# 6 Best Free Whiteboard Software | Capterra > Looking for a whiteboard tool to streamline team collaboration? Discover the top six free solutions that help users collaborate remotely or in person on a digital canvas. Source: https://www.capterra.com/resources/best-free-whiteboard-software --- Project PlanningProgram & Project Management # 6 Best Free Whiteboard Software By Barkha Bali Barkha Bali Senior Writer Experience I’ve been writing for Capterra since August 2021, providing expert insights to help small and midsize businesses (SMBs) find the rig... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) Published November 30, 2022 7 min read ## Whiteboard software help businesses collaborate remotely or in person on a digital canvas. As a project manager working in a remote set-up, you are likely aware of the collaboration challenges—such as brainstorming ideas—that video calling may not solve. How about investing in a tool that fills this gap, streamlines team participation, and helps turn ideas into actionable projects? Enter [whiteboard software](https://www.capterra.com/whiteboard-software/)! Whiteboard software offers a digital canvas to facilitate real-time collaboration. It helps users write, draw, as well as annotate and present their ideas and receive feedback. While doing so, users can also share their screens and communicate via audio and video calls, or live chat. If you’re interested in the software but not sure you want to make that investment just yet, you can consider exploring a free version. We highlight the top six free whiteboard software products for collaboration, in alphabetical order, based on verified software reviews. ([Read more.](#methodology)) Check out the complete list of the best whiteboard tools in Capterra’s software directory. [](https://www.capterra.com/whiteboard-software/) ## 1\. Collaboard: Ensure data security with GDPR compliance [Collaboard](https://www.capterra.com/p/161565/CollaBoard/) is an online whiteboard tool with sticky notes, drag-and-drop editor, infinite canvas, color picker, and other features. The tool uses a password to protect the data on your whiteboard. It is a general data protection regulation (GDPR) compliant platform.  Using this tool, teams can write, draw, sketch, and visualize their ideas, create mind maps, brainstorm, and increase productivity. Collaboard promotes team building with gamification tools, such as icebreaker templates and warm-up games. The tool lets its users capture ideas with sticky notes and upload different files (such as .docx, .pptx, and .pdf) and videos for co-creation of actionable projects. It comes with a wide range of customization elements, including different fonts and colors, to help you individualize your canvas, text, and sticky notes. Collaboard includes a number of facilitation tools, such as a presentation mode, voting and rating option, dynamic countdown, MS teams and Zoom integration. It also lets users lock an object on the board to prevent it from being moved or deleted by any other participant. It is a web-based tool that offers customer support via online ticket and a help center. Most affordable #### Key Features - Collaboration tools - Brainstorming - Digital canvas - Presentation tools - Sketching and annotation tools - Idea management #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade: $3 per user, per month (billed annually) #### Device Compatibilty #### Screenshots _Brainstorming in_ [_Collaboard_](https://www.capterra.com/p/161565/CollaBoard/) \* Analysis Accurate as of September 2022 ## 2\. Conceptboard: Check real-time activity with live cursors [Conceptboard](https://www.capterra.com/p/130545/Conceptboard/) streamlines collaboration across teams with a digital whiteboard for brainstorming, designing, agile management, workshops, and meetings. This virtual whiteboard comes equipped with multiple collaborative tools, such as sticky notes, comments, free-hand scribbles, shapes, @mentions, and more—helping remote teams work together in real time. It also has a vast library of pre-installed templates to help agile teams create visual frameworks. The interactive whiteboard shows live cursors with participant names and version histories to help you track user activity and stay on top of all the changes. Users can share their screens and connect on video calls for a seamless collaborative experience. Conceptboard enables integration with third-party apps such as Trello, Google Drive, and Salesforce to streamline project management and accelerate innovations. It offers customer support via call and a help center. The web-based tool has a mobile application for Android and iOS users. #### Key Features - Sketching and annotation tool - Visual workflow management - Diagramming - Collaboration tools - Brainstorming - Digital canvas #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade: $6 per user, per month (billed