---
title: "Employee Scheduling Software Pricing Guide for 2026 | Capterra"
description: "See what employee scheduling software costs in 2026. Compare verified pricing tiers, free plans, and hidden fees for 10 top-rated Capterra Shortlist products."
source_url: "https://www.capterra.com/resources/employee-scheduling-software-pricing-models/"
page_type: "article"
language: "en"
publication_date: "2026-10-16"
---

# Employee Scheduling Software Pricing in 2026: What Are Buyers Actually Paying?

Written by:

Baljeet Kaur

Baljeet KaurAuthor

Senior Research Specialist Experience Baljeet Kaur is a Senior Research Specialist with more than 10 years of experience in software market research and B2B ...

[See bio & all articles](https://www.capterra.com/resources/author/bkaur/)

  

Published October 16, 2026

9 min read

Table of Contents

-   [Compare employee scheduling software pricing at a glance](#compare-employee-scheduling-software-pricing-at-a-glance)
-   [Employee scheduling software pricing by product](#employee-scheduling-software-pricing-by-product)
-   [How much does employee scheduling software cost in 2026?](#how-much-does-employee-scheduling-software-cost-in-2026)
-   [How employee scheduling software pricing works](#how-employee-scheduling-software-pricing-works)
-   [What affects employee scheduling software pricing?](#what-affects-employee-scheduling-software-pricing)
-   [Free plan vs. paid plan: what buyers actually get](#free-plan-vs-paid-plan-what-buyers-actually-get)
-   [Hidden costs to budget for](#hidden-costs-to-budget-for)
-   [My take on employee scheduling software pricing](#my-take-on-employee-scheduling-software-pricing)
-   [Frequently asked questions](#frequently-asked-questions)

**TL;DR:** _I evaluated pricing tiers and verified user reviews across top platforms to break down_ [_employee scheduling software pricing_](https://www.capterra.com/employee-scheduling-software/) _for buyers in 2026. Per-user plans run from $2 to about $14 per user per month across tiers, and flat-fee plans run from $27 to $120 per month._

Scheduling errors cost businesses money through overtime, uncovered shifts, and turnover, so the price of the tool is only part of the budget. Pricing models also vary significantly: some vendors charge per user, others per team or per location, and many add a base fee on top.

To help create a clearer picture, I studied verified feedback from recent reviewers on Capterra and also analyzed the current vendor-published pricing for 10 of the best-scoring, most-reviewed products on the [Capterra Shortlist for employee scheduling software](https://www.capterra.com/employee-scheduling-software/#shortlist). This article explains what buyers need to know when they budget for these platforms and how to choose a pricing model that best fits.

## Compare employee scheduling software pricing at a glance

The table below compares pricing across 10 top-rated employee scheduling platforms based on publicly available vendor data as of October 2026. Be sure to verify final plan details with vendors before making a purchase decision.

| Product | Free version | Free trial | Entry-level | Mid-tier | High-end |
| --- | --- | --- | --- | --- | --- |
| [Connecteam](https://www.capterra.com/p/153140/Connecteam/) | Yes | Yes | $35/month | $59/month | $119/month |
| [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) | No | Yes | $20 + $10/user | $40 + $12/user | N/A |
| [OnTheClock](https://www.capterra.com/p/130009/OnTheClock-com/) | No | Yes | $5 + $4/user | Custom quote | N/A |
| [When I Work](https://www.capterra.com/p/121248/When-I-Work/) | No | Yes | $2.50/user | $5/user | $8/user |
| [Findmyshift](https://www.capterra.com/p/115536/Findmyshift/) | Yes | Yes | $27/team | $43/team | $85/team |
| [Buddy Punch](https://www.capterra.com/p/134003/Buddy-Punch/) | No | Yes | $19 + $5.99/user | $19 + $7.99/user | $19 + $13.99/user |
| [Homebase](https://www.capterra.com/p/153076/Homebase/) | Yes | Yes | $30/location | $70/location | $120/location |
| [TimeTrakGO](https://www.capterra.com/p/192696/TimeTrakGO/) | No | Yes | $3/user | $20 + $4/user | $30 + $5/user |
| [WorkforceHub](https://www.capterra.com/p/228475/WorkforceHub/) | No | Yes | $4/user | $5.25/user | $7.25/user |
| [Humanity](https://www.capterra.com/p/248404/Humanity/) | No | Yes | $2/user | $3/user | $6/user |

_Prices are monthly in USD. Plans with a base fee list it first, then the per-user rate._

_"N/A" indicates that the vendor does not offer the respective pricing tier._

_"Custom quote" indicates that the tier is available but comes with customized pricing._

* * *

## Employee scheduling software pricing by product

[**Connecteam**](https://www.capterra.com/p/153140/Connecteam/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.6/5 (4,981 reviews)
    
-   **User review summary:** Reviewers praise the free plan and call the price reasonable for small and midsize teams. Others say per-user costs add up and that useful features sit in higher-priced plans.
    
