Who Uses This Software?

Clinical Research Organizations including: Academic Medical Centers, Hospitals, Health Systems, Sponsors, Research Sites, Site Networks


Average Ratings

25 Reviews

  • 4.5 / 5
    Overall

  • 4 / 5
    Ease of Use

  • 4.5 / 5
    Customer Service

Product Details

  • Starting Price
    Not provided by vendor
  • Free Demo
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours
    24/7 (Live Rep)

Vendor Details

  • Bio-Optronics
  • www.bio-optronics.com
  • Founded 1985
  • United States

About Clinical Conductor CTMS

Clinical Conductor CTMS is the clinical trial management system (CTMS) designed for research sites, hospitals, AMCs, site networks, health systems & CROs. Clinical Conductor CTMS allows organizations conducting clinical research to be more efficient and profitable. Clinical Conductor CTMS is the market-leading application, making the trial process easier and allow organizations to make better business decisions and meet every challenge.


Clinical Conductor CTMS Features

  • 21 CFR Part 11 Compliance
  • Document Management
  • Electronic Data Capture
  • Enrollment Management
  • HIPAA Compliant
  • Monitoring
  • Patient Database
  • Recruiting Management
  • Scheduling
  • Study Planning

Clinical Conductor CTMS Reviews Recently Reviewed!


Fast, Reliable Cloud based software 5.0

Aug 30, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: I like the web conferences offered to ensure your staff and administrator for the system understand the full capabilities of the program used. The ability to manage your documents and print at multiple sites should you need to be very comforting.

the two part verification for stipend payment to prevent errors

Cons: The inability to lock data once verified by the study manager or administrator to ensure all of the team who worked on study get the credit. Which once explained to their team is being addressed.

During a rollback to correct data you may need to complete information twice as it resets to default staff, a minor inconvenience.

Overall: The ability of the system to track elements of a study to ensure you are capturing the functionality of the coordinator/PI time, ability to instill bonuses should it be needed, capture team coverage while primary will be out of office, recruitment management using social media and real time matrix showing financial analysis to make informed decisions on future studies. I would use their service and recommend to other research sites as well. Bio-optronics team has addressed every concerned we had in a prompt, courteous manner.

Sound Medical Research

Nov 19, 2018
4/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The interface looks good and it fairly easy and intuitive for navigate for the most part. I like the training that is available.

Cons: For many things it can take a lot of clicks to get to where you want to go. My personal wish would be able to much more from my weekly calendar screen, such as schedule appointments and non-stud appointments, approve stipends and complete visits. When scheduling a patient it would be nice to have the scheduled date ranges and times with a list of available time slots for that visit.

Overall: I've been using Clinical Conductor for about 5 years both as a clinical research coordinator and clinical trial manager and for the most part I've been happy with the product however the time it takes to navigate around for instance completing a visit, looking up an available time on the calendar then scheduling a visit or speaking to a CRA who needs to schedule a visit requires checking the calendar then going into studies choosing the study finding the monitor and scheduling the visit

Clinical Conductor Support cannot be beat!

Jun 18, 2014
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

Comments: We began using Clinical Conductor at our site in 2008 and have been very happy with our decision ever since! You couldn't ask for better customer support!! From the beginning, all of our data was transferred from our previous CTMS with ease. Support team provided excellent training and continues to do so as the CTMS continues to evolve with changing needs at the site level. We have been able to consolidate every aspect of our business and streamline processes from pre-study site selection through close-out activities. Where previously everyone had created their own spreadsheets to monitor and measure metrics, now everything is automatic and reports can be generated at the "click of a button". The ease of exporting to Excel for those who want to maintain their spreadsheets is also wonderful! We have been able to increase our budgets for recruitment advertising by providing detailed metrics and tracking of every call received and the outcome of enrollment in our studies. We are a dedicated clinical research site with multiple offices and multiple investigators and Clinical Conductor has been a "life-saver" to effectively manage all of our projects. Our site typically has 60-70 active studies (in various stages from site selection through close-out) at all times so as you can imagine we have encountered virtually any "odd" scenario you could imagine over our 6 years of using Clinical Conductor and we have always been able to make everything work.

My one suggestion to anyone considering investing in a CTMS is to have a dedicated staff member as your Administrator for set-up; staff training and point of contact. The system can appear to be overwhelming because of the many capabilities but that Administrator can ensure things work appropriately for your site and can also develop SOPs for use and training users to ensure smooth operation. Once you get established the ease of use of the system is apparent and if you find something that doesn't work for your site the Support Team always welcomes your suggestions and provides quick instruction on how to accomplish your goals.

Review from the financial analyst perspective

Nov 20, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: Once we fully understood the various components this system is very easy to get around...invoicing for "invoiceable" items became very transparent and simplified.

