# Page 2 | XaitPorter Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is XaitPorter the right RFP solution for you? Explore 44 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/76385/XaitPorter/reviews --- XaitPorter 4.6 (44) [View alternatives](https://www.capterra.com/p/76385/XaitPorter/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of XaitPorter ## Showing most helpful reviews Showing 26-44 of 44 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use DF Derese F. Electronics Engineering Electrical/Electronic Manufacturing Used the software for: 6-12 months ### "Powerful Platform for Proposal and Technical Writing Teams" June 1, 2025 5.0 Overall, XaitPorter proved to be a robust solution for managing complex documents with multiple contributors, improving both efficiency and document quality. It took some time to get used to, but the benefits are clear. Pros I liked XaitPorter’s structured document creation process is ideal for managing complex documents with many contributors. I especially value how each section can have dedicated writers, reviewers, and approvers with individual deadlines, which keeps everyone aligned. The platform eliminates versioning chaos and ensures consistency throughout the document lifecycle. Cons Setting up user roles and permissions requires careful planning and can be time-consuming for organizations with many contributors and complex workflows. Review Source HL Hakeem L. Financial Reporting Manager Machinery Used the software for: 6-12 months ### "Makes financial reporting documents easy to prepare" March 16, 2025 5.0 Overall, it is a great tool that makes my job much more efficient. I have very good experience using it. Pros Using xaitporter has made creating financial documents much easier and more consistent. Its simple and well organized interface makes it easy to navigatr. It has in built templates that save me a lot of time, and once I set up document libraries, putting together complex documents with standard content becomes almost effortless. it also offers advanced reporting features that help me generate detailed and accurate financial reports. There are no issues with file corruption or lost work making it a good record tool Cons Creating tables can be awkward, but it is overall still very effective for preparing documents Switched from [Slack](https://www.capterra.com/p/135003/Slack/) Makes documents look more presentable, and has smoother interface Review Source Morgan E. Senior Information Technology Manager Telecommunications Used the software for: 2+ years ### "A perfect solution for creating technical documentation." March 17, 2025 5.0 XaitPorter offers real-time collaboration features, automated formatting, and version management, which allow us to improve efficiency and consistency in the creation of technical documentation. Pros XaitPorter allows multiple users, including developers, engineers, and technicians, to work on the same document simultaneously, facilitating real-time collaboration. Cons I find no negative points to highlight about this tool. Review Source VE Victor E. Quality Assurance Tester Information Technology and Services Used the software for: Less than 6 months ### "My review on xiatporter" March 2, 2025 5.0 Pros It is easy to use and similar to word, although It gives a more standard and professioanl view to your presentation and proposal. Document sharing is also super easy enabling collegues to be able to access the documents without stressing Cons The drag and drop festure can be an head scratcher, so uploading many pictures can be stressful Switched from [Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/) It makes presentation more standard and and look more professional in my opinion Review Source LK Lidia K. Tender Coordinator Oil & Energy Used the software for: Less than 6 months ### "Excellent time saver" October 6, 2025 5.0 I have used XaitPorter for last 3 months and I am still new to it. I must admit I do compare it to Word. Pros I like that fact that I have all previous documents in one place and can easy navigate between them. Cons No much options for font colours, no track changes. No option to save draft version and work on another version. Review Source Jocelyn Q. Director of Marketing Hospitality Used the software for: 2+ years ### "Great Document Formatting, Storage & RFP Program" May 7, 2020 5.0 We keep coming back for more year after year. Overall as our admin and heavy user, I've really enjoyed the system. Pros I love that XaitPorter has a straightforward user interface that responds as simply as Word yet formats everything to our corporate specs as established in our onboarding. The system allows my team to produce professionally formatted documents without the headaches of formatting it or outsourcing the document for branding purposes. As the head of marketing I know that anything that comes from XaitPorter will be to our brand standards. Plus it's a foul proof system - the team can't break it! We also have started using the system as an RFP management tool allowing for assigning of tasks and monitoring workflows and completion status updates. Makes it easier to manage one system vs. 15 people. Cons The only con with the software is it just requires people to learn in the system and play around in it. Makes it a little hard to onboard a team to the software especially for those who need repeated usage and don't use it all the time. Also, it is not the easiest software to onboard people on, I remember when we first had our onboarding, you can teach features and functions (which are very straightforward) but there's no really good start to finish demo that would allow someone to grasp full functionality for their business. The system is really customized to the projects you are looking to do - which is a pro and a con I guess. Review Source IE Ian E. Product Marketing Manager Oil & Energy Used the software for: 1-2 years ### "Significant Improvement in Proposal Development" May 11, 2020 5.0 We wanted to improve our proposals - look, feel, efficiency at creating. XaitPorter is the perfect solution for anyone who produces technical or commercial proposals. It is so easy to use, proposals look great (and in line with our corporate guidelines). Very easy decision to continue using. Pros 1\. So simple to pick up and use - within 10 mins you are able to create a professional-looking proposal. If you use Word you can easily use XaitPorter 2. Standard look and feel to proposals - with the way XaitPorter is set-up all our proposals across the world look and feel the same 3. Document sharing is so simple. Multiple people can work on the same document at the same time without issues. 4. Document library - once we set up document libraries, creating a complex proposal is very easy - and having standard content across the company is fantastic. 