--- title: "SchoolBrains Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about SchoolBrains Software - reviews, pricing plans, popular comparisons to other School Management products and more." source_url: "https://www.capterra.com/p/78049/SchoolBrains/" page_type: "product" language: "en" --- # SchoolBrains Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) SchoolBrains ## What is SchoolBrains? SchoolBrains is an intuitive, feature rich solution with concierge-level service and ultra-competitive pricing. The first choice for schools serious about making data-driven decisions and slashing budgets. Our unified solution offers one place to quickly and easily view all critical school, personnel, classroom and student data. SchoolBrains difference: Saving schools time, money and eliminating frustration so you can concentrate on what's important, educating your kids and running your schools. ## What is SchoolBrains used for? [Gradebook](https://www.capterra.com/gradebook-software/)[School Management](https://www.capterra.com/school-administration-software/)[Classroom Management](https://www.capterra.com/classroom-management-software/) Top alternative Featured Overall rating Based on 15 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $200 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for SchoolBrains?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.aptium.com&name=SchoolBrains) ## SchoolBrains Overview Updated August 2026 AI summary SchoolBrains supports organizations of all sizes with cloud-based tools for school administration, classroom management, and gradebook functions. It offers admissions, assessment, attendance tracking, curriculum management, and a parent/student portal, along with customizable forms and data import/export. Designed for both K-12 and higher education, it provides role-based permissions and options for special education and district-wide oversight. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### SchoolBrains 3.4 (15) VS. [4.7 (88)](https://www.capterra.com/p/149259/Teach-n-Go/reviews/) Starting Price $200 per user, per month Starting Price $69 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 3.5 (15) Ease Of Use 4.8 (733) Value For Money 3.9 (8) Value For Money 4.7 (609) Customer Service 3.5 (11) Customer Service 4.8 (706) ## SchoolBrains alternatives [Gradelink](https://www.capterra.com/p/118900/Gradelink-SIS/) [4.7 (733)](https://www.capterra.com/p/118900/Gradelink-SIS/reviews/) Starting price $121.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/118900/Gradelink-SIS/) [Alma SIS](https://www.capterra.com/p/133283/Alma/) [4.6 (454)](https://www.capterra.com/p/133283/Alma/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/133283/Alma/) [PraxiSchool](https://www.capterra.com/p/33869/PraxiSchool/) [4.7 (69)](https://www.capterra.com/p/33869/PraxiSchool/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/33869/PraxiSchool/) Highest Rated [DreamClass](https://www.capterra.com/p/197828/DreamClass/) [4.8 (75)](https://www.capterra.com/p/197828/DreamClass/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/197828/DreamClass/) [View all alternatives](https://www.capterra.com/p/78049/SchoolBrains/alternatives/) ## FAQs about SchoolBrains Overview ### Which roles and teams benefit most from SchoolBrains? SchoolBrains is most used by teachers, school administrators, curriculum leaders, and district support teams that manage instruction and operations. Educators use it for grading, attendance, and classroom records, while principals and superintendents monitor performance. HR and technology staff rely on it to support personnel workflows, system administration, and cross-school data management. Answer based on 14 reviews Overview ### What company size and specific industries is SchoolBrains built for? SchoolBrains is designed for public schools and charter schools in the U.S., especially those serving 500 to 500,000 students. It is particularly suited to districts in Massachusetts, New Jersey, and Pennsylvania, while also being available for school organizations across a broader range of locations. Features and Usability ### What are the key features of SchoolBrains? SchoolBrains offers student information and records management, admissions management, attendance tracking, gradebook, grade calculations, and report cards. It also includes class scheduling, event and online calendars, communication management, parent and student portals, customizable forms, data import/export, role-based permissions, and assessment management for K-12 and special education. Getting Started and Support ### What training and onboarding options does SchoolBrains offer? SchoolBrains provides in person training, live online sessions, webinars, and videos to help teams get started. In person training supports face-to-face guidance, live online sessions allow real-time instruction, webinars cover guided topics, and videos offer self-paced reference material for reviewing steps and features. Getting Started and Support ### What customer support options does SchoolBrains offer? SchoolBrains provides email/help desk, FAQ/forum, phone support, and chat. Support is presented through multiple channels so users can choose the route that fits their needs, from self-service articles and discussion resources to direct contact by phone or chat and ticket-based help by email. ## Features AI summary Based on 1,830 School Management reviews Not all School Management products cover every feature buyers care about most. Here is what Capterra reviewers highlight as essential when choosing a solution: - **Student Management** (**50%** of reviewers rated this feature as critical) - **Electronic Payments** (**60%**) - **Student Information/Records** (**51%**) SchoolBrains includes **Student Information/Records**, which gives schools a central place to maintain accurate student data and records. However, it does not offer **Student Management** or **Electronic Payments**. Instead, it provides **Attendance Tracking** (**51%**) and **Admissions Management** (**49%**), which support schools in monitoring daily attendance and managing enrollment workflows. These features help businesses keep student data organized, improve administrative oversight, and support more efficient school operations. Student Information/Records 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration Attendance Tracking 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track the attendance of specific individuals or groups Class Scheduling 3.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Schedule in-person or online classes Records Management 3.