annually) #### Device Compatibilty #### Screenshots _Product mockups board in_ [_Conceptboard_](https://www.capterra.com/p/130545/Conceptboard/) \* Analysis Accurate as of September 2022 ## 3\. InVision App: Embed editable files to collaborate in real time [InVision App](https://www.capterra.com/p/233950/InVision/) comes with a built-in whiteboard tool that facilitates real-time collaboration across teams. It lets users sync their projects, create mockups using built-in wireframes, and get feedback from teammates. InVision has more than 100 templates for brainstorming, strategy and planning, wireframes and flowcharts, research and design, mood boards, and meetings. With InVision, you can embed various elements, such as sticky notes, text, geometric shapes, icons, objects, images, comments, and emojis. It also has a pen tool to add freehand content. The tool lets users draw in third-party apps, such as Sketch and Photoshop, and upload those images to InVision board for real-time collaboration. The whiteboard tool can also integrate with multiple collaboration, and task management software to streamline your design and development process. InVision App offers customer support via chat and help center. The tool has a mobile app for iOS users. ## 4\. Monday.com: Enable full-screen or split-screen view [monday.com](https://www.capterra.com/p/147657/monday-com/)’s digital whiteboard helps teams collaborate, brainstorm, and turn ideas into aligned execution procedures. It has a toolbar that lets you add or delete elements, choose colors, draw or write anything, attach images, and add text to the whiteboard. All the changes made to the whiteboard are automatically synced and saved as a new view or widget. You can also download and save it to your device by clicking on the export icon. The tool allows you to turn on the dark/light mode according to your preferences. On the board view, you can also select between full-view or split-view for your whiteboard. monday.com offers chat and email support. The tool is web-based and also has a mobile app for both iOS and Android devices. #### Key Features - Event scheduling - Attendee management - Agenda management - Audience analytics - Collaboration tools - Call recording #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade: $88 per month (billed annually) #### Device Compatibilty #### Screenshots _Whiteboard in_ [_monday.com_](https://www.capterra.com/p/220947/mondaycom/) \* Analysis Accurate as of September 2022 ## 5\. MURAL: Visualize processes with mapping and diagramming feature [MURAL](https://www.capterra.com/p/171956/Mural/)’s digital whiteboard empowers agile professionals to collaborate in mission-critical meetings, brainstorming sessions, and analytical research. The tool has more than 300 pre-installed templates for collaboration sessions, allowing you to create virtual canvases where users can draw, add notes, and embed images or files. The tool gives you access to an extensive icon library to build visual stories. MURAL comes with sticky notes that help you add ideas, suggestions, and feedback. You can customize these sticky notes by changing the note size, font size, or colors. With the mapping and diagramming feature, you can create a visual representation of employee workflows, processes, maps, hierarchies, and customer journeys. MURAL offers email, phone, and chat support. It is web-based and has a mobile app for Android and iOS devices. #### Key Features - Brainstorming - Diagramming - Collaboration tools - Meeting management - Templates - Digital canvas #### Trial/Free Version - Free Trial - Free Version #### Cost to upgrade: $9.99 per user, per month (billed annually) #### Device Compatibilty #### Screenshots _Brainstorming session in_ [_MURAL_](https://www.capterra.com/p/171956/Mural/) \* Analysis Accurate as of September 2022 ## 6\. Weje: Arrange data with drag and drop [Weje](https://www.capterra.com/p/231976/Weje/) furnishes an online whiteboard where you can organize, present, collaborate, and get feedback from your team members in real time. This tool helps users access cards, lists, tables, and various elements to visualize ideas, take meeting notes, create to-do and reading lists, and organize weekly agendas. The whiteboard tool includes various widgets for collaboration, including drawing tools, sticky notes, import/export options, and real-time chatting. Its canvases also display users’ avatars so you can have a look at active users. Weje enables its users to arrange data on the canvas with drag and drop, zoom-in and zoom-out, and grid mode. This data can also be grouped, re-grouped, or ungrouped to improve accuracy/efficiency of estimation.  