We moved from a completely Excel based system of study 'trackers' to CTMS and we're currently working a blend of both Excel & CTMS.

Having the data at our fingertips without having to wait for month end processing was a strong argument for going with this model.

The consultants were awesome and understood our current state business processes, working diligently with us to create the current CTMS business process.

Cons: I think the reporting could be more dynamic. I'd like to be able to have trending report; also reports that provide multiple 'answers' on just one report. This can be done, but not currently as a 'one stop report'.

Time cards are coming in the next release...this was a high priority for us in choosing Clinical Conductor...not a con per se, but have not seen the final product yet.

CC Review

Nov 21, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: We purchased this program primarily for the scheduling functions. Coordinating multiple clinical trials in a small space with visits requiring patients to see multiple staff in multiple rooms requires more sophistication than we could manage. Having a program that schedules each element for us saves time and ensures that we are using staff and space as efficiently as possible.

Cons: The software is incredibly detailed, but that also makes it complicated. We've found that it generally takes staff 3-6 months to become proficient in navigating the system and even longer for staff to master it.

Site Manager

Nov 16, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ability to capture all aspects of the study, the site needs and financials.

Cons: really there is so much to offer that you find that you are never really sure how to work the system. When changes are made (really good as they are thinking of the users), it makes it hard because not all of the changes work with the way you did something before the change.

Overall: We moved over from Study Manager to CC about 10 years ago as the financials were so much more and extremely easy to use. The customer service and training is exceptional. The company really thinks about the sites and users and always makes updates to the system.

Infinity loves Clinical Conductor!

Nov 16, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: You build your study in the beginning and everything is easy from there on out, like scheduling the appointments, stipends are automatically populated per patient! The reports that you can generate with a couple clicks makes our job so easy!!

Cons: Actually, I can't think of anything, I have always been so grateful to our owners that they picked this awesome program!!

Overall: My owner is in another state and he can see everything from his computer that we are doing and can do his own reports....this is an amazing program!

Average Product

Aug 24, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: Pros: Financial functionalities are quite adequate. However, it does not conform to budgets with visit payments and conditional, invoiceable items for payment very well. Visit management is adequate. However, there are limitations conforming to protocols that require conditional, as needed items. For example, capturing reportable events at times outside of a scheduled protocol visit are challenging. Affordable. Customer service is responsive and unlimited.

Cons: Usability, user experience. Can be very difficult to navigate and answer questions clearly and quickly. Workarounds can be common and confusing for end users. Recruitment functionality is cumbersome and not customizable. Especially for sites where the pre-screening process can take weeks to months for a study.

Overall: We've had the product for about 5 years. In my opinion, the product has great potential, but it consistently falls short on simple quality of life issues. For example, allowing the ability to sort all variables on a given page, and headers should remain static when scrolling down a large data set. Depending on the size of your organization, I would advise assigning an administrator for your site to help with establishing standard use guidelines and ensuring data quality. Without one, it can be very difficult to show reliable data or provide a "return on investment".

Review of Clinical Conductor use

Jun 19, 2014
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

Comments: I had the privilege of being one of the first sites to get up and running and be trained by someone from Clinical Conductor at our office. It was still fairly new and had kinks to be worked out but over the years it has grown so much. I really like how when they get ready to do an update sometimes they will use our site as the one to test it out on first. I think they know I will be the one to say something first. LOL I feel like a part of the Clinical Conductor family and feel as if I helped change and come up with new ways and things this system can do because I based it on our system before CC and what that system could do and when we went live I saw things I felt CC could do even better.

Like any new system there are kinks to work out even when they have updates, you don't know what or how it is going to really affect things until it comes out and the sites try it. If other sites are like me I play around with it to see how things work or not work and if I see where something would be better due to the fact that I work on CC so much I call or email them and share my ideas with them. They are very accommodating to suggestions to see how they can make it happen. Once they take it to the programmers and if the programmer does not see that the system can do it they usually try and come up with something very similar.

Love working with the people at CC. You work with them so much and for so long you get attached to them. They know when I call I really need them or I have a problem, then sometimes I go for a while before they hear from me. It also make me feel very special when I call and they know who I am by my voice. The Dutchess I am called by some, I like that. lol

Clinical Conductor Review

Nov 27, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: We heavily rely on the schedule portion and it is fairly easy to use. Many improvements over the years that have made it even better.

Cons: A few more shortcuts would help especially in demographics entry.

Overall: The financial reports are helpful to our accounting department. We have used this program for many years and it has been getting better and more useful as we learn more on how to use it ourself.

