--- title: "CMMS Software Pricing Guide for 2026 | Capterra" description: "See what CMMS software costs in 2026. Compare verified pricing tiers, free plans, and hidden fees for 8 top-rated Capterra Shortlist products with published pricing." source_url: "https://www.capterra.com/resources/cmms-software-pricing-models/" page_type: "article" language: "en" publication_date: "2026-10-28" --- # CMMS Software Pricing in 2026: What Are Buyers Actually Paying? Written by: Laura Burgess Laura BurgessAuthor Content Analyst Experience I've been writing for Capterra since April 2021, specializing in B2B SaaS adoption across various industries. My role involves pro... [See bio & all articles](https://www.capterra.com/resources/author/laura-burgess/) Published October 28, 2026 10 min read Table of Contents - [Compare CMMS software pricing at a glance](#compare-cmms-software-pricing-at-a-glance) - [CMMS software pricing by product](#cmms-software-pricing-by-product) - [How much does CMMS software cost in 2026?](#how-much-does-cmms-software-cost-in-2026) - [How CMMS software pricing works](#how-cmms-software-pricing-works) - [What affects CMMS software pricing?](#what-affects-cmms-software-pricing) - [Free plan vs. paid plan: what buyers actually get](#free-plan-vs-paid-plan-what-buyers-actually-get) - [What hidden costs should you budget for?](#what-hidden-costs-should-you-budget-for) - [My take on CMMS software pricing](#my-take-on-cmms-software-pricing) - [Frequently asked questions](#frequently-asked-questions) **TL;DR:** _I evaluated pricing tiers and verified Capterra user reviews across top platforms to understand_ [_CMMS software_](https://www.capterra.com/cmms-software/) _pricing in 2026. Published plans run from $24 to $480 per month, and cost an average of $90 per month for an entry-level option. Capterra reviewers rate the eight listed products between 4.3 and 5.0 out of five._ A computerized maintenance management system (CMMS) keeps work orders, maintenance schedules, and asset records in one place, but the CMMS software price depends largely on how the vendor structures its pricing. While most systems charge per user, others charge a flat monthly fee or price by the number of items tracked. That choice significantly affects your return on investment (ROI) over the long term. To create a clearer picture, I’ve examined verified reviews on Capterra and the publicly available pricing for the top-scoring [Capterra Shortlist products for CMMS software](https://www.capterra.com/cmms-software/shortlist/). The following article explains what buyers need to know when they budget for this kind of system, such as the seat minimums or implementation fees you should expect when choosing CMMS software. ## Compare CMMS software pricing at a glance The table below compares pricing across eight top-rated CMMS platforms based on publicly available vendor data as of October 2026. Be sure to verify final plan details with vendors before making a purchase decision. Products are listed by their number of Capterra reviews in the dataset, from most to fewest. | Product | Entry-level | Mid-tier | High-end | Free version | Free trial | | --- | --- | --- | --- | --- | --- | | [MaintainX](https://www.capterra.com/p/179296/GetMaintainx/pricing/) | $25 per user | $75 per user | Custom quote | Yes | Yes | | [Maintenance Connection](https://www.capterra.com/p/12444/Maintenance-Connection/pricing/)\* | $110 per user | Custom quote | NA | No | Yes | | [Click Maint](https://www.capterra.com/p/10017706/Click-Maint-CMMS/pricing/) | $42 per user | NA | NA | No | 30 days | | [Coast](https://www.capterra.com/p/202945/Coast/pricing/) | $28 per user | $72 per user | Custom quote | Yes | 7 days | | [EZO EAM](https://www.capterra.com/p/124047/EZOfficeInventory/pricing/) | $48 | $58 | $65 | No | Yes | | [eWorkOrders](https://www.capterra.com/p/90092/eWorkOrders-CMMS/pricing/) | $380 | $480 | Custom quote | No | No | | [BlueFolder](https://www.capterra.com/p/109930/BlueFolder/pricing/) | $62.50 per user | $92 per user | $110 per user | No | No | | [UpKeep](https://www.capterra.com/p/145635/UpKeep/pricing/) | $24 per user | $55 per user | Custom quote | No | Yes | _Prices are monthly rates in USD, and several vendors offer discount plans billed annually. EZO EAM prices are flat monthly rates for 100 tracked items with unlimited users, and eWorkOrders Starter and Advanced are flat monthly rates with unlimited users._ _\*Requires a one-year minimum contract._ _“NA” indicates that the vendor does not offer that pricing tier._ _“Custom quote” indicates that the tier is available but comes with customized pricing._ * * * ## CMMS software pricing by product I pulled each rating below from verified Capterra reviews written between October 2024 and October 2026. Every product listed has at least 20 reviews and a 4.0 or higher rating in that dataset. [**MaintainX**](https://www.capterra.com/p/179296/GetMaintainx/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.8/5 (434 reviews) **User review summary:** Reviewers call MaintainX reasonably priced and good value for money, and several cite a quick return on investment. However, some say costs grow as