# GFI Archiver Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about GFI Archiver Software - reviews, pricing plans, popular comparisons to other Compliance products and more. Source: https://www.capterra.com/p/88913/GFI-Archiver/ --- # GFI Archiver Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) GFI Archiver ## What is GFI Archiver? GFI Archiver, is a business archiving solution for your emails, files and calendar entries. I's easy to install and setup and requires minimal administrative effort. It helps your company to reduce its dependency on PST files and to meet its legal and regulatory obligations. All emails and files are stored in a central location that is easily accessible. It is the no. 1 email archiving software for small to medium sized businesses. ## What is GFI Archiver used for? [Email Archiving](https://www.capterra.com/email-archiving-software/)[Compliance](https://www.capterra.com/compliance-software/)[Archiving](https://www.capterra.com/archiving-software/) Top alternative Featured Overall rating Based on 7 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price €29 Flat Rate, Per Year Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for GFI Archiver?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.gfi.com&name=GFI Archiver) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### GFI Archiver 4.0 (7) VS. [0.0](https://www.capterra.com/p/187322/RecoveryManager-Plus/#reviews) Starting Price €29 Flat Rate, Per Year Starting Price $475 Other, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.1 (7) Ease Of Use 0.0 (0) Value For Money 3.6 (7) Value For Money 0.0 (0) Customer Service 3.3 (7) Customer Service 0.0 (0) ## GFI Archiver alternatives [Sharp Archive](https://www.capterra.com/p/250267/Sharp-Archive/) [4.6 (16)](https://www.capterra.com/p/250267/Sharp-Archive/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/250267/Sharp-Archive/) [ManageEngine AD360](https://www.capterra.com/p/268487/ManageEngine-AD360/) [4.6 (34)](https://www.capterra.com/p/268487/ManageEngine-AD360/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/268487/ManageEngine-AD360/) Highest Rated [ArcTitan Email Archiving](https://www.capterra.com/p/168612/ArcTitan/) [4.7 (20)](https://www.capterra.com/p/168612/ArcTitan/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/168612/ArcTitan/) [Contentverse](https://www.capterra.com/p/131559/Contentverse/) [4.1 (19)](https://www.capterra.com/p/131559/Contentverse/reviews/) Starting price $40.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 79% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/131559/Contentverse/) [View all alternatives](https://www.capterra.com/p/88913/GFI-Archiver/alternatives/) ## FAQs about GFI Archiver Overview ### What company size and specific industries is GFI Archiver built for? GFI Archiver is designed for any business size, from small companies to larger organizations, and it does not target a specific industry. It suits general business use rather than a particular sector, making it applicable across a wide range of office and enterprise environments. Features and Usability ### What are the key features of GFI Archiver? GFI Archiver offers archiving and retention tools, data retention management, and data recovery for stored messages and files. It includes access controls and permissions, audit management, version control, and eDiscovery, along with compliance support for HIPAA and Sarbanes-Oxley requirements. Integrations ### Which third-party tools and platforms does GFI Archiver integrate with? GFI Archiver integrates with Microsoft Outlook and its web interface for email access and archive management. The Outlook connection supports syncing older mail to local PST files, while the web interface provides browser-based access for archived content. Answer based on 1 reviews Getting Started and Support ### What training and onboarding options does GFI Archiver offer? GFI Archiver provides documentation for teams that need written reference material during setup and use. This format supports self-paced review of product features, configuration steps, and common procedures without requiring live instruction or video-based training. Getting Started and Support ### What customer support options does GFI Archiver offer? GFI Archiver provides chat support. No reviewer feedback about support experience is available, so there is no evidence to describe response times, helpfulness, or common support frustrations. ## Features AI summary Based on 4,245 Compliance reviews Capterra reviewers highlight these as the features buyers value most when choosing compliance software: - **Compliance Tracking** (**54%** of reviewers rated this feature as critical) - **Document Management** (**48%**) - **Audit Management** (**42%**) GFI Archiver supports **Audit Management**, which gives teams a clear way to review records and maintain accountability during internal or external checks. However, it does not include **Compliance Tracking** or **Document Management**. Instead, it offers **Access Controls/Permissions** (**40%**), a related feature that helps organizations manage who can view or handle archived information. Together, these capabilities help businesses maintain oversight, protect sensitive data, and prepare for audit requirements more effectively. Access Controls/Permissions 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Archiving & Retention 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Data Recovery 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Ability to restore deleted, hidden, or lost data from an email server/system Audit Management Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Data Retention Management Manage/customize policies to organize data and determine where data should be stored or archived and for how long. eDiscovery Finding, identifying and collecting information for legal proceedings GFI Archiver 9 features Define levels of authorization for access to specific files or systems Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws Ability to restore deleted, hidden, or lost data from an email server/system Manage/customize policies to organize data and determine where data should be stored or archived and for how long. Finding, identifying and collecting information for legal proceedings Compliant with HIPAA, which sets standards for sensitive patient data protection Regulations on a company's internal process when dealing with financial reporting Track revisions and updates made to files and navigate between different versions Get Advice We can help you find the software with the features you need. Features 4.3 (7) 4.3 Based on 7 reviews ## Pricing Value for money 3.6 (7) Free Trial Basic €29.00 Flat Rate,Per Year Value for money 3.6 (7) 3.6 Based on 7 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 3.3 (7) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 3.3 (7) 