-   **Bottom line:** Best suited for deskless teams that want an all-in-one app and a free place to start.
    

[**QuickBooks Time**](https://www.capterra.com/p/151722/TSheets/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.4/5 (276 reviews)
    
-   **User review summary:** Reviewers value the payroll and job-cost integration, but cost is the most common complaint, especially for smaller teams and advanced features. The vendor states that a QuickBooks Online account is required.
    
-   **Bottom line:** Best suited for businesses already running QuickBooks that want time tracking tied to payroll.
    

[**OnTheClock**](https://www.capterra.com/p/130009/OnTheClock-com/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.6/5 (244 reviews)
    
-   **User review summary:** Reviewers describe the product as affordable and worth the price, with simple setup and easy user management.
    
-   **Bottom line:** Best suited for small businesses that want scheduling, time tracking, and PTO at a low base fee plus per-user rate.
    

[**When I Work**](https://www.capterra.com/p/121248/When-I-Work/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.4/5 (216 reviews)
    
-   **User review summary:** Reviewers call it cost effective and note small increases as headcount grows. One reviewer flags a steep price jump for a second location.
    
-   **Bottom line:** Best suited for single-location hourly teams that want low per-user pricing.
    

[**Findmyshift**](https://www.capterra.com/p/115536/Findmyshift/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.6/5 (189 reviews)
    
-   **User review summary:** Reviewers repeatedly cite good value for money and reasonable pricing, with some wishing the app and time-off features were stronger.
    
-   **Bottom line:** Best suited for teams that want predictable flat per-team pricing that does not rise with every added employee.
    

[**Buddy Punch**](https://www.capterra.com/p/134003/Buddy-Punch/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.8/5 (140 reviews)
    
-   **User review summary:** Reviewers describe fair pricing and strong value. One long-term customer reports that rising costs led them to drop scheduling and trim users.
    
-   **Bottom line:** Best suited for teams that want scheduling and time clocking at a predictable base fee plus per-user rate.
    

[**Homebase**](https://www.capterra.com/p/153076/Homebase/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.6/5 (139 reviews)
    
-   **User review summary:** Reviewers say the free tier covers a time clock and basic scheduling. Some wish features such as time-off scheduling were free, and one calls the product overpriced.
    
-   **Bottom line:** Best suited for single-location small teams that want to start free and add features later.
    

[**TimeTrakGO**](https://www.capterra.com/p/192696/TimeTrakGO/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.7/5 (104 reviews)
    
-   **User review summary:** Reviewers call the pricing competitive and the value strong. One dislikes paying for administrator seats and the extra base fee on the Plus plan.
    
-   **Bottom line:** Best suited for businesses that want low entry pricing, with geofencing and payroll integrations at mid-tier.
    

[**WorkforceHub**](https://www.capterra.com/p/228475/WorkforceHub/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.5/5 (90 reviews)
    
-   **User review summary:** Reviewers call the price reasonable and cost efficient, though one notes that extra features are costly to add.
    
-   **Bottom line:** Best suited for teams that want month-to-month billing and hiring tools in a higher tier.
    

[**Humanity**](https://www.capterra.com/p/248404/Humanity/)

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

-   **Capterra rating:** 4.4/5 (85 reviews)
    
-   **User review summary:** Reviewers focus on ease of use, and one cites very good value given the feature depth and API access.
    
-   **Bottom line:** Best suited for larger teams that need forecasting, APIs, and custom branding.
    

## How much does employee scheduling software cost in 2026?

Employee scheduling software costs $2 to $14 per user per month on per-user plans, or $27 to $120 per month on flat-fee plans, with prices climbing as buyers add users, locations, and advanced features. Entry-level tiers cover core shift scheduling, while higher tiers add auto-scheduling, labor cost controls, and integrations.

| Billing model | Range across tiers | Average: entry / mid / high (blended) |
| --- | --- | --- |
| Per user, per month | $2.00 to $13.99 | $4.50 / $6.21 / $8.05 ($6.05) |
| Flat fee, per month | $27 to $120 | $30.67 / $57.33 / $108.00 ($65.33) |

Averages use only the prices in the comparison table above. Per-user averages cover the per-user rate and exclude base fees, N/A tiers, and the OnTheClock custom quote; flat-fee averages cover Connecteam, Findmyshift, and Homebase. The blended figure is the average of all listed rates in each billing model.

Key finding

Reviewers rated value for money 4.46 out of 5 on average across the 10 products in this guide.

Buyers rate these tools well on value, but the complaints I found in the reviews cluster around what happens after sign-up: seat counts, add-on features, and location fees.

