# 4 Best Free Requirements Management Software | Capterra > Check out the best free requirements management software that can help businesses outline all sorts of ongoing and planned project requirements. Source: https://www.capterra.com/resources/best-free-requirements-management-software --- Inventory Management BasicsProgram & Project Management # 4 Best Free Requirements Management Software By Barkha Bali Barkha Bali Senior Writer Experience I’ve been writing for Capterra since August 2021, providing expert insights to help small and midsize businesses (SMBs) find the rig... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) Published December 12, 2022 8 min read ## Requirements management software helps you map out all requirements for ongoing and planned projects. When it comes to resource planning, every project manager understands that there is no one-size-fits-all approach. The absence of the right tool to gather and review project requirements may cause delays. [Requirements management software](https://www.capterra.com/requirements-management-software/) can help organizations define all requirements, including the hardware, software, functional, operational, and security needs for ongoing and planned projects. There are free requirements management solutions with functionality to oversee project requirements for your growing business. Using free tools, you can test the software’s usability and achieve business efficiency without actually having to pay for the technology. In this article, we highlight the top four free requirements management software products for project managers, in alphabetical order, based on verified software reviews. [Read more](#methodology). Check out the complete list of the best requirements management tools in Capterra’s software directory. [](https://www.capterra.com/requirements-management-software/) ## 1\. ClickUp: Offers customizable views to monitor requirements [ClickUp](https://www.capterra.com/p/158833/ClickUp/) is a task and project management platform that allows managers to identify project requirements, assign tasks to team members, collaborate with colleagues, create schedules, and streamline project workflows. With customizable ClickUp work views, such as list view, calendar view, Kanban board, Gantt chart, and more, the software helps users plan, track, and monitor project requirements. ClickUp has a mobile application for both Android and iOS users. **Free features\*:** - **Product requirement template:** Includes a collaborative template for stakeholders and developers, having over 17 statuses for requested requirements, five view types, and multiple custom fields. - **Kanban board:** Allows you to visualize workflows and create unique statuses for any workflow, from sprints to multi-stage processes. It lets you view and change project statuses, add assignees, and update tasks from a unified module. - **Native time tracking:** Lets you track time, set estimates, add notes, and view time reports to improve productivity. - **Collaborative docs:** Helps you define requirements in a dynamic document editor with real-time editing and multiple styling options and shareable links to create detailed standard operating procedures (SOPs). **Customer support options:** Live chat, phone, and email Most affordable upgrade #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade $5 per user, per month #### Device Compatibilty #### Screenshots _Kanban board view in_ [_ClickUp_](https://www.capterra.com/p/158833/ClickUp/) _(_[_Source_](https://www.capterra.com/p/158833/ClickUp/)_)_ \* Analysis Accurate as of November 2022 ## 2\. monday.com: Furnishes requirements gathering template for projects [monday.com](https://www.capterra.com/p/147657/monday-com/) facilitates operational efficiency by helping users track project and workflow requirements and visualize data. The software offers a requirements traceability template for projects that outlines the project timeline, budget, requested resources, and features. monday.com has a mobile application for both Android and iOS users. **Free features\*:** - **Customizable templates:** Includes several templates for gathering project- and workflow-specific requirements via interviews, surveys, brainstorming, and focus groups - **Views and reporting dashboard:** Tracks changes, visualizes your data on the dashboard to provide data-driven insights, and uses Kanban view to assign and prioritize tasks according to the team’s capacity. - **Collaboration:** Offers a whiteboard tool to brainstorm, communicate, edit, and outline requirements management plans collaboratively. - **Productivity tracking:** Helps you stay connected at all times via mobile applications and track the status of your projects. **Customer support options:** Request forms, a knowledge base, and a help center #### Trial/Free Version \* Analysis Accurate as of November 2022 ## 3\. Process Street: Runs a checklist to identify key stakeholder needs [Process Street](https://www.capterra.com/p/135004/Process-Street/) has a business requirements management template that furnishes a checklist to identify key stakeholder needs to be met via a new project, product, service, system, or software. After identifying requirements, it helps you determine the activities and relevant resources that correspond to the given requirements. You can also set priorities and define metrics or assessment criteria for all requirements. **Free features\*:** - **Workflow tracking:** Helps you create workflows and assign them to your team. Enables you to track activity from the dashboard and get real-time notifications when tasks are completed. - **Streamline approvals:** Allows you to create a single instance, multi-stage, or sequential approvals to streamline workflows. - **Integrations:** Facilitates over 100 integration options to automate scheduling and workflow assignment. **Customer support options:** Live chat, email, and social media Best functionality #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade $25 per user, per month (billed annually) #### Device Compatibilty #### Screenshots _Workflow process checklist report in_ [_Process Street_](https://www.capterra.com/p/135004/Process-Street/) _(_[_Source_](https://www.capterra.com/p/135004/Process-Street/)_)_ \* Analysis Accurate as of November 2022 ## 4\. Wrike: Automates requirements lifecycle with customizable workflows [Wrike](https://www.capterra.com/p/76113/Wrike/) includes a requirements management template that helps collect and review project requirements to eliminate blockers and delays. The software enables end-to-end requirements lifecycle management with customizable request forms to collect data and streamline approvals. You can use custom workflows, cross-tagging, dashboards, and statuses to get complete visibility into requirements status. Wrike has a mobile application for both Android and iOS devices. **Free features\*:** - **Custom work views:** Provides visibility into the status of requirements and the workload of approving stakeholders in real time with Kanban view, table view, and other reporting capabilities. - **Project and task management:** Helps break down large projects into actionable