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Ability to record, store, update, and retrieve information Grade Calculations 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Using different formulas/functions to determine grades or scores for student's performance in various exams or assessments. Report Cards 3.5 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Create, manage, and distribute student reports that document their academic progress and achievements SchoolBrains 32 features ### All Features - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Admissions Management: Handle the registration and admission process for existing and new students - Assessment Management: Creation, administration, and evaluation of assessments or tests - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: Track the attendance of specific individuals or groups - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Class Scheduling: Schedule in-person or online classes - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Curriculum Management: Map out the subjects that comprise courses of study - Customizable Forms: Customize contracts and forms to collect specific information - Data Import/Export: Import and export data to and from software applications - Data Storage Management: Manage and store data in a database - Event Calendar: A list of events with their respective dates - Faculty/Staff Management: Track and manage staff profiles, recruitment, schedules, productivity, career development and performance - For Classroom: The software is designed for classrooms - Grade Calculations: Using different formulas/functions to determine grades or scores for student's performance in various exams or assessments. - Gradebook: Track student's scores and grades on course materials - Independent/Private: Software designed for private/independent schools - Individualized Assessments: Review or test a specific candidate's skills - K-12: Software designed for kindergarten through 12th grade schools - Online Calendar: Online calendar of upcoming events/activities viewable to members and visitors - Parent/Student Portal: Online gateway through which parents and students can view material and communicate with teachers - Progress Reports: Document and report the progress of ongoing projects - Records Management: Ability to record, store, update, and retrieve information - Report Cards: Create, manage, and distribute student reports that document their academic progress and achievements - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Scheduling: Plan availability and assign specific time slots for tasks and resources - School District: Software designed for school districts - Single Sign On: Allow users to access multiple services after entering their login credentials once - Special Education: Software designed for special education institutions - Student Information/Records: Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration - Tests/Assessments: Create tools to measure student retention of learning material and lessons --- Features 3.5 (13) 3.5 Based on 13 reviews ## Pricing Value for money 3.9 (8) Basic $200.00 Value for money 3.9 (8) 3.9 Based on 8 reviews ## Support, customer service and training options Customer Service 3.5 (11) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.5 (11) 3.5 Based on 11 reviews ## User reviews Overall rating 3.4 Based on 15 reviews Filter by rating 5(4) 4(4) 3(4) 2(0) 1(3) Mentioned topic Sorted by most recent JH Justin H. Technology Coordinator Education Management ### "Schoolbrains SIS review from a rural school" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 4/10 October 7, 2024 My experience was okay, not the best SIS out there but will get the job done for the money Pros IEP, 504, and an SIS all in one system. Cons Clunky and visually unappealing. Confusing to new users Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AL ayoub L. teacher Writing and Editing ### "School Brains" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 June 1, 2023 my experiance was good not that bad. Pros its a good place to work with , so fast and easy, he make you calcule your things so smarty, and he give you solutions to manage and analyze. Cons i think he need more work in development. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. YB Yevstakhii B. Teacher Education Management ### "My expirience of use SchoolBrains" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 May 12, 2023 SchoolBrains offers a centralized platform for managing student information, including demographics, attendance, grades, and more. Users appreciate the ability to input, track, and access student data in a streamlined manner. This efficient data management helps schools maintain accurate records and provides insights into student performance.Tool provides portals for parents and students, allowing them to access important information such as grades, attendance, assignments, and announcements. I appreciate the convenience of real-time access to academic progress, which enhances communication and engagement between parents, students, and school staff.SchoolBrains offers features for scheduling classes, managing course catalogs, and creating academic calendars. I can efficiently allocate resources, assign teachers, and create schedules that meet the needs of students and staff. The system's ability to handle scheduling complexities, such as conflicts and student preferences, can save time and reduce administrative burden.SchoolBrains has also areas that I have identified as areas for improvement. These may include the user interface, learning curve, performance, customization limitations, and documentation/support resources. Pros Student data management: SchoolBrains offers robust student data management capabilities, allowing schools to efficiently organize and track student information. I can easily input and access student data, including demographics, attendance records, grades, and more. This centralized system helps streamline administrative tasks and provides a comprehensive overview of student progress.Parent and student portals: SchoolBrains includes portals that facilitate communication and engagement between parents, students, and school staff. These portals provide access to real-time information such as attendance, grades, assignments, and announcements. Parents and students can stay informed about academic progress, upcoming events, and school news.Scheduling and calendar management: SchoolBrains provides tools for scheduling classes, managing course catalogs, and creating academic calendars. I can efficiently allocate resources, assign teachers, and create schedules that meet the needs of students and staff. The system also supports automated scheduling and conflict resolution, saving time and reducing errors.Reporting and analytics: SchoolBrains offers reporting and analytics features that enable schools to generate detailed reports on various aspects of student performance, attendance, and other relevant metrics. These reports help me gain insights into trends, identify areas for improvement, and make data-driven decisions. Cons User interface and navigation: I have mentioned that the user interface of SchoolBrains can be complex and not as intuitive as they would prefer. Navigating through the system or finding specific features may require some time and