Who Uses This Software?

Early education providers looking for an easy, affordable way to streamline their administrative tasks and increase enrollment.


Average Ratings

19 Reviews
  • 4.5 / 5
    Overall
  • 4.5 / 5
    Ease of Use
  • 4.5 / 5
    Customer Service

Product Details

  • Starting Price
    $69.00/month
  • Free Demo
    Yes
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • OnCare Cloud
  • oncarecloud.com/
  • Founded 2008
  • United States

About OnCare Child Care Management

Fastest growing child care management software to increase enrollment, reduce operating cost, faster tuition billing, attendance tracking, record keeping, and much more. Manage any childcare center, daycare center, preschool or summer camp like a professional by securely accessing your cloud-based data anywhere online. Watch a video tour of OnCare Cloud today.


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OnCare Child Care Management Features

  • Billing & Invoicing
  • Calendar Management
  • Check-in / Check-out
  • Child Care Center
  • Daily Reports
  • Employee Management
  • Food Program Records
  • Home-Based
  • Immunization Records
  • Lesson Plan Management
  • Mailing List Management
  • Menu Planning
  • Online Registration
  • Parent / Child Records
  • Parent Portal
  • Payment Processing
  • Photo Gallery
  • Text Messaging
  • Volunteer Management
  • Wait List Management

OnCare Child Care Management Reviews Recently Reviewed!


Joining OnCare has revolutionized our Center. I have worked with other packages, this is the best!

Mar 16, 2018
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I find it easy to use with limited computer knowledge. It is easy to teach others to use it. It meet all of my need to readily access information and keep track of operations. It is constantly being updated. I recommend it to everyone.

Overall: It is so easy to print all the paperwork needed to be compliant for licensing - attendance sheet, sign-in sheets etc. I love it for billing purposes. Parents always say "How much do I owe? or I lost my bill" with OnCare I can answer that questions in seconds.

I love working with the company and the program! Everyone is willing to help you out promptly!

Mar 15, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: I love being able to send out statements and use the account ledgers. The templates are easy to set up and save a lot of time. We were able to set up online payments. This allows more time for projects and being with the kids!

Cons: I do not like the student roster sheets and wish that you could do daily sheets and pictures home to the parents.

Overall: Online payments, student tracking, payroll, batch emails, statements, more time to be active in the school

Their support team is prompt in following up with my questions, including special initial training.

Mar 19, 2018
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: The ease and functionality is important to us so that we can move on with focusing on the kids and parents.

Cons: We are not able to import data from our current member database and have to enter information manually. They don't have a way to have parents register online. An app would be great to have for payments, checking in, daily reports, and enrollment, including the ability to upload/take photos of forms from your phone or tablet.

Vendor Response

by OnCare Cloud on April 27, 2018

Hi Liel Thank you for your positive feedback. Actually OnCare offers a way to automatically migrate your data. In addition, parents can register online via our mobile enabled Parent Portal where they can make online payments, view child attendance, download statements, etc...

Ease of Use and great Customer Service

May 16, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
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Pros: It is Cloud based, I never have to worry that anything is ever lost. I am able to log in any where I am. Very easy to use. I feel I have control in what is happening at the center.

Overall: Cloud based. Great customer Service. Very easy to use. Always feel I am on top of what is going on at The Little Mud Puddles Learning Center.

Vendor Response

by OnCare Cloud on May 24, 2017

Hi Darlene We are very happy to have happy clients like you for so many years. Thank you for your business and support.

Customer Service is Outstanding! Always available, attentive, pro-active.

Mar 17, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: Once trained, easy to navigate. Offers numerous helpful, organized reports that can be easily converted to excel for selective use as needed. Batch email feature used frequently.

Cons: Would like to easily eliminate old annual info/records. System retains more than might be needed. Registration form offers more detail than needed; customization to our needs would be perfect.

We have found Oncare to be a top child care management software.

May 17, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: That we can access it from anywhere and that being on the cloud eliminates the requirement for backing up the system.

Overall: we do not have any feedback at this time as for anything we like the least about the product. We are very happy at this time with what it offers.

Vendor Response

by OnCare Cloud on May 24, 2017

Hi Samara, thank you for the review. OnCare is constantly adding new features and functions and love to get feedback anytime to make the solution even more robust for our users.

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The company is very interested in how the software works for my facilities.

Mar 14, 2018
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money

Pros: That it is cloud based. I can automate almost everything and I can access all of the information for my 4 locations in one place.

Cons: Some of the procedures take a while to learn. It would be nice to have interactive help built in instead of having to print out a manual to seach through when I am training someone.

Vendor Response

by OnCare Cloud on May 06, 2018

Thank you for your feedback. We are working on providing more interactive training to our clients.

This has been a great addition to our programs!

Mar 19, 2018
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: This is the first program we have used for our programs and it is an improvement for all of our record keeping!

