# Appspace Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Appspace the right Visitor Management solution for you? Explore 25 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/80317/Nexus-On-Demand/reviews --- Appspace 4.7 (25) [View alternatives](https://www.capterra.com/p/80317/Nexus-On-Demand/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Appspace Ease of use 4.5 Customer Service 4.5 ## Pros and Cons in Reviews SR Sarah R FM Manager Systems and DataDesign, 10,001+ employeesUsed the software for: More than 2 years. “The ease of use, the templates/cards in the library that you can take advantage of and being able to set when you when your content displayed and when you want it archived automatically.“ January 2, 2025 VW Vikas W Sr AnalystElectrical/Electronic Manufacturing, 10,001+ employeesUsed the software for: More than 2 years. “We've integrated AppSpace module with our existing environment.“ July 23, 2021 ## Showing most helpful reviews Showing 1-25 of 25 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Keneth W. Director of Benefits Management Consulting Used the software for: 1-2 years ### "A leader in digital signage and workspace management" September 28, 2024 5.0 Appspace helped me boost communication, improve information accessibility, and enhance employee productivity. It also created a more engaging and personalized work environment, increasing job satisfaction. Pros Appspace boosts employee experience, streamlines processes, and fosters a stronger company culture. It creates engaging and productive workspaces by merging digital signage, space management, and internal communications. Cons There is nothing to dislike about this platform. Review Source SM Simona M. Digital Marketer Telecommunications Used the software for: 1-2 years ### "A Great Workspace Management Solution For Business " January 3, 2025 5.0 Pros With Appspace, managing teams workspace is easy and this tool also features amazing scheduling features. Cons Everything about Appspace works and no issues. Switched from [WorkInSync](https://www.capterra.com/p/215113/Work-in-Sync/)[Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/)[Yodeck](https://www.capterra.com/p/228571/Yodeck/)[QReserve](https://www.capterra.com/p/165001/QReserve/) Considering affordability of Appspace and the features therein, the switch was easy and necessary. Review Source CH Carmen H. Marketing Executive Restaurants Used the software for: 1-2 years ### "Can't get enough of Appspace" April 8, 2025 3.0 Wonderful experience when operating Appspace for digital signage and team communication or collaboration. My team able to keep-up with company latest news and a space where everyone is connected under one platform. Pros Work from anywhere is possible with Appspace with its intuitive communication and workplace management that is easy to connect from my laptop. The digital signage features is the most outstanding program I have experience, the display is automatically resize to match user screen and not stretching display image. It look very natural in what ever device that I use. No hardware minimum requirement needed to display the content, as long the content display setting is created using the pre-made template. Cons Just some issues with the newly introduced AI tools to summarize content. It doesn't help much as most of the content already shortened to make it easy for the crowd to read the text. It would be better if they introduce other tools that actually helping with workspace communication. Review Source TK Tristan K. Architect Information Technology and Services Used the software for: Less than 6 months ### "Signage deployment review" August 1, 2021 5.0 We required a scalable, display agnostic signage platform that can display content from other authenticated platforms (such as Power BI). Pros The ability to perform more than just Digital Signage within the one licensing model is very valuable. The ability to maintain data sovereignty through local region data centre deployment. The ability to perform some level of device monitoring. The ability to devolve admin control of content to local users. Cons No Multi-Factor Authentication License model limits number of users - would prefer a license model solely based on Signage end-points Limited device monitoring/control - would like to see this expanded Passport feature retains authentication credentials to other platforms. This needs to be built on a token-based authentication process for security purposes, so Appspace does not need to retain secure credentials to other platforms. Alternatives considered [ScreenCloud](https://www.capterra.com/p/147087/ScreenCloud/)[Valotalive](https://www.capterra.com/p/170945/Valotalive/)[embed signage](https://www.capterra.com/p/174885/embed-signage/)[NowSignage](https://www.capterra.com/p/179236/NowSignage/) Reason for choosing Appspace We can achieve Power BI authentication without Appspace retaining credentials (ie. token sharing) via the local Appspace Partner's Azure Authentication service. The deployed data centre is located in our region, thereby retaining data sovereignty. The additional features (above Signage) that come with the subscription. Review Source LN Luke N. Senior Digital Screens Advisor Higher Education Used the software for: 1-2 years ### "Great content management experience" July 22, 2021 4.0 Operational signage plus theming and branding has been helped through Appspace deployment. Far more stable and and easier to navigate than the legacy system it replaced. Pros The ability to curate many playlists at the same time through managing content in folders. Having playlists aggregate different folders speeds up content deployment to a network with 100s of screens. Cons Optimal content management is contingent on hardware set up being done correctly. This isn't the software's fault but a consideration those managing content on a large non-uniform network of media