is unique to my company. The staff is helpful \*whenever\* needed - even when I ask the same question a couple times!

Cons

Learning all the fields during the setup was a bit much at times. Would like to see more detailed documentation. However, the staff is happy to help and will do so promptly. And once it is setup, it functions quite well.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

LB

Lance B.

Founder

### "One of the best companies I have ever worked with."

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

0.0

0.0

Customer Service

5.0

5.0

Likelihood to Recommend

0/10

June 8, 2016

Highest recommendation so far for a website AMS. Great team, very reliable, very smart, very helpful. Great to work with. System performs wonderfully. Customization of ANYTHING is possible. Really awesome for our non-profit organization. Unlike our experience with Timberlake which was HORRIBLE, the folks from ESX Inc have been INCREDIBLE to work with. The system performs very well and while there is a bit of a learning curve has performed very well for us. The level of attention to detail by Sebastian Staver of Timberlake, who has helped us throughout our entire installation and integration, has been amazing. The guy is so smart and helps makes recommendations to us, great to talk to, really knowledgable. No issue too small for him to get back to me ALMOST immediately. My only note is that ESX Inc is a little heavy on the sales process. Like what originally moved us elsewhere was the higher cost / heavier sales process of the system. I wish I had gone with them from the get go because the extra cost was WELL worth it compared to the nightmare that was Timberlake. But you get what you pay for. They are AWESOME. And make sure you are VERY specific with what you want because they will build exactly what you ask them too. But if you forgot something then its an assumption on both sides and that can lead to errors. But thats understandable.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/72308/xCatalyst/reviews/)

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