# Schedulefly Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Schedulefly Software - reviews, pricing plans, popular comparisons to other Employee Scheduling products and more. Source: https://www.capterra.com/p/76735/Schedulefly --- # Schedulefly Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Schedulefly ## What is Schedulefly? Schedulefly is the simplest restaurant and hospitality employee scheduling software. By far. Life is easier for over 250,000 successful independent restaurant people at over 6,000 restaurants because of Schedulefly. It's smooth. Crisp. Clean. Straightforward. Makes staff scheduling and communication a breeze. Mobile access. Text alerts. Message wall, document storage, job postings, shift notes. Schedulefly has grown through word of mouth, one customer at a time, since 2007. www.schedulefly.com ## What is Schedulefly used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Restaurant Management](https://www.capterra.com/restaurant-management-software/)[Scheduling](https://www.capterra.com/scheduling-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 135 user reviews Reviews sentiment Positive 99% Neutral 0% Negative 1% Starting price $30 Flat Rate, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Employee Scheduling / 2026 - Restaurant Management / 2026 - Scheduling / 2026 Our "Best of" badge program showcases products with the highest ratings... - Employee Scheduling / 2026 - Restaurant Management / 2026 - Scheduling / 2026 Do you work for Schedulefly?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.schedulefly.com&name=Schedulefly) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Schedulefly 4.8 (135) VS. [4.6 (1,149)](https://www.capterra.com/p/153076/Homebase/reviews/) Starting Price $30 Flat Rate, Per Month Starting Price $30 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (135) Ease Of Use 4.6 (1,147) Value For Money 4.9 (127) Value For Money 4.6 (971) Customer Service 4.8 (124) Customer Service 4.5 (915) ## Schedulefly alternatives Highest Rated [4.6 (6,059)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (1,292)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars [4.6 (92)](https://www.capterra.com/p/83589/Celayix/reviews/) Starting price $8.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (5,270)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/76735/Schedulefly/alternatives/) ## FAQs about Schedulefly Overview ### What problems does Schedulefly solve? Schedulefly solves restaurant scheduling chaos by centralizing staff schedules, time-off requests, shift trades, approvals, and team messaging in one place. It reduces no-shows, miscommunication, paper schedules, and manager time spent chasing availability. Restaurant owners, managers, FOH and BOH teams, and multi-location groups benefit most from its clear, mobile-friendly coordination. Answer based on 117 reviews Overview ### Which roles and teams benefit most from Schedulefly? Schedulefly is most used by restaurant owners, general managers, and operations leaders who need to build schedules, manage labor coverage, and keep staff aligned across shifts. Executive leaders use it for oversight of labor planning, while assistant managers and front-of-house teams rely on it for clear communication and shift visibility. Answer based on 133 reviews Overview ### What company size and industries is Schedulefly built for? Schedulefly is built mainly for small restaurant businesses, with 74% of reviewers from small companies and 46% from restaurants. It also serves food and beverage businesses at 23%, hospitality at 18%, and midsize companies at 22%, with employee scheduling as the most common use case. Answer based on 135 reviews Features and Usability ### What are the key features of Schedulefly? Schedulefly includes core restaurant scheduling features like employee scheduling, shift scheduling, and real-time schedule distribution, plus staff communication through messaging and a message wall. Key differentiators include shift swapping with manager approval, time off requests, availability management, multi-location scheduling, and labor cost reporting for tracking staffing and payroll impact. Answer based on 79 reviews Overview ### How well does Schedulefly work for restaurant scheduling? Schedulefly handles restaurant scheduling well for independent restaurants and multi-location groups that need simple, reliable shift management. Managers value easy schedule posting, time-off requests, shift swaps, and staff visibility, while employees learn it quickly. Some restaurant owners want deeper reporting, payroll links, or more flexible shift setup options. Answer based on 34 reviews Pricing ### How much does it cost and what fees or limitations are included? Schedulefly starts at $30/month flat rate for 19 or fewer staff, with tiers at 20-39 staff for 40/month, 40-50 staff for 50/month, and 60-79 staff for 60/month. A free trial is available. Reviewers describe transparent pricing with many included features, though some note a low-tech interface and fewer add-ons. Answer based on 19 reviews Getting Started and Support ### How easy is it to onboard and train a team on Schedulefly? Schedulefly