more full-access users are added, and others note that advanced reporting and workflow customization need higher tiers. **Bottom line:** Best suited for teams that want a free place to start and will budget for added full-access users and higher tiers as they grow. [**Maintenance Connection**](https://www.capterra.com/p/12444/Maintenance-Connection/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.3/5 (155 reviews) **User review summary:** Reviewers call Maintenance Connection good value for the money, although some find the cost per license on the higher side and would like more pricing options. **Bottom line:** A good fit for teams that will budget for a higher per-license cost and a one-year minimum contract. [**Click Maint**](https://www.capterra.com/p/10017706/Click-Maint-CMMS/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.7/5 (93 reviews) **User review summary:** Reviewers call Click Maint affordable and good value for money, and a few say its cost compares well with other CMMS options. Some also say it fits their budget well. **Bottom line:** Well-suited to teams that want one per-user rate and a 30-day free trial to start. [**Coast**](https://www.capterra.com/p/202945/Coast/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.9/5 (43 reviews) **User review summary:** Reviewers call Coast affordable and rate its value for money highly. Several also say its expense tracking helps them stay on budget and make better budgeting decisions about their assets, although one reviewer mentions that the pricing is a bit high. **Bottom line:** A practical option for teams that want a free plan to start and published per-user rates as they scale. [**EZO EAM**](https://www.capterra.com/p/124047/EZOfficeInventory/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.4/5 (29 reviews) **User review summary:** Reviewers say EZO EAM offers good value for money considering the range of features, and most who rate its value give it a four or five out of five. One reviewer also calls it affordable. **Bottom line:** Best suited for teams that track many items and want unlimited users at a rate based on item count. [**eWorkOrders**](https://www.capterra.com/p/90092/eWorkOrders-CMMS/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 5.0/5 (27 reviews) **User review summary:** Reviewers call eWorkOrders cost effective and good value, and some say it has saved them money. However, a couple of reviewers would like a cheaper yearly plan or inventory tracking in the lower-priced package. **Bottom line:** Well-suited to teams with many users that would rather pay one flat monthly fee than per-seat charges. [**BlueFolder**](https://www.capterra.com/p/109930/BlueFolder/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.6/5 (26 reviews) **User review summary:** Reviewers say BlueFolder offers good value for money, and one says its core features come at a fraction of the price of larger platforms. However, some find the price on the higher side, depending on how much they use it. **Bottom line:** A good fit for teams on per-user pricing that accept a minimum number of users. [**UpKeep**](https://www.capterra.com/p/145635/UpKeep/pricing/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty **Capterra rating:** 4.6/5 (22 reviews) **User review summary:** Reviewers say UpKeep is good value for the product and effective for its price. Some note that advanced reporting, customization, and automations are limited on the lower tiers, with one needing a Premium or Professional plan for deeper integrations. **Bottom line:** Best suited for teams that want published entry rates and a free trial and expect to move up a tier as needs grow. ## How much does CMMS software cost in 2026? CMMS software costs $24 to $110 per user per month on per-user plans, or $48 to $480 per month on flat or item-based plans, with prices climbing as buyers add users and move to higher tiers. For low cost CMMS software, UpKeep has the lowest monthly entry price at $24 per user, and MaintainX and Coast offer free plans. | Billing model | Range across tiers | Average: entry / mid / high (blended) | | --- | --- | --- | | Per user, per month | $24 to $110 | $48.58 / $73.50 / NA ($63.23) | | Flat fee, per month | $48 to $480 | $214.00 / $269.00 / NA ($206.20) | _Averages use only the prices in the comparison table above. Per-user averages cover the per-user rate and exclude add-ons, NA tiers, and Custom quote values; flat or item-based averages cover eWorkOrders and EZO EAM. A tier average appears only when at least two products list a price for it, and the blended figure is the average of all listed rates in each billing model._ **Key finding:** Reviewers rated value for money 4.51 out of 5 on average across the eight products in this guide. Buyers rate these tools well on value, but the complaints I found in the reviews cluster around higher-tier features, per-license costs, and pricing for lighter usage. ## How CMMS software pricing works Most vendors price CMMS software in one of three ways. They either opt for tiered per-user plans that unlock features by tier, flat monthly fees that include unlimited users, or fees based on the number