Cons: This is the first online program we have used for our sites and while it has been very accommodating, we wish there were a few more things we could add for use in our programs. The staff seem willing to look into new ideas when presented so we really do not have many CONS for this program.

Overall does well

Mar 20, 2018
3/5
Overall
3 / 5
Ease of Use
3 / 5
Features & Functionality
3 / 5
Customer Support
4 / 5
Value for Money

Pros: I like that I can customize a lot of the features like rates. I enjoy all of the detailed reporting that is available.

Cons: Weekly billing set up will double bill when I am trying to change from one rate to the next. Often I will see a double charge for one week if I am transitioning from one rate to the next.

Vendor Response

by OnCare Cloud on May 06, 2018

Hi Jessica Thank you for your feedback. We are glad that we could correct the issue you identified.

OnCare has greatly increased our efficiency in both billing and data storage.

May 15, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Very easy to use and can be modified to best fit your situation. Very easy for parents to use as well. Has greatly minimized the amount of time spent on billing, collecting and recording tuition payments.

Overall: Made billing, collecting and tracking tuition payments so much easier for us AND the parents. Parents love how easy it is to use and there are no fees for using cards.

Vendor Response

by OnCare Cloud on May 16, 2017

Thank you for the great feedback.

I have been using On Care since 2015 and it is the most user friendly Child Care Management system.

Mar 16, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Value for Money

Pros: On Care is Cloud based, which means that owners, consultants and directors have access to monitor and support the business operation from anywhere in the world.

Cons: The only thing I'd like to see happening is the development of either a Profit loss report (which means having access to also manage all monetary ledgers) or the synchronization with external accounting tools such as Quick books or so.

Excellent Customer Service

May 17, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The continuous updates and batch updates. We also like parent portal. Web based software is great. The ability to access from anywhere.

Cons: Glitches in the reminder emails for immunization and physical reminders. Would like to see the software have an app version for IOS and android.

Vendor Response

by OnCare Cloud on May 24, 2017

Hi Roy Thank you for the feedback. We are working on fixing the reminder glitch. Also we should have a mobile app soon! Will keep you posted.

Best in child care applications

Apr 27, 2018
4/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: Child care is very important & need to safe. Child is next-generation population. When we use OnCare Child applications we done succefully. low cost management.

Cons: We preplane with OnCare Child Care Management before do the work. we save the money and time. Child care very demands startup in this time. But when we use with "OnCare Child Care Management" more cost efficient management. No need additional training for working staff because very easy to use applications. Also support online payment and cloud based so easy to access.

Overall: Use Any size child care And less paper work.

Overall happy with the product, excited about upgrades/updates offered

Dec 03, 2012
3/5
Overall
4 / 5
Ease of Use
2 / 5
Customer Support

Pros: ease of use
variety of reports
continual improvements,willingness to accept suggestions for improvements

Cons: unable to edit ledger entries, can only be voided and reentered
no staff notes or mass email for staff
customer support via online customer support very rarely helps, if even responds
there is no accounting report that forecasts FUTURE tuition income, based on billing box entry to future start dates
ledger would be nice to show which user entered the charge/credit/line item

Overall: Overall I would recommend this product. We are always finding new features that help track and improve the daily operations of our schools.

OnCare Review

Dec 14, 2016
3/5
Overall
3 / 5
Ease of Use
3 / 5
Features & Functionality
3 / 5
Customer Support
3 / 5
Value for Money
Likelihood to Recommend: 5.0/10 Not
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Pros: I liked that OnCare could be logged into wherever you were.

Cons: The lack of options

Overall: OnCare is fine if your needs are very basic but our Center needed to have more options available for functionality.

Vendor Response

by OnCare Cloud on May 24, 2017

Hi Cassandra Thank you for your feedback. OnCare offers a lot of options. We will reach out to find out more what you need and provide training so you can take advantage of them.

Nice software that keeps nearly all the information I need all in one place

Mar 14, 2018
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money

Pros: The ability to have the majority of the information I need all together and being able to pull reports easily.

Cons: Because the software is so robust at times it can be difficult to find what you are looking for if you don't access it on a regular basis.

Review of oncare

Nov 29, 2012
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: The website is very easy to use and update, very flexible and intuitive.
It has helped our visibility tremendously and customers and prospects find it easy to navigate.
First class support and responsiveness from Oncare for any questions we might have.
One can change it any day and it always looks vibrant and fresh.

Cons: absolutely none, first class.

Overall: I would highly recommend Oncare to manage and setup a website etc. They made it seem very easy and we have found it invaluable. We can manage the content easily. This has been invaluable.

I love It

Nov 30, 2012
4/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Pros: I love how easy to use and work through. Has all the features our Office needed

Cons: Its a bit difficult remembering how to get to all the reports

Overall: I love this Program

On Care is awesome!

Nov 28, 2012
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Pros: The customer service is excellent.

Cons: Nothing to report

Overall: Two thumbs up!