# Smartsheet Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Smartsheet the right Project Portfolio Management solution for you? Explore 3508 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/79104/Smartsheet/reviews --- Smartsheet 4.5 (3508) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Smartsheet Ease of use 4.3 Customer Service 4.3 ## Pros and Cons in Reviews Real-time team collaboration tools 98% positive reviews out of 356 Most reviewers describe collaboration as seamless, enabling real-time teamwork, centralized updates, and efficient communication across distributed teams. Nicolas P Financial Analyst, 201 - 500 employees. "In addition, the ability to collaborate in real time with my team has facilitated communication and coordination." High and restrictive pricing model 46% negative reviews out of 326 Some users say pricing is costly, with expensive licenses, limited free options, and added costs for premium features or larger teams. Ellie B Business Operations and HR Support, 11 - 50 employees. "Smartsheet has recently changed its licensing and is now really quite expensive for the amount of users required, who don't necessarily need the full subscription." Comprehensive project tracking features 96% positive reviews out of 288 Most reviewers indicate project tracking allows clear visibility, milestone monitoring, and streamlined management of multiple projects and tasks. Shriya M Assistant Trainee, 51 - 200 employees. "It makes tracking tasks, deadlines and projects easy and everything stays clear and well-managed in one place." Performance and reliability concerns 61% negative reviews out of 190 Most users report occasional glitches, slow load times, and system lags, especially with large files or unstable connections. Daniel A IT Project Manager, 1,001 - 5,000 employees. "We had a level 3 developer work with us to resolve the issues, but new ones keep popping up with no end user/admin intervention." Versatile task and data tracking 95% positive reviews out of 209 Most users report tracking features help monitor progress, assign responsibilities, and maintain organized records for various business processes. Blessing M Managing director , 2 - 10 employees. "The ability of the program to make it easy dot the team to track progress across board without double/repetition of work making it faster for us to deliver to our customers" Limited advanced formula capabilities 59% negative reviews out of 98 Most reviewers describe formula functionality as less robust than Excel, with difficulties in handling complex calculations and performance slowdowns. Jagar D Information technology analyst, 501 - 1,000 employees. "Smartsheet can possibly lag in its performance while working with huge datasets or complex formulas." ## Showing most helpful reviews Showing 1-25 of 3509 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Julieann L. Office Manager Project Assistant Construction Used the software for: 2+ years ### "Smartsheet is Perfect for the Small Business" February 17, 2026 4.0 is a perfect place for small businesses to start with and to help them grow to the next level project management software. Pros takes all the benefits of Excel and creates an intuitive and super-simple to use platform. We use it to manage construction jobs and track job costs and documents all in one place. And the platform could not be more affordable! With other construction project management software, what you pay for one year of Smartsheet will get you maybe a week for those other platforms. If you wanted to use just the basic sheets or take advantage of their feature rich workspaces and templates, you can use Smartsheet to track projects, office operations and costs, and as a document center (we use it to track our subcontractors certificates of insurance expirations dates), Smartsheet is definitely invaluable to us as a central project and operations management system that we can all access anywhere. Cons cannot completely manage a project, meaning you will have to incorporate other tools (like budgeting software) to fully monitor and analyze the profitability of a project. Smartsheet keeps the raw data in one place, but does not help to analyze and make sense of it. Alternatives considered [Buildxact](https://www.capterra.com/p/173135/buildXACT/)[Buildertrend](https://www.capterra.com/p/70092/Buildertrend/) Reason for choosing Smartsheet The cost difference was by far the driving factor for us to choose at this stage of our company Review Source JM James M. Sales Representative Retail Used the software for: 2+ years ### "Tracking my historical miniature sales pipeline." April 3, 2026 5.0 Having the position of the Sales Representative, I have to ensure maximum productivity in spite of all the pending orders and production deadlines. Using , I am tracking all of my sales pipeline and custom commissions, which is made possible thanks to the flexible and spreadsheet-oriented interface provided by it. Pros The simplicity of use with regard to managing tasks is remarkable. With the help of this software, it is possible to track the process of production of new miniatures and to easily collaborate on projects with freelance sculptors and casting contractors. Cons Considering the fact that I am not running an enterprise but rather a retail company operated by myself, the price plan of the product seems to be excessively expensive. Moreover, the support service of this company is quite reluctant to assist in solving problems encountered. Review Source NB Nicholas B. Owner Health, Wellness and Fitness Used the software for: 6-12 months ### "Versatility" May 2, 2026 3.0 Pros Familiar Spreadsheet Interface: Users who are comfortable with Excel or Google Sheets can adapt quickly to the grid-style layout, making onboarding easier.Highly Versatile and Flexible: It is not limited to just grid views; it allows users to switch between Gantt charts, Kanban boards, cards, and