# PDWare Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about PDWare Software - reviews, pricing plans, popular comparisons to other Project Portfolio Management products and more. Source: https://www.capterra.com/p/72814/PDWare --- # PDWare Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) PDWare ## What is PDWare? PDWare™ is a provider of planning solutions for resource management and portfolio optimization. ResourceFirst™, a cloud-based application, emphasizes resource planning as the foundation for successful portfolio selection and delivery across all work types, including predictive and iterative projects. ResourceFirst™ provides an open architecture designed for integration with popular business applications for the purpose of minimizing duplicate effort and improving organizational efficiency. ## What is PDWare used for? [Project Portfolio Management](https://www.capterra.com/project-portfolio-management-software/)[Resource Management](https://www.capterra.com/resource-management-software/) Top alternative Featured Overall rating Based on 11 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $50000 Per User, One Time Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for PDWare?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.pdware.com/&name=PDWare) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PDWare 4.1 (11) VS. [4.5 (1,618)](https://www.capterra.com/p/136078/Float/reviews/) Starting Price $50000 Per User, One Time Starting Price $12 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.2 (11) Ease Of Use 4.5 (900) Value For Money 4.5 (10) Value For Money 4.4 (728) Customer Service 4.1 (11) Customer Service 4.5 (692) ## PDWare alternatives Highest Rated [4.7 (540)](https://www.capterra.com/p/134429/Resource-Guru/reviews/) Starting price $4.16 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.5 (475)](https://www.capterra.com/p/232375/Birdview/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.7 (148)](https://www.capterra.com/p/206536/Projectworks/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.4 (2,971)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/72814/PDWare/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Project Planning 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Organize and schedule projects Time & Expense Tracking 5.0 (4) 100.00% of 4 reviewers that rated this feature as important or highly important Log and record hours worked and costs spent to assist in billing and invoicing Capacity Management 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Monitor service demand and performance to plan for adequate resources that meet business needs Portfolio Management 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Dashboard 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Assembly of graphs and charts for visualizing and tracking statistics/metrics Drag & Drop 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components PDWare 23 features Application programming interface that allows for integration with other systems/databases Create budgets based on historical data and future projections Monitor service demand and performance to plan for adequate resources that meet business needs Track and monitor efficient handling of all changes/transitions Provides a channel for team members to share media files, communicate, and work together Assembly of graphs and charts for visualizing and tracking statistics/metrics Assemble applications and processes by dragging over and arranging pre-built components Form predictions based on past and present data/trends Monitor task progress and planned accomplishments to better manage project status Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Arrange tasks based on the level of priority or urgency Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Enables creation, management, and tracking of product requirements & features during product production/development Process of planning, scheduling and executing the optimal and effective use of human capital across projects Allocate and manage resources, such as employees, equipment, facilities, and other assets Search and filter data across systems to locate required information by entering keywords or certain criteria Track employee skills, competencies, training & qualifications Create, manage and track all task activities and progression Log and record hours worked and costs spent to assist in billing and invoicing Track the frequency of asset usage Get Advice We can help you find the software with the features you need. Features 4.1 (11) 4.1 Based on 11 reviews ## Pricing Value for money 4.5 (10) Basic $50,000 Per User,One Time Value for money 4.5 (10) 4.5 Based on 10 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.1 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.1 (11) 4.1 Based on 11 reviews ## User reviews Overall rating 4.1 Based on 11 reviews Filter by rating 5(6) 4(1) 3(3) 2(1) 1(0) Mentioned topic Sorted by most recent CA Cheryl A. Staff Engineer Hospital & Health Care ### "PDWare ResourceFirst - simplifies resource management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 December 1, 2025 After using PDWare for many years, it is helpful that meaningful improvements and new functionality are added to the application. The changes that have been applied year after year have made it even more efficient to use. Pros Ease of use. Intuitive and efficient with data entry, filtering, maintaining data and reporting of data. Cons More complex functionality, ex: Scenarios would benefit from training videos to aid on understanding, usage, and watchouts. Alternatives considered [OnePlan](https://www.capterra.com/p/191707/OnePlan/) Reasons for choosing PDWare The other alternate products required significant consultant add-ons and customizations to have basic resource management functionality. