# xCatalyst Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is xCatalyst the right Learning Management System solution for you? Explore 15 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/72308/xCatalyst/reviews

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xCatalyst

4.6 (15)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Reviews of xCatalyst

Ease of use

3.9

Customer Service

4.6

## Showing most helpful reviews

Showing 1-15 of 15 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

RR

Renee R.  
LTAP Director  
Education Management  
Used the software for: 2+ years

### "Great Customizable Features"

April 27, 2021

5.0

It has been GREAT! All their staff are responsive and genuinely care about getting the system running to meet your needs and expectations. Transfer from the old system and implementation was smooth.

Pros

The ability for both participants and their verified administrative assistants and/or company training managers have access to review employee training records and register multiple employees at the same time for courses.

Cons

Understanding Izenda in order to write queries/reports. Having this feature available is key, but using it is not intuitive.

Alternatives considered

[Brightspace](https://www.capterra.com/p/122854/Brightspace/)

Reason for choosing xCatalyst

The ability for both participants and their company training managers to have access to review employee training records and register multiple employees at the same time for multiple courses. Customization options for the unique graduation requirements of our different training programs. Online payment access.

Review Source

TS

Tiffany S.  
Training & Events Supervisor  
Education Management  
Used the software for: 2+ years

### "XCAT Works... but getting the system to work for your needs is always a time investment"

April 26, 2021

4.0

Fairly good - we have a unique organization that needs customization at every step, that is not really possible with any software on the market.

Pros

Expansive different options and great customer support

Cons

Customizing certificates and course development/cloning is limited.

Reason for choosing xCatalyst

I believe price point and record keeping were main considerations.

Review Source

BS

Brianna S.  
Community Services Administrator  
Civic & Social Organization  
Used the software for: 2+ years

### "Service Quickly Outgrown"

February 4, 2021

3.0

After just three years, our 6-person staff outgrew the product and was frustrated with the limitations of the system, the never ending cost to upgrade the system, and the lack of good customer service we could trust. This felt like a one-way arrangement and not the partnership our organization was looking for. The only way for us to learn about system updates or how to use different areas of the site was to personally speak with one of their team members. There was no user manual, update releases, or knowledge database for admins of the system to reference.

Pros

This software was budget friendly for our non-profit association. We were informed that all of our needs and wants for the system were doable. The Committee module allowed for multiple committees and roles within them. It was easy to see what members had paid their dues in a certain date range.

Cons

Unfortunately, the things we were promised turned out to be customized code that needed to be built (and paid for), that ultimately didn't work . The user-interface is dense; it was common for it to take 5+ clicks to get to pretty easy information. This made finding information from the admin side frustrating and a lengthy process. Nothing ever felt "easy" to update, find, or add to the system. The functionality of the software was frequently glitchy and filled with bugs. Our resource documents would duplicate without reason. Posts to our communities would look fine, but upon posting, random characters would fill the post which would then need to be manually edited and fixed. Even updates to our webpages would cause additional characters to appear. When we brought the issues to ESX we were informed they could not duplicate our issues and therefore could not/would not fix the issues. When their payment portal was not working on the day we released our biggest conference registration, we were given a "it should be working now" response. Their CS team did not instill confidence in our team that our issues were taken seriously or that the problems were being addressed.

Review Source

Response from ESX

February 8, 2021

Hello Brianna. We are sorry to hear that IAIABC's experience with xCatalyst were less than satisfactory. At ESX, Inc. we pride ourselves in providing superior customer service, software solutions that exceeds our client's expectations, and transparency throughout the partnerships developed. As a previous client of ESX for 5+ years we sincerely appreciate and will thoroughly review your feedback to help determine areas in which we can improve. Please know, given the opportunity we would have strived to work together with your team to solve any issues. We wish IAIABC the best and hope that if we can be of service in the future there is no hesitation to contact us. Sebastian Stavar, COO

DA

Diane A.  
Executive Director  
Mental Health Care  
Used the software for: 2+ years

### "Website Review"

April 27, 2021

4.0

LCA is not a company; it is a professional organization. That has made this review form difficult to complete becasue many of the questions do not relate to us. The part of ESX tht is most important to me is the support given by the team. There has not been a time that I have asked for help that ESX was not there to help.