tasks, assign resources according to proposed requirements, attach files, and view project schedules in a unified module. - **Resource planning:** Enables managers to plan and allocate resources, anticipate resource demand, optimize team workload, and manage time spent on each task. **Customer support options:** Live chat, phone, and a knowledge base #### Trial/Free Version - Free Trial \* Analysis Accurate as of November 2022 ## How to choose the best free requirements management software As discussed above, installing an effective requirements management platform is crucial for business managers to define software, hardware, functional, operational, and security needs for ongoing and planned projects. However, picking the right tool can be daunting with a wide range of tools available in the market. Here are some things to keep in mind while selecting the right solution for your team. - **Identify your project requirements:** The first step to shortlisting a tool is to evaluate and determine the areas of improvement and common challenges in the requirement-defining process you want to address. It will help you understand what attributes and capabilities to look for while searching for the best requirements management software. - **Check software adaptability to current processes and workflows:** The software you choose should help streamline your project processes. Hence, it is important to determine how the new system will adapt to your existing processes and workflows before making a purchase. If it’s difficult to align your processes with the tool you’re evaluating, consider finding another solution. - **Consider requirements modeling feature:** Using the requirements modeling feature, software developers collaborate with their team members and test applications under development to understand the relationship between tests and actual requirements. It provides visibility of the system as a whole (hardware and software), which helps in defining requirements and reducing gaps and inconsistencies. - **Evaluate software personalization capabilities:** Every project has its own requirements, which necessitates a flexible strategy that can adjust to your project approach. Therefore, you will need a requirements management platform that can adapt to your unique business approach. For example, if a project needs advanced reporting, you should be able to customize your requirements management solution to gather and analyze the data you want to see in your reports. - **Ensure ease of use:** After implementation, your requirements management tool will be used by technical and non-technical personnel alike. You won’t derive as much value if all users can’t use the system seamlessly. ## What is the cost of upgrading from a free requirements management software plan to a paid one? If identifying, measuring, and assigning your project requirements is all you need the solution for, a free requirements management solution may fulfill your objectives indefinitely. However, if you wish to increase the number of users or integration options, you may have to upgrade to a paid version of the tool. Most product requirement software in the market is priced on a per-month basis and can be divided into three pricing tiers based on their starting price. **Price ranges:\*** - $5 - $7.80 - $8 - $9.90 - $10+ \*The pricing included is for the entry-level/lowest-priced offering found on vendor websites on November 15, 2022. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products. **Hidden costs associated with requirements management software** The above pricing list summarizes pricing for the base plans of most products. However, even a free requirements management software plan may have some hidden costs. These costs may include additional fees for premium features such as multi-level traceability, personalized training, and adding extra users. If you choose to customize the software by integrating it with other systems, such as a project management tool, that can also require you to pay an additional fee. System upgrades and maintenance may also cost extra. Therefore, make sure to check with your vendor for any hidden costs that may be associated with the products you are considering. ## Frequently asked questions when selecting free requirements management software These are some common questions that you can ask vendors before selecting a free requirements management software solution for your business: Does the software offer real-time status updates? Before you invest in a requirements management tool, make sure that it offers you real-time workflow updates on assigned requirements, bottlenecks, and project progress. Is the software compatible with my existing tech stack? Your shortlisted software should also be compatible with the rest of your tools, including project management software and productivity suites such as Microsoft Office. A solution that integrates with your existing stack will help streamline all your processes and ensure easy import/export of essential data. Can the project stakeholders define requirements? Project stakeholders often need to define requirements based on urgency. For example, they can segregate requirements according to the priority of a project and avoid delays. This also helps streamline the requirement definition process. Before making a choice, ask the vendor about any such feature that lets you customize the requirement assessment process. Is there a way to monitor changes in a project’s requirements? The right requirements management software should allow you to track and monitor changes or transitions in a project’s requirements. Some tools provide real-time dashboards and mobile applications to help users monitor the status of their project requests. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * **Methodology** To be considered for this list, products had to: 1. Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher (as of November 15, 2022). We selected the four products with the highest ratings to feature in this article. 2. Offer a free, stand-alone version of the software—not a trial version where you have to purchase after a certain amount of time to get the full experience. 3. Meet our definition of [requirements management software](https://www.capterra.com/requirements-management-software/): _“Requirements management software helps companies align practical needs with IT functionality during the system development or upgrade process.”_ The “best functionality” tool is identified based on the highest user ratings for functionality that a vendor received based on publicly available reviews as of November 15, 2022. The tool with the “most affordable upgrade” is identified based on the lowest pricing a vendor offered on their website in terms of cost to upgrade as of November 15, 2022. Read more about our editorial independence Product research for this article was contributed by [Himanshi Arora](https://www.capterra.com/resources/author/himanshi-arora/). * * * ### Was this article helpful? * * * ## About the Author [### Barkha Bali](https://www.capterra.com/resources/author/bbali/) Barkha Bali is a writer at Capterra. 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