of items tracked. Across the eight products I reviewed, six charge per user, while eWorkOrders uses a flat monthly fee and EZO EAM prices by the number of items tracked. Therefore, per-user tiers are the pricing model to expect to see most when making a selection. | Pricing model | How it scales | Best fit | Watch out for | | --- | --- | --- | --- | | Per user | Price grows with each user and steps up by plan (MaintainX, Maintenance Connection, Click Maint, Coast, BlueFolder, UpKeep) | Teams with a predictable number of full users | Minimum user counts, annual contracts, and higher tiers for advanced features | | Flat monthly fee | Price stays fixed as users are added and steps up by plan (eWorkOrders) | Teams that want every technician and requester to have access | Features such as mobile access or inventory tracking sit in higher-priced plans | | Item-based | Price grows with the number of items tracked (EZO EAM) | Teams with long asset lists and few admins | The monthly price rises as the item count grows past the starting 100 items | ## What affects CMMS software pricing? Number of users and plan tier are the primary factors affecting CMMS software pricing, followed by seat minimums, mobile access, tracked items, and billing frequency. - **Number of users:** Per-user plans scale with every user added, from $24 on UpKeep Essential to $110 on Maintenance Connection Professional, while eWorkOrders Starter and Advanced stay flat with unlimited users. - **Plan tier:** Moving from entry-level to mid-tier raises the per-user rate by roughly 2.3 to 3 times on MaintainX ($25 to $75), Coast ($28 to $72) and UpKeep ($24 to $55). - **Seat minimums and contracts:** BlueFolder sets minimums of two, three, or five users by plan, Maintenance Connection requires three users and a one-year contract, and eWorkOrders Enterprise starts at five users. - **Mobile access:** Maintenance Connection charges $58 per user per month for its mobile add-on, while eWorkOrders includes mobile access from its $480 Advanced plan. - **Tracked items:** EZO EAM pricing starts at 100 tracked items and rises as the item count grows. - **Billing frequency:** MaintainX, Click Maint, and Coast discount annual billing, and the prices in this guide use monthly rates. ## Free plan vs. paid plan: what buyers actually get Free CMMS plans cover basic work orders, while paid plans add features, such as more repeating work orders, longer history, and advanced reporting. Of the eight products I reviewed, two offer a free version: MaintainX and Coast. MaintainX Basic allows two active repeating work orders and one month of analytics, and Coast Free allows five repeating work orders and seven days of history. MaintainX reviewers also say requesters accounts are free. Six of the eight vendors advertise a free trial: MaintainX, Maintenance Connection, Click Maint, Coast, EZO EAM, and UpKeep. eWorkOrders and BlueFolder offer demos instead, and Capterra’s [free CMMS software](https://www.capterra.com/cmms-software/s/free/) filter helps you compare more options. ## What hidden costs should you budget for? Implementation, add-ons, and contract minimums are the hidden costs that push a CMMS software budget farthest beyond the listed plan price. In the vendor pricing I reviewed, UpKeep lists implementation packages from $500 to $5,000, while Coast includes implementation, setup, and training in its Pro tier. | Cost type | Per-user plans | Flat or item-based plans | | --- | --- | --- | | Paid add-ons | Yes (Maintenance Connection mobile, MaintainX OT connectors) | Yes (eWorkOrders Enterprise add-ons) | | Minimum users or contract | Yes (BlueFolder, Maintenance Connection) | Sometimes (eWorkOrders Enterprise) | | Implementation or training packages | Yes (UpKeep packages; included in Coast Pro) | Not published | | Extra seats | Yes | Not applicable to unlimited-user plans | **Tip:** Ask each vendor for a written quote that lists implementation, extra users, add-ons, and contract terms before you sign. ## My take on CMMS software pricing The monthly price of a CMMS is important, but it doesn’t show the full cost on its own. A plan with an affordable entry price grows quickly once you count the full users, the tier that includes the features you need, minimum seats or contract terms, and implementation costs. I recommend estimating the full first-year cost, with each of those variables mapped out before you compare vendors. I also plan for the point where a team outgrows the plan it starts on, and check whether the price scales in a way that stays comfortable. This matters most when a vendor ties key features to a higher tier or requires a one-year contract. **Next step:** Count your full users, sites, and tracked items, list the features you need on day one, then request quotes from the three vendors that match those numbers. ## Frequently asked questions How much does CMMS software cost? Among the eight CMMS products in this guide, published plans range from $24 to $480 per month, with entry-level plans averaging $90 per month. Per-user plans run from $24 to $110 per user per month. Is there free CMMS software? Yes, some vendors offer free plans. Of the eight