--- title: "pVault Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about pVault Software - reviews, pricing plans, popular comparisons to other Enterprise Content Management products and more." source_url: "https://www.capterra.com/p/82175/pVault/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # pVault Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) pVault ## What is pVault? pVault® eliminates the paper chase for your accounting and operations staff by giving you control over electronic content with an easy, secure way to store, retrieve, and route documents throughout your organization. pVault® integrates with your existing accounting software to reduce costs, save time, and increase productivity.  Capture, upload, and import any type of document from any location, then index, store, route, approve, and export in one place. ## What is pVault used for? [Document Management](https://www.capterra.com/document-management-software/)[Compliance](https://www.capterra.com/compliance-software/)[Enterprise Content Management](https://www.capterra.com/enterprise-content-management-software/) Top alternative Featured Overall rating Based on 24 user reviews Reviews sentiment Positive 83% Neutral 13% Negative 4% ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for pVault?[Manage this product listing](https://www.g2.com/products/pvault/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### pVault 4.5 (24) VS. [4.7 (4,268)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting Price Contact vendor Starting Price $19.99 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (24) Ease Of Use 4.6 (84,303) Value For Money 4.5 (18) Value For Money 4.3 (60,296) Customer Service 4.2 (23) Customer Service 4.3 (55,216) ## pVault alternatives Highest Rated [4.7 (9,539)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.6 (5,322)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (580)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.4 (1,026)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/82175/pVault/alternatives/) ## FAQs about pVault Overview ### Which roles and teams benefit most from pVault? pVault benefits accounting and finance teams, including controllers, CFOs, accountants, AP specialists, and payroll clerks, who manage invoices, receivables, financial processes, and document records. Operations managers, office staff, and project personnel use it to organize business paperwork, support workflow tracking, and give leaders access to operational and financial information. Answer based on 24 reviews Overview ### What company size and industries is pVault built for? pVault is built for small US construction companies, which account for 70% of reviewers, and targets paperless document workflows. Construction represents 57% of users, followed by Accounting and Hospital & Health Care at 9% each. It also serves midsize businesses (22%) and enterprises (9%) for document management. Answer based on 24 reviews Features and Usability ### What are the key features of pVault? pVault includes core document management features centered on archiving and retention, document classification, and full-text search for locating stored records. Access controls and permissions let administrators set access by job function. It also provides document storage, version control, document capture, and compliance tracking for managing and retaining business documents. Answer based on 9 reviews Integrations ### Which third-party tools and platforms does pVault integrate with? pVault integrates with four third-party platforms for construction and project accounting: Access Coins, Deltek ComputerEase, FOUNDATION, and Viewpoint. These catalog integrations connect pVault to common financial and job-costing systems used alongside document management and workflow tools. Answer based on 3 reviews Getting Started and Support ### What training and onboarding options does pVault offer? pVault provides live online sessions, webinars, and videos to support team training. Live online sessions can guide setup in real time, webinars cover product topics in a group format, and videos offer self-paced reference for learning features and reviewing steps as needed. Answer based on 1 reviews Getting Started and Support ### What customer support options does pVault offer? pVault provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. Users describe support as helpful and attentive when resolving setup and workflow issues, though some say it can be difficult to reach at times and may take persistence to get a response. Answer based on 5 reviews ## Features AI summary Based on 32,025 Enterprise Content Management reviews Capterra reviewers highlight these as the features buyers value most when choosing Document Management software: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) pVault supports **Secure Data Storage** and **Document Storage**, covering two of the top capabilities buyers look for in Document Management software. However, it does not include **File Sharing**. Instead, it offers **Data Import/Export** (**44%**), which gives teams another way to move documents in and out of the system as needed. Together, these features help businesses protect sensitive files, keep records organized, and manage document access and transfer more efficiently. Access Controls/Permissions 4.4 (16) 81.25% of 16 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 4.6 (16) 87.50% of 16 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Document Classification 4.5 (14) 100.00% of 14 reviewers that rated this feature as important or highly important Assign categories, labels, tags, or attributes to documents for organization, search and storage File Conversion 4.2 (11) 81.82% of 11 reviewers that rated this feature as important or highly important Convert files to a different format Commenting/Notes 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view Version Control 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track revisions and updates made to files and navigate between different versions pVault 23 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Access Expiration Management: Set rules for access to expire based on fixed dates, time elapsed, number of views, number of downloads etc. - Annotations: Highlight content and/or make notations about parts of content - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Customizable Branding: Add customized logos and colors to align with company branding - Data Extraction: Automatically retrieve and pull information from documents, websites, images, data sets, and other sources - Data Import/Export: Import and export data to and from software applications - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Conversion: Convert documents and images into editable file formats - Document Editing: Makes changes to document features such as text, fonts, formatting, etc. - Document Storage: Store and organize documents in a centralized system - File Conversion: Convert files to a different format - Full Text Search: Search for specific words or phrases within a document or database - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions --- Get Advice We can help you find the software with the features you need. Features 4.6 (23) 4.6 Based on 23 reviews ## Pricing Value for money 4.5 (18) ### Starting price Free trial not available Value for money 4.5 (18) 4.5 Based on 18 reviews ## Integrations [ FOUNDATION](https://www.capterra.com/p/2032/FOUNDATION/)[ Deltek ComputerEase](https://www.capterra.com/p/8686/ComputerEase/)[ Access Coins](https://www.capterra.com/p/70093/COINS/)[ Viewpoint](https://www.capterra.com/p/221286/Viewpoint/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.2 (23) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.2 (23) 4.2 Based on 23 reviews ## User reviews Overall rating 4.5 Based on 24 reviews Filter by rating Counts reflect reviews available in this feed. 5(18) 4(2) 3(3) 2(0) 1(1) Mentioned topic Recent reviews first, then most helpful FP Financial Process Manager Financial Process Manager Used the software for: Less than 1 year ### "pVault Integrated with RFMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 19, 2024 Implementing pVault increased our efficiencies by reducing the time and effort it required to attach documents. We were scanning, bookmarking, splitting and manually attaching. Now, we scan and documents automatically attach! Additionally, indexing is easy and makes document searching more successful. Pros pVault allows documents to be scanned and directly attached in RFMS, where users can view easily. Cons After initial set up, I am responsible for setting up new document types. It can be difficult to get all the details correct and implement successfully. However, customer service has been excellent at helping me figure it out. AR Accounts Receivable Accounts Receivable Used the software for: 3-5 years ### "Love pVault so much" 5.0 February 26, 2024 Pros Easy, user-friendly, no more filing cabinets taking up office space Cons Sometimes it freezes and I get prompts that log me out PC PAYROLL CLERK PAYROLL CLERK Used the software for: 1-3 years ### "PVAULT SCANNER" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 3/10 April 28, 2024 OK ITS VERY DETAIL ON WHERE TO PUT THE DOCUMENTS Pros ITS FAST AND EASIER TO TRANSFER DOCUMENTS Cons FREEZES TOO MUCH AND ITS DOWN QUITE A BIT PT Pick Ticket Specialist Pick Ticket Specialist Used the software for: 3-5 years ### "PVault is great" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 28, 2024 I have been very please with all aspects of PVault Pros I love how easy it is to use and how great the people are there in working with us when we were getting set up and working out issues. Cons nothing comes to mind as far as not liking it AS Analytics Specialist Analytics Specialist Used the software for: Less than 1 year ### "pVault: Revolutionizing Document Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 December 26, 2024 Our company has been able to manage much more smoothly since switching over to pVault due to the elimination of human mistakes in document handling. It's very easy, now, as a Senior Data Analyst, to attain access and route documents-noticeably increasing productivity for every team member. Pros With this software being integrated into our accounting system, storing, indexing, and retrieving documents became very easy. Centralizing the platform has really saved us time and manpower. Cons Sometimes, setting up some of the workflows does take a little trial and error. But that's a minor inconvenience weighed against the overall benefits and very good customer support. SD Senior Data Analyst Senior Data Analyst Used the software for: 3-5 years ### "Paperless Environments pVault ECM integrated with Trimble/Viewpoint Vista" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 21, 2024 We have an extraordinarily complex implementation of pVault. Their customer service department is exceptionally attentive and devoted to fixing problems where they can. They have been very supporting in adding new features and functionality based upon needs of the customer base. Pros pVault cleanly integrates to Trimbles Vista by Viewpoint, which was crucial for our implementation. It also optionally integrates its APFlow invoice management solution for managing AP Invoicing, routing and approvals. The degree of detail available in customization for the routing and approval processes exceeds that of any other application in the marketplace. Cons Problems with native PDF documents with digital signatures, and oversized image files. If the system were to simply identify and reject these documents rather than "breaking" a batch process, it would be easier to handle the exceptions. PR President President Used the software for: 3-5 years ### "pVault changed our entire business process" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 8, 2024 Our overall experience with pVault was amazing. Their staff was professional, knowledgeable and supportive for every level of our organization. From users that had no knowledge of paperless software to experienced implementers, they all were more than satisfied with all their pVault interactions. The software itself is extremely powerful and can be implemented at a variety of levels. Pros pVault eliminated paper and energy that it took to maintain and store it. It increased accountability, security and efficiency. Cons Although learning how to use it and adapting our system to the "New Way" took some effort, it was well worth it. AC Accountant Accountant Used the software for: 3-5 years ### "Paperless the way to go" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 11, 2021 Support is great and they listen to their users and make updates that make our tasks easier. Occasionally the updates cause other things to not work, and most times they are willing and able to fix them. Pros The ability to print into pVault without having to print and scan, saves money and time. Being able to route documents to users to approve or to work has helped keep the trail of where the document is, instead of a stack of paper to dig thru. Plus the ability to search for a word within a field, so you don't have to know how it starts, but look for the word. Cons Sometimes there are strange issues, but pVault support is great at trying to figure out what is going on and getting it fixed. CF Chief Financial Officer Chief Financial Officer Used the software for: 3-5 years ### "Hands Down Best Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 16, 2024 Pros Makes processing invoices and the approval process easier. It makes organizing documents and searching them faster and you know exactly where it is. Cons I honestly can't provide a con because they are always making the software better. AS AP Specialist AP Specialist Used the software for: 3-5 years ### "Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 1.0 1.0 Likelihood to Recommend 10/10 April 20, 2022 Pros PVault is very easy to learn since the software is so user friendly. I use it for accounts payable and it has sections for invoices not yet entered, in process, rejected and completed. This makes it very easy to find invoices and know exactly where they are in the AP process. One of the many things you can do is put notes right on the invoices or in notes that accompany the invoice. All these features are many easy to figure out so that there is not much of a learning curve necessary for PVault. Cons It is not easy to get a hold of customer support for this software. We first will have our IT department try to fix any problems with the software, such as shutting down and restarting the system to try and fix the problem. If that does not work, we will contact the PVault customer support, but they can be hard to get a hold of. [View all Reviews](https://www.capterra.com/p/82175/pVault/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.