## How employee scheduling software pricing works

Vendors price employee scheduling software three ways: per user, per user plus a base fee, or flat per team or location. Employee scheduling software per user is the most common model, with seven of the 10 products charging per user. Each model scales differently, so the cheapest sticker price is not always the cheapest bill.

| Pricing model | How it scales | Best fit | Watch out for |
| --- | --- | --- | --- |
| Per user | Cost rises with every employee added (When I Work, WorkforceHub, Humanity) | Small teams with stable headcount | Minimums, and seats billed for administrators |
| Base fee plus per user | A fixed monthly fee, then a per-user rate (QuickBooks Time, OnTheClock, Buddy Punch, TimeTrakGO) | Teams of 10 or more, where the base fee spreads out | Base fee dominates the bill for very small teams |
| Flat per team or location | One monthly price per team, location, or block of users (Connecteam, Findmyshift, Homebase) | Larger teams, or teams with fast hiring | Caps on team size and extra fees per added location |

## What affects employee scheduling software pricing?

Headcount is the primary factor affecting employee scheduling software pricing, followed by the tier you pick, the number of locations, bundled time tracking, and billing frequency.

-   **Number of users or employees:** Per-user plans scale linearly, and flat plans step up at user caps such as 30 users on Connecteam or 20 employees on Findmyshift Starter.
    
-   **Plan tier:** Moving from entry-level to high-end raises the per-user rate by roughly 2.3 to 3.2 times on products such as When I Work ($2.50 to $8) and Buddy Punch ($5.99 to $13.99).
    
-   **Locations:** Homebase prices per location, and one When I Work reviewer reported a steep jump after adding a second location.
    
-   **Bundled modules:** Time tracking, payroll, and HR often cost extra. When I Work lists Time Tracking and Attendance as a separate toggle, and OnTheClock and Homebase sell payroll as an add-on.
    
-   **Billing frequency:** Vendors such as Findmyshift and TimeTrakGO discount annual billing, and the prices in this guide use monthly rates.
    

## Free plan vs. paid plan: what buyers actually get

Free employee scheduling plans cover basic scheduling for small teams, while paid plans unlock time tracking, labor cost tools, integrations, and larger team sizes. Of the 10 products here, three offer a free version: Connecteam, Findmyshift, and Homebase.

Findmyshift is free for teams of up to five employees, and Homebase is free for one location with up to 10 employees. Reviewers say the free tiers handle core scheduling well, but several report hitting limits fast. One Homebase reviewer wanted time-off scheduling in the free plan, and another reported that free access did not cover clock-in.

## Hidden costs to budget for

The costs buyers miss most are base fees, minimums, paid add-ons, and per-seat charges for administrators who never clock in. These do not appear in the headline price.

Tip

Ask each vendor whether administrator and manager seats count as billable users before you compare per-user prices.

| Cost type | Per-user plans | Flat-rate plans |
| --- | --- | --- |
| Base or minimum monthly fee | Yes (QuickBooks Time, OnTheClock, Buddy Punch, TimeTrakGO Plus and Ultimate) | No |
| Per-user charge above a cap | No | Yes (Connecteam beyond 30 users) |
| Paid add-ons (payroll, time tracking) | Yes | Yes (Homebase payroll add-on) |
| Onboarding or migration fees | Rare (OnTheClock payroll, $250 one time) | Rare |
| SMS or messaging charges | Sometimes | Yes (Findmyshift text credits) |
| Administrator seats billed as users | Sometimes (reported for TimeTrakGO) | No |

## My take on employee scheduling software pricing

When choosing between employee scheduling software prices, you’ll most commonly be faced with a decision between a flat monthly fee or a per-employee, per-month cost. The lowest sticker price doesn’t always provide the simplest choice.

This is because while some products offer cheaper costs on a per-employee basis, these can become a problem as you scale. Employee scheduling software usually needs to cover an entire hourly workforce, not just a handful of managers, so this is something to weigh up when making a decision.

It’s best to look carefully at how pricing for individual scheduling platforms is set. This will either be a simple flat fee, a fee based on the number of active employees in the system, or a fee based on the number of locations you manage. Each of these offers advantages and disadvantages depending on your exact situation.

That single choice determines how your bill moves as your operation grows. For example, a $4-per-employee plan (WorkforceHub entry-level) costs more than a $70 flat-rate plan (Homebase mid-tier) once your roster passes 17 employees. Reviewers confirm this pattern: the loudest pricing complaints are about seats, locations, and add-ons, not the entry price.

**Next step:** Before requesting a demo, count how many employees actually need scheduling access and how many locations you operate, then match that number against each vendor’s pricing basis in the table above.

## Frequently asked questions

How much does employee scheduling software cost?

