--- title: "Schedulefly Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Schedulefly Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more." source_url: "https://www.capterra.com/p/76735/Schedulefly/" page_type: "product" language: "en" --- # Schedulefly Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Schedulefly ## What is Schedulefly? Schedulefly is the simplest restaurant and hospitality employee scheduling software. By far. Life is easier for over 250,000 successful independent restaurant people at over 6,000 restaurants because of Schedulefly. It's smooth. Crisp. Clean. Straightforward. Makes staff scheduling and communication a breeze. Mobile access. Text alerts. Message wall, document storage, job postings, shift notes. Schedulefly has grown through word of mouth, one customer at a time, since 2007. www.schedulefly.com ## What is Schedulefly used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Restaurant Management](https://www.capterra.com/restaurant-management-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 140 user reviews Reviews sentiment Positive 99% Neutral 0% Negative 1% Starting price $30 Flat Rate, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Employee Scheduling / 2026 - Restaurant Management / 2026 - Scheduling / 2026 Our "Best of" badge program showcases products with the highest ratings... - Employee Scheduling / 2026 - Restaurant Management / 2026 - Scheduling / 2026 Do you work for Schedulefly?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.schedulefly.com&name=Schedulefly) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Schedulefly 4.8 (140) VS. [4.6 (5,306)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting Price $30 Flat Rate, Per Month Starting Price $29 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.9 (140) Ease Of Use 4.7 (5,306) Value For Money 4.9 (132) Value For Money 4.5 (5,064) Customer Service 4.9 (129) Customer Service 4.6 (5,079) ## Schedulefly alternatives [4.5 (1,300)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.6 (1,151)](https://www.capterra.com/p/153076/Homebase/reviews/) Starting price $30.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars Highest Rated [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) [4.7 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) Starting price $39.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) [Wageloch](https://www.capterra.com/p/196911/WageLoch/) [4.5 (265)](https://www.capterra.com/p/196911/WageLoch/reviews/) Starting price $112.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/196911/WageLoch/) [View all alternatives](https://www.capterra.com/p/76735/Schedulefly/alternatives/) ## FAQs about Schedulefly Overview ### What problems does Schedulefly solve? Schedulefly solves scheduling confusion, scattered staff communication, messy time-off tracking, and slow shift-swap approvals by keeping schedules, requests, trades, and team messages in one simple system. Restaurant owners, managers, FOH and BOH teams, and multi-location operators use it to cut admin time, control labor, and keep employees accountable. Answer based on 115 reviews Overview ### Which roles and teams benefit most from Schedulefly? Schedulefly is most used by restaurant owners, general managers, and operations leaders who need to build schedules, manage labor, and keep staff informed across shifts. Executives and partners use it to oversee staffing efficiency, while front-of-house managers and supervisors rely on it for daily shift coverage, communication, and accountability. Answer based on 136 reviews Overview ### What company size and industries is Schedulefly built for? Schedulefly is built primarily for small restaurant businesses, with 75% of reviewers from small companies and 46% from restaurants. It also serves food and beverage businesses at 24%, hospitality at 17%, and some midsize companies at 22%, with employee scheduling as the most common use case. Answer based on 138 reviews Features and Usability ### What are the key features of Schedulefly? Schedulefly includes core employee scheduling tools like shift scheduling, shift swapping, availability management, and time off requests. Differentiating features include team messaging, schedule distribution by text or email, multi-location scheduling, and labor cost reporting. Reviewers most often focus on restaurant scheduling, staff communication, and manager approval for change requests. Answer based on 81 reviews Pricing ### How much does it cost and what fees or limitations are included? Schedulefly starts at $30/month flat rate for 19 or fewer staff, with tiers at 20-39 staff for 40/month, 40-50 staff for 50/month, and 60-79 staff for 60/month. A free trial is available. Reviewers describe transparent pricing with many included features, though some note a low-tech interface and fewer add-ons. Answer based on 20 reviews Getting Started and Support ### How easy is it to onboard and train a team on Schedulefly? Schedulefly is generally quick to onboard, with many reviewers saying new hires and hourly staff need little or no training to handle schedules, shift swaps, and