Highly customizable

Nov 16, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: You can find several ways to use the software features to fit your site processes

Cons: Its very 'click' heavy and requires function- specific staff training and practice to become proficient. Said differently, it is not intuitive and you need someone to teach how to use it well.

Overall: Its great for prescreening study subjects. Keeping detailed study financials.

Capterra loader

I love Clinical Conductor!

Nov 16, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It's easy to use, very intuitive and provides many of the reports that I need for our site.

Cons: I would like for it to be able to integrate and import data from our EHR system.

Overall: Customer Service is second to none. I've always had a great experience with everyone from the sales team to the support staff. Fun people with a great work ethic and sense of humor!

Capterra loader

Comprehensive but limited in efficiency

Dec 03, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Comprehensive

Lots of functionality

Staff is helpful and responsive

Somewhat intuitive

Cons: -Too many features that are not connected with each other. Lots of functionality exists but there is a lack of coordination between them. I find myself asking "Why wouldn't they link these two things?"

-Biggest complaint is that you need CCE and CCS to have a truly integrated system (expensive). Otherwise, you have to use work arounds to get the solution you need.

Best CTMS system we've ever had.

Nov 16, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It does everything you can imagine you would need to run clinical trials. I learn something new weekly about this system.

Cons: The price of the system, and that you are limited on the number of studies.

Overall: Patient visits, Dr. Payments, Invoicing, Scheduling, basically everything.

CC

Nov 27, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Web based allows for access remotely from anywhere

Cons: Complicated features at times are cumbersome but I've been able to function without using all

Overall: Tech support is AMAZING

CC

Nov 16, 2018
4/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Easy to navigate to different pages. Easy to keep track of patients.

Cons: Functionality not very intuitive when setting up finances for different studies.

CCR Review

Nov 20, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Saves time; ease of setting up a study and run financial reports.

Cons: Having to download and clean up various reports before being able to print them.

Happy User

Nov 16, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The system is very easy to navigate and user friendly.

Cons: It would be helpful if the system tracked manual payments, especially travel.

ACT loves this management system.

Dec 16, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: We used another system, and this one is much more user-friendly. The updates continue to improve it.

One of the better CTMS systems out there.

Jul 17, 2014
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: Over our 20 year history we've used paper, excel, outlook calendars, and then,. 3 different CTMS programs. We were ready to throw in the towel and go back to excel and outlook when we found Clinical Conductor.

Naturally, the use of a CTMS system is meant to help you manage your workload but what really stands out about CC is the operational and financial insight it gives me. Being able to see what my business is accruing financially at any given time, day or night, is awesome. Being able to determine at what capacity my staff is operating at has been huge.

The customer service is amazing. Very responsive. CC is an evolving product - it gets better and better. One issue with CC is that because the system is so powerful, there is a longer learning curve and it takes a little more time to figure out how to get the data you want. But that's what you have customer service for!

Clinical Conductor

Jun 18, 2014
5/5
Overall

4 / 5
Ease of Use

4 / 5
Customer Support

Comments: Over all Clinical Conductor is an amazing program. It has so many features and capablities that it can seem somewhat overwhelming. It captures everything you can possibly think of in the ways of Clinical Research, from Recruiting, Managing Appointments, and the Financial side of things as well. CC can be easy to use with the proper training but it definitely takes a lot of brain power for one person to understand all aspects of the program. For our site, I would say it has been challenging to get everyone on board with using it to it's full potential. Customer Service is great but sometimes the turn around for answers to questions can be longer than expected.

Review of Clinical Conductor CTMS

Aug 27, 2014
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

Comments: We could not have tracked our finances to the success they are today without Clinical Conductor! Clinical Conductor has been an indispensable tool that has helped us get our finances in order, improve our ability to negotiate with sponsors, streamline our patient payments and so much more. Since establishing our business relationship with Clinical Conductor we have been able to track our receivables and collect thousands of dollars we would have otherwise lost. Additionally, the support team is wonderful, and are always available to help answer questions and provide training on how to use the application.

Research Department

Nov 20, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: The customer service is absolutely impeccable.

Cons: It got to be very confusing to me to navigate the system. I felt that it took too many clicks to find what you are looking for, and difficult to RE- navigate myself back to find the information again.

Best CTMS out there

Jul 10, 2014
5/5
Overall

5 / 5
Ease of Use

5 / 5
Customer Support

Comments: We have used CC for quite a number of years now, and we know there are a lot of different options out there. What truly makes CC different from the rest is the level of customer service they provide for their clients. If you want a change, you can almost guarantee that it will happen in the next release. Their training is great and keeps everyone up to speed on the great changes.

All modules we utilize are exactly what we need.

Easy to Use

Dec 15, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money

Comments: I like this CTMS much better than others I have tried. It's easier to use and has more of the functions I need.