products in this guide, MaintainX and Coast do, with limits on repeating work orders, history, or analytics, while the other six require a paid plan. What is the cheapest CMMS software? Based on the eight products in this guide, entry-level monthly prices start at $24 per user on UpKeep, $25 on MaintainX, and $28 on Coast. MaintainX and Coast also have free plans. Does CMMS software charge per user? Often, yes. Six of the eight products in this guide charge per user, with minimum user counts on some plans. eWorkOrders charges a flat monthly fee, and EZO EAM prices by the number of items tracked. What additional costs come with CMMS software? Some vendors in this guide charge for add-ons such as mobile access, sell implementation packages, or set minimum users and contract terms. Ask each vendor for a written quote before you sign. How do I compare CMMS pricing between platforms? Line up the same tier across vendors, then add minimum users, add-ons, and implementation fees to get the first-year cost. The comparison table in this guide shows entry-level, mid-tier, and high-end prices side by side. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * Looking for CMMS software? Check out Capterra's list of the [best CMMS software](https://www.capterra.com/cmms-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Laura Burgess](https://www.capterra.com/resources/author/laura-burgess/) Laura Burgess is a content analyst at Capterra with more than a decade of journalism experience and specializing in B2B SaaS adoption across various industries. She analyzes market trends and SMB tech, providing insights on topics such as AI-driven sales automation and its impact on the customer experience (CX). Laura's research has been featured in Australian publications such as ABC News, HR Leader, Inside Retail, Dynamic Business, Retail Biz, and Technology Decisions. ### RELATED READING - [Best Warehouse Management Software: My 5 Picks From 170+ Verified Capterra Reviews](https://www.capterra.com/resources/warehouse-management-software-for-small-business/) - [EDI Integration vs. iPaaS: How to Choose the Right Tool](https://www.capterra.com/resources/edi-integration-vs-ipaas/) - [Home Care Software Pricing in 2026: What Are Buyers Actually Paying?](https://www.capterra.com/resources/home-care-software-pricing-models/) - [QMS vs. Document Management Software: How to Choose](https://www.capterra.com/resources/quality-management-software-vs-document-management-software/) - [Warehouse Management Software Pricing in 2026: What Are Buyers Actually Paying?](https://www.capterra.com/resources/warehouse-management-software-pricing-models/) - [Quality Management Software Pricing in 2026: What Are Buyers Actually Paying?](https://www.capterra.com/resources/quality-management-software-pricing-models/) - [My 5 Best Home Care Agency Software Picks for 2026, Based on 250 Capterra Reviews](https://www.capterra.com/resources/best-home-care-agency-software-reviews-analysis/) - [My 14 Best Remote Support Software Picks for 2026, Based on 1,231 Capterra Reviews](https://www.capterra.com/resources/best-remote-support-software-review-analysis/) - [Best Document Management Software in 2026: My Picks Based on 2,175 Capterra Reviews](https://www.capterra.com/resources/best-document-management-software-reviews-analysis/) Reviews were assessed from October 2024 to October 2026. All ratings and review counts reflect data as of the time of publication. Category price ranges To determine the category’s price ranges and averages, we consider the pricing of products that meet the following criteria. Considered products must: - Qualify as CMMS software by meeting our category definition: “software that helps maintenance teams schedule preventive maintenance, manage work orders, and track assets, parts, and maintenance history.” - Offer core CMMS software features, including work order management, preventive maintenance scheduling, and asset management. - Have pricing information publicly available. The products in this guide qualified for the most recent Shortlist for CMMS software, and were highly rated by users. Only products with publicly available pricing information were included in this table. We summarized publicly available pricing sources, including vendor websites, as of October 2026, starting with the lowest monthly pricing (excluding annual discounts) for packages that include core functionality for a specific software category. We list pricing for more advanced packages (per user, when available) that include the core software feature(s) and additional benefits. Your company’s needs may differ, and final pricing may vary. Review sentiment referenced in this guide's supporting research was drawn from a Capterra review export covering the CMMS software category (approximately 4,300 reviews across 176 products), filtered to the eight products in this guide and analyzed for themes related to pricing and value for money. **Editorial independence:** Products are selected and ranked based on an objective methodology. While some vendors may pay Capterra when they receive web traffic or leads, this does not influence our selection or analysis.