players. Preview may show content perfectly but on site may have playback issues. Alternatives considered [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) Reason for choosing Appspace I was not involved in the selection process, but inherited the decision. I was brought in to the organisation once Appspace was selected. Review Source BC Bien C. Systems and Service Operation Analyst Food Production Used the software for: 2+ years ### "Appspace Review" May 16, 2025 5.0 I appreciate the wide range of features, including digital signage, space reservation, visitor management, and an employee app, making it a comprehensive workplace management solution. Pros Appspace offers a wide range of features, including digital signage, space reservation, visitor management, and an employee app. This versatility makes it a comprehensive solution for workplace management. Cons I find that there is a slight learning curve when first using Appspace, which can be a bit challenging for new users. Review Source SR Sarah R. FM Manager Systems and Data Design Used the software for: 2+ years ### "A great piece of software for your digital display needs" January 2, 2025 5.0 I find this software really easy and effective to use. We have a mix of digital displays for our meeting rooms, tea point notice boards, reception screens, screens that are used for events etc. and controlling them all is so easy with this app. Pros The ease of use, the templates/cards in the library that you can take advantage of and being able to set when you when your content displayed and when you want it archived automatically. Cons I haven't come across any issues so far that I would say are a con/downside of the product. There are a few features that would be nice to add but really the product is really very good overall. Review Source CC Craig C. Business Partner Insurance Used the software for: 2+ years ### "Appspace adds value when trying to engage" July 5, 2025 5.0 We purchased the software for a specific reason, as an engagement tool, and it’s delivered so far. Would recommend! Pros It’s very aesthetically pleasing. Among other things, we use to it display upcoming current events on our intranet. My eye is always caught! Cons I wish it integrated better with other programs like PowerPoint. I find myself rebuilding existing visuals in appspace frequently, which is tedious. Review Source AM Alondra M. Insurance Broker Insurance Used the software for: Less than 6 months ### "Messaging Made easy" August 4, 2025 5.0 Being able to communicate within offices especially while we have customers in front of us and sending these quick messages to discuss available options to help client especially If I am unsure how to resolve the issue , coworker a desk away can send me quick message without making me look a certain way to client. Pros Helps with being able to communicate with coworkers in other office locations. Being able to customize group chats for each department within the company. Messaging made easy. Cons I have yet to come across a reason why I would not like this application . I've used it daily since starting my insurance Broker Position. Review Source AK Alexis K. HR Generalist Construction Used the software for: I used a free trial ### "I think its worth it!" September 16, 2025 5.0 Pros It made employee engagement better. Overall was easy to use and we got good feedback. Will use again. Cons Set up was a bit difficult but their support team was helpful. We also were putting the monitor in a difficult space but that wasn't fault of the product! Review Source KS Kamil S. IT Manager Chemicals Used the software for: 1-2 years ### "Limited, do your research not as feature packed as it may seem" November 18, 2024 4.0 As far as the application is concerned it was good, easy to learn and navigate. I felt misled by the sales team about certain features that were deal breakers. In the end all that was promised wasn't all there and we had to terminate the contract. Pros It was a clean easy to use interface. Quick setup Cons Support was weak and features promised were not available Review Source AM Amanda M. Ceo Real Estate Used the software for: Less than 6 months ### "Every business needs App space!" January 5, 2025 5.0 Overall experience with Appspace is absolutely wonderful Pros its interface is easy to understand and use.especially its easy to learn functions Cons I absolutely loved appspace Lacking Features would be the only Review Source YG Yvenard G. System Engineer Food & Beverages Used the software for: 1-2 years ### "Best Digital Signage " July 27, 2021 5.0 Overall, our experience has been great. This upcoming quarter we are planning to deploy more Appspace system within the enterprise. Pros We have been using Appspace for over a year, it was a little challenging at first because we had Windows 10 LTSB, we had to use the chrome extension. Easy to deploy and use. Cons For what we use Appspace I think the features are great. They need to make some improvements on support. Some of my team members were complaining on lack of support or follow up. Alternatives considered [ConnectedSign](https://www.capterra.com/p/119090/ConnectedSign/) Review Source VW Vikas W. Sr Analyst Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Eaton AppSpace Review" July 23, 2021 5.0 Pros We use AppSpace Digital Signage Solution and it is really very easy to implement and use. We've integrated AppSpace module with our existing environment. Process is very easy and it works perfect. Cons I don't think I dislike anything about this software so far but I would like to see some patch which will help push media on existing or old Cisco as well as other video devices Review Source Jesse S. Founding Member | Consulting Manager Hospital & Health Care Used the software for: 1-2 years ### "Great for content" January 8, 2019 5.0 Pros Appspace is easy to delivery content to TVs throughout an entire enterprise. We have leveraged