3.3 Based on 7 reviews ## User reviews Overall rating 4.0 Based on 7 reviews Filter by rating 5(4) 4(1) 3(1) 2(0) 1(1) Mentioned topic Sorted by most recent CM Chris M. IT Manager Civil Engineering ### "GFI Archiver Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 20, 2023 We've been using GFI Archiver since 2008. It's been migrated a couple of times from old DBs to SQL to newer SQL without issue. Setup is pretty straightforward. You can automate and rollover to new DBs (set it and forget it). We have tracked every internal and external message sent to and from our organization since 2008, and can retrieve any message within a few moments. Searches are fully indexed and lightning quick. There are options to sync old data to a pst file within Outlook (was handy before the days of large mailboxes in Office365, when heavy restrictions applied in on-prem Exchange). The users love it. HR and Legal love it. It has saved our bacon a million times over. Pros Super easy for admins to manage. Users love that they can get back any email sent or received. It has helped out in a few legal and HR related incidents. It was relatively easy to manage when we migrated from on-prem Exchange to O365, just a few tweaks needed. Runs on standard SQL which keeps things easy. User licenses are relatively fair and easy to justify. Integrates into Outlook if you want, or just as easy to use the front end web interface. Cons Sometimes the user count gets messed up a bit on the licensing side. We've had to create some odd group memberships for old and stale users to keep the count down. A reboot sometimes cleans it up as well. In older versions, the journal mailbox would get gummed up and fail to archive anything, but that hasn't been an issue for a number of years. Searches can sometimes be wonky if you add too much info. Sometimes it's better to be vague in your searches. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. OM Onno M. Owner Information Technology and Services ### "Maintenance increased by 300% without any communication!!!!!" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 1.0 1.0 Likelihood to Recommend 1/10 February 17, 2020 Terrible communication. Pros Has been an affordable way to archive mails Cons Terrible communication. Price increased by 300% Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. OA Omotayo A. Engineer Electrical/Electronic Manufacturing ### "It's a reasonable software. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 June 7, 2019 I once archived an email accidentally and I searched so long for it before I downloaded this software and activated a free trial, which helped me to get my archived emails back. There were important emails in the archive that I did not even know about. Pros I really like the fact that I could retrieve my lost emails using this software. There are times when I accidentally delete or archive an email. Getting an archived email back is somewhat difficult and with this software, that has been made easy. Nice one! Cons The only problem I have with this software is that the interface is somewhat complex for such a simple action to be done. This is not particularly a problem as long as you can get used to the interface as often as you use it. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Andre F. Director of IT Hospital & Health Care ### "Amazing system for exchange " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 May 5, 2018 Pros I have always used gfi for on premises exchange archiving of email messages. It works like a charm. Cons The advanced search feature could be better. Sometimes I have to do three or four searches instead of just one. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. James T. Vice President ### "Disappointing, not for organizations with a lot of users/mail" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 3.0 3.0 Likelihood to Recommend 5/10 February 28, 2018 Pros Having had such a great experience with GFI Faxmaker it was a logical step to try their Mail Archiver product. Unfortunately it didn't deliver. It's priced very aggressively (or was at the time) but the old adage comes to mind "you get what you pay for". This product might be a great fit for the 5-50 user size Exchange shop but for us it didn't meet the demand. Cons We had 300 users and the archiver was essentially unusable on two levels: Mobile and Search. The mobile access was a waste of time (no app, a mobile-ready (barely) portal) and searching through your archive for mail took minutes to never (queries would just hang). To be fair, there were changes we could have made to the configuration, etc. but the first few months were so bad we moved on before we even attempted any remedies (the cost was low enough we could absorb it into our budget). When you have 300 angry users and not just a few here and there it becomes clear very quickly that the solution isn't meeting the need. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GM Ge M. Engineer Financial Services ### "Terrible support " 1.0 Overall Rating 1.0 1.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 January 16, 2018 Pros when it works it a good product. some good features and if it worked correctly would be a cost effective solution Cons Support is the worst i have experienced in 15 years in IT. They just do not care about there customers. Then I did a new setup in a different company and as i imported old mailboxes i noticed that some emails where not being imported. no error messages to work on either. I had no option but to contact support. I tried my best to keep there support team focused on resolving this issue. I put over 100 hrs into resolving this issue myself to no avail. The ticket was opened in November and 2 months later i still have no resolution. Best advise i can give anyone is stay away. This is not the solution you are looking for. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JF Josh F. I.T. Manager ### "Best e-Mail archiving solution I've used." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 22, 2017 We used to allow the use of large local archive files but since we moved to a centralized archival tool, we've eliminated these files and have decreased the amount of information stored on our Exchange server to boot. Great product. Pros Implementation was pretty simple and support is very helpful. The product sits in the background and receives a copy of the data that I need it to and just works. Full search and sort options make it easy to find messages. My users can even access the software to find their messages as they need to without bothering me. Cons Earlier versions were a little clunky and email retrieval was slow but the product really gets better with every revision. Current version seems to have removed those issues. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/88913/GFI-Archiver/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.