Per-user plans cost $2 to $14 per user per month across tiers, and flat-fee plans cost $27 to $120 per month. The per-user average in this guide is $4.50 at entry level, $6.21 at mid-tier, and $8.05 at the high end, or $6.05 per user per month across all listed tiers.

What is the average cost of employee scheduling software?

Across the products in this guide, per-user plans average $6.05 per user per month, and flat-fee plans average $65.33 per month. Flat-fee averages by tier are $30.67 at entry level, $57.33 at mid-tier, and $108.00 at the high end.

Is there free employee scheduling software?

Yes. Findmyshift, Homebase, and Connecteam each offer a free version, with limits on team size or features.

What is the cheapest employee scheduling software?

Among the 10 products here, Humanity starts at $2 per user and When I Work at $2.50 per user, while Findmyshift has the lowest flat monthly price at $27 per team. For cheap employee scheduling software at the lowest possible cost, the free plans from Connecteam, Findmyshift, and Homebase cost nothing for small teams.

Is employee scheduling software priced per user or per location?

Both models exist. Seven of the 10 products charge per user (some with a base fee), and three charge a flat fee per team or location (Connecteam, Findmyshift, Homebase).

Does employee scheduling software include time tracking and payroll?

Many plans bundle time tracking, but payroll is a paid add-on at most vendors. OnTheClock includes scheduling and time tracking in one plan and adds payroll for $6 per employee plus a $40 base fee, and Homebase adds payroll for $6 per employee plus a $49 base fee after a promotional period.

## Capterra's 2026 Software Buying Trends Report

### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too.

* * *

Looking for Employee Scheduling software? Check out Capterra's list of the [best Employee Scheduling software](https://www.capterra.com/employee-scheduling-software/) solutions.

### Was this article helpful?

* * *

## About the Author

[### Baljeet Kaur](https://www.capterra.com/resources/author/bkaur/)

Baljeet Kaur is a Senior Research Specialist at Capterra with over 10 years of experience in software market research and B2B content. Since joining Capterra, she has covered software categories including CRM, project management, HR, and construction, using market data, software reviews, and buyer insights to help small and midsize businesses make informed software decisions.

### RELATED READING

-   [My 7 Best Payroll Software Picks for Small Business in 2026, Based on 1,755 Capterra Reviews](https://www.capterra.com/resources/payroll-software-for-small-businesses/)
    
-   [9 Best Applicant Tracking Systems for Small Business (2026)](https://www.capterra.com/resources/best-applicant-tracking-system/)
    
-   [Compensation Management Software Pricing in 2026: What Are Buyers Actually Paying?](https://www.capterra.com/resources/compensation-management-software-pricing-models/)
    
-   [My 5 Best Free Applicant Tracking System Picks in 2026, Based on 5,544 Capterra Reviews](https://www.capterra.com/resources/free-applicant-tracking-system-reviews-analysis/)
    
-   [Human Services Case Management Software: My 5 Picks From 900+ Verified Capterra Reviews](https://www.capterra.com/resources/human-services-case-management-software-reviews/)
    
-   [Best Employee Scheduling Software in 2026: My Picks Based on My Analysis of 2,678 Capterra Reviews](https://www.capterra.com/resources/best-employee-scheduling-software-reviews-analysis/)
    
-   [Best Employee Engagement Software in 2026: My Picks Based on 801 Capterra Reviews](https://www.capterra.com/resources/best-employee-engagement-software-reviews-analysis/)
    
-   [Best Recruiting Software for Small Business in 2026: My Picks Based on 2,594 Capterra Reviews](https://www.capterra.com/resources/best-recruiting-software-for-small-business-reviews-analysis/)
    
-   [Best Workforce Management Software for Retail in 2026: My Picks Based on 472 Capterra Reviews](https://www.capterra.com/resources/best-workforce-management-software-for-retail-reviews-analysis/)
    

Reviews were assessed from October 2024 to October 2026. All ratings and review counts reflect data as of the time of publication.

To determine the category price ranges and averages, I consider the pricing of products that meet the following criteria.

-   Considered products must qualify as employee scheduling software by meeting our category definition: software that lets managers build, publish, and adjust shift schedules for hourly employees.
    

-   Offer core employee scheduling features, including shift scheduling, employee availability and time-off management, and schedule notifications.
    

-   Have pricing information publicly available.
    

The products in this guide qualified for the most recent Shortlist for employee scheduling software, and were highly rated by users. Only products with publicly available pricing information were included in this table. I summarized publicly available pricing sources, including vendor websites, as of October 2026, starting with the lowest monthly pricing for packages that include core functionality for a specific software category. I list pricing for more advanced packages (per user, when available) that include the core software feature(s) and additional benefits. Your company's needs may differ, and final pricing may vary.

**Editorial independence:** Products are selected and ranked based on an objective methodology. While some vendors may pay Capterra when they receive web traffic or leads, this does not influence our selection or analysis.