it in a variety of complex use cases on nearly 100 devices. Cons I wish it dealt with authentication better. It is really challenging to use sites that require any advanced authetication and therefore requires building expensive APIs. Review Source AS Andy S. EHS Specialist Mining & Metals Used the software for: 6-12 months ### "Fantastic tool for employee information displays" July 22, 2021 4.0 We have just seen the tip of the iceberg from being a long-time Marlin customer - looking forward to better usage of Appspace features! Pros Simple to use, schedule, and edit messages. Cons Converting landscape pages to the screen sometimes takes multiple edits to get it to display correctly without adding additional screens. Reason for choosing Appspace Already had Marlin and liked the format and usability. Review Source ME Markham E. Senior Technology Support Specialist Information Technology and Services Used the software for: 1-2 years ### "Packed with features " August 26, 2021 5.0 Good experience deploying Digital Signage, interactive Kiosks, Wayfinding, and content distribution Pros The Suite is packed with options. It can create or augment many services for content management and distribution. Supports a plethora of end point devices There are a lot of OOTB templates to quickly edit and deploy On prem or Cloud deployment options available Cons The price has increased significantly and some features require additional licensing Reason for choosing Appspace Product suite Review Source MH Michael H. Assistant Director, Client Technology Engineering Higher Education Used the software for: 2+ years ### "Easy to use Digital Signage platform" July 27, 2021 5.0 Pros Easy to use and configure. Supports a wide range of industry standard hardware. Suitable for beginners up to power users. Cons More granular permissions/roles would be nice. The developer seems to be devoting more resources away from core competencies of digital signage. Review Source JC Jesse C. Systems Administrator Used the software for: 1-2 years ### "Very quirky software with a lot of customization." June 26, 2018 4.0 Pros After Appspace is setup, it offers a lot of options in terms of customization. You can setup your displays to basically automate themselves after awhile. The GUI has a nice visual appeal, even though it is slightly confusing to navigate at times. Cons We had issues with getting videos to play over Appspace. They would be very laggy and play slowly or out of sync with the audio that went along with them. There are also a lot of minor quirk throughout Appspace that can make it difficult to navigate. Review Source CV Chris V. IT Technician/Analyst Packaging and Containers Used the software for: 6-12 months ### "Great Product" July 22, 2021 5.0 Pros I like how you can show the same information in several different physical locations and the ease of use. Cons I am completely satisfied with the software and have no issues. Review Source Naomi N. Marketing Coordinator Information Technology and Services Used the software for: Less than 6 months ### "Time Saver" February 21, 2019 4.0 Pros Makes it easy to update TVs throughout the facility. The interface is simple and fairly easy to navigate although sometimes it can be confusing to know which section (device, channel, etc.) you need to go into to make your desired edits. Overall, not to terribly hard to navigate through. The widgets feature is cool too! Cons Very expensive if you have a lot of devices you'd like to connect. Some devices show up as "offline" all the time even when they are infact online and working, this can make this confusing at times. Review Source SC Sean C. System Administrator Consumer Goods Used the software for: 6-12 months ### "Appspace" November 16, 2020 4.0 Pros Initially had a free plan that we used to do one digital sign. Cons Ended their free plan and we found another company that had a free plan. Review Source RT Rachel T. Sr Workplace Designer Graphic Design Used the software for: Less than 6 months ### "AppSpace is a wonderful product" July 22, 2021 5.0 the overall experience of appspace is great. Pros The features are very impactful on the Employee Experience. From the usage of conference rooms to digital signage applications we control what the employee sees when using and returning back to our offices. I like how Appspace is easy to use but yet so powerful. Cons Some of the templates and creating custom templates is a bit more difficult. It's not to a point where someone with less graphical experience can use the tool. Review Source ES Eliza S. Communications Coordinator E-Learning Used the software for: Less than 6 months ### "AppSpace - a gamechanger in digital signage" September 7, 2018 5.0 As a new customer with Appspace, I have been very pleased with each interaction I've had with their people and their software. Major time and headache saver for me, as I transition away from a vendor with more pain points. Pros \- easy to use interface - lovely UI - excellent "status check" so you can easily see which devices are online - makes for easy troubleshooting Cons \- some difficulties in scheduling content the way I would like to Review Source VR Verified Reviewer Creative Director Non-Profit Organization Management Used the software for: Less than 6 months ### "Digital advertising made easy " February 13, 2019 5.0 Pros We recently joined app space to create digital signage at multiple facilities throughout the city. This has been super helpful and easy! We absolutely love the functionality and backend of their platform Cons Some of the tutorial videos leave a little bit to be desired but if you dig around you can definitely find your way through Review Source Similar Products Featured ## Related categories [Digital Signage](https://www.capterra.com/digital-signage-software/)[Space Management](https://www.capterra.com/space-management-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.