5. Xait support - we have a dedicated contact point (not just a standard email address) who provides feedback very quickly and troubleshoot any issues we have. 6. Proposal templates - one template gives same look across the company which matches our corporate guidelines. If we ever need to make a change it will be automatically added to all our templates. Cons 1\. No dedicated App.... sometimes having the ability to comment, update and create proposals on an iPhone would be very useful... currently XaitPorter isn't set up for mobile phone usage (I think iPhones with bigger screens it can work). Review Source JM Jessica M. IT Manager Information Technology and Services Used the software for: 1-2 years ### "Xaitporter is very easy to use." April 12, 2023 5.0 Pros XaitPorter is a computer program that assists groups in collaboratively producing, organizing, and creating documents. It is suitable for businesses of all sizes, including MSMe, agencies, and multinational corporations. Several features of Xaitporter stand out and are extremely useful. Cons XaitPorter's least favorite feature is the interface, which is not intuitive and can be difficult to navigate, especially for new users. Furthermore, the product's features and capabilities are limited when compared to other document collaboration platforms. Review Source Gregory N. Quality Assurance Supervisor Oil & Energy Used the software for: 6-12 months ### "Good, but not Improving" May 8, 2020 4.0 Pros This product allows us to do online collaboration so that we can work together as a team to build documents. It allows us to separate the content from the style so that we can focus on the technical details and forget about the look and feel. It's a lot more user friendly than Latex, which was an alternative that I had been considering for a while. Cons There isn't an easy way to number items in a table. I asked XaitPorter to implement this feature a long time ago and they said that they'd take it under consideration. As far as I know, they've forgotten about my request. Me and my team spend a lot of time manually numbering items in tables and we frequently make mistakes that show up in published documents. Review Source HM Henrik M. Technology Professional Oil & Energy Used the software for: 2+ years ### "Easy to use colaboration software" May 4, 2020 5.0 As a Porter administrator I have very good experience with porter. It’s easy for new users to get started with Porter, easy to set up lay-out templates that saves the users a lot of time. The functionality with setting up a workflow with responsible contributors and deadlines ease the whole document creation process and ensures that the document is completed before deadline. Pros Multiple users working on same project/document, easy re-use of documents, templates for layout and branding, easy access control. Cons None that I can think of ... - at all... Review Source TH Trevor H. Senior Business Development Manager Oil & Energy Used the software for: 2+ years ### "Trevor's review" October 28, 2022 5.0 Pros Structure of the documents are very professional. The ability to import from other documents and still maintain the template. Cons Duplicating documents into different projects/folders can sometimes be challenging. Review Source KL Kenneth L. Quality Control Supervisor Oil & Energy Used the software for: 2+ years ### "XAIT Review " May 10, 2020 4.0 I use it because that is what the company uses. Pros The product is fairly easy to use and creates nice PDFs. Cons Drag and drop pictures/attachments, it is very tedious and cumbersome to have to upload and insert multiple pictures. Referencing (bookmarks), if I want to write out a giant table of information but then later reference just key parts I cannot, I have to retype it again. Search and replace does not work on attachment names I have found. I have to print out a PDF and do a search for the woods to make sure not present. Creating tables is tedious and painful and not user friendly. Review Source MX Maxine X. Proposal Coordinator Business Supplies and Equipment Used the software for: 2+ years ### "Xaitporter is very user friendly." May 8, 2020 4.0 Very good. Pros It is very useful to set up proposals. Many people can work at the same time at different locations, Cons For the track changes part, it needs some improvement. We wish it can be used like word track changes function. Reason for choosing XaitPorter N/A Review Source LS Laurie S. Global Tender Manager Oil & Energy Used the software for: 2+ years ### "Proposal Writing" May 8, 2020 4.0 Pros We like the consistency of the documents that are products. Cons The collaboration portion is not very user friendly. Review Source AC Anna C. Tender Manager Oil & Energy Used the software for: 1-2 years ### "Definitely useful" May 8, 2020 4.0 Easy to use once you spent some one on one time with it! Love consistent results that look highly professional every time. Pros The best part about using XaitPorter is how clean and streamlined our documents look. Also, they all have standard appearance making our products (technical proposals) look consistent every single time. Cons The spell checker needs improvement. Ideally, I want my spell checker to highlight wrong words or bad grammar or even stylistic mishaps immediately after I type them. Also, I wish Xait were a little more intuitive for new users. Review Source Michel Alexander A. Gerente de sucursal Used the software for: Less than 6 months ### "I will never have to worry about formatting again, now I easily manage the structure of the document" March 9, 2018 4.0 It has been a great help for the company since it helps us to be professionals before our clients Pros There is total control, if you are creating your manual on a computer you will know exactly what is happening, everyone works on the same document accessible from anywhere and at any time, it is not necessary to send files from one place to another, create templates that follow The guidelines of the company, create key text to highlight certain sections, create tables and add high resolution images that do not harm your formatting. Cons It has some limitations to work with Excel files, it's the only thing I do not like, everything else is super complete. Review Source BP Birgitte P. Tender Manager Oil & Energy Used the software for: 2+ years ### "Useful tool" May 5, 2020 4.0 Pros Traceability and maintained revisions Review/Approver/user allocation Easy to follow of status and process of completion Copy from previous submissions Cons Spell check section by section instead of all document - time consuming Tables locked in formatting Pictures time consuming to edit Table of Content limited format so can see full text without draging line each time Review Source CB Christian B. Drilling Engineer Oil & Energy Used the software for: 2+ years ### "Excellent for seamless collaboration with many contributors, somewhat clunky when creating tables" May 6, 2020 5.0 When collaborating with many people, I know of no other software that remains 100% stable and safeguards your work - like XaitPorter Pros Seamless collaboration. Even if many people are editing at the same time, there is NEVER a problem with corrupt files or loss of work Cons Creating tables is a bit clunky. When creating the tables, one has to make many clicks, but the end result is usually very nice Review Source JQ Jocelyn Q. Director of Marketing Used the software for: ### "Great Tool" April 20, 2016 5.0 We use this tool so that 10 of us across sales, account management and marketing can work on proposals together or separately. Helps our company look professional in the eyes of our clients. Review Source Similar Products Featured