calendars to visualize data in different ways.Robust Automation Features: allows for powerful workflow automation (e.g., automated alerts, update requests, and approval processes) without requiring coding knowledge. Cons Steep Learning Curve for Advanced Features: While the basic spreadsheet look is easy, mastering advanced features like complex formulas, automated workflows, and dashboards can take time.Costly and Restrictive Pricing: does not offer a free plan (only a 30-day trial). The pricing can be high and inflexible, particularly for small teams needing only a few licenses. Review Source CM Clement M. Production officer Media Production Used the software for: 2+ years ### "More than 3 years of experience with Smartsheet." April 28, 2026 4.0 I have more that 3 years of experience with software. The software has very effective work automation systems and secure file sharing systems. Integration of the software with other platforms is seamless and its design is friendly. Pros is very flexible and suits all sizes all of business. It has professionalised customer support services available 24/7. The software allows milestone tracking and real-time progress tracking. Smartsheet software has drag and drop features and allows colour coding. Cons The software has a very wide range of helpful features from reporting and analytics tools, multi use collaboration systems and workflow automation features. It's implementation is also smooth. No complaints. Review Source FR Frank R. Billing Specialist Luxury Goods & Jewelry Used the software for: 2+ years ### "Where project tracking comes together to deliver workflow and billables." April 13, 2026 5.0 When you’re managing billing workflows across a jewelry operation like Kilarys, nothing slips through the cracks. helps me stay organized with my tasks, collaborate easily across other departments and keep the project timeline honest. For the price, it adds real value to a finance role like mine. Pros for me is really great at task organization. All pending items, visible in one place without me running around trying to catch someone. Cons I found the learning curve to be a surprise in the beginning. It took longer than I anticipated to get the team comfortable with it for what’s meant to be an intuitive tool. Review Source JK Jasmina K. Research associate Market Research Used the software for: 1-2 years ### "Would recommend!" May 23, 2026 5.0 Overall I really enjoy . It always you to stay organized as well as collaborate with others. Pros Smart sheet is really intuitive. It’s really a one stop shop. Similar to excel, but much easier to navigate. Cons I don’t love the advertisements to upgrade above. I used to think I needed to update or I would lose access to certain items but it is not the case. Review Source VR Verified Reviewer Small Business owner Accounting Used the software for: 6-12 months ### "Flexible and Powerful Project Management Tool" May 12, 2026 5.0 Overall, my experience with has been positive. It’s a flexible and powerful tool for managing projects, tracking tasks, and collaborating with teams in real time. The spreadsheet-style layout makes it familiar and easy to get started, while the automation features add real value for workflow management. However, it can take some time to learn fully, and advanced features may require higher-tier plans. Pros What I liked most about is its \*\*easy-to-use spreadsheet-like interface combined with powerful project management features\*\*. It makes it simple to plan, track, and collaborate on work in real time, while also offering strong automation and integration options. Cons What I liked least about is that it can feel a bit overwhelming at first, and some advanced features are locked behind higher pricing plans. Review Source VR Verified Reviewer Assistant Trainee Banking Used the software for: Less than 6 months ### "Easy to Manage Complex Work" April 6, 2026 4.0 My overall experience with has been good. It is very helpful for organizing projects and keeping track of tasks and deadlines in a structured way. Once you get used to it it becomes easier to manage work efficiently. Pros I liked how helps organize work in a very structured way. It makes tracking tasks, deadlines and projects easy and everything stays clear and well-managed in one place. Cons It can feel a bit complicated at first especially for new users. There are many features, which can be overwhelming and it takes some time to learn how everything works properly. Review Source VR Verified Reviewer Sr Architect Accounting Used the software for: 6-12 months ### "Excelletn smartsheet" April 9, 2026 5.0 Real-time comments, sharing, and role-based access Easy to collaborate across teams and external users Useful for tracking complex projects Pros Can be used for project management, CRM, tracking, budgeting, etc. Works like a spreadsheet but with much more power Supports templates for many use cases Cons Not very intuitive for beginners Spreadsheet-style UI can be confusing initially Pricing can increase quickly for teams Review Source VR Verified Reviewer Project Manager Accounting Used the software for: Less than 6 months ### "Smartsheet Review" May 18, 2026 2.0 Great for sharing with other companies or clients but as previously stated much easier to navigate once you export into your own spreadhseet Pros I like the ability to share data from clients. It can be exported into spreadsheets to share internally within your own company. Cons Once the smart sheet is opened, it can be difficult to navigate withing smart sheet. Much easier to export into your own spreadhseet. Review Source MW Marcus W. Research Scientist Building Materials Used the software for: 2+ years ### "Smartsheet will lock you in and increase your subscription for worse service - AVOID" June 1, 2025 1.0 Poor, even though we were locked into paying the extra annual subscription I will not be using them and transitioning