time-off requests. It offers in-person training, live online sessions, webinars, videos, and documentation. Managers and multi-location admins may need more guidance, especially for forecasting and advanced setup. Answer based on 11 reviews Getting Started and Support ### What customer support options does Schedulefly offer, and how do users rate the experience? Schedulefly offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live rep, and chat. Users consistently describe support as fast, personal, and helpful, with real people answering questions and resolving issues quickly. A few mention wanting service to keep improving, but overall experiences are very positive. Answer based on 36 reviews Features and Usability ### How well does Schedulefly handle staff scheduling? Schedulefly makes staff scheduling simple for restaurants, cafes, and hospitality teams with shift posting, time-off requests, and shift swaps. Managers like the clear approvals and communication tools, while staff appreciate easy access from different devices. Some teams want stronger overtime alerts, POS integrations, and fewer mistakes when distributing schedules. Answer based on 81 reviews Features and Usability ### Is Schedulefly easy to use for managers and staff? Schedulefly keeps scheduling easy for both managers and staff with a simple layout and quick setup. Small business teams and restaurant groups often find training minimal and daily tasks straightforward. Some users still mention a dated interface, a slight learning curve in certain areas, and the lack of a dedicated mobile app. Answer based on 63 reviews ## Features AI summary Based on 9,965 Employee Scheduling reviews Capterra reviewers highlight these as the features buyers care about most when choosing employee scheduling software: - **Timesheet Management** (**51%** of reviewers rated this feature as critical) - **Employee Management** (**42%**) - **Mobile Access** (**52%**) Schedulefly includes **Employee Management** and **Mobile Access**, giving managers a way to organize staff details and let employees check schedules from anywhere. However, it does not include **Timesheet Management**. Instead, it offers other important capabilities that reviewers also value, including **Schedule Distribution** (**47%**), **Calendar Management** (**43%**), and **Online Time Clock** (**46%**), helping businesses share shifts clearly, keep schedules organized, and track work hours more efficiently. Employee Management 4.8 (36) 72.22% of 36 reviewers that rated this feature as important or highly important Track employee schedules, availability, and performance across projects and tasks Mobile Access 4.7 (40) 70.00% of 40 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Schedule Distribution 4.9 (34) 73.53% of 34 reviewers that rated this feature as important or highly important Assign and distribute work schedules to individual employees or teams within an organization Calendar Management 4.8 (13) 92.31% of 13 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Online Time Clock 5.0 (5) 20.00% of 5 reviewers that rated this feature as important or highly important Track/log the amount of time employees worked per job using a timer Employee Database 5.0 (24) 62.50% of 24 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository Schedulefly 41 features ### All Features - Absence Management: Manage and track employee attendance - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Customer History: Access previous interactions or concerns to maintain customer relationships - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Employee Database: Electronic storage of staff/employee contact information and job status in a centralized repository - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Forecasting: Form predictions based on past and present data/trends - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Kitchen/Menu Management: Allows users to view inventory and build a menu that's appropriate - Labor Cost Calculator: Calculate labor costs associated with employing a workforce, including wages, salaries, benefits - Labor Cost Reporting: Report on the allocation and distribution of labor costs across projects - Labor Management: Manage the attendance, schedule, and payroll of the labor workforce - Messaging: Communicate using messages within the system - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Multi-Location: Manage and support multiple locations - Online Time Clock: Track/log the amount of time employees worked per job using a timer - Overtime Calculation: Manage and record overtime hours for hourly employees - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Schedule Distribution: Assign and distribute work schedules to individual employees or teams within an organization - Shift Management: Facilitate the scheduling and coordination of employee shifts - Shift Scheduling: Schedule shifts via online calendars and available employees - Shift Swapping: Managing and trading shift details between employees - Sick Leave Tracking: Track and manage sick leave time - Task Management: Create, manage and track all task activities and progression - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Vacation/Leave Tracking: Request, track, and manage time off requests and vacation time --- Get Advice We can help you find the software with the features you need. Features 4.8 (139) 4.8 Based on 139 reviews ## Pricing Value for money 4.9 (132) Free Trial [View pricing plan details](https://www.capterra.com/p/76735/Schedulefly/pricing/) 19 or less staff $30.