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. OV Oleg V. Sr. Principal Engineer-Project Controls -PMO Lead Biotechnology ### "From Vendor to Partner: PDWare Elevates Our Portfolio Insights" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 23, 2025 Our relationship with Portfolio Decisionware (PDWare) began in 2019, after an extensive evaluation of multiple portfolio and resource management platforms. From the very start, PDWare stood out for its superb flexibility and exceptional configurability—we were able to adapt it to virtually every use case we envisioned, from capital planning to workforce forecasting, governance workflows, and prioritization models fine-tuned to a GxP biopharmaceutical manufacturing environment. Over the years, PDWare has proven to be far more than a software provider. The team has consistently acted as true technology partners, deeply engaged in our success and always responsive to our evolving needs. Their collaborative mindset and technical depth have enabled us to continuously refine our processes while maintaining data integrity and transparency across our portfolio. Simply put, PDWare combines robust functionality, configurable design, and outstanding customer partnership. It has become a cornerstone of how we plan, prioritize, and manage our capital and non-capital projects. Highly recommended for any organization seeking a system that truly grows with them. Pros PDWare is remarkably flexible and configurable—we were able to tailor it to every use case, from capital planning and resource forecasting to GxP-specific prioritization. The team’s partnership mindset truly sets them apart; they’re responsive, innovative, and invested in our success. The system’s ability to model “what-if” scenarios and align governance, finance, and resourcing in one view has been invaluable. Cons Honestly, there’s very little to dislike about PDWare. The platform is stable and intuitive once configured, and the support team is exceptional. If anything, the only “challenge” is that PDWare’s breadth and flexibility reward thoughtful upfront design to fully leverage its capabilities. That isn’t a drawback—just a reflection of how customizable the system is. Once structure is in place, it runs smoothly, scales easily, and keeps portfolio, resource, and financial views aligned. In practice, we’ve found it reliable, responsive, and consistently helpful. Overall, PDWare rewards good design thinking and delivers truly lasting value across complex, regulated portfolios for our organization. Switched from [Planview Daptiv](https://www.capterra.com/p/6946/Daptiv-PPM/) This was an older product, prior to Daptive's acquisition by PlanView. We need more functionality and a better user experience Alternatives considered [Planisware Orchestra](https://www.capterra.com/p/146320/Planisware-Orchestra/) [Planview AdaptiveWork](https://www.capterra.com/p/75768/Clarizen/) [TrackWise](https://www.capterra.com/p/39788/TrackWise/) Reasons for choosing PDWare Company's presentation, product's flexibility, price. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JG Jordyn G. Senior Project Manager Hospital & Health Care ### "Mediclinic ResourceFirst review" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 23, 2025 Very happy with the product, would be disappointed if Mediclinic decided not to use the platform in future. Pros PDWare (ResourceFirst) has truly revolutionized our resource management and reporting capability at Mediclinic SA, creating the visibility in the business that was lacking before. Besides the product, the professional support is exemplary. Cons The manual setting up of the platform is very time consuming but understandably so, because of the numerous functions of the platform. QlikView reporting was difficult to navigate at first, but was succeeded by QlikSense which has been a game changer for Senior Management decision making. Alternatives considered [Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/) Reasons for choosing PDWare Project Portfolio Office (PPO) couldn't offer the solution ResourceFirst could. PPO is not listed on your product list. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CC Christina C. Senior Business System Analyst Hospital & Health Care ### "PDWare use" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2025 Great company to do business with, the software gets the job done for our project management needs. We are expanding functionality this year and feel good about putting more of our work in the software. Pros The system is easy to use, and we appreciate the quick response we experience from the PDWare team. The system helps us analyze what we need to accomplish our projects as well as how much time was spent in order to make good business decisions on future projects. Cons Look and feel is not always intuitive for our users, the updated version of PDWare is better and look forward to future improvements. Specifically around customization of the look and feel. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Michael R. Enterprise Project Office Manager Health, Wellness and Fitness ### "The Art and Science of Resource Management Made Easy!" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2025 PDWare really helped mature the competency of the Enterprise Project Office by providing valuable project portfolio insights and enabling decision making for senior Executives. The implementation and onboarding process was very seamless with expert guidance received every step of the way from the PDWare team. Pros While most PPM Tools claim to have a resource management module, PDWare is the only solution that actually addresses the requirements for managing resources within a complex project portfolio management environment. The software is very easy to use providing great value for money with flexible licensing options. Customer support is provided by very skilled resource management subject matter experts. Cons While the user interface and navigation through the various functions appears complex at first, once you find your way around it is very intuitive. Because the software is so comprehensive one feels overwhelmed at first, but the trick is to start with the basics and build you use of the functions within the tool from there. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SL Scott L. Sr. Program Manager Medical Devices ### "PDWare - Best in Class for Project Portfolio Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 3, 2025 I have used PDWare in different instances since its inception in the early 2000s. I have also been on the inside seeing companies such as American Airlines, Baxter Healthcare, Pfizer and Natus using the tool with great success. Highly recommended for companies that desire an immediately usable, cost-effective solution. Pros PDWare is an excellent tool to support planning and resourcing a portfolio of projects. It is easy to use and immediately valuable "out of the box," yet it also provides a robust capability that can be expanded to a highly customized approach. It captures information and supports decision making at the executive leadership level and for individual project and resource managers. Functional and project managers can collaborate in the tool to align and balance key resources across projects. The PDWare interface is beautiful ... just like working in an Excel application. The PDWare support team is phenomenal; they typically respond within an hour and oftentimes within minutes. In addition, if you need a bit of customization or specialized scripts, they will typically do this quickly and at no charge. Simply put, PDWare is big bang for the buck! Cons Seldom, but sometimes in their eagerness to support customer needs, updates get pushed out that may update or change minor configurations effecting how data is retrieved or reviewed. Not a big deal, no data lost. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MZ Mark Z. Project Portfolio Manager Electrical/Electronic Manufacturing ### "Resource Planning & Allocation" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 14, 2019 We successfully use ResourceFirst / PDWare to plan our resource forecast, determine allocation and shortfall, monitor our actual resource spend, and then use that information to do business analytics on the portfolio. Pros The functionality is very good for the price point. It was relatively easy to get set up and gain visibility into our resource use across the portfolio. The Excel client is very powerful for using built in macro's to analyse the data based with our user defined fields. The web interface (ResourceFirst) is easy to use and makes it relatively simple for the team to capture and submit their time. The reporting capability out of the web interface also provides some excellent dashboard capability to enable improved visibility across the organization. Cons The company is relatively small, which enables them to offer the desired price point. The down side is when new version updates are released, we frequently find issues in the new release. To be fair, these are always addressed quickly, but it would be better if the regression testing was more comprehensive. Reasons for choosing PDWare The functionality and internal support requirements were right for the price point. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DH Debra H. IS Technical Services Cnslt/Admin Government Administration ### "Review on ResourceFirst and PDWare" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 August 14, 2019 The main feature which is resourcing to Projects and Time Tracking work well. There have been a lot of other features that do not work or have issues. Struggling through these issues at time with the technical staff at PDW is very frustrating. Pros There are numerous features that are nice. Cons Numerous issues with the software that do not work right. On a good day we get a response for technical support from PDW but on other days we seem to get no response. We are going to be doing an upgrade and last years upgrade went horrible with so many issues. Hoping that this upgrade will go better because we know there will be issues. Reasons for choosing PDWare Product was purchased 12 years ago and we have no choice because management doesn't want to change at this time. Although the issues have made them think we should at times. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DS Deborah S. Project Coordinator Mechanical or Industrial Engineering ### "Questionable" 2.0 Overall Rating 2.0 2.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 3.0 3.0 Likelihood to Recommend 3/10 August 14, 2019 I like the excel-based version better. Pros I like the potential capabilities. The one stop shop for recording actual hours and forecasting. Cons I found that after we had migrated to the web-based version, some capabilities like seeing actuals was not part of the version. I also found reporting to be difficult. They have some canned reports that are similar to what we have but I cannot go deeper. Will need to either pay for additional training or pay for custom reports. Switched from [PDWare](https://www.capterra.com/p/72814/PDWare/) We thought we were getting a better product. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MF Michael F. Project & Portfolio Management Office, Assistant Director Transportation/Trucking/Railroad ### "More than just a portfolio management software tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 August 7, 2019 We use ResourceFirst to manage our IT Projects, Resources and Portfolio. Pros Resource Management, Portfolio & Project Management and flexibility in configuring system to meet our requirements Cons Improve the quality of software releases Reasons for choosing PDWare When the IT department was transition from a standalone time tracking application the ResourceFirst product met the requirements. The IT PMO continues to expand the use of ResourceFirst to it's partners. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Senior Manager Operations Computer Software ### "resource scheduling software" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 December 11, 2018 Pros \* resource sheduling can be done. \* one of the best feature is its capacity management feature. It can give you a proper forecast based on the data you have. \* Both cloud and inpremise options available. Cons \* it lacks a resource allocation workflow like request resource, match skill set and allocate. \* it is more like a capacity plannning and forecasting tool. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor June 7, 2019 Thanks so much for the thoughtful review. We're glad you found the capacity planning features useful. One clarification regarding the con of lacking a workflow (request, match skill set, and allocate). We do indeed have that functionality, so it's possible you reviewed an older version. Feel free to explore the latest version and contact us any time! ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)