# Best Project Tracking Software 2026 | Capterra > Find the top Project Tracking software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/project-tracking-software/s/small-businesses --- # Best Project Tracking Software Last updated on April 4, 2026 How to find the right Project Tracking Software? Learn more from our team about Project Tracking Software pricing features and benefits in our Project Tracking Buyers Guide Verified Insights Provider data verified by our Software Research team and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) ## What is project tracking software? Researched by: [Capterra](https://www.capterra.com/resources/author/capterra/) Updated on April 4, 2026 [Project tracking software](https://www.capterra.com/project-tracking-software/), which is an essential part of the project management system, allows project managers to track the progress of multiple projects and the tasks associated with them. Additionally, it helps identify issues that might delay project completion and provides for budget and resource management. The software also enables project administrators to compare actual-to-planned project progress, measure the efficiency of the team, and identify key milestones from start to finish.   While project management software allows users to handle different aspects of a project keeping the bigger picture in mind, project tracking solution is majorly for ascertaining the progress of a project. * * * For more information consult our [Project Tracking Buyers Guide](#buyers-guide-content) Page 1 of 14 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (329) Products: Sort By: Sponsored * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews Activity Tracking AI Copilot Alerts/Notifications Cost-to-Completion Tracking Gantt/Timeline View Generative AI Kanban Board Milestone Tracking Multiple Projects Percent-Complete Tracking Prioritization Progress Tracking Project Planning Project Time Tracking Status Tracking Task Management Task Scheduling Time & Expense Tracking Workflow Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad I'm looking for Project Tracking Software that is: [Free](https://www.capterra.com/project-tracking-software/s/free/) Table of Contents - [The benefits of project tracking software](#the-benefits-of-project-tracking-software) - [Typical features of project tracking software](#typical-features-of-project-tracking-software) - [The cost of project tracking software](#the-cost-of-project-tracking-software) - [Considerations when purchasing project tracking software](#considerations-when-purchasing-project-tracking-software) - [Relevant project tracking software trends](#relevant-project-tracking-software-trends) ## The benefits of project tracking software - **Track key project metrics:** Project tracking software allows managers to track and compare actual project metrics, including the expenses, time, and resources involved in the project, to desired estimates, and use the data to evaluate the overall status of the project. - **Facilitate team collaboration:** Tracking tools provide features such as real-time messaging that enable teams to collaborate on various tasks or projects. These provide a unified workspace, wherein teams can share files and have live discussions on spreadsheets, documents, or presentations. - **Improve project planning and scheduling:** Project tracking solutions help identify task dependencies and factors that might delay the execution of projects. These also help in setting project timelines, creating project deliverables, and formulating a consistent management plan for the success of the project.    * * * ## Typical features of project tracking software - **Collaboration tool:** Facilitates real-time team collaboration and helps keep the entire communication in one place. It also enables you to share information with important stakeholders outside the organization.  - **Reporting and statistics:** Provide an overview of important project metrics, such as return on investment (ROI), resource utilization, identified risks, and the overall status of the project. - **Tagging:** Allows you to track the progress of tasks or categorize them under tags for easy viewing. It also provides for grouping of similar tasks. - **Task management:** Automates task scheduling and planning. It also permits users to assign tasks to a specific team member, set deadlines, and track task progress from the beginning. - **Document management:** Lets you store and share files securely using a drag-and-drop feature. It also enables team members to view and edit documents. * * * ## The cost of project tracking software Most products in the market are priced on a per-user-per-month basis and can be divided into three pricing tiers, based on their starting price. **Price ranges\*:** - $3–$6  - $6–$8 - $8+   _\*The pricing included is for the entry-level/lowest-priced offering found on vendor websites as on Jan. 19, 2022. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products._ The above list summarizes pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as activity tracking, customizable reports, Gantt chart, and kanban board. * * * ## Considerations when purchasing project tracking software - **Business requirements:** Before investing in a project tracking app, consider the size of your team, the nature of your business, and the complexity of your projects. For instance, if you have a small team that does not have to deal with big data sets, you can go with a product that allows you to keep track of specific tasks or create a simple to-do list. On the contrary, if you have a large team dealing with unlimited projects, you might want a tool that offers additional functionalities, such as resource allocation, budget planning, and invoicing. - **Task planning and scheduling:** When purchasing project tracking software, select a tool that allows you to create tasks and subtasks within a project for effective monitoring of the project plan. Your software should also allow you to assign tasks, share important data, track dependencies, communicate status updates, and prioritize tasks as per their relevance. - **Software price:** Project tracking software is priced differently based on the complexity of the product and the features provided by the vendor, such as real-time dashboard and reporting functionalities. A simple project tracking tool can help you monitor the project progress and understand important metrics associated with it. But, if you are looking for advanced features, such as a dynamic Gantt chart or a professional interface, you can opt for relatively expensive products. Based on your budget, choose an app that can best support your workflows. You can opt for free trials to test a product before purchase. * * * ## Relevant project tracking software trends [**Artificial Intelligence (AI) to aid project management and tracking**](https://www.saviom.com/blog/applications-ai-project-management/)**:** AI-based tools are increasingly being used to track the progress of multiple projects. AI can accurately predict potential risks involved in a complex project, alert the project manager to the possible delays, compare the current status to the planned schedule, and recommend ways to improve the performance of the key metrics. AI-based solutions provide real-time data to enable project tracking and ascertain project status updates. * * * **Sources** Products evaluated for the pricing calculation were taken from[Capterra’s project tracking software directory](https://www.capterra.com/project-tracking-software/), sorted by the number of reviews. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in Capterra’s directory that offer them. The following sources were used for this document: 1\. [Applications of AI in Project Management](https://www.saviom.com/blog/applications-ai-project-management/) (Date accessed: Jan. 19, 2022)