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff 20-39 staff $40.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff Plan 3 $50.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff 60-79 staff $60.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff Value for money 4.9 (132) 4.9 Based on 132 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (129) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (129) 4.9 Based on 129 reviews ## User reviews Overall rating 4.8 Based on 140 reviews Filter by rating 5(121) 4(18) 3(0) 2(1) 1(0) Mentioned topic Sorted by most recent JM Joanne M. Desk Services Manager Hospitality ### "Excellent for Schedule Management of Multiple Locations!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 5, 2026 Fantastic. Lots of flexibility and reports that work very well for our operation! We are a multi-location operation, and schedulefly allows us to manage the entire team in one viewable platform! Pros It is user friendly. The schedule view is great! The schedule is easy to edit and maintain. The team can see all locations this is a benefit when shifts need to be changed. The note field allows us to update staff on details of their shifts like overtime or changes to their shift start and end times. The employee information on hours worked is a necessity when we are distributing hours, or calculating overtime above their regular working hours. Cons We have a lot of shifts that cross the dates - if the schedulefly was able to interpret and allow us to input a shift that starts on one day and ends on another that would be great. For example we have shifts that start at 8pm on a Friday and finish at 4am on the Saturday. We need to enter these as two shifts. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) It was very time consuming! Each shift had to be entered in one at a time, the repeat function on the calendar works well, but there are many places where mistakes could be made. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Rick D. COO Restaurants ### "15 years of use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 21, 2026 Customer service is fast and great. Pricing is well worth it (especially the yearly). I've never had a single complaint from a user about it. Pros Very easy to use. Intuitive. It has all the features you need for easy scheduling without a bunch of clutter. Cons If you need something that is going to integrate with your payroll or POS then this product may not work for you. Switched from [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) It was more expensive and had features we didn't need. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Cindy H. Owner Restaurants ### "10 years of Schedulefly :)" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 16, 2026 We have been with Schedulefly for over 10 years. They are very easy to deal with and very reasonably priced and the site is so easy to use and easy for staff to use and trade shifts etc. I'd much rather use them than integrate every little thing with our POS company. Pros I love that when you reach out with a question the owner gets back to you:) It's a small business and they are always so helpful! Cons Sometimes it feels like I'm doing extra steps to post a schedule but I'm so used to it at this point that it's not a big deal. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CR Chris R. General Manage Food & Beverages ### "Heavily recommend ScheduleFly!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 25, 2026 I like it. I used to use it at Wichita Country Club and thought it was a great tool. We tried it at my current club but we are not big enough yet to utilize schedulefly to its full potential! Pros User friendly. Helps with organization, team communication. The scheduling system is very user friendly and it's cost efficient! Cons Only con I had is the attachments into FlyNotes would not work sometimes. So I would recommend figuring that out for future clients. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. NL Nick L. General Manager Restaurants ### "10 years, 0 issues" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 22, 2026 We have used Schedulefly for over 10 years now and have never once had an issue. It was and is so easy to learn and teach staff how to use. I like the simplicity of it combined with all of the functions you can do. I would, and have, recommend this to anyone looking for a great scheduling app/website. Pros It's incredibly easy to use and a great space to share information to everyone. Trading, adding, and adjusting shifts can be done incredibly quickly. And for all of the things you can do with it, it is incredibly affordable. Cons I really do not have any cons that I can think of. We have never had an issue once and the only time we had a questions I received a call less than 15 minutes after inquiring. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AF Ari F. Owner and Operator Restaurants ### "Fantastic scheduling software for restaurant owners" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 2, 2026 A+ experience. Nothing bad to say. This software is crucial to my business. I appreciate the customer service, the flexibility of the software, and how they truly understand the needs of restaurant owners. Pros Scheduling is a BEAST and Schedulefly has all the features restaurants need. They truly know their customer and their pain points. I have worked with this platform for years and they are crucial to my success across multiple locations with myriad staff members who come and go, and changing shift needs. Support is super responsive and personal. HIGHLY RECOMMENDED FOR ALL RESTAURANT OWNERS!!!! Cons I wish I could integrate with my POS provider. That would be a dream. Schedulefly - any plans for that type of implementation any time soon? Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 5, 2026 Thanks for the great review, Ari! We are proud to serve you and your team. Hit my cell 704-906-2031 and let's talk POS integration. - Wil CS Christopher S. Manager Hospitality ### "The best Hospitality scheduling program out there" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 23, 2026 Pros As a hospitality veteran of twenty years I can honestly say this is the very best scheduling platform out there. The price point is so reasonable. I was able to teach myself every feature easily. I now have consistent communication with my team. Time off requests are easily approved and full weekly/monthly format more than helpful. I haven't even begun to use Schedulefly's sales tracking but I am excited to see even more of what this app can do. Cons No cons for me yet. I have not used the apps sales tracking yet but I am certain that will also be easy to use and accurate. Alternatives considered [Sling](https://www.capterra.com/p/142542/Sling/) Reasons for choosing Schedulefly Easier to use, and communication across the restaurant has improved Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 29, 2026 Thank you so much for taking to time to give us a review, Christopher. We really appreciate the chance to serve you and your team! Hit my cell any time I can do anything for you. -Wil 704-906-2031 Donny B. Founder Food & Beverages ### "Lolabeans Founder" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 Pros Using Schedule Fly has been such a great experience. My young team loves it and I have never received a call asking me how to trouble shoot an issue. It just does what you need it to do. If you own restaurant you know how much you appreciate the people and software that solve problems for you and do not create extra work. I highly recommend!!! Cons nothing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 29, 2026 Man you're so awesome to give us such a kind review, Donny! Appreciate you and your team very much. Really proud to serve you, love your story, stoked to see y'all grow! NW Nicole W. Recruitin and HR Manager Food & Beverages ### "The Toyota of scheduling apps. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 The app and the schedulefly team are always reliable. They make you feel like their only client. 19 restaurants over 15 years with them. Always great! Pros It gets the job done and then some. No over the top bells and whistles, fair price, and amazing customer service. Cons There's nothing that I don't like. I've made suggestions to make the app slightly more intuitive which it seems they're working on. Alternatives considered [HotSchedules](https://www.capterra.com/p/52611/HotSchedules/) Reasons for choosing Schedulefly cost, customer service, ease of the platform. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 28, 2026 Thanks so much, Nicole! We're so proud to serve y'all! As you know, I'm around any time on the flip phone 704-906-2031. Wil Chris M. Owner Restaurants ### "Simple but gets the job done." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 Had Schedulefly, changed to another company with more bells and whistles and then switched back, and no plans to change again. Pros Simple platform that gets the job done. Easy for both the scheduler and the employee, and you can't beat the cost. Cons Happy with all aspects, tried another software that offered more bells and whistles and seemed always have more problems. Switched from [HotSchedules](https://www.capterra.com/p/52611/HotSchedules/) Constant issues with the software and didn't use the added features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 27, 2026 Thank you so much for the review, Chris. We're super proud to serve you and your crew! Hit my cell any time I can do anything for you. Wil 704-906-2031 [View all Reviews](https://www.capterra.com/p/76735/Schedulefly/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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