to other software. They have also made many of the Pros such as collaboration paid only features, greatly limiting the capability of free users/collaborators and hence made a lot of the benefits I enjoyed redundant. Pros I initially enjoyed it's ability to upload documents and create forms which made handling contractors and onboarding new hires easier. It also was similar to use to Excel with conditional formatting, formulas, and a similar layout which made learning quick. - Cons It's shady and unethical use of the "Negative Option Rule" in its renewal process, which has already been outlawed by the FCC in 2025 but still included in old contracts. Essentially they inferred that a lack of action by the user infers consent, and used this to try to force my company into an additional contract year, in addition to trying to increase the paid members count and "upgrading" our package, resulting in an extra 4K of costs. Review Source JS Johans S. IT Manager Consumer Services Used the software for: 2+ years ### "Smartsheet dashboards" May 10, 2025 5.0 solved a huge hole in our team with alerting a rather diverse group of roles all in one platform. The dashboard feature has helped a lot with being able to track the information we need in a detailed report, but only display the hard numbers for the executive team that may not want all the metrics we're tracking. Pros Dashboards and able to restrict/grant access to invested parties without too much confusion. The workflows feature is nice also, helps with alerting the team of certain points in project without overloading them with info that doesn't necessarily pertain to their role. Cons If I had to pick a con, it would be the price point. It took a long time to convince my company to buy into this solution due to the price point. Although they liked all the features, the price point made this a lot more difficult on my end to get the buy in. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) There were too many sheets/excel spreadsheets and too many admins all over the place. allowed us to house ALL sheets in one place. Review Source BM Brian M. Data Analyst and IT Furniture Used the software for: 2+ years ### "Great Project Management tool" June 9, 2025 5.0 My overall experience is positive. We switched to a few years ago after using Basecamp. Smartsheet is nice because it gives our employees a call to action. Whereas Basecamp was a little vague Pros I like the Gant Chart and collaborative elements the most. The Gant chart is nice because it tells you exactly who is supposed to be working on things at any given time. Cons Sometimes it can be glitchy when setting dates. For example if I want to set a given date, will change it to the day before. Not a big issue though. Switched from [Basecamp](https://www.capterra.com/p/56808/Basecamp/) Our teams project manager felt was more robust in features. Review Source SE Stephanie E. Talent Attraction Specialist Financial Services Used the software for: 2+ years ### "Task Organization for Our Team" December 24, 2025 5.0 Workflows, reminders, and real-time updates allow our team to have our work organized in a centralized manner. Pros allows for flexible project management and team collaboration with real-time updates and comments. We can organize the tasks within our team and assign them as necessary. Cons Text formatting and navigating the for tasks can be time-consuming if not experienced with it. Review Source ZA Zafar A. Country HSE manager Renewables & Environment Used the software for: 1-2 years ### "What we use to do, but in more expanded way" March 14, 2026 5.0 Using it as tracking tool for actions makes it very easy to use and in a recognizable platform that you won’t find it hard to learn Pros A very recognizable tool for action tracking and very easy to use, as you used to it. Very great to track actions of the team or project life cycle. Mostly very precise workflow and great productivity in the entries. Cons When using tool in different geographies entries could come within some time, it is important to save your entries in first place, or it is better to use it in timely manner. Review Source Roger A. Owner Marketing and Advertising Used the software for: 1-2 years ### "Powerful tool for project and task management" January 21, 2026 5.0 Overall it is a solid project management tool. It offers good value for money once you learn how to use it. Pros I like how it supports project collaboration and task organization. It is good for task management and tracking progress. Cons It is not very easy to use at first, it tooks sometime to understand how it works properly. Some bugs and issues can appear with complex sheets. Review Source AG Ana G. Marketing Coordinator Education Management Used the software for: 2+ years ### "Smartsheet is more than just a set of spreadsheets" May 28, 2025 5.0 Managing resources and deadlines has been much more accessible using Gantt charts. Even if I don't have a precise breakdown of schedules, setting deadlines by day is excellent. I also constantly evaluate campaign ROI, so the sheets are great for managing data in the same interface. I use the mobile app for quick queries. It's not very useful for work, but it is a tool that extends my computer usage. Pros Template customization helps me standardize various processes, including event coordination, workflows, client appointments, and campaign performance. These facilities have improved the quality of my work life: I have been able to establish effective workflows using these templates, which is fantastic. Although it's spreadsheet software, it has many more features than it appears to have; it's great can manage tasks, and even the notifications to complete a task are very useful. Cons is great; I can't deny it. However, performance is poor when using extensive databases, which can be slow and sometimes frustrating. Review Source VR Verified Reviewer Student Higher Education