Pros

The LCA website is interactive; our members are able to join or renew their membership and register for events.

Cons

Integration of this product was not difficult. The parts of the old website crossed over with ease. However, sometimes, when we ask for a new process, it is not always easy to create the program.

Reason for choosing xCatalyst

The promised support.

Review Source

SH

Stacie H.  
Director of Operations  
Non-Profit Organization Management  
Used the software for: 2+ years

### "Great Product, Great Company"

July 14, 2016

5.0

We love having membership, events, donations, website, e-blasts, networking groups, and administration available through one platform. The system is fully customizable, and if it doesn't do what you want now, they can usually find a way to make it happen. ESX provides excellent support and is always ready to listen and provide suggestions as new needs or projects arise. They also do a great job keeping us informed on the latest web and technology trends. We have used the system since 2011. We had a very smooth rollout and data conversion process. We have been able to add new web-related member services each year, including a career center, and internal functions, such as payment features that are on the cutting edge of PCI compliance standards. I would highly recommend xCatalyst as a product and ESX as a company. Working with them has been a great experience, and we truly consider them partners in what we do.

Review Source

KR

Kristin R.  
Chief Knowledge Officer  
  
Used the software for:

### "Flexible, intuitive, and adaptable to any work flow."

February 8, 2016

5.0

xCatalyst is set up to empower users to quickly navigate the tool throughout their daily processes. While doing something "in the real world," like planning a new event for our membership, providing customer service via email or phone calls, or updating someone's communication preferences, the user can seamlessly move from one screen to another using intuitive quick links and connections between modules. And because there is more than one way to navigate the system, users are able to work comfortably in their own independent processes and flows. The customer service provided by the ESX team, and their deep knowledge of the tool is beyond compare. Depending on urgency, timeliness and budget constraints, the ESX team is able to recommend multiple options for incorporating new requirements. The off-the-shelf tool is incredibly robust, and the flexibility and availability of custom developments empowers us to fashion the modules and fields to meet our specific business needs. This tool has empowered us to realize significant efficiencies and has all-but eliminated redundancies in our workflow. Previously we had to move data from one disparate system to another, but because xCatalyst combines the membership management side with the content management side, we are able to control access to content, events, and tailor the members' experience with ease. In addition, the reporting capabilities are incredible. Now we have insight into our users' activity levels; which content is most popular on the member website; the status of account updates and sales trends. Without xCatalyst and the ESX team, we would take twice as long to complete basic tasks in our everyday workflows, and we would have half as much visibility into our members' engagement with our association.

Review Source

DR

Dori R.  
President  
Education Management  
Used the software for: 1-2 years

### "Very Reliable, Professional, and Prompt Service"

July 12, 2016

5.0

Working with everyone at ESX has been a great experience. They are extremely prompt with answering questions and resolving issues. I wish I had chosen ESX when I initially started with an LMS program. I wasted valuable time and thousands of dollars with Evolve Learning, who proved they don't really care if the program works or not. Coming to ESX was a breath of fresh air - real professionals! They listen very closely to what you need and come up with different ways to address those needs within the software's framework. They also are very conscious of deadlines and really keep the project moving to launch. The ongoing support with Patty, Sebastian, and Jorge is always reliable, friendly, and skillful.

Pros

The end user's experience with the software is simple and clean. Able to set up a rather complex process that is unique to my company. The staff is helpful \*whenever\* needed - even when I ask the same question a couple times!

Cons

Learning all the fields during the setup was a bit much at times. Would like to see more detailed documentation. However, the staff is happy to help and will do so promptly. And once it is setup, it functions quite well.

Review Source

RB

Ryan B.  
Executive Director  
Mental Health Care  
Used the software for: 2+ years

### "Largely empowered our non-profit"

April 26, 2021

5.0

Pros

It allowed us to bring relevant and impactful training to mental health professionals in rural areas.

Cons

The system is difficult to navigate at first.