Weje offers customer support via email, chat, and a knowledge base. It has a mobile application for Android devices. Error Could not fetch Product Information \* Analysis Accurate as of September 2022 ## How to choose the best free whiteboard software It can be challenging to choose one solution out of the best free whiteboard tools. With your collaboration goals in mind, you can select functionalities that you require from a tool. Check the list of some of the considerations to keep in mind before selecting a whiteboard for your business. - **Consider the collaboration features you need:** Most virtual whiteboard tools offer a wide range of collaboration functionalities, such as a pre-installed template library, commenting and messaging feature, sticky notes, audio and video calling, image recognition and smart shaping, multi-format file saving, and revision history management. Make a checklist of the features you want in your selected tool and pick the one that aligns with your requirements. And check out the free version to ensure the availability of required features. - **Analyze activity tracking features:** Some interactive whiteboard software have activity tracking tools, such as live cursors, that help coordinators track real-time movements on the canvas and improve participant engagement. For example, coordinators can raise a question and ask participants to move their cursors to a suitable response. - **Check session recording functionality:** White collaborating on a digital canvas and ideating projects, session recording functionality comes in handy for future references. Some tools enable users to record sessions and share them with other team members or external stakeholders. Before you pick a tool, make sure it has this functionality. - **Explore integration options:** Having a third-party integration feature in whiteboard software lets you combine your digital canvas with other collaboration tools such, as Microsoft Teams and Zoom Meetings to connect on an audio or video call for instant feedback. ## Common questions to ask when choosing free whiteboard software It is important to ask the right questions to get the right solution. Here are some key questions to ask vendors before deciding on a whiteboard tool: Is the software mobile friendly? Your team should be able to access the software from anywhere, and the ideal solution should be able to support all device types, such as desktops, mobile devices, and tablets. Does the tool offer screen sharing functionality? Screen sharing allows users to share their screens while simultaneously annotating on the whiteboard. All inputs are saved in real time. Consider this feature before making a choice. Are the pre-installed templates customizable? The theme of the whiteboard template such as the color scheme, background, images, and logo should match with your topic of discussion or the brand that you represent. Check if you can make such changes to the built-in template available in some whiteboard software solutions. * * * _Note: The screenshots of applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations._ ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * ## Methodology To be considered for this list, products had to: 1. Have at least 20 unique product reviews published on Capterra within the past two years, with an average rating of 3.0 or higher. We selected the eight products with the highest ratings to feature in this article. 2. Offer a free, standalone version of the software (not a trial version of the software where you must purchase a product after a limited amount of time). 3. Meet our project tracking software market definition: _“Project tracking software helps track the progress of multiple projects and identify issues that lead to delays in completion. The software also allows project managers to compare actual-to-planned project progress, measure the team’s efficiency, and identify the workflow from start to finish.”_ The “most affordable” tool is identified based on the lowest pricing a vendor offered on their website in terms of cost to upgrade as of September 12, 2022. Product research for this article was contributed by [Himanshi Arora](https://www.capterra.com/resources/author/himanshi-arora/). * * * Looking for Whiteboard software?Check out Capterra's list of the [best Whiteboard software](https://www.capterra.com/whiteboard-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Barkha Bali](https://www.capterra.com/resources/author/bbali/) Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. ### RELATED READING - [Free CRM Software vs. Paid: Features, Costs, and Comparison](https://www.capterra.com/resources/free-vs-paid-software-for-crm-guide/) - [Accounting Trends in 2026: How AI Is Changing Work, Skills, and Strategy](https://www.capterra.com/resources/accounting-trends-ai-software-changing-work/) - [Bookkeeper vs. Accounts Payable Software: Which One Should You Choose?](https://www.capterra.com/resources/category-compare-bookkeeper-vs-accounts-payable-software/) - [How to Unlock Real AI Benefits in Sales and Marketing](https://www.capterra.com/resources/ai-benefits-sales-marketing-software/)