is generally quick to onboard, with in-person training, live online sessions, webinars, videos, and documentation available. Reviewers say new hires and hourly staff often need little to no training, while managers and admins learn quickly. Some teams report a steeper curve for payroll forecasting and multi-location setup. Answer based on 11 reviews Getting Started and Support ### What customer support options does Schedulefly offer, and how do users rate the experience? Schedulefly offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Users generally describe support as fast, personal, and helpful, with real people answering questions and resolving issues quickly. A few mention rare frustrations, but overall the experience is viewed as reliable and attentive. Answer based on 34 reviews Features and Usability ### How good is Schedulefly for staff communication? Schedulefly keeps restaurant staff communication clear through message boards, alerts, schedule updates, and shared documents in one place. Managers and hourly teams like the simple interface and quick access on different devices. Some users still want a more modern look, richer media support, or broader tools beyond scheduling and messaging. Answer based on 27 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Mobile Access 4.7 (37) 67.57% of 37 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Employee Management 4.8 (33) 69.70% of 33 reviewers that rated this feature as important or highly important Track employee schedules, availability, and performance across projects and tasks Schedule Distribution 4.9 (32) 71.88% of 32 reviewers that rated this feature as important or highly important Assign and distribute work schedules to individual employees or teams within an organization Employee Database 5.0 (23) 65.22% of 23 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository Availability Management 4.9 (21) 66.67% of 21 reviewers that rated this feature as important or highly important Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Reporting/Analytics 4.8 (21) 57.14% of 21 reviewers that rated this feature as important or highly important View and track pertinent metrics to find patterns and gain insights from data Schedulefly 41 features Manage and track employee attendance Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Access previous interactions or concerns to maintain customer relationships Add customized logos and colors to align with company branding Alter the layout and content of reports Import and export data to and from software applications Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Assign working shifts or tasks to employees based on their availability Form predictions based on past and present data/trends Automatically find mutually available meeting time slots across multiple calendars Allows users to view inventory and build a menu that's appropriate Calculate labor costs associated with employing a workforce, including wages, salaries, benefits Report on the allocation and distribution of labor costs across projects Manage the attendance, schedule, and payroll of the labor workforce Communicate using messages within the system Access software remotely via mobile devices Notifications via mobile devices Manage and support multiple locations Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees Based on availability, instantly confirm or deny a request when a new booking is made Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Assign and distribute work schedules to individual employees or teams within an organization Facilitate the scheduling and coordination of employee shifts Schedule shifts via online calendars and available employees Managing and trading shift details between employees Track and manage sick leave time Create, manage and track all task activities and progression Track and manage the scheduling of tasks Set up connections to third-party platforms to improve business processes Request, track, and manage time off requests and vacation time Get Advice We can help you find the software with the features you need. Features 4.8 (134) 4.8 Based on 134 reviews ## Pricing Value for money 4.9 (127) Free Trial [View pricing plan details](https://www.capterra.com/p/76735/Schedulefly/pricing/) 19 or less staff $30.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff 20-39 staff $40.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff Plan 3 $50.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff 60-79 staff $60.00 Flat Rate,Per Month It includes: - Broadcast Important Messages - Organize Time off Requests - Post Schedules Swiftly - Text/Email Staff Value for money 4.9 (127) 4.9 Based on 127 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (124) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (124) 4.8 Based on 124 reviews ## User reviews Overall rating 4.8 Based on 135 reviews Filter by rating 5(116) 4(18) 3(0) 2(1) 1(0) Mentioned topic Sorted by most recent AF Ari F. Owner and Operator Restaurants ### "Fantastic scheduling software for restaurant owners" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 2, 2026 A+ experience. Nothing bad to say. This software is crucial to my business. I appreciate the customer service, the flexibility of the software, and how they truly understand the needs of restaurant owners. Pros Scheduling is a BEAST and Schedulefly has all the features restaurants need. They truly know their customer and their pain points. I have worked with this platform for years and they are crucial to my success across multiple locations with myriad staff members who come and go, and changing shift needs. Support is super responsive and personal. HIGHLY RECOMMENDED FOR ALL RESTAURANT OWNERS!!!! Cons I wish I could integrate with my POS provider. That would be a dream. Schedulefly - any plans for that type of implementation any time soon? Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 5, 2026 Thanks for the great review, Ari! We are proud to serve you and your team. Hit my cell 704-906-2031 and let's talk POS integration. - Wil CS Christopher S. Manager Hospitality ### "The best Hospitality scheduling program out there" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 May 23, 2026 Pros As a hospitality veteran of twenty years I can honestly say this is the very best scheduling platform out there. The price point is so reasonable. I was able to teach myself every feature easily. I now have consistent communication with my team. Time off requests are easily approved and full weekly/monthly format more than helpful. I haven't even begun to use Schedulefly's sales tracking but I am excited to see even more of what this app can do. Cons No cons for me yet. I have not used the apps sales tracking yet but I am certain that will also be easy to use and accurate. Alternatives considered [Sling](https://www.capterra.com/p/142542/Sling/) Reasons for choosing Schedulefly Easier to use, and communication across the restaurant has improved Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor May 29, 2026 Thank you so much for taking to time to give us a review, Christopher. We really appreciate the chance to serve you and your team! Hit my cell any time I can do anything for you. -Wil 704-906-2031 Donny B. Founder Food & Beverages ### "Lolabeans Founder" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 Pros Using Schedule Fly has been such a great experience. My young team loves it and I have never received a call asking me how to trouble shoot an issue. It just does what you need it to do. If you own restaurant you know how much you appreciate the people and software that solve problems for you and do not create extra work. I highly recommend!!! Cons nothing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 29, 2026 Man you're so awesome to give us such a kind review, Donny! Appreciate you and your team very much. Really proud to serve you, love your story, stoked to see y'all grow! NW Nicole W. Recruitin and HR Manager Food & Beverages ### "The Toyota of scheduling apps. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 The app and the schedulefly team are always reliable. They make you feel like their only client. 19 restaurants over 15 years with them. Always great! Pros It gets the job done and then some. No over the top bells and whistles, fair price, and amazing customer service. Cons There's nothing that I don't like. I've made suggestions to make the app slightly more intuitive which it seems they're working on. Alternatives considered [HotSchedules](https://www.capterra.com/p/52611/HotSchedules/) Reasons for choosing Schedulefly cost, customer service, ease of the platform. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 28, 2026 Thanks so much, Nicole! We're so proud to serve y'all! As you know, I'm around any time on the flip phone 704-906-2031. Wil Chris M. Owner Restaurants ### "Simple but gets the job done." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 24, 2026 Had Schedulefly, changed to another company with more bells and whistles and then switched back, and no plans to change again. Pros Simple platform that gets the job done. Easy for both the scheduler and the employee, and you can't beat the cost. Cons Happy with all aspects, tried another software that offered more bells and whistles and seemed always have more problems. Switched from [HotSchedules](https://www.capterra.com/p/52611/HotSchedules/) Constant issues with the software and didn't use the added features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 27, 2026 Thank you so much for the review, Chris. We're super proud to serve you and your crew! Hit my cell any time I can do anything for you. Wil 704-906-2031 HT Helene T. owner Restaurants ### "Great choice for scheduling" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 22, 2026 We have had questions in the past and every time we sent an email with questions, we always get an answer the same day. Great company to work with. I am not planning to change any time soon. Pros The French Twist is a small coffee shop/creperie and we have 19 employees and we been using Schedulefly since 2014. Great value for all the feature Schedulefly offers. It is very easy to use and our team loves how easy it is to use. Being able to create different jobs, request off, offering or picking up shifts can be done easily