Project Management Software

Project Management Software FAQs


Full Project Management Software List


Questions


What is project management software?

How can project management software help my business?

How much does project management software cost?

What are some common project management software features?

What is the most popular project management software?

Who should buy project management software?

Who shouldn’t buy project management software?

Should I demo project management software before buying?

How many project management software options should I test before buying?

What is Agile project management software?

What is Gantt chart project management software?

What is Kanban project management software?

Which project management programs are best for small, medium, large, and enterprise teams?

Which project management software is best for IT teams?

Which project management software is best for marketing teams?

What is the difference between web-based and installed project management software?

What is open source project management software?

What is the difference between project management software and ITSM software?

What is the difference between project management software and project portfolio management software?

What is the difference between project management software and risk management software?

What is the difference between task management software and project management software?

What kind of reporting can project management software do?

Are there free project management software options?

What are the disadvantages of using project management software?

  • What is project management software?

    Project management software, or PM software, is software that’s dedicated to keeping projects under budget, in scope, and on time. It’s often used by project managers and stakeholders. Project management software typically includes resource management, file sharing, and task management.


  • How can project management software help my business?

    Research into project management software has shown that these tools improve overall team communication, final project quality, and customer satisfaction. In addition, project management software is effective at creating deliverables on budget and on time. As a system that’s designed to systematize a business’s overall communication and product strategy, some form of project management software is often present at office-based companies.


  • How much does project management software cost?

    Outside of free project management tools, subscription-based PM software runs anywhere from $2.50 per person, per month to several thousand dollars per month. One-time fees range from $100 and up. For more information on project management costs, visit our pricing guide.


  • What are some common project management software features?

    According to our research, software buyers are most interested in file sharing, time tracking, email integration, Gantt charts, and budget management in their project management software.


  • What is the most popular project management software?

    Every year, Capterra releases a list of the most popular project management software. Right now, the most popular project management options are Microsoft Project, Wrike, Atlassian JIRA, Basecamp, and Podio.


  • Who should buy project management software?

    Project management software is used across industries, from business services to healthcare to software development. Users range from interns to CEOs, as projects are not unique to any particular role. With that said, project management software is most commonly used by project managers and entrepreneurs.


  • Who shouldn’t buy project management software?

    Many individuals use project management software when they should be using task management software. Task management software is best for accomplishing individual action items for indefinite deadlines (example: repeated items like “complete monthly budget report” is a task better suited for task management software than project management software). On the flipside, larger organizations may feel confined by project management software because of the complexity of their numerous projects. In that case, consider upgrading to project portfolio management software.


  • Should I demo project management software before buying?

    Yes. Most people demo two or three options after completing their initial project management software research.


  • How many project management software options should I test before buying?

    When looking for project management software, a majority (55%) of buyers demo two or three products. Trying too many demos can cause buyers to become overwhelmed by the decision, which can impact their satisfaction with their choice later on—a majority of those who are very dissatisfied with their project management software tried four or more project management software options.


  • What is Agile project management software?

    Agile project management software is software largely made for Agile software development. These software types typically include Agile reporting and metrics, communication tools for local and distributed teams, and project assessment feedback options. Check out our shortlist of the top Agile project management software.


  • What is Gantt chart project management software?

    Gantt charts are bar charts that show how much work needs to be completed in a designated amount of time. Gantt chart project management software is used to make these charts. As discussed in our shortlist of the best Gantt chart project management software, most people look for Gantt chart software with more than just charting features, opting for tools that can handle project planning, collaboration, and resource management as well.


  • What is Kanban project management software?

    Traditional Kanban systems require cards set up along boards. Using those cards, users label what piece of work that card represents, how much work is still needed on that project, and when the card is due. Cards typically travel on the board between various forms of “to do,” “doing,” and “done.” Kanban software takes this process and digitizes it for ease of use and collaboration. Be sure to check out our list of top Kanban software.


  • Which project management programs are best for small, medium, large, and enterprise teams?

    Most software in the project management software directory is appropriate for small and midsize businesses (SMBs). For large and enterprise-level businesses, be sure to filter the directory with the intended number of users. Larger businesses in particular may want to consider tools listed in the project portfolio management software directory.


  • Which project management software is best for IT teams?

    IT teams often use Agile-based project management tools. They should consider including bug tracking, collaboration, issue management, status tracking, and testing/QA management when looking for appropriate project management software functionality.


  • Which project management software is best for marketing teams?

    Marketing teams should consider including budget management, collaboration, file sharing, idea management, status tracking, and task management when looking at project management software functionality.


  • What is the difference between web-based and installed project management software?

    Users access web-based project management software through the internet. Data is stored through the software company’s remote hardware. Installed project management software is local to your computer. It’s like the difference between Google Docs and Microsoft Word; the former is saved and stored online by Google, whereas the latter is stored and saved locally to the user’s computer.


  • What is open source project management software?

    Open source software is software where the owner of the copyright has given permission to the public to alter and distribute the source code. Because the code is available to everyone, many open source programs are developed collaboratively. Open source project management software is software with project management functionality that has been developed in this way.


  • What is the difference between project management software and ITSM software?

    Project management software and IT service management software provide some overlapping functions. IT service management software often executes projects and offers change management, project management, task management, and collaboration tools. However, the software is more focused on providing IT services to customers, whereas project management software focuses exclusively on project planning and execution.


  • What is the difference between project management software and project portfolio management software?

    Individual projects are grouped together and put into portfolios. Project portfolios might span a company, department, or other segment that organizes individual projects. Project portfolio management software and project management software often share similar features, such as budget management, issue management, collaboration, and task management. Project portfolio management focuses on the big picture and may get to the level of individual projects, whereas project management software does the opposite; it supports individual projects but does not necessarily provide an overview for all projects.


  • What is the difference between project management software and risk management software?

    Risk management is often a part of project management: it’s the identification, evaluation, and mitigation of risks and uncertainty to a business. In project management, risk management looks specifically at risks to a project. Risk management software offers tools to investigate and mitigate risk such as business process controls, corrective and preventative actions (CAPA), and compliance management. Within project management software, risk management features are limited to individual projects if they’re present at all.


  • What is the difference between task management software and project management software?

    Task management software is often used by individuals. It offers checklists for individual actions, and may cover non project-specific tasks. Project management software is most often collaborative and is used specifically for projects and project tasks, which are bound by time, project, and scope.


  • What kind of reporting can project management software do?

    Project management software reporting features vary between software options. For example, most project management software offers budget and resource management reports, while others offer reporting services such as time tracking and status reports.


  • Are there free project management software options?

    Yes! Capterra's list of top 10 free project management solutions includes Wrike, Asana, and Taiga-io as three great free options. Read through the pros and cons to find the best system for your specific needs.


  • What are the disadvantages of using project management software?

    Implementing strict project management guidelines can potentially hinder creativity and decrease innovation. Project management software can also confine team members within the software, focusing solely on deadlines and losing sight of the “big picture”.


  • Full Project Management Software List