# Page 9 | ProWorkflow Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 9 - Is ProWorkflow the right Project Management solution for you? Explore 249 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/77208/ProWorkflow/reviews --- ProWorkflow 4.5 (249) [View alternatives](https://www.capterra.com/p/77208/ProWorkflow/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 9 - Reviews of ProWorkflow ## Showing most helpful reviews Showing 201-225 of 249 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Mary W. Used the software for: 1-2 years ### "null" March 31, 2016 3.0 Review Source BC Becca C. VP, Strategy and Process Transformation Logistics and Supply Chain Used the software for: 1-2 years ### "Great for time tracking but could use better reporting" July 19, 2018 4.0 Pros Ease of use for entering and tracking billable time Cons Standard reporting is very limited, and setting up customized reporting is difficult. Would be great if reporting functionality was improved. Review Source MT Matt T. Office Manager Used the software for: 6-12 months ### "Solid package but feels too dated in feel and looks" December 20, 2017 4.0 Pros Solid logic underlying it's functions. Easy to create schedules and input task info and related images. Great for compliance. Cons Feel is too old and clunky and visually it needs an update. Fine if you're used to older style packages. Some more basic users may find the multiple steps in entering tasks cumbersome. Review Source Response from ProActive Software January 30, 2018 Thanks for the review Matt! YT Yogini T. Project Manager Computer Software Used the software for: Less than 6 months ### "Easy and efficient ." May 12, 2021 5.0 Pros One of the easiest platforms for project management to use . The UI is intuitive and you'll know what you are doing without significant training . You can track multiple projects at the same time , follow up on the progress and assign tasks as needed . Cons Limited room for automation . Some repeat tasks definitely don't have to be done manually . It doesn't integrate well with third party software and being a stand alone product is a detriment for ProWorkflow . Review Source Response from ProActive Software October 21, 2025 Hey there Yogini, Thanks so much for your kind words! Our new version, Nexus has the ability to integrate with Zapier, a third-party automation software. MB Michael Blakely Used the software for: ### "ProWorkflow - Amazing product and service!" February 20, 2013 5.0 We have been using ProWorkflow for several years. Before ProWorkflow we spent tens of thousands developing our own project management software which never worked as it was designed. The software was never implemented or used. After that we spent another $30k setting up and training to use Microsoft Access. It took more time managing MS Access then it did managing our projects. We consistently have 100 to 200 project running through ProWorkflow at any giving time and your software has greatly improved our service, organization, communication and file sharing capabilities. We have staff, clients, vendors, franchises, corporate officers, suppliers and sub-contractors all logged into their prospective projects and the simplicity of ProWorkflow has proved to be a valuable resource and the backbone of our national operation. We have now implemented ProWorkflow into Sales to help develop and track our progress of new partnerships, sales and marketing. Thank you all for the years of dedication and professional service! Sincerly, Michael Blakely Global Sign Systems Review Source PM Paul M. Manager Architecture & Planning Used the software for: 1-2 years ### "Great but not the Greatest" July 23, 2018 4.0 Pros Provided the basics which I was looking for and was in my price range. Cons Its messaging to email. Especially hooking up with contacts outside PWF. Review Source LP Leah P. Used the software for: I used a free trial ### "Great Flexibility for a Project Management Tool" April 25, 2016 5.0 I've used this tool before, a few years back. They've made some improvements since then (and have more in the works to come). I'm impressed it is so versatile and fits just as well with my new company's workflow as my previous. Customer service is stellar, and it's pretty intuitive to navigate once you get a tour. Looking forward to using this tool again. Pros It's not hard to come up with pros: \*Great, responsive service, especially considering they are based in New Zealand (NOT Australia!) \*Flexible options allow you to give access to clients and contractors without additional charges. \*Gantt charts and reporting for those that love charts and stats. Cons My cons are pretty use-case specific: \*I wish it had a ready-made ZenDesk integration, but that's not a deal breaker. Zapier to the rescue! \*The upgraded plan has great features, but has a minimum of 5 licenses. Can be hard to justify for tiny teams. Review Source Richard C. Member Education Management Used the software for: ### "A Definite Upgrade For Us " September 9, 2014 5.0 Having 'upgraded' from Workflowmax (which served us well initially) we could not be happier. For our specific company there are features which have optimised our workflow management significantly. Their support has also been great, Pros Features, support and the fact that the product is evolving with us. Review Source MK Maya K. CMO Information Technology and Services Used the software for: Less than 6 months ### "Excellent - Can have more features" March 2, 2021 5.0 so far good Pros Task management & Projects, It has a nice Dashboard & makes things simple Cons doesn't have calendar management & reminders Review Source Response from ProActive Software October 28, 2025 Thanks, Maya! Check out our new Nexus product for enhanced task and project management. VE Viv E. Claims Tech Insurance Used the software for: 1-2 years ### "Proworkflow makes file management easy" July 18, 2018 5.0 Pros Ability to keep track of files and generate reports Cons Nothing in particular. Sometimes is slow in opening files Review Source Robert T. Marketing and Advertising Used the software for: Less than 6 months ### "null" April 16, 2017 4.0 Review Source NJ Natalie J. Systems Specialist Used the software for: Less than 6 months ### "Easy to use" October 8, 2017 3.0 Pros Projects are easy to set out and track time spent on each task within the project. Being able to adjust the templates and ensure that they can be used for each type of project is extremely helpful and saves time. Being able to customise our reports to show only the information we need