Used the software for: 6-12 months ### "Smartsheet is SMART" August 25, 2025 5.0 I am loving so far! It's allowed me to centralize a lot of the information that needs to be passed along to different stakeholders daily. It helps me keep up with requests, updates and dates for past and ongoing projects! It's a one stop shop to stay organized Pros is extremely easy to use and has allowed a lot of processes in my workplace to be centered in one place. Everything from calendars, to requests, to updates, etc on the work that we are doing. Cons was a learning curve at first to figure out all the controls and abilities but once you walk through it and are able to get dashboards set up, it becomes a breeze. Just takes a second to get up to date with all the things that it can do because there is a lot! Review Source KS Keith S. Co-Founder and Chief Executive Officer Computer Software Used the software for: 6-12 months ### "What Smartsheet Does for Me on a Daily Basis" February 23, 2026 5.0 Before using , my work was all over the map (in terms of organization) in various spreadsheets and lengthy email chains, I was always chasing after updates. Since using Smartsheet, I can now quickly identify who is responsible for what, who is behind on their due date and what needs to be completed in the near future, all within seconds. Pros I use every day to keep track of our progress on my project, assign tasks and put my finger on what’s going right and where we’ve got some drag, more than I have to sort through a big pile of email. Every morning, I lift my sheets and check in on the status of each project deadline, update the status myself and fire off a comment right there from the row. Cons When I’m working on a bunch of stuff at once and they’re all quite busy, if I don’t tidy up after myself my sheets start to feel cluttered. Review Source MB Mark B. IT Manager Information Technology and Services Used the software for: 2+ years ### "Thanks to Smartsheet we can spend more time on what matters" March 10, 2025 5.0 marked a before and after in our software development company. Before its implementation, middle managers used to waste a lot of time performing routine tasks and operational activities of low value to the company. This tool allowed us to organize tasks by categories and systematize them, automate many of them, and monitor execution by workers. Thanks to this, area managers can now invest more hours in the design of strategic plans and participate in making important decisions for the future of the organization. Pros is a flexible platform. It has many options to customize the worksheets and adapt them to the particular characteristics of each project. The sheets are sufficient for efficient management and easy to implement. The interface is very nice and easy to use. Chats, notes, comments and access control help us to have a very efficient workflow. Cons It has a steep learning curve. Due to its large number of functions, it takes workers who are not used to using management programs a couple of days to learn how to use the tool. But I still consider it worth it. Review Source JB Jennifer B. Operations Coordinator Consumer Goods Used the software for: 1-2 years ### "Country-wide ease of use" March 6, 2026 5.0 Has made collaboration easy over our country-wide sites. Our 28 locations are able to see live data and adapt quickly Pros Very easy to keep information from a wide group together and organized. We use over 28 locations in the country Cons Can take a minute for everyone to see updates. Sometimes updates come in an untimely manner; especially not useful when working with live inventory Review Source CH Carnell H. Owner Real Estate Used the software for: 1-2 years ### "Smartsheet - Control Center" January 26, 2026 5.0 The Control Center is a major "pro." It allows you to roll out standardized project templates at scale. If you need to change a process across 100 active projects, you can do it once in the Control Center and it will push the update to every single sheet automatically. Pros You can attach files and leave comments directly on a specific row/task, keeping all context in one place. The no code automation builder you can create workflows using a visual drag and drop interface. Cons Unlike competitors like Monday.com or ClickUp, no longer offers a robust free version for small teams; it is strictly a "pay-to-play" platform after the trial. Review Source EZ Esther Z. Recruiter Hospital & Health Care Used the software for: 6-12 months ### "Loving Smartsheets" December 17, 2025 5.0 's is something that all different work fields can use and be happy with. It very easy use and is very helpful to keep track of all kinds of things. Pros What I like most about 's is that it is very clear and easy to use. All collogues can see the changes as you go along right away. Cons Something that I found is that sometimes refreshing can take some time, but that could really be on our internet end. Review Source AJ Ahmed J. Management Accountant Accounting Used the software for: 2+ years ### "It's great but can be a bit clunky at times" July 6, 2025 4.0 Pros It's great when integrated with Excel. I find it a brilliant means to update my data then export it to smart sheets and vice versa Cons It can be a bit clunky sometimes. I also find that when I'm running large data sets or trying to update what I have excel tends to crash Review Source JS Jack S. Finance Director Financial Services Used the software for: 2+ years ### "Smartsheet Review" March 26, 2026 5.0 is a good tool for organising projects and tracking the progress of different initiatives. Pros Project tracking and team collaboration run smoothly, which helps maintain clear visibility over priorities. Cons On more complex projects, some limitations appear in terms of customisation. The tool can also become visually heavy when there is a lot of data. 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