effort, especially for new users or those less familiar with technology.Learning curve and training: SchoolBrains offers a wide range of features and functionality, which can result in a steep learning curve for users. I noticed that training and support resources may not be sufficient, making it challenging to fully utilize the system's capabilities. Adequate training and ongoing support can help users maximize the benefits of SchoolBrains.Performance and responsiveness: I have issues related to the performance and responsiveness of SchoolBrains, especially during peak usage times. Slow loading times or delays in accessing data can affect productivity. Switched from [Moodle](https://www.capterra.com/p/80691/Moodle/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JK Julie K. Educator Education Management ### "It's a "No" from me" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 July 14, 2022 Pros The ability to have so much information at my digital fingertips is very helpful. Everything from students' IEPs to parent emails to past report cards along with addresses is all in one place. Cons SchoolBrains is NOT user-friendly. There are so many things that SchoolBrains should be able to do easily but that is not the case. I constantly have things showing up double on report cards with no easy solution to fix. But my absolut least favorite feature in SchoolBrains is the fact that on the daily attendance there is a mark next to students who are on 504, IEPs, or ELL students. Given privacy issues, this makes it so students can not see or complete the attendance themselves. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JH Justin H. Coordinator, Office of Teaching Effectiveness ### "School Brains" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 December 7, 2018 Pros As a teacher i love that i can easily manage my grades and assignments. The ability to communicate as well with my parents is a wonderful value-added. I also appreciate the cloud-based nature, knowing that my information is safe from a computer crash. Cons Compared to other products i've used (including learning management systems), the gradebook took a bit too long to set up with assignments and grades. In this respect, the product falls short of the spreadsheet i was using before. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DK Debbie K. HR Manager ### "Great tool to keep all grades in one place" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 October 4, 2018 Pros Provides the ability to organize assignments and grades easily. Everything is one spot and the dashboard is user friendly. You can utilize an unlimited number of grades/assignments, and the set up goes fairly quickly. Cons As a new user, it takes a bit to get used to the dashboard and the flow of the set up process. Once you get the hang of it, it goes quickly. I like the simplicity of the dashboard, and it integrates with other software we use. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DR Duane R. Teacher Primary/Secondary Education ### "Not user friendly!" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 October 3, 2018 Worst grading program I've used. Pros Nothing that makes this software better than others. A few good features. Not sure what else to put here. Cons Very cumbersome! Takes way too long to input assignments and grades. To do term grades and comments you have to jump all over the place. To put in comments you have to click on each student; you can't use the tab key or enter key. Very slow! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GA Gideon A. Systems Administrator ### "User friendly software" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 September 26, 2018 Pros I was impressed with the features of this software and its user friendliness even though we didn't use it for long. It's reports and management of students is very amazing. Cons Even though there's nothing bad about this software but the pricing was too high for me and I think that aspect should be considered for even small schools to purchase. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FS Francis S. Principal Primary/Secondary Education ### "Serves the whole district" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 2, 2018 If you need help, ask. They will help. Any new software can be challenging to use at first. That's probably where neg reviews start. We've been with them for more than three years and have not had issues that weren't quickly resolved. I went from a district with 900 students to one with more than 10,000 students and both use Schoolbrains. They provide new technology upgrades free of charge, too. Initial presentation was transparent and honest; what was promised, was delivered. I'm also a parent of a student in my district and can speak positively from that perspective as well. Please call if you have questions. Pros We vetted this product for almost two years and found that the districts were happiest with SchoolBrains. Their support is the best in the business. Twenty years as teacher, dept head and principal and I'm not sure where negative feedback originates. We had surveys for admin staff, teachers, parents, and administrators and all believe support and ease of use has been great. Implementation was a lot smoother than previous. Very communicative and helpful during the transition process. Total cost of ownership is much lower when you figure how much our other service was charging us for support and reports. SchoolBrains has custom reports, solid state reporting that saved us a lot of time. Functionality, service, price...all A+. Cons My business manager wishes they would offer a financial/ budget/ payroll module. Although it has a bus route piece, our transportation head hoped for a geo mapping module, too. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RS Raymond S. Teacher Primary/Secondary Education ### "Teacher with 1 3/4 years of tortured use" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 April 12, 2017 This software was created by a software producer who saw a vulnerability in the asinine public school policy (SIF) imposed on public schools by the state of Massachusetts. Actual classroom teachers could not have been consulted in the development process. In my district, we used iPass prior to this software. While iPass also had limitations for teachers, the teachers in my school are begging for it's return. SchoolNOBrains has actually set my school back by over a decade as far as our student information system goes. Pros There is literally nothing that I can find to say positive about this product. If not for the predatory contracts that clueless school district purchasing agents signed with this company this company would be out of business. Cons Where to begin? The user interface of this software would earn a beginning programmer a failing grade in an introductory programming class. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/78049/SchoolBrains/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.