and manager have to approve shift changes which keeps management in the loop. Cons The only thing that I would like to see change is to be able to permanently request off for a fix period. For instance: when employees get their school schedule for the next semester a month before school starts, they cannot permanently request off from the beginning of their semester to the end. Even when they start their permanent requests offs a month later, it will automatically start the request off right away therefore, employees have to manually enter their request offs for every day and time their are in class for each week of the semester. Alternatives considered [Connecteam](https://www.capterra.com/p/153140/Connecteam/) Reasons for choosing Schedulefly Actually, I really can't remember what company I looked into, it was over 12 years ago but when Schedulefly was recommended to me by a nearby restaurant: E.W. Becks, it was enough for me to try it out and it works perfectly for my business. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor April 23, 2026 Thanks Helene, y'all are awesome and we're proud to serve you. We have a solution for you for the Time Off issue. Hit my cell and I can tell you how to manage it. - Wil 704-906-2031 ML Melisa L. General manager Food & Beverages ### "Great value and great service" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 26, 2026 We've had a very positive experience with schedulefly. It has been so seamless, that even if we'd spitballed about changing, we honestly wouldn't. Pros Schedulefly has been our go to scheduling tool for nearly ten years now. You cannot beat the value for this product when it comes to price per employee and included features. FlyNotes makes a big difference for us. Another thing that sets them apart? If you need support, you end up with a real answer from a real human. Cons The UI is a little behind the curve, but that's the intention... Schedulefly doesn't put a lot of emphasis on being the flashiest/having the best app, etc, but that's how they keep their price down. The learning curve is a little steep compared to other platforms and can feel a little clunky on both the employee and management side. Alternatives considered [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) Reasons for choosing Schedulefly FlyNotes is a huge asset. While 7shifts works similarly, the manager log is not part of their regularly priced platform. Having this historical data is incredibly valuable to us and is a huge part of what sets Schedulefly apart for us. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SA Scott A. Director of Operations Restaurants ### "Best Schedule Tool Ever" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 18, 2026 It is very Good and we have really enjoyed using it. The staff is always very helpful when you need them and quick to respond. Pros Simplicity, any other schedule tool I have tried is over complicated and overwhelming to your staff. Cons That it does not incorporate toast payroll. This is not a huge deal, but in a perfect world it would be nice if it did. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SG Stephanie G. Owner Restaurants ### "User Friendly, Cost Effective, Efficient " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 5, 2026 Overall, we have been very happy using Schedulefly for our business. My partner has used it for his entire career and both management and staff love it. Pros It's user friendly, efficient, simple to use, and makes running this part of the business (scheduling) easy. It's also a great value for the cost. Cons There's nothing I can think of that I don't like about Schedulefly. There may be opportunity for additional features in the future, though. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 6, 2026 Thank you so much for this awesome review, Stephanie! We appreciate you and your team and we're super proud to serve you. Hit my cell any time I can do anything for you. - Wil 704-906-2031 ML Michelle L. Operations Restaurants ### "Definitely recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 22, 2025 Schedulefly is so great! We've been using it at our high volume restaurant for 10+ years. Whenever we need help with something (which is not often due to how easy the website is to use) the Schedulefly team gets back to us super quickly. I highly recommend! Pros It's SO easy to use! We have a lot of management that might not be the best with computers and they can use Scheduleflyeasily. Cons I wish there was an app for staff and management. The design of the platform is a little dated looking but that doesn't really matter. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor October 30, 2025 Thanks so much for the review, Michelle! Y'all are awesome and we're proud to serve you. We do have an app, head on over to the App Store. It's free! Also, we're in the process of modernizing that design. Stay tuned....  and hit my cell any time you need anything. 704-906-2031. - Wil, Proprietor, Schedulefly  [View all Reviews](https://www.capterra.com/p/76735/Schedulefly/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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