is a huge help. Cons The minimum of 5 users for the full software suite is a severe price increase for our small organisation of 3 users. Review Source Response from ProActive Software October 26, 2017 Thanks for the review Natalie. The Professional plan that you're on doesn't have minimum user number, feel free to chat to us if you want to explore other plans :) Seth V. Marketing and Advertising Used the software for: 6-12 months ### "null" December 19, 2016 4.0 Review Source Tom F. Used the software for: 6-12 months ### "null" February 16, 2016 4.0 Review Source Himanshu S. Digital Marketing Consultant and Founder Internet Used the software for: Less than 6 months ### "Powerful functionality for managing projects " December 5, 2018 5.0 Pros Offers a lot of useful and powerful functionality for managing projects including file sharing, notifications and time sheets. Love the built in messaging tool, really useful. Great to use. Cons Online tool so found it slow to load at times but nothing major. Support can be slow to reply because of time zones. Review Source DD Douglas D. Director Financial Services Used the software for: 6-12 months ### "ProWorkflow is outstanding" July 20, 2018 5.0 We manage our client pipeline and reviews all of which are driven by diary activity Pros Depth of customisation for data management Cons More financial reporting capablity would be great such as % likelihood of revenue etc Review Source MW Micah W. Director Management Consulting Used the software for: Less than 6 months ### "Brilliant Project Management Tool!" July 18, 2016 5.0 ProWorkFlow has turned out to be the perfect application for my consulting business. I manage short term systems implementation projects. I needed a feature rich system that allowed me to share the Project Timeline and Task list with anyone I assign. I also needed all assignees and myself to access the system from anywhere rather than on a spreadsheet. Great service. Great looking product. I highly recommend this product. Pros Feature rich. Looks great. Easy to use. Good for my business. Cons There isn't much that I don't like about it. Maybe allowing for 2 staff on the basic pricing package. Review Source Response from ProActive Software July 18, 2016 Thanks! Really appreciate the review! SD Sho D. PA Real Estate Used the software for: Less than 6 months ### "Easy to use and user-friendly" August 17, 2017 4.0 Pros We chose ProWorkflow because it's just the right product we're after, when we were looking at different products on the market ProWorkflow was the easiest to use and there wasn't an overload of features that confuse the customers and it's straight to the point. Cons One thing I would like to point out is the task dates and due dates and when they are completed aren't all visible on one page. I wish there was one page that I can see this all on rather than having to click on the task. Review Source RK Raymond K. Co Founder Marketing and Advertising Used the software for: 2+ years ### "null" August 11, 2017 3.0 Review Source VR Verified Reviewer Tax Analyst Accounting Used the software for: Less than 6 months ### "Very effective task management system" June 12, 2018 5.0 Pros Many customizable ways to view workflow, ease of setup, templated tasks and projects, and team collaboration across departments Cons Lack of integration and support with making ProWorkflow even more powerful by combining forces with other useful technology Review Source NS NATALIE S. accountant Accounting Used the software for: 6-12 months ### "Proworkflow" September 26, 2019 5.0 Overall a positive experience and with their customer service Pros What I like most about this software is that it helps us keep track of our employees time budgets and aids in project management. Cons What I like least about this software, is the inability to set up different permissions per employee. Review Source EW Emily W. COO Used the software for: Less than 6 months ### "Customer service is amazing. Willing to offer solutions to meet our needs." July 20, 2017 4.0 Pros The support. They teach new tips and tricks to utilize the tool better. The tool offers all we need at the right price. Cons The one complaint I receive from my team is the ability for staff members to pull reports on their own clients, so they can manage hour allocation. It would be nice if they can see tasks, hours, and team members for those clients they manage in a report they pull themselves. Review Source Response from ProActive Software August 1, 2017 Thanks for the awesome review Emily! FV Fleur V. Studio Manager Design Used the software for: Less than 6 months ### "Awesome!" October 17, 2017 4.0 Ease of time tracking and meeting project deadlines Pros We love: - how easy it is to add time to projects - the overview of projects, tasks, time - that fact you can personalise your own tasks - how you can set your own tabs for project status Cons Contractors can't add time to tasks set, very frustrating to have to buy another licence for this when they are only in for a week. No onsite training available. Review Source Response from ProActive Software October 26, 2017 Thank you for the feedback Fleur! DM Dale M. Used the software for: ### "Highly flexible" November 29, 2011 4.0 For small businesses like mine, the list of time tracking solutions is endless. I am very happy that finally I came across ProWorkflow because it is powerful and bug-free. What makes ProWorkflow stand out of the mass is its flexibility. The look of the system can also easily be changed without any problems. ProWorkflow has kept their pricing system simple: users pay for file space and staff logins. What also impressed me was the interface of this software, it seems that they have thoroughly studied what users use frequently because it is available on first sight, whereas less-often used features are some clicks away. Pros \- clean interface - managers can have bird’s eye view of another user’s dashboard Cons A little bit pricy. Review Source RS Roger S. MD Design Used the software for: Less than 6 months ### "Transformed the business" July 23, 2018 5.0 I love the software and have already recommended it to many similar businesses to mine. They are a friendly bunch too, which is always good. Pros It is incredibly easy to use and the interface is very intuitive. You can pick up how it works very quickly. There are also nice little touches that you don't realise until you have been using it for a bit. Cons The integration with other systems is a bit basic, but still quite good. 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