Review Source

LB

Lance B.  
Founder  
  
Used the software for:

### "One of the best companies I have ever worked with."

June 8, 2016

5.0

Highest recommendation so far for a website AMS. Great team, very reliable, very smart, very helpful. Great to work with. System performs wonderfully. Customization of ANYTHING is possible. Really awesome for our non-profit organization. Unlike our experience with Timberlake which was HORRIBLE, the folks from ESX Inc have been INCREDIBLE to work with. The system performs very well and while there is a bit of a learning curve has performed very well for us. The level of attention to detail by Sebastian Staver of Timberlake, who has helped us throughout our entire installation and integration, has been amazing. The guy is so smart and helps makes recommendations to us, great to talk to, really knowledgable. No issue too small for him to get back to me ALMOST immediately. My only note is that ESX Inc is a little heavy on the sales process. Like what originally moved us elsewhere was the higher cost / heavier sales process of the system. I wish I had gone with them from the get go because the extra cost was WELL worth it compared to the nightmare that was Timberlake. But you get what you pay for. They are AWESOME. And make sure you are VERY specific with what you want because they will build exactly what you ask them too. But if you forgot something then its an assumption on both sides and that can lead to errors. But thats understandable.

Review Source

AH

Alexa H.  
Registration Coordinator  
Fund-Raising  
Used the software for: 2+ years

### "Overall review"

January 16, 2020

4.0

Pros

Was able to produce specific reports with no complications.

Cons

Wasn't able to produce name badges with a numbering system.

Review Source

Response from ESX

March 18, 2020

Thank you for your review. As a technology partner to each and every client, ESX strives to meet all of our client's special needs not met via the "out-of-the-box" xCatalyst solution. ESX would be happy to provide the ability to produce name badges with a numbering system via customization.

KM

Katalina M.  
Ing. Sistemas  
Information Technology and Services  
Used the software for: 2+ years

### "Da lo necesario"

July 20, 2023

5.0

Pros

Es un aplicativo completo que cuenta con gran variedad de herramientas.

Cons

Es algo costoso pero asi mismo uno paga por calidad.

Review Source

PF

Patrick F.  
Director  
  
Used the software for:

### "WE LOVE EVERYTHING ABOUT ESX"

February 4, 2016

5.0

To whom it may concern: I am writing to recommend ESX . I have had the pleasure of working directly with them for the past two years and it has been a tremendous experience. Their customer service and adaptability to work with clients is one of the many reasons we enjoy using them every day. They are always there to help you and are persistent on making sure you're database is organized and working properly at all times. I have no complaints about ESX and plan on using them for many years to come! They work hard , long hours, keep everything organized and introduced us to creative ideas to help with our members. It is a pleasure dealing with them every day and I strongly recommend trying them out! Please call if you have any questions for me: 512-473-3773

Review Source

MD

Mary D.  
Director, Programs  
  
Used the software for:

### "A great team supporting unique solutions!"

April 25, 2016

4.0

Navigating the task of creating a new site requiring many different features is daunting, but Patty, Sebastian, Jorge, and everyone at ESX has worked tirelessly to support us through this process, meeting aggressive timelines, ensuring our understanding of the system, and keeping us happy. The software took some time for us to learn to navigate, and we still are learning every day, as there are so many options available to make the site better. In any project of this variety there are bumps in the road, but I consistently feel confident that this team will navigate us through the terrain smoothly.

Review Source

JJ

James J.  
Chief Opertaing Officer  
  
Used the software for:

### "TCA and ESX"

March 11, 2011

5.0

Association Catalyst is a 5 star product and is the foundation of many of our business practices. We look forward to the future with ESX and all of the opportunities.

Pros

Customer Service is superior. The company will work with any idea or project we want to undertake to help make it happen.

Cons

Once a project is defined, developers can be busy and have other projects in que before they get to yours.

Review Source

RM

Ric M.  
Founder & CEO  
  
Used the software for:

### "Easy to work with and ESX support is always available."

April 24, 2016

5.0

We use this software for our business website. It's thorough yet easy to initiate and update, so the